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HomeMy WebLinkAboutCutchogue Fire Dept. Chicken BBQ Southold Town Board- Letter Board Meeting of July 5, 2022 RESOLUTION 2022-585 Item# 5.29 ADOPTED DOC ID: 18248 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-585 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 5, 2022: RESOLVED the Town Board of the Town of Southold hereby grants Police Department assistance to the Cutchogue Fire Department for its Annual Chicken BBQ on Saturday,August 27, 2022 at the Cutchogue Fire Department field, 260 New Suffolk Road, Cutchogue,provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa,Doroski,Mealy, Doherty,Evans,Russell Generated July 6, 2022 Page 46 - DENIS NONCARROW �� G.j, Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 COD 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ��,( �a0 Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Steven L. Harned Cutchogue Fire Department. 260 New Suffolk Ave. Cutchogue NY. 11935 July 7, 2022 Dear Mr. Harried, The Southold Town Board, at its regular meeting held on July 5`h, the Town Board granted permission to the Cutchogue Fire Department to hold its annual Chicken BBQ on Saturday, August 27th, 2022. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. DENIS NONCARRAW ��® �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER ®� ��®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownnygov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JUN 2 9 202 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk- SPECIAL EVENT ' Please provide ALL of the information requested below.Incomnlete applications WILL NOT lie reviewed. Date of Submission June 29,2022 Name of Event Cutchogue Fire Department Chicken BBQ Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Contact's Name: Steven L.Harned Mailing Address: 260 New Suffolk Road,Cutchogue,NY Contact's Phone Number: (631)872-6143 Contact's Email Address: SLH508@optonline.net Event Location and Site Diagram: 260 New Suffolk Road,Cutchogue,NY (Use additional paper if necessary) Event Date(s): August 27,20224:00 pm—11:00 pm (Include set up and shutdown times and dates) Nature of Event: Annual Fundraiser (Please attach a detailed description to this application) Time Period(Hours)of Event: - From 4:00 pm to_11:00 pm Maximum Number of Expected Attendees: Seating for 600 at a time Specify any special requirements(i.e. road closure,police presence): Traffic Control Officers If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1902 MailingAddress to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) )G _$250 or more Clean-up deposit all other events ClaiiTll`ICkTIi OIr 1hSURANC1✓:1t 1111I'LL1):: Not less than$2,000,000 naming the Town of 5611.ftl'd 9kAn-.1dditi41 insured. ***:1�0T }: PLEASE SEE ATTACHEDVCU- II<ID I�'t�V1� POLICY' Additional information and requirements may be required as deemed necessary by the Town Board. ����► L Print name of Authorized Person filling out Sonaof4idation application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. . 2 Revised 3/21/16 PIC z iT 1 �u •? v uj • scGcJ2,� .�raJi�� A T.A�k,�� N cs v S u Fro o CUTCFIR-01 C RITZ A�% � CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD 2 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THiS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONT CT Cassandra Fritz NAK Lupton&Luce,Inc. 225 Howell Ave ((AICONNo,Ext):(631)727-4114 245 FAX No:(631)727-7138 Riverhead,NY 11901 A•MAIL .Cassandra@luptonandluce.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA-.Arch Insurance Group11150 INSURED INSURERS, Cutchogue Fire District INSURERC: 260 New Suffolk Rd INSURER o: Cutchogue,NY 11935 INSURER E:. INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXOLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADOp SUBR WJVOPOUCYNUMBER POND EFF YYYYI IPOLICYEXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE OCCURX MEPK10435800 9/1/2021 911/2022 DAMAGE TO REED Ce s 300,000 MED EXP(Any oneperson) S 10'000 PERSONAL&ADV INJURY S 1'000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 10,000,000 X POLICY❑jE LOC PRODUCTS-COMPIOPAGG S 10'000'000 OTHER: S A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ntl S 1,000,000 ANY AUTO MEPK10436800 911/2021 9/112022 BODILY INJURY Per person) S ONMED X SCHEDULED AUTOS ONLY AUTOS EE BODILY-INJURY Per acrldant S X AUTOS ONLY X AUT(�ONLY PeOraEcdR�nt AMAGE S S A X UMBRELLA UABX OCCUR EACH OCCURRENCE S 5,000,000 EXCESS LIAR CLAIMS-MADE MEUM09336300 9/1/2021 9/112022 AGGREGATE S 10,000'000 DED I I RETENTION S S WORKERS COMPENSATION I PERT 01 RT EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTiVE ❑ E.L.EACH ACCIDENT S Fan'CER/MEMBER EXCLUDED? N/A Mdatory in NH) E.L.DISEASE-EA EMPLOYEE S If es,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Suffolk County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY De t P of Health Services ACCORDANCE WiTH THE POLICY PROVISIONS. PO Box 9006 Great River,NY 11739 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Rudder., Lynda From: Rudder, Lynda Sent: Wednesday,June 29,2022 10:56 AM To: Blasko, Regina; Burke,John; Doroski, Melanie;Easton,James; Flatley, Martin;Ginas; James; Hagan, Damon; Mirabelli, Melissas Norklun, Stacey;Spiro, Melissa Subject: Cutchogue Fire Dept BBQ Attachments: cut fd.bbq 20220629104050.pdf Please provide approval/disapproval and cost analysis,thankyou 1 -. Town of Southold Police Department Special Event Cost Analysis Event: Cutchogue Fire Department Annual Barbecue Date(s): August 27, 2022 Location: Cutchogeu FD Campus =Patrol AllocatEon#or EventWQ � ." Na * a � n �,u�N g Reg Hours OT+Hrs Hrly Wage Total Comments Pol�ce'Off.