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HomeMy WebLinkAbout04/14/2022 REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, April 14, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 3/10/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Veteran's Park (a) Review of Concession stand proposals (b) Venue pricing Resident vs non-resident RESOLUTIONS RESOLUTION 2022-26 RESOLUTION SETTING MEETING DATES FOR MAY 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of May: Work Session, Thursday, May 5, 2022 at 6:30 P.M., monthly meeting, Thursday, May 12, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-26. RESOLUTION 2022-27 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the April 14, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-27. RESOLUTION 2022-28 RESOLUTION SETTING THE PARK HOURS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following hours for the 2022 Summer season: The park gates will be open daily from 8:00 AM — 10:00 PM beginning Memorial Day weekend through RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-28. RESOLUTION 2022-29 RESOLUTION SETTING THE HOURS FOR THE BEACH ATTENDANTS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following 2022 summer season hours for the Beach Attendants: Breakwater Beach and Veteran's Memorial Park Beach attendant hours will be 10:00 AM to 4:00 PM Saturday and Sunday beginning Memorial Day weekend until the end of June 2022 then 10:00 AM to 4:00 PM seven days per week July through Labor Day. Mattituck Yacht Club the hours will be 10:00 AM to 4:00 PM on Saturday and Sunday only beginning Memorial Day through Labor Day RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-29. RESOLUTION 2022-30 RESOLUTION SETTING THE HOURS FOR THE LIFEGUARDS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following 2022 summer season hours for the Lifeguards: Breakwater Beach and Veteran's Memorial Park Lifeguard hours will ber 11:00 AM to 5:00 PM Saturday and Sunday beginning Memorial Day weekend until the end of June 2022 then 11:00 AM to 5:00 PM seven days per week July through Labor Day. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-30. RESOLUTION 2022-31 RESOLUTION GRANTING PERMISSION TO THE MATTITUCK YACHT CLUB FOR STORAGE OF SAILING EQUIPMENT AND BOATS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby grants permission for the Mattituck Yacht Club to store sailing equipment and sailboats on the west side of Mattituck Park District parking lot. WHEREAS the sailboats will not exceed 22 feet and the storage of said boats and equipment will be permitted on a year-round basis. WHEREAS the license agreement is ready for signatures by both parties and Chairman Charles Gueli will sign on behalf of the Mattituck Park District Board of Commissioners. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-31 "PLEASE PRACTICE SAFE SOCIAL DISTANCING" MATTITUCK PARK DISTRICT BOARD OF'COMMISSIONERS REGULAR MEETING MINUTES April 14, 2022 Attendance Charles Gueli, Chairman via telephone Nick Deegan, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Denise Geis, Tracy Levy, David Levy, Joan Flaumenbaum and Anthony Van Bommel were present from the public. CALL TO ORDER Meeting called to order 6:32 PM Public Comment D Geis presented a thank you card and cookies to the Board for a successful Easter Egg Hunt. Tracy Levy of Laurel, expressed her concern regarding a request from Bike North Fork to place bike racks at various park districts throughout Southold Town. She strongly rejects this idea and noted that this group is not a local group, they do not pay taxes here and is concerned they will not respect our parks. As a taxpayer she does not believe that her tax