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HomeMy WebLinkAboutStrawberry Festival §lIFF01 DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 N Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p .tC Fax(631)765-6145 MARRIAGE OFFICEROl �a0� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 17, 2022 Joseph Doorhy 1125 Ole Jule Lane Mattituck,NY 11952 Dear Mr. Doorhy: The Southold Town Board, at its regular meeting held on Febru 1, 2022,-granted permission to the Mattituck Lions Club to hold its Strawberry Festival c 15-115 9, 2022. A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Ginas at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc Lf .• Southold Town Board - Letter Board Meeting of February 1, 2022 RESOLUTION 2022-129 Item # 5.12 �y3p ,`a ADOPTED DOC ID: 17769 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-129 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 1, 2022: RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Mattituck Lions Club to use Strawberry Fields in Mattituck,NY from June 15th through June 19th, 2022 for the Annual Strawberry Festival and be it further RESOLVED that the Town Board of the Town of Southold authorizes the Town Clerk to issue a Special Events Permit to the Mattituck Lions to hold its Annual Strawberry Festival at Strawberry Fields Mattituck,NY from June 15th through June, 191h, 2022 provided 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold and the County of Suffolk as an additional insured; 2. Coordinate traffic control upon notification of the adoption of this resolution 3. No permanent markings be placed on town, county or state roads or property for the event-, 4. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event. Some of the requirements for issuing a Special Permit may be waived. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED UNANIMOUS] MOVER: .li]] Doherty. Councilwoman SECONDER:Louisa P. Evans_ Justice AYES: Nappa_ Doroski, Mealy, Doherty, Evans; Russell Generated Februai =-10-"') - Pa-g-e 2 ELIZABETH A. NEVILLE, MMC �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ® ®�. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JAN 2 4 2022 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clem SPECIAL EVENT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission - a��'1 '�z— Name of Event ®ST/��dv/�t-d_'2�/ Fes -Av',L C Name of Organization: /'��17'r�y uC rl %t3pw.S C fu b Is this a Not-For-Profit Event? e No Contact's Name: j -4 J7oc���14 ars�j Mailing Address: //a 5— 04 e, aA,J- Contact's Phone Number: 6,-? /- t,/ys5-5-a Contact's Email Address: Doc- door by 62 Event Location and Site Diagram: STPAuA�:"�Pll� r, /e�5 (Use additional paper if necessary) Event Date(s): (Include set up and sh ttdownfimes and—d es) ' Nature of Event: �sPr- (Please attach a detailed description to this application) Time Period (Hours) of Event: From /!'c» Arn to 1/:'9:0 �fM Maximum Number-of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): Lice 6x4ol If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: 117-5— oLi- ru�e A rs a e 'TTi 7yc,/G y Ai Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): V$1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events 3U` CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. J®s-eg- 4 :b Qo 2 hi 7 '4"'/ Print name of Authorized Person filling out Signa f uthorized Person filling out application application Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 AC's V® CERTIFICATE OF LIABILITY INSURANCE DATE(MMdDOIYYYY) (�/ 01/24/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams DSP Insurance Services,inc. 41 N o Ext): 1-800-316-6705 Fa No: 847-934-6186 1900 E. Golf Road, Suite 650 E-MAIL lionst:lubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIC f1 INSURER A: ACE American Insurance Company 22667 INSURED INSURER 8: Mattituck Lions Club INSURER C: Mattituck New York INSURER D: INSURER E: INSURER F: 1 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL S BR POLICY EFF POLICY EXP LIMITS LTR c POLICY NUMBER MM/DDIYYYY MMIDDfYYYY A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE 10 REN I EU X COMMERCIAL GENERAL LIABILITY HDQG72484757 09/01/2021 09/01/2022 PREMISES Ea occurrence S 1,000,000 CLAIMS-MADE 7X OCCUR MED EXP oneperson) S 5,000 X A4a. Per Named Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE S 10,000,000 j GEWL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG S 2,000,000 X POLICYFI PRa LOC S A AUTOMOBILE LIABILITY Ea aBGdentSINGLE LIMIT S 1,000.000 j ANY AUTO ISAH25550596 09/01/2021 09/01/2022 BODILY INJURY(Per person) S ALL SCHEDULED BODILY INJURY(Per accident) S AOS NON-OWNED PROPERTY DAMAGE S X HIREDAUTOSX AUTOS Per accident S UMBRELLA LIAB OCCUR EACH OCCURRENCE S I EXCESS LIAB CLAIMS-MADE AGGREGATE S DED RETENTIONS S WORKERS COMPENSATION WC STATU- 0TH- AND EMPLOYERS'LIABILITY YIN LIMITS I I ER ANY PROPRiETORIPARTNERfEXECUTIVE NIA E.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYE S It Yes.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I S DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2022 Strawberry Festival The following persons or organizations granting use of real property, including structures thereon are included as Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. Town of Southold PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE To o Box Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1179 Southold New York 11971 ACCORDANCE WITH THE POLICY PROVISIONS. I AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD /4C RDATE(MMIDDNYYY) CERTIFICATE OF LIABILITY INSURANCEF 01/24/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ACT NAME: John Adams DSP Insurance Services,Inc. AICN o xt: 1-800-316-6705 FAX, No: 847-934-6186 1900 E. Golf Road, Suite 650 ADDRESS: IIOIISCIUbS@dSPInS.COm Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIC# INSURER A: ACE American Insurance Company 22667 