HomeMy WebLinkAboutAmerican Legion Griswold-Terry-Glover Car Show -ej
On) �.
RECEIVED j
l
JUN 1 5 2022
Southold Town Cle
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomp ete applications WILL NOT be
reviewed.
Date of Submission r /� �j/
Name of Event �ner f l a ti ( e- i(1� C- I5W Uur%k3
�f ever ral, OU� .Cdr
Name of Organization: Mejl i�C411 L i�� Our �(�� ®�
Is this a Not-For-Profit Event? e o ,,
Contact's Name: �oain &I
ss: eo 6 ( 50)' •d
Mailing Addre
Contact's Phone Number:O)-766-1/66:p (0-3/ (v q Q
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Contact's Email Address: ofCF)lho e " M e4
Event Location and Site Diagram:
y
(Use additional papery if necessary)
Event Date(s):
(Include set up 0shutdown timek and dates)
ilj_
Nature of Event: C�'�5k�Shew Cars hr� O Y) r&nM SeS ubfi c m ur{� v ati.
(Please attach a detailed description to this apph ation)
Time Period(Hours)of Event: From /6 to
Maximum Number of Expected Attendees: -- y A a,Y'I 0'4 dYW-e
Specify any special requirements(i.e.road closure,police presence):VOIICe' P•eiIy+ aC(e55 to
—fu�Y's d,Yed -tY ° ie. d, I segs a 'Mei .74 iw5 .
If a Tent or other temporary structure will be used please contact the Southold Town Building Department
at 631-765-1802 2
Mailing Address to Send Event Permit to:
Event Fees: II I
$250 for events with less than 1000 expected attendees C
$500 for events with 1000 or more expected attendees
Clean-up Fees(Can NOT be waived):
$1,500.00 Clean-up for Bicycle and/or Running Special events(ONW
' $250 or more Clean-up deposit all other events
CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of
Southold as an additional insured.
***NOTE• PLEASE SEE ATTACHED REVISED,ADOPTED TOWN
POLICY***
Additional information and requirements may be required as deemed necessary by the Town Board.
J Oce h
Print name of Authorized Person filling out Signature o thorized Person filling out application
application
*Upon the request by applicant,the Town Board may waive in whole or in part any of the application
requirements.
TOWN
OFSOUTHOLD
Policy for Special Events on Town Properties and Roads
In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the
review of events that are proposed to utilize or be held on any land owned,leased or controlled
by the Town of Southold and,in particular,special events on Town roads,and with the exception
of community organized parades,the issuance of a Special Event Permit by the Town Board will
be subject to the following guidelines:
1. All events must be sponsored by a not-for-profit organization or recognized charity and
the applicant must verify that all proceeds generated by the event are wholly for the
benefit of said organization or recognized charity.
2. Events that require the closing of a road shall not be held on a holiday or at the same
time or location of previously approved community or special events absent authorization
from the Chief or Captain of the Police Department.
3. All motorcycle events shall be limited to 600 participants.
4. Applicants may only receive approval for one event in each calendar year.
5. The prior issuance of an approval does not bind the Town Board to approve the same or
a similar event in the future.
6. Failure to comply with any condition of approval may result in revocation of approval
and/or denial of future applications.
In addition to the above,all Bicycle and/or Running Special Events shall be subject to the
following guidelines:
1. There shall be no bicycle and/or running special events conducted within the Town of
Southold during the period of June I to November 1.
2. Organizers and participants of bicycle and/or running special events shall fully adhere
to the"rules of the road"including every applicable provision of the New York State
Vehicle and Traffic Law,including but not limited to VTL§§1231-1234.
3. Organizers of bicycle and/or running special events shall post a deposit of one
thousand five hundred dollars($1,500.00)to ensure that the roads are returned to pre-
event condition.
4. Where the expected number of persons or the duration of the bicycle and/or running
special event may impact the health,safety and welfare of the public,as a condition to
granting the permit,the Town Board,upon the recommendation of the Chief of Police,
may require the applicant to reimburse the Town for the costs of increased police
protection,public safety oversight,and public works facilitation,including any additional
equipment as may be deemed necessary by the Chief of Police to adequately and safely
control and protect the persons attending the event,the event area and traffic in and
around the event area. Such costs shall include all necessary staffing and shall be
provided to the applicant prior to the issuance of the permit.