dollars should pay for non-residents to use our parks. C Gueli,thanked her for a perspective that had not been considered. Mattituck Park District agrees with her and will carefully consider bike rack placement in the future. Anthony Van Bommel wanted to thank N Deegan for his quick response to remove a rusting oil tank at Love Lane. Mr. Van Bommel was very impressed with the Commissioners and the speed at which they responded to his concerns about the potential environmental hazard. Joan Flaumenbaum concurred and was very thankful for the MPD Commissioners' kindness and quick response. APPROVAL OF MINUTES Motion by Gueli, seconded by N Deegan, all in favor and motion carried unanimously to approve the Minutes from the March 10, 2022 submitted via email. TREASURER'S REPORT(L Girandola) Presented/Discussed- Statement of Activity dated April 2022 showing March 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-March 2022 Cash balance report • L Girandola is projecting a$176,600 loss for the year however feels it will be better as the year goes on • J Flaumenbaum asked if MPD could advertise for rental of the Community room, to increase revenues • N Deegan answered 'no' as this is for local residents and it is difficult to target a specific group • L Girandola said it was an excellent suggestion as MPD can use their mailing list and email list to send specifically to Mattituck/Laurel residents to make residents aware of the facilities available to them • Tracy Levy recommended using social media and Facebook as a way to reach more residents Motion by,C Gueli seconded by N Deegan, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Veteran's Park • C Gueli met with the 3 parties that have expressed interest in having a concession stand at Veteran's and Breakwater All parties are willing to bring the building up to date at their own expense. This project is possibly for next season • C Gueli spoke with Dave Reeve and he is happy to move to a 1099 employee • D Reeve informed C Gueli that Home Depot has a product that can be used at Love Lane instead of stucco and D Reeve can put on himself instead of hiring an outside company to apply the stucco. • C Shashkin received a request to have a wedding ceremony on the beach in early June 2023, he asked what the fee should be as this is a non-resident. This will be discussed at a future meeting when all of the Commissioners are present. • There will be a special meeting Wednesday April 20, 2022 to open the irrigation bids received. RESOLUTIONS RESOLUTION 2022-26 RESOLUTION SETTING MEETING DATES FOR MAY 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of May: Work Session, Thursday, May 5, 2022 at 6:30 P.M., monthly meeting, Thursday, May 12, 2022 at 6:30 P.M. RESULT: Motion by C Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-26. RESOLUTION 2022-27 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the April 14, 2022 meeting and further authorizes payment of the current bills as amended with the stated correction for the overcharge on a Revco bill. RESULT: Motion by N Deegan seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-27. RESOLUTION 2022-28 RESOLUTION SETTING THE PARK HOURS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following hours for the 2022 Summer season: The park gates will be open daily from 8:00 AM — 10:00 PM beginning Memorial Day weekend through Labor Day. RESULT: Motion byC Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-28. RESOLUTION 2022-29 RESOLUTION SETTING THE HOURS FOR THE BEACH ATTENDANTS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following 2022 summer season hours for the Beach Attendants: Breakwater Beach and Veteran's Memorial Park