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HomeMy WebLinkAboutOrient Fire Dept. Memorial Day Parade DENIS NONCARROW =� ®1.-t Town Hall,53095 Main Road TOWN CLERK ® - P.O.Box 1179 COD 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �O,[ ' .� Telephone ldt 765-1800 www southoldt FREEDOM OF INFORMATION OFFICER ownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2022 Burke Liburt 23300 Main Road Orient NY, 11957 Dear Mr Libert, The Southold Town Board, at its regular meeting held on March 29th,the Town Board granted permission to the Orie epartment to hold its annual Memorial Day parade on Monday, gay`340"A 3022 " A certified copy o the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible,to coordinate traffic control. a Very truly yours, Denis Noncarrow Southold Town Clerk Enc. ~Southold Town Board -Letter Board Meeting of March 29, 2022 RESOLUTION 2022=302 Item# 5.40 ADOPTED DOC ID: 17973 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-302 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Orient Fire Department to use the following route for its Annual Memorial Day Parade in Orient on Monday, May 30, 2022 beginning at 7:30 AM to begin at the Firehouse and take Tabor Road to Orchard Street to Navy Street to Village Lane to Main Road and back to the Firehouse, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York.. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans Generated March 30, 2022 Page 58 C) ELIZABETH A. NEVILLE, MMC �, Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� ,� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD I MA's 2 9 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submissiona- Name of Event C ' , ( Name of Organization: Is this a Not-For-Profit Event?Yes/No- Contact's Name: U�� ��` V� 4 Mailing Address: ®p duet.0 RO h- 0 RICE -- �1 57r) Contact's Phone Number: [03 - ?j rjc( — Contact's Email Address: �`]!1kI�,� �0 V hke- . C0 M Event Location and Site Diagram: oKQk)et \1'-�1 - 1 _ - M AQ S &e AQ Pej.Wl> (Use additional paper if necessary) Event Date(s): 0 2 -V �'. �� �: �► M (Include set up ands tdown mes and dates) Nature of Ever (Please attach a de it d description to this application) Time Period (Hours) of Event: From M I SACM to aI 4.'00 JNM Maximum Number of Expected Attendees: a,0 O Specify any special requirements (i.e. road closure, police presence): &o cAy u ��- If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: yr !� '►bC�'� �.V �• r QIJ� askkX`(P rsex Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less.-than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Weo zed Person filling ut application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight; and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 0 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 bo w � Q O ; CO -� CO^ fes' .� ,, .�,�.-t•- CENTRAL Ya C . CEM. Z D 'A R a T � � KING ��cep-�-��:s� s►�; : � � 1.C3 - 0�caE�r4 . T�u KING �--� L.ti. LA• j 1) �� AA z Orient Fire Department Memoria Day Parade Description of Event The Orient Fire Department Memorial Day Parade is an annual Community Event that gives homage to the sacrifices that Orient residents have made for the Country. The tradition spans over 100 years. Clergy from the Southold Community say prayers at' each of five Memorial Monuments as well as a closing service on the grounds of the Fire House. No food or drink is consumed during the parade; coffee tea and donuts are served to the Community at the Fire House after the Parade. Traffic is halted during the prayer service at the Civil War Monument: the Monument is at the corner of Village Lane and the Main Road; police halt traffic during that prayer and the subsequent March to the Fire House. Southold Police jave rendered t is�sery ce for many years. espec Ily, urke Li urt, Chaplain nd Vice-President The Orient Fire Department March 28th, 2022 ORIEFIR-01 CFRITZ CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 3/22/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),,AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cassandra Fritz NAME: Lupton&Luce,Inc. PHONE 631 727-4114 245 FAX 225 Howell Ave (A/C,No,Ext):( ) (AIC,No):(631)727-7138 Riverhead,NY 11901 Apo��5.Cassandra@luptonandluce.com INSURERS AFFORDING COVERAGE NAIC# INSURERA:Arch Insurance Group 11150 INSURED INSURER B: Orient Fire District INSURER C: 23300 Main Road INSURER D: Orient,NY 11957 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD M DD MM DD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCURMEPK10405502 9/15/2021 9/15/2022 DAMAGE TO RENTED 300,000 X PREMISES Ea occurrence $ MED EXP(Any one person $ 10,000 