5. All bicycle events and/or running special events shall be limited to 600 participants.
All special event approvals shall be subject to compliance with the following conditions:
1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance
naming the Town of Southold as an additional insured;a$250 or$500 filing fee
(depending on size of event);a remuneration fee determined by the Chief or Captain of
the Police Department for traffic control;$250.00 or more deposit for clean-up(deposit
to be returned after event upon recommendation of the Southold Town Police Chief;
Southold Town Police Department);
2. Make every effort to control noise;
3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in
advance of event;
4. Coordinate traffic control upon notification of the adoption of a Town Board
resolution with Police Captain;
5. No permanent markings be placed on Town,County or State roads or property for
the event;
6. Any road markings or signs for the event be removed within twenty-four(24)
hours of the completion of the event;and
7. Any parade participants shall not throw candy or other objects at or in the
direction of spectators along the parade route but such items may be handed
directly to spectators.
The Town Board reserves the right to waive or modify any or all of the above guidelines and
conditions as it may deem appropriate under the circumstances presented and to deny any
application for a special event that is determined to not be in the best interest of the residents of
the Town of Southold.
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GRISTER-01 ON
ACORD" CERTIFICATE OF LIABILITY INSURANCE DAT IYYY1f)
s11412014/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER kNEACT
East End Insurance Agency PHONE TFAX
P.O.Box 1406 A1C,No,Ext:(631)7653811 1 A1C,N,):(631)765-38"
Southold,NY 11971 E-0rAIL
INSURERS AFFORDING COVERAGE MAIC#
INSURER A:U.S.Underwriters Insurance Company
INSURED INSURER B:
Griswold Terry Glover Post 803 INSURER C:
P.O.BOX 591 INSURER D:
Southold,NY 11971
INSURER E
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE DL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS
A X COMMERCIAL GENERAL uABILr1Y EACH OCCURRENCE $ 1,000,000
CLAIMS-MADE [X]OCCUR X NPP355205OF 12/31/2021 12/31/2022 DAMAGE TO RENTED 100,000
MED EXP(Any oneperson) 5,000
PERSONAL&ADV INJURY 11000,000
GEN'L AGGREGATE LIMIT APPLIES PER., GENERAL AGGREGATE 2,000,000
X POLICY 1:1 JELL� PRODUCTS-COMPIOPAGG 2,000,000
OTHER: LIQUOR 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
ANYAUTO BODILY INJURY Per arson
OWNED SCHEDULED
1 Is
AUTOS ONLY AUTOS BODILY INJURY Per accident
AUTOS ONLY AUTOS ONLY orr a de t NdAGE
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE
DED RETENTION$
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS'LIABILITY YIN T R
AApNN�FYF��PERE�O�/PMMRIETORIPARTNERIEXECUTNE E.L EACH ACCIDENT
W.15E.rEnBE EXCLUDED? N!A
If yes,des 11.under E.L.DISEASE-EA EMPLOYEE S
DF�CRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMB
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached H more apace Is required)
Certificate holder Is additional Insured In respect to general liability
Event-Car Show 08/28/22
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
53095 Route 25 ACCORDANCE WITH THE POLICY PROVISIONS.
PO Box 1179
Southold,NY 11971 AUTHORIZED REPRESENTATIVE
ACORD 25(2016103) @ 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 06/15/22 Receipt#: 301.193
Quantity Transactions Reference Subtotal
1
-Event Fee 8.28.2022 $250..00
Total Paid: $250.00
Notes:
Payment Type Amount Paid By
CK#1993 $250.00 Post, American Legion
Griswold-terry Glo
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Post, American Legion Griswold-terry Glover
Pob 534
Southold, NY 11971
Clerk ID: DENISN internal ID:8.28.2022
Noncarrow, Denis
To: Special Events PD
cc: Rudder, Lynda
Subject: Special event, Legion car show
Attachments: Legion_20220615083923.pdf
Southold Legion car show.
Please see attached and respond as needed.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.pov
denisn@southoldtownnV.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. if you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Noncarrow, Denis
From: Easton, James
Sent: . Wednesday, June 15, 2022 11:17 AM
To: Noncarrow, Denis
Subject: RE: Special event, Legion car show
I have no objection to this event taking place.
Thank.you,
James Easton
Fire Marshal-
jamese'@southoldtownny'.gov
(W) 631-765-1802
PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the
individual or entity to which it is addressed and may contain confidential inforniation belonging to the sender which is protected by privilege. If you are not the
intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly
prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message.
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent:Wednesday,June 15, 2022 8:57 AM
To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie
<Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon
<damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey
<Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>
Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Subject:Special event, Legion car show
Southold Legion car show.
.Please see attached and respond as needed.
Thank you
Denis Noncarrow
Southold..Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownny.pov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or'legally privileged.
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review,.use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
r
1
Noncarrow, Denis
From: Spiro, Melissa
Sent: Wednesday,June 15, 2022 11:02 AM
To: Noncarrow, Denis
Subject: RE: Special event, Legion car show
This-is not preserved land.
Melissa S.