Beach attendant hours will be 10:00 AM to 4:00 PM Saturday and Sunday beginning Memorial Day weekend until the end of June 2022 then 10:00 AM to 4:00 PM seven days per week July through Labor Day. Mattituck Yacht Club the hours will be 10:00 AM to 4:00 PM on Saturday and Sunday only beginning Memorial Day weekend through Labor Day. RESULT: Motion by N Deegan seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-29. RESOLUTION 2022-30 RESOLUTION SETTING THE HOURS FOR THE LIFEGUARDS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following 2022 summer season hours for the Lifeguards: Breakwater Beach and Veteran's Memorial Park Lifeguard hours will be 11:00 AM to 5:00 PM Saturday and Sunday beginning Memorial Day weekend until the end of June 2022 then 11:00 AM to 5:00 PM seven days per week July through Labor Day. RESULT: Motion byC Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-30. RESOLUTION 2022-31 RESOLUTION GRANTING PERMISSION TO THE MATTITUCK YACHT CLUB FOR STORAGE OF SAILING EQUIPMENT AND BOATS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby grants permission for the Mattituck Yacht Club to store sailing equipment and sailboats on the west side of Mattituck Park District parking lot. WHEREAS the sailboats will not exceed 22 feet and the storage of said boats and equipment will be permitted on a year-round basis. WHEREAS the license agreement is ready for signatures by both parties and Chairman Charles Gueli will sign on behalf of the Mattituck Park District Board of Commissioners. RESULT: Motion by C Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-31 Meeting adjourned 7:36PM Mattituck Park District Sales by Product/Service Detail January-March,2022 ACCOUNT PRODUCT/SERVICE DATE CUSTOMER PURPOSE DATE OF SERVICE EXPECTED HEADCOUNT AMOUNT 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/16/2022 Mattituck/Laurel Residents Beach pass 2022 Season 2 30 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/16/2022 Mattituck/Laurel Residents Beach pass 2022 Season 2 20 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/17/2022 Mattituck/Laurel Residents Beach pass 2022 Season 2 50 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/22/2022 Mattituck/Laurel Residents Beach pass 2022 Season 2 50 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/30/2022 Mattituck/Laurel Residents RBP 2022 4 100 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/31/2022 Mattituck/Laurel Residents Beach pass 2022 Season 3 75 $605 Total for 1000 Revenue $14,214 TOTAL —, $14,214 Cash Basis Thursday,April 14,2022 02:49 PM GMT-04:00 2/2 Mattituck Park District Sales by Product/Service Detail January-March,2022 ACCOUNT PRODUCT/SERVICE DATE CUSTOMER PURPOSE DATE OF SERVICE EXPECTED HEADCOUNT AMOUNT 1000 Revenue 1110 Room rentals 1110 Revenue:Room rentals Rental Fees:Community Room Rental 01/13/2022 Ochoa,L 425 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/14/2022 Anita Alampioska NA 2022.04.16 80 750 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/15/2022 Luanne Callaghan Birthday party 2022.04.23 40-50 425 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/16/2022 Michael Viggiano Party 2022.04.02 20 250 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/17/2022 Robert Hernandez Celebratory memorial 2022.05.14 60 750 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/18/2022 Lioreisis,Sofia Birthday party 2022.05.15 50 750 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/25/2022 Lucina Cruz Wedding 2022.05.30 60 400 1110 Revenue:Room rentals Rental Fees-Tent Fee 03/29/2022 North Fork Community Theatre Community Theatre Gala 2022.06.11 120 100 1110 Revenue:Room rentals Rental Fees:Community Room Rental 