PERSONAL BADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000 X POLICY❑PEO LOC PRODUCTS-COMP/OPAGG $ 10,000,000 OTHER: $ A AUTOMOBILE LIABILITY EOa aBc deD; INGLE LIMIT $ 1,000,000 ANY AUTO MEPK10405502 9/15/2021 9/15/2022 BODILY INJURY(Per person) $ OWNED Ix SCHEDULEDAUTOS ONLY AUTOS BODILY INJURY Per accident $ X HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ $ A X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE MEUM09312702 9/15/2021 9/15/2022 AGGREGATE $ 10,000,000 r_tDED I I RETENTION$ $ WORKERS COMPENSATIONPER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ANY PROPRIETOR/PARTNERIEXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:Memorial Day Parade Certificate holder is included as additional insured per provisions of attached endorsement#GL2014 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Rd PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/28/22 Receipt#: 295736 Quantity Transactions Reference Subtotal 1 Event Fee 5.30.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1588 $250.00 Department, Orient Fire Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Department, Orient Fire 23300 Main Road Orient, NY 11957 Clerk ID: DENISN Internal ID:5.30.2022 Noncarrow, Denis From: Noncarrow, Denis Sent: Monday, March 28, 2022 3:26 PM To: Blasko, Regina; Burke, John; Flatley, Martin; Hagan, Damon; Norklun, Stacey; Spiro, Melissa; Ginas,James; Goodwin, Dan; Orientale, Michael Cc: Rudder, Lynda; Noncarrow, Denis Subject: Orient FD Memorial day Parade, May 30th 2022 Attachments: Orient FD_20220328151010.pdf Please review as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Rudder, Lynda From: Flatley, Martin Sent: Monday, March 28, 2022 7:06 PM To: Noncarrow, Denis; Blasko, Regina; Burke, John; Hagan, Damon; Norklun, Stacey; Spiro, Melissa; Ginas, James; Goodwin, Dan; Orientale, Michael Cc: Rudder, Lynda; Noncarrow, Denis Subject: RE: Orient FD Memorial day Parade, May 30th 2022 Attachments: EB4D3DC9AFB14D4E9A3COFEOF8148FE9[2011383]jpg I have no objections to this event being approved. I will submit a cost analysis this weekend when I return to the office Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 X The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Noncarrow, Denis Sent: Monday, March 28, 2022 3:26 PM To: Blasko, Regina; Burke,John; Flatley, Martin; Hagan, Damon; Norklun, Stacey; Spiro, Melissa, Ginas,James; Goodwin, Dan; Orientale, Michael Cc: Rudder, Lynda; Noncarrow, Denis Subject: Orient FD Memorial day Parade, May 30th 2022 Please review as needed. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownnV.pov denisn southoldtownny.aov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 RESOLUTION 2022-481, ADOPTED DOC ID: 18145 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-481 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 7, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee,for.their events and WHEREAS the'Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Orient Fire Department 3/28/22 $ 250.00 23300 Main Road Orient ,NY 11957 Bike Shows USA. 1/11/22 $ 1500.00 230 Smith Hughes Road Narrowburg NY 12764 Lenderking-brill, Caleb 5/5/22 $ 500.00 2514 31 st Avenue, Apt 6a Queens,NY 11106 Mark MacNish 4/4/2022 $ 250.00 Cutchogue New Suffolk Historical Society P.O.B. 714 Cutchogue NY. 11.935 Denis.Noncarrow. Southold Town Clerk .RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell d Town of Southold P.O Box 1179 > Southold, NY 11971 7 * * * RECEIPT * * * �� Receipt#: 295736 ate: 03/28/22 �4 Reference Subtotal Quantity Transactions 5.30.2022 $250.00 1 Event Fee Total Paid: $250.00 Notes: I Payment Type Amount Paid By CK#1588 $250.00 Department, Orient Fire Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 3 i Name: Department, Orient Fire 23300 Main Road Orient, NY 11957 Internal ID: 5.30.2022 Clerk ID: DENISN OiT Vendor No. Check N Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by 00 z o b , �� J roc„ 3 3 A Audit Date Vendor Telephone Number N Y Town'Clerk 7 Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund.ancf Account Number �Rl �� � � � L�•�U � T'8/ � �' T1.030 .. .. Total Payee Certification D arent Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that t mate ials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good co ition w'hout substitution,the services properly been paid,except as therein stated,that the balance therein staled is actually performed and tha he qua ides t eof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. o is ep cie ted,and men ' a roved. Signature Title:Deputy Town Clerk Signature Company Name Date Title:AetratsXown Clerk Date