From: Noncarrow, Denis
Sent:Wednesday,June 15, 2022 8:57 AM
To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski; Melanie
<Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon
<damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey
<Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>
Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Subject:Special event, Legion car show
Southold Legion car show.
Please see attached and respond as needed.
Thank you
Denis Noncarrow
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownnY.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
1
Noncarrow, Denis
From: Flatley, Martin
Sent: Wednesday,June 15, 2022 2:01 PM
To: Noncarrow, Denis; Blasko, Regina; Burke, John; Doroski, Melanie; Easton, James; Ginas,
James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro,.Melissa
cc: Rudder, Lynda
Subject: RE: Special event, Legion car show
Attachments: AmerLeg CarShowCA22.xls
I have no objections to this event being approved, my cost analysis is attached.
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at
631.765.2600, (fi)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any
material attached thereto from any computer,disk drive,diskette, or other storage device or media.
From: Noncarrow, Denis<denisn@southoldtownny.gov>
Sent:Wednesday,June 15, 2022 8:57 AM
To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie
<Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon
<damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabel li@tow n.southold.ny.us>; Norklun, Stacey
<Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>
Cc: Rudder, Lynda <lynda.rudder@town.southold:ny.us>
Subject: Special event, Legion car show
Southold Legion car show.
Please see attached and respond as needed.
Thank you
Denis Noncarrovd
Southold Town Clerk.
Town of Southold, New York
www.southoldtownny.gov
denisn @south oldto wnn y.gov
631-765-1800
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review,'use or disclosure is
1
Town of Southold Police Department
Special Event Cost Analysis
Event: American Legion Post 803 Car Show
Date(s): August 28, 2022
Location: ISouthold American Legion
Patrol Allocation for Event
Reg Hours OT Hrs H r I y Wage Total Comments
Police Officers f
S ecial Patrol __ _
_ - Reg Hours OT Hrs --Hrly Wage Total Comments
CRU-.__-- - -----� - - .
Bicycle Patrol _�' -
- -
K-9
AUN15 2o-22
marine units - --SoutholdTown-Cl rk
TraffId contra) _ _ _ _-_ _..__, ___•�_
Reg Hours -[OT Hrs Hrly Wage Total Comments
TC Officer#1 __ 8 _ _ $18.00 $144.00
TC Officer#2 2 _ $18.00 $36.00
TC Officer --
TC Officer -- --
- --- - -- -- - - - -
Equipment Costs
PD Vehicles
--- -� _
_
11 for 8hrs $10.00 $80.00 $80.00
1 for 2 hrs $10/hr $20.00 $20.00
Command Van
Marine Patrol Boats -
Total. Department Cost for Event = $280.00
Prepared by Chief M. Flatley 6/15/2022 Page 1
RESOLUTION 2022-535
d'� cD�s7 .
ADOPTED DOC ID: 18202
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-535 WAS .
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 21, 2022:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to the
American Legion Griswold-Terry-Glover Post 803 to hold an Antique Car Show on August 28,
2022 from 9:00 AM to 4:00 PM at the American Legion, Main Road, Southold and a partial
closure of Tuckers Lane, provided the applicant: files with the Town Clerk a Two Million Dollar.
Certificate of Insurance naming the.Town of Southold as an additional insured; complies with all
the provisions of the Town's Special Permit Policy, and; complies with all current, or as may be
amended, Executive Orders issued by the Governor of the State of New York in response to the
COVID-19 pandemic. All fees associated with this approval shall be waived, with the exception
of the clean-up deposit.
Denis Nonearrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Doroski, Councilman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
DENIS NONCARROW �� G.�� Town Hall,53095 Main Road
TOWN CLERK p P.O.Box 1179
y Southold,New York 11971,
REGISTRAR OF VITAL STATISTICS • .1C Fax(631)765-6145 -
MARRIAGE OFFICER Telephone(631)765=1800
RECORDS MANAGEMENT OFFICER ®1 "j►a www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD June 23, 2022
Joan Cochran
P.O.B. 534
Southold,NY 11971
Dear Joan,
The Southold Town Board, at its regular meeting held June, 21 st, 2022, granted permission to
The Griswold-Terry-Glover Post 803 to hold its Antique Car Show on August 28, 2022. A
certified copy of the resolution is enclosed, along with the Town of Southold Policy for Special
Events on Town Properties and Roads. Failure to heed the policy may result in loss of the
clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has
been filed with this office. Please contact Captain Ginas at the Southold Town Police
Department as soon as possible, to coordinate traffic control.
If you have any further questions, please do not hesitate to contact the Town Clerk's office at
(631) 765-1800.
Best of luck with your event.
Sinky,
De
Town Clerk
Enc.