03/29/2022 North Fork Community Theatre Community Theatre Gala 2022.06.11 120 750 Total for 1110 Room reittals - ---- - - -- - - - - - — --- -- -- - - -- - $4,600 1120 Picnic rental 1120 Revenue:Picnic rental Rental Fees:Picnic Area Rental 02/18/2022 Mattituck Fire Department Picnic Need info NA 100 1120 Revenue:Picnic rental Rental Fees:Picnic Area Rental 03/08/2022 Sacred Heart RC Church Annual picnic 2022.09.11 75 150 1120 Revenue:Picnic rental Rental Fees:Picnic Area Rental 03/08/2022 Leros Society Picnic 2022.06.19 50 150 1120 Revenue:Picnic rental Rental Fees:Picnic Area Rental 03/17/2022 Robert Hernandez Celebratory memorial 2022.05.14 60 400 1120 Revenue:Picnic rental Rental Fees:Picnic Area Rental 03/29/2022 North Fork Community Theatre Community Theatre Gala 2022.06.11 120 400 Total for 1120 Picnic rental -- ------ —-- ---- ---- - —-- - T -- $1,200 1130 Field use 1130 Revenue:Field use Rental Fees:Field Use 01/10/2022 Mattituck Soccer Club Need Info NA 593 1130 Revenue:Field use Rental Fees:Light Fees 02/03/2022 NFUSC Fall Season 2021 825 1130 Revenue:Field use Rental Fees:Field Use 03/08/2022 Mattituck Soccer Club Use fee Spring Season 2022 NA 125 1130 Revenue:Field use Rental Fees:Field Use 03/28/2022 NFUSC Use Fee Spring Season 2022 NA 250 Total for 1130 Field use - -- -- - -- — --- -- -- -- --$1,794 1140 Lodge rental 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 01/10/2022 GS Troop 2098 Need info NA 180 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 02/03/2022 BS Troop 414 Camping 2022.02.11 20 90 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 02/03/2022 BS Troop 414 Camping 2022.02.11 20 900 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 02/17/2022 BS Troop 221 Weekend 2022.02.18 29 1,305 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 02/17/2022 BS Troop 221 Weekend 2022.02.18 29 75 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 02/17/2022 BS Troop 399 Camping 2022.02.25 20 75 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 02/17/2022 BS Troop 399 Camping 2022.02.25 20 900 1140 Revenue:Lodge rental Rental Fees:813 Scout Lodge Weekend 02/24/2022 BS Troop 179 150 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Daily 02/28/2022 GS Troop 609 Camping 2022.03.04 12W 3D 90 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 02/28/2022 GS Troop 609 Camping 2022.03.04 12W 3D 75 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 02/28/2022 GS Troop 609 Camping 2022.03.04 12W 3D 540 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 03/18/2022 BS Troop 244 Troop Outing merit badges 2022.03.18 12 75 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 03/18/2022 BS Troop 244 Troop Outing merit badges 2022.03.18 12 540 1140 Revenue:Lodge rental Rental Fees:Fuel Charge 03/25/2022 BS Troop 194 Camping skills 2022.04.01 15 75 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 03/25/2022 GS Troop 303 2022.05.19 270 1140 Revenue:Lodge rental Rental Fees:BB Scout Lodge Weekend 03/25!2022 BS Troop 194 Camping skills 2022.04.01 15 675 Total for 1140 Lodge rental - - - ---- --- - -- - - - ----- — - -- $6,015 1150 Permit fees,Resident 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/08/2022 Mattituck/Laurel Residents Beach passes 2022 Season 7 175 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/10/2022 Mattituck/Laurel Residents NA 2022 Season NA 30 1150 Revenue:Permit fees,Resident Resident Beach Pass 03/14/2022 Mattituck/Laurel Residents Beach Pass 2022 Season 3 75 Cash Basis Thursday.April 14,2022 02:49 PM GMT-04:00 112 Mattituck Park District Statement of Activity March 2022,YTD Full Year Estimate April 2022 Meeting +Better!Worse +Better/Worse Change Change 2022 CASH BASIS