�.,ace� �s ., PO R.Jernick 8 $533.92 Specat P tra of� Reg Hours OT Hrs Total Comments "C,U B�cyc{e Patron ` K`9 Unit HighwayPatrol �,„ ;Marine Unfits`; _�_�,=e 'traffic`Co'ritrolx 4 Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.00 1 $144.00 TC Officer#2 8 $18.00 $144.00 TC Officer TC Officer TC Officer t7777 ECIuw henCosts' a y_ _ PD Vehicles #of vehicles $/10hr Total 2 16 hrs $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $981.92 Prepared by Chief M. Flatley 6/29/2022 Page 1 Rudder, Lynda From: Spiro, Melissa Sent: Wednesday,June 29, 2022 12:24 PM To: Rudder, Lynda Subject: RE: Cutchogue Fire Dept BBQ This is not preserved land. Melissa -----Original Message----- From: Rudder, Lynda Sent:Wednesday,June 29,2022 10:56 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Cutchogue Fire Dept BBQ Please provide approval/disapproval and cost analysis,thankyou 1 Rudder, Lynda From: Flatley, Martin Sent: Wednesday,June 29, 2022 2:04 PM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James;Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Cutchogue Fire Dept BBQ Attachments: CFD BBQCA.xIs I have no objections to this event being approved. My Costa Analysis report is attached Martin Flatley,Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of,or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Wednesday,June 29,2022 10:56 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski @town.southoId.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Cutchogue Fire Dept BBQ Please provide approval/disapproval and cost analysis,thankyou 1 DENIS NONCARROW �� �� Town Hall, 53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JUN 2 9 2022 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk. SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission June 29,2022 Name of Event Cutchogue Fire Department Chicken BBQ Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Contact's Name: Steven L.Harned Mailing Address: 260 New Suffolk Road,Cutchogue,NY Contact's Phone Number: (631)872-6143 Contact's Email Address: SLH508@optonline.net Event Location and Site Diagram: 260 New Suffolk Road, Cutchogue,NY (Use additional paper if necessary) Event Date(s): August 27,2022_4:00 pm—11:00 pm (Include set up and shutdown times and dates) Nature of Event: Annual Fundraiser (Please attach a detailed description to this application) Time Period(Hours) of Event: From_4:00 pm to_11:00 pm Maximum Number of Expected Attendees: Seating for 600 at a time Specify any special requirements(i.e. road closure,police presence): Traffic Control Officers If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 n Mailing Address to Send Event Permit to: : ,?P6111.qh aueyhAt Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) >< $250 or more Clean-up deposit all other events CIS 11TJI:ICA.T1+ Ol+ fNISUItkIVCI+,.12��:. Not less than $2,000,000 naming the Town of Southo:l'd as,an:-additioiaal insured. ***; CTE'. PLE SE SEE �.` T C11ED Y�S� � ��''�`� TO I POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board, j L Print name of Authorized Person filling outS'gna 4Auti ;rson filling ou application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 5 ' S Ad g _ _ N L vj S U Flo r CUTCFIR-01 CFRITZ ACORO" CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY)6/9/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on • this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONT ac PRODUCER AME: r Cassandra Fritz Lupton&Luce,Inc. 225 Howell Ave (A/c°,No,Ext):(631)727-4114 245 FAX No):(631)727-7138 Riverhead,NY 11901 Ap AIL .Cassandra@luptonandluce.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERAArch Insurance Group 11150 INSURED INSURERS: Cutchogue Fire District INSURER C: 260 New Suffolk Rd INSURER D: Cutchogue,NY 11935 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES_LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS D 1 DfYYYYI (MM1DDIYYYY1 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE D OCCUR X MEPK10435800 9/1/2021 9/1/2022 DAMAGE PREMISES To I a RENTED 300,000 occurrence)ce $ _ MED EXP(Any oneperson) S 10,000 PERSONAL&ADV INJURY S 1'000'600 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 10,000,000 X POLICY❑JEtT LOC PRODUCTS-COMP/OPAGG S 10,000,000 OTHER: S A AUTOMOBILE LIABILITY COMBI EDtSINGLE LIMIT S 1,000,000 (E aw ANY AUTO MEPK10435800 9/1/2021 9/1/2022 BODILY INJURY Perperson) S OWNED rx SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident S X HIRED NON- WNED PeOacad DAMAGE $ AUTOS ONLY AUTOS ONLY 5 A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE S 5,000,000 EXCESS LIAB CLAIMS-MADE MEUM09336300 9/1/2021 9/1/2022 AGGREGATE $ 10'000'000 DED I I RETENTIONS S WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY T T ANY PROPRIETORIPARTNER/EXECUTIVE -N E.L.EACH ACCIDENT $ OFFICER/M'MBER EXCLUDED' NIA (Mandatory in NH) E.L.DISEASE-Fes.EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Suffolk County of Health Services THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY De t P ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 9006 Great River,NY 11739 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Rudder, Lynda From: Rudder, Lynda Sent: Wednesday,June 29, 2022 10:56 AM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Flatley, Martin;Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Cutchogue Fire Dept BBQ Attachments: cut fd bbq_20220629104050.pdf Please provide approval/disapproval and cost analysis,thankyou 1