INSURED INSURER B: Mattituck Lions Club INSURER C: Mattituck New York INSURER 0: I INSURER E: INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRR TYPE OF INSURANCE DL B POLICY NUMBER POLICY EFF MMIDD EXP LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY HDOG724134757 09/01/2021 09/01/2022 1,000000 PREMISES Ea occurrence S CLAIMS-MADE ®OCCUR MED EXP one person) S 5,000 X Aag. Per Named Insured PERSONAL&ADV INJURY S 1,000,000 IS$2,000,000 GENERAL AGGREGATE S 10,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPiOP AGG 5 2,000,000 X POLICY 171 PRQ LOC S A AUTOMOBILE LIABILITY Ea acGCentSINGLE LIMIT S1,000,000 ISAH25550596 09/01/2021 09/01/2022 ANY AUTO BODILY INJURY(Per person) S I AALL UTOS NED SCHEDULED BODILY INJURY(Per accident) S NON-OWNED PROPERTY DAMAGE S X HIREDAUTOSX AUTOS Per accident S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR HCLAIMS-MADE AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION WC STATU- OTH- ANO EMPLOYERS'LIABILITY II ANY PROPRiETORIPARTNER/EXECUTIVE� E.L.EACH ACCIDENT 5 i OFFICERIMEMBER EXCLUDED? N I A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEd S If yes,descdbe under DESCRIPTION OF OPERATIONS pelow E.L.DISEASE-POLICY LIMIT I S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) .Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2022 Strawberry Festival The following persons or organizations granting use of real property,including structures thereon are included as Additional Insured(s),but only with-respect to General Liability arising out of the use of premises by the insured shown above and not out of the sole negligence of said additional insured. ***Suffolk County*** PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION ffolk County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Su Su Box County THE EXPIRATION DATE. THEREOF, NOTICE WILL BE DELIVERED IN West Sayville New York 11796 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/25/22 Receipt#: 292611 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 6.15.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#3016 $250.00 Llc, Marratooka Design Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Llc, Marratooka Design 605 Reeve Ave Mattituck, NY 11952 Clerk ID: LYNDAR Internal ID:6.15.2022 Rudder, Lynda From: Rudder, Lynda _ Sent: Tuesday,January 25, 2022 2:10 PM To: Blasko, Regina; Burke, John; Doroski, Melanie; Easton,James; Flatley, Martin; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: St. Pat's Parade and Strawberry Festival Attachments: pats parade_20220125135406.pdf, straw fest_20220125135549.pdf Importance: High Please advise approval or disapproval of each and cost analysis, thanks Town of Southold Police Department Special Event Cost Analysis Event: Mattituck Lions' Strawberry Festival Date(s): June 15-19, 2022 Location: Strawberry Fields Fairground , Mattituck n P trot A!locat�ortgxfr Ev `Wt Reg Hours OT Hrs Hrly Wage Total Comments Lt. Grattan 24.00 $2,040.24 Sgt. Simmons 27.00 $2,316.33 PO Krause 16.00 $428.00 PO Anderson 24.00 $642.00 SPO Mele 24.00 $576.00 £" ]M Reg Hours OT Hrs _ Comments dCRU fes`^ •� "�'-`�� � ' PO Chenche 16.00 $1,097.92 PO Sanders 32.00 $1,563.52 B y le atm PO Springer 16.00 $1,193.60 PO Bogden . 8.00 $559.60 PO Lyburd 16.00 $1,172.32 K�Un PO Williams 16.00 $904.16 ig way Pati Ih . PO Onufrak 32.00 $2,319.68 PO Flatley 32.00 $2,319.68 Mar ni a Units �' �' Traffic CWOE on � � Reg Hours OT Hrs Total Comments TC Officers 152.00 $18.00l $2,736.00 All hours for 5 TCOs TC Officer OT 58.00 $1,566.00 TC Officer TOTAL= E�ju"(°amens .. w #of vehicles cost/hr hours Total Police Vehicles 10 $10/hr 251 $2,510.00 Marine Command Van 1 $15/hr 40 $600 ATVs 2 $5/hr 1 40 $200.00 Prepared by Chief.M. Flatley 1/27/2022 Pagel Town of Southold Police Department Special Event Cost Analysis Total Cost= $24,744.45 Prepared by Chief-M. Flatley 1/27/2022 Page 2 s. Rudder, Lynda From: Easton,James Sent: Friday, January 28, 202.2 9:59 AM To: Rudder, Lynda Subject: RE: St. Pat's Parade and Strawberry Festival I have no objections to the St. Patrick's parade and Strawberry Festival special event applications. Thank you, James Easton Fire Marshal,Town of Southold JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Tuesday,January 25, 2022 2:10 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southoId.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: St. Pat's Parade and Strawberry Festival Importance: High Please advise approval or disapproval of each and cost analysis,thanks 1 Southold Town Board - Letter Board Meeting of July 5, 2022 .5....... RESOLUTION 2022-571 Item# 5.15 yMo�a� ADOPTED DOC ID: 18233 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-571 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 5,2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded,now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Marratooka Design LLC 1/18/2022 $250.00 605 Reeve Ave Mattituck,NY 11952 ( Strawberry Festival ) t �t- Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Louisa P. Evans SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 6, 2022 Page 32 Vendor No. Cheek No. : Town of Southold, New York - Payment Voucher Vendor Name Vendor Address ( Entered Audit.Date.;:::.....::.....:::.._......:;;:.._.::....: Vendor Telephone Number (/ Touut Clerk. .........................Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services Generali Ledger Fuid and,A'ccount Number ' -20 Zo-'- �s�- C v SRwf TI 030 I Total Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the mat rials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good conditio wit out substitutiqn,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the uantit' s thereof h e e verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or dis epanc' s ted,an y ent is a proved. Signature Title:Deputy Town Clerk Signature Company Name Date Title:Cmputs,Town Clerk Date