This Year Last Year % This Year Last Year ° � 1p, Sudaet Est vs Bud Revenue 1010 Tax Appropriation Revenue 258,498 233,746 24,752 10.6% 320,000 288,660 31,340 10.9% 1110 Room rentals 4,600 430 4,170 969.8% 20,000 16,602 3,398 20.5% 1120 Picni c rental 1,200 625 575 92.0% 5,200 5,200 - 0.0% 1130 Field use 1,794 - 1,794 - 5,500 9,437 (3,937) -41.7% 1140 Lodge rental 6,015 6,015 - 10,000 7,305 2,695 36.9% 1150 Permit fees,Resident 655 60 595 991.7% 10,000 5,855 4,145 70.8% 1155 Permits,Non-Residents - - - 2,500 2,016 484 24.0% 1240 Donations - - - 4,964 (4,964) -100.0% 1250 Other Revenues - - - 1,700 1,400 300 21.4% 1500 Bank Interest 42 66 (24) -36.6% 100 192 92 -47.9% Total Revenue 272,803 234,926 37,877 16.1% 375,000 341,631 33,369 9.8% 375,000 Expenditures Total 2000 Payroll Wages 29,459 32,468 3,009 9.3% 255,900 225,649 (30,251) -13.4% 235,000 (20,900) 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 9,353 2,484 (6,869) -276.6% 25,300 17,856 (7,444) -41.7% 3030 Workers'compensation insurance - - - - 0 6,106 6,106 100.0% 3040 Disability 299 200 (99) -49.3% 300 1,693 1,393 82.3% Total 3000 Fringe Benefits 9,651 2,684 (6,968) -259.6% 25,600 25,655 55 0.2% 28,000 2,400 4000 Office Supplies&Fees 4010Office Supplies 1,435 397 (1,038) -261.6% 5,000 6,613 1,613 24.4% 4020 Office Supplies:Printing 0 50 50 100.0% 400 380 (20) -5.3% 4030 Office Supplies:Postage 0 55 55 100.0% 800 800 (0) 0.0% 4040 Computers&Software 130 0 (130) - 200 0 (200) - 4050Internet&Cells 1,256 1,370 114 8.4% 5,800 5,794 (6) -0.1% 4070 Mileage Reimbursement 83 398 315 79.1% 800 904 104 11.5% Total 4000 Office Supplies&Fees 2,905 2,271 (634) •27.911/. 13,000 14,491 1,491 10.3% 33,000 20,000 5000 Professional Fees 5010 Accounting fees 2,500 2,500 - 0.0% 11,000 10,800 (200) -1.9% 5020 Legal fees 5,200 3,900 (1,300) .33.3% 15,600 15,600 - 0.0% 5030 Bank fees&service charges 358 0 (358) - 400 12 (388) -3287.0% 5040 Payroll service fees 1,181 1,112 (68) -6.1% 4,600 4,571 (29) -0.6% 5060 Other professional fees 49 2,733 2,684 98.2% 2,000 4,637 2,637 56.9% 5070 Election Fees 29 128 99 77.3% 700 681 (19) -2.8% 5100 Property insurance - (2,158) (2,158) 100.0% 25,000 24,105 (895) -3.7% 5210 Advertizing fees 110 0 (110) - 100 0 (100) - 5220 Website/email 136 0 (136) 200 0 200 Total 5000 Professional Fees 9,562 8,215 (1,347) -16.4% 59,600 60,405 805 1.3% 55,600 (4,000) 6000 Operational&Site Maintenance 6010 Natural Gas 1,957 1,972 15 0.7% 5,000 4,887 (113) -2.3% 6015 Oil 1,713 505 (1,208) -239.2% 7,000 2,333 (4,667) -200.0% 6020 Electricity 2,920 5,059 2,139 42.3% 14,000 16,685 2,685 16.1% 6030 Water 212 188 (24) -12.8% 1,400 1,274 (126) -9.9% 6040 Sanitation 1,842 1,161 (681) -58.6% 9,000 7,636 (1,364) -17.9% 6100 Building Supplies 1,920 3,771 1,850 49.1% 10,000 17,662 7,662 43.4% 6110 Small tools&equipment 256 0 (256) - 600 549 (51) -9.2% 6120 Equipment lease&maintenance 67 0 (67) - 200 0 (200) - 6130Site Repairs&Maintenance 1,483 3,540 2,058 58.1% 80,000 78,709 (1,291) -1.6% 6210 Gas for Vehicles/Equipment 1,294 825 (470) -56.9% 5,200 3,780 (1,420) -37.6% 6220 Vehicle repairs 957 600 (357) -59.4% 5,000 5,132 132 2.6% Total 6000 Operational&Site Maintenance 14,620 17,621 3,001 17.0% 137,400 138,647 1,247 0.9% 243,000 105,600 7000 Capital Improvements&Purchases 7010 Major Purchase 1,756 0 (1,756) 37,900 23,374 14,526 -62.1% Total 7000 Capital Improvements&Purchai 1,756 0 (1,756) 37,900 23,374 (14,526) -62.1% 0 (37,900) 8000 Other Expenses 8020 Special Events-Net 0 0 - - (3,000) (2,391) 609 -25.5% 8030 Uncategorized Expense = 0 0 25,200 6,835 18,365 -268.7% Total 8000 Other Expenses 0 0 22,200 4,444 (17,756) -399.5% 12,000 (10,200) Total Expenditures $ 67,953 $ 63,258 $ (4,695) -7.4% $ 