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HomeMy WebLinkAboutMattituck-Laurel Historical Society DENIS NONCARROW ®� Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T CO3 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®� ��® Telephone oldt -nny.g00 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Erich Cramer April 28, 2022 P.O.Box 766. Mattituck. NY 11952 Dear Mr. Cramer, The Southold Town Board, at its regular meeting held on April 26th,the Town Board granted permnss yon to the Mhtt7uck Laurel Histori 1 Society to hold its Antique and craft falx `1rda , une102�2fro � 00afo`4:OOpm with a rain date of Sunday, June 12th. A certified copy of tfie olution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. ery ruly yo rs, Denis Noncarrow Southold Town Clerk Enc. RESOLUTION 2022-363 ysor yad ADOPTED DOC ID: 18031 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-363 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26,2022: RESOLVED the Town Board of the Town of Southold hereby grants permission to the Mattituck-Laurel Historical Society and Museums to hold its 2022 Fine Arts and Crafts Fair on their grounds at Main Road and Cardinal Drive on June 11, 2022 from 7:00 AM to 5:00 PM (r/d June 12th). All fees for this event are waived, with the exception of the Clean-up Deposit. They must follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York.. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Evans, Russell ` `T . ELIZABETH A. NEVILLE, MMC Town Hall,53095 Mam Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 eA REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER '�®,� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK RECEIVED TOWN OF SOUTHOLD AN 2 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission A pfi-1 Name of Event A ,11,MN AA-a- o Vl Name of Organization: 1�15�a Y 1 C I Ltir- Is this a Not-For-Profit Event?Yes No Contact's Name: r-L G C Mailing Address: o. -�> c=�X (O ( KeJl�&,k e lQ Contact's Phone Number: Contact's Email Address- �(-Ck- VVk Q-r LA=S CL Cd t'Yi Event Location and Site Diagram: z o o, fYlex-i L,� W,>, A (Use additional paper if necessary) Event Date(s): ,� �� l >2�'2—Z � c j�.Gt o. 4 Aj w L 7— (Include (Include set up and shutdown times and dates) Nature of Event: (Please attach a detailed escri tion to this application) c� Time Period (Hours) of Event: From to Uk C" Maximum Number of Expected Attendees: L` 0 b Specify any special requirements (i.e. road closure, police presence): 0-5a t9'ln a,5 R-K �( a%n c 2 T�CL�c C Cer n l c� ` -FC U (p �Cy 2 1 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 --7 Mailing Address to Send Event Permit to: ��� , Dt:;>y f l"1 Event Fees: 1 $250 for events with less than 1000 expected attendees $500 for events with 1000 or-more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. "4 Print name of Authorized Person filling out Signature of Authorize Person filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 t Vv Qj �. 1 -Q-�-,-�• � �'�` � �- �a--}� 011 �o vM,,-Aj sem- - - -Y r l- d �a a �-- S—E- )� F0.c �— MGJ V�- 6&rC t---2 U� ID- E6 Et S r W,:p k3 kp—xe\C--e, � t ,acoRO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 04/18/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Thomas J.Murray JSM Brokerage Inc. ( )PHON o Ext: 631 765-2777 FAX AIC No): (631)765-2776 15400 Main Road E-MAIL tmurra smbrokera e.com ADDRESS: y@J g INSURERS AFFORDING COVERAGE NAIC 11 Mattituck NY 11952 INSURER A: MARKEL INSURANCE COMPANY INSURED INSURER B: MOUNT VERNON INSURANCE COMPANY Mattituck-Laurel Historical Society INSURER C: Route 25&Cardinal Drive INSURER D: INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE iNqn wyn POLICY NUMBER MMIDDIYYYY MMIDDIYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ❑X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ 5,000 A X HUP1333-06 04/11/2022 04/11/2023 -PERSONAL&ADV INJURY $ 1,000,000 �GEEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY L-1JECT LOC PRODUCTS-COM P/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY Pe AUTOS ONLY AUTOS (Per $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DIRECTORS&OFFICERS 1,000,000 B 04/11/2022 04/11/2023 EMPLOYMENT PRA( INCLUDED DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Where required per written contract,the certificate holder is included as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold;Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE P.O.Box 1179 Southold NY 11971 t�,,{ihZ-2• ..�r:`., �lh..-r-z-e f r..= ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/22/22 Receipt#: 297054 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 6/11/22 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#842 $250.00 Mattituck, Laurel Historial Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Laurel Historial Society Po Box 766, Mattituck NY Clerk ID: LYNDAR Internal ID:6/11/22 Rudder, Lynda From: Flatley, Martin Sent: Monday,April 25, 2022 8:55 AM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey, Spiro, Melissa Subject: RE: Matt Cut Fair I have no objections to this event being approved as in the past.There is no cost incurred by our department as we have not needed to post an officer there for traffic,just periodically monitor the traffic flow. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday, April 22, 2022 11:45 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Matt Cut Fair Your message is ready to be sent with the following file or link attachments: fair_20220422112603.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. 'Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Easton, James Sent: Monday,April 25, 2022 8:17 AM To: Rudder, Lynda Subject: RE: Matt Cut Fair I have no objection to this event taking place. Thank you, James Easton Fire Marshal jamese@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday,April 22, 2022 11:45 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Matt Cut Fair Your message is ready to be sent with the following file or link attachments: fair 20220422112603.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 1 Rudder, Lynda From: Spiro, Melissa Sent: Monday, April 25, 2022 7:42 AM To: Rudder, Lynda Subject: RE: Matt Cut Fair This is not Town preserved lands. Melissa S. -----Original Message----- From: Rudder, Lynda Sent: Friday, April 22,.2022 11:45 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Matt Cut Fair Your message is ready to be sent with the following file or link attachments: fa i r_20220422112603.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 RESOLUTION 2022-537 ADOPTED DOC ID: 18203 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-537 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 21, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their,events and WHEREAS the Southold Town Police Chief, Martin Flatley,.has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck - Laurel Historical Society 4/22/22 $250.00 PO Box 766 Mattituck, NY 11952 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Vendor No. Check No: Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Enfered by ,�6 qe (, 46C J /IA q1(4 Audit Date -- -- Vendor Telephone Number „ f 14Touvn C 1lerl< Invoice Invoice Invoice Net .Purchase Order Number ate Total Discount Amount Claimed Number Description of Goods or Services Gene I Ledger Fund and;Account Number.': % i i i i I Total Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above speeifie have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition 'thout substitutio ,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the q ntit es thereof ha been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discr anti n an ay is approved. Signature Title:Deputy Town Clerk Signature Company Name Date Title:PtiTpOf Town Clerk Date ��