551,600 $ 492,666 $ (58,934) -12.0% $ 606,600 55,000 Net Income/(Loss) $204,850 $171,668 $ 33,182 19.3% $(176,600) $(151,036) $ (25,564) -46.9% $(231,600) 55,090 4/14/22 Mattituck Park District Statement of Activity April Though December Estimate Full Year Estimate April 2022 Meeting +Better/Worse +Betterl-worse Change Change 2022 CASH BASIS This Year Last Year $ fg This Year Last Year ° $ 14. Budge t Est ys B Revenueud 1010 Tax Appropriation Revenue 61,502 54,914 6,588 12.0% 320,000 288,660 31,340 10.9% 1110 Room rentals 15,400 16,172 (772) -4.8% 20,000 16,602 3,398 20.5% 1120 Picnic rental 4,000 4,575 (575) -12.6% 5,200 5,200 - 0.0% 1130 Field use 3,706 9,437 (5,731) -607% 5,500 9,437 (3,937) -41.7% 1140 Lodge rental 3,985 7,305 (3,320) -45A% 10,000 7,305 2,695 36.9% 1150 Permitfees,Resident 9,345 5,795 3,550 61.3% 10,000 5,855 4,145 70.8% 1155 Permits,Non-Residents 2,500 2,016 484 24.0% 2,500 2,016 484 24.0% 1240 Donations - 4,964 (4,964) -100.0% - 4,964 (4,964) -100.0% 1250 Other Revenues 1,700 1,400 300 21°4% 1,700 1,400 300 214% 1500 Bank Interest 58 126 (68) -53.7% 1001 192 92 -47.9% Total Revenue 102,197 106,705 (4,508) -4.2% 375,000 341,631 33,369 9.8% 375,000 Expenditures Total 2000 Payroll Wages 226,441 193,182 (33,259) -17.2% 255,900 225,649 (30,251) -13.4% 235,000 (20,900) 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 15,947 15,372 (575) -3.7% 25,300 17,856 (7,444) -41.7% 3030 Workers'compensation insurance 0 6,106 6,106 100.0% 0 6,106 61106 100.0% 3040 Disability 1 1,493 1,492 99.9% 300 1,693 1,393 82.3% Total 3000 Fringe Benefits 15,949 22,971 7,023 30.6% 25,600 25,655 55 0.2% 28,000 2,400 4000 Office Supplies&Fees 4010 Office Supplies 3,565 6,216 2,651 42.6% 5,000 6,613 1,613 24.4% 4020 Office Supplies:Printing 400 330 (70) -21.2% 400 380 (20) -5.3% 4030 Office Supplies:Postage 800 745 (55) -7.4% 800 800 (0) 0.0% 4040 Computers&Software 70 0 (70) - 200 0 (200) - 4050Internet&Cal ls 4,544 4,423 (121) -2.7% 5,800 5,794 (6) -0.1% 4070 Mileage Reimbursement 717 506 (211) -41.7% 800 904 104 11.5% Total 4000 Office Supplies&Fees 10,095 12,220 2,125 17.4% 13,000 14,491 1,491 10.3% 33,000 20,000 5000 Professional Fees 5010 Accounting fees 8,500 8,300 (200) -2.4% 11,000 10,800 (200) -1.9% 5020 Legal fees 10,400 11,700 1,300 11.1% 15,600 15,600 - 0.0% 5030 Bank fees&service charges 42 12 (30) -253.9% 400 12 (388) -3287.0% 5040 Payroll service fees 3,419 3,459 39 1.1% 4,600 4,571 (29) -0.6% 5060 Other professional fees 1,951 1,904 (48) -2.5% 2,000 4,637 2,637 56.9% 5070 Election Fees 671 553 (118) -21.3% 700 681 (19) -2.8% 5100 Property insurance 25,000 26,263 1,263 4.6% 25,000 24,105 (895) -3.7% 5210 Advertizing fees -10 0 10 - 100 0 (100) - 5220 Website/email 64 0 (64) 200 0 200 Total 5000 Professional Fees 50,038 52,190 2,152 4.1% 59,600 60,405 805 1.3% 55,600 (4,000) 6000 Operational&Site Maintenance 6010 Natural Gas 3,043 2,915 (128) -4.4% 5,000 4,887 (113) -2.3% 6015 Oil 5,287 1,828 (3,458) -189.1% 7,000 2,333 (4,667) -200.0% 6020 Electricity 11,080 11,626 546 4.7% 14,000 16,685 2,685 16.1% 6030 Water 1,188 1,086 (102) -9.4% 1,400 1,274 (126) -9.9% 6040 Sanitation 7,158 6,475 (683) -10.6% 9,000 7,636 (1,364) -17.9% 6100 Building Supplies 8,080 13,891 5,811 41.8% 10,000 17,662 7,662 43.4% 6110 Small tools&equipment 344 549 205 37.3% 600 549 (51) -9.2% 6120 Equipment lease&maintenance 133 0 (133) - 200 0 (200) - 6130 Site Repairs&Maintenance 78,517 75,168 (3,349) -4.5% 80,000 78,709 (1,291) -1.6% 6210 Gas for Vehicles/Equipment 3,906 2,955 (951) -32.2% 5,200 3780 (1,420) -37.6% 6220 Vehicle repairs 4,043 4,532 489 10.8% 5,000 5,132 132 2.6% Total 6000 Operational&Site Maintenance 122,780 121,027 (1,753) -1.4% 137,400 138,647 1,247 0.9% 243,000 105,600 7000 Capital Improvements&Purchases 7010 Major Purchase36,144 23,374 (12,770) -54.6% 37,900 23,374 14,526 -62.1% Total 7000 Capital Improvements&Purchai 36,144 23,374 (12,770) -54.6% 37,900 23,374 (14,526) -62.1% 0 (37,900) 8000 Other Expenses 8020 Special Events-Net (3,000) (2,391) 609 -25.5% (3,000) (2,391) 609 -25.5% 8030 Uncategorized Expense 25,200 6,835 (18,365) -268.7% 25,200 6,835 18,365 -268.7% Total 8000 Other Expenses 22,200 4,444 (17,756) -399.5% 22,200 4,444 (17,756) -399.5% 12,000 (10,200) Total Expenditures $ 483,647 $ 429,408 $(54,239) -12.6% $ 551,600 $ 492,666 $ (58,934) -12.0% $ 606,600 55,000 Net Income/(Loss) $(381,450) $(322,703) $(58,746) 18.2% $(176,600) $(151,036) $ (25,564) •-16.9% $(231,600) 55,000 4/14/22 Mattituck Park District Cash Balances April 2022 Meeting Actual Actual Estimate Account 12/31/21 3/31/22 Change 12/31/22 Change Operating Account 81907 22,536 13,629 i Payroll 19,705 7,112 (12,593) i . i r Money Market 201,602 405,416 203,814 i Special Events 2,391 2,391 - Tota 1 $232,605 $437,455 $204,850 $ 56,005 $Q176,600) 4/14/22 SPECIAL MEETING MINUTES Mattituck Park District Board of Commissioners Special Meeting Thursday April 20, 2022 6:OOPM MATTITUCK PARK DISTRICT Special Meeting Wednesday April 20, 2022 6PM NOTES In Attendance: Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin,Administrative Assistant Lyle Girandola,Treasurer Denise Geis was present from the public Call to Order at 6.01PM Pledge • The Commissioners discussed the pros and cons of the leasing of the Sabat Field for two 1-week baseball camp. It was decided to proceed with the needed work to refurbish the infield by the MPD buildings and grounds staff. • The letter to BS Troop 194 about dune damage was signed and sent. • The opening of Irrigation Bids was completed.There were 3 submissions received: Lindsay Irrigation,Signature Services, and Sound Shore Irrigation.After discussion about the 3 bids,they decided to give the bid to Lindsay Irrigation. • The MPD received a request from a resident about the installation of kayak racks on MPD property for personal storage (with the assumption that there would be rental fees paid to the MPD).The commissioners looked favorably at'the idea and will research the purchase of racks and/or speak to East End Sporting Goods about possibly having kayak rentals as well. • The commissioners discussed the completion of the Bay Avenue tennis court refurbishment by JB Asphalt and a payment schedule was agreed to. RESOLUTION 2022-33 RESOLUTION ACCEPTING BID FOR THE IRRIGATION CONTRACT FOR THE 2022 SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Lindsay Irrigation, Inc, to turn on, maintain, repair as needed and winterize the irrigation systems at Veterans Park,Aldrich Lane, Mattituck Yacht Club and Bay Avenue at a cost of$655.00. RESULT: Motion by N Deegan,seconded by C Gueli, K Byrne not in favor, motion carried 2-1 to approve Resolution 2022-33. RESOLUTION 2022-34 RESOLUTION APPROVING PAYMENT FOR THE BAY AVENUE TENNIS COURTS WHEREAS by Resolution 2021-49 JB Asphalt was selected as the winning bid to refurbish the Bay Avenue tennis courts for$29,500, WHEREAS,the subject tennis court refurbishment needs completing to the satisfaction of the commissioners, WHEREAS, JB Asphalt has agreed to stripe the courts for pickle ball at no cost to the MPD, RESOLVED the Board of Commissioners of the Mattituck Park District hereby approves payment as follows: $20,000 at the outset of the work and $9,500 upon completion of the work. RESULT: Motion by, C Gueli, seconded by Kevin Byrne, all in favor and motion carried unanimously to approve Resolution 2022-34. Meeting adjourned 6:40PM