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HomeMy WebLinkAboutCutchogue/New Suffolk Historical Society F , DENIS NONCARROW p®�® �� Town Hall,53095 Main RoA' —� TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 9 Fax(631)765-6145 MARRIAGE OFFICER �'� ®�� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®8 `�► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK RECEIVED TOWN OF SOUTHOLD MAR 2022 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT so I'd�a -jerk Please provide ALL of the information requested below.Incomplete applications WILL NOTbe reviewed. Date of Submission March 30, 2022 Name of Event Family History Day Name of Organization: _CutchogueNew Suffolk Historical Society Is this a Not-For-Profit Event?Yes Contact's Name: Mark MacNish Mailing Address: PO Box 714 Cutchogue,NY 11935 Contact's Phone Number: 631-379-7494 Contact's Email Address: macnish@aol.com Event Location and Site Diagram: _Cutchogue Village Green (Use additional paper if necessary) Event Date(s): June 4, 2022(rd 6/5/22) 10:00 am-4:00 pm (Include set up and shutdown times and dates) Nature of Event: See attached (Please attach a detailed description to this application) Time Period(Hours) of Event: From_10:00 am to 4:00 pm Maximum Number of Expected Attendees:_50-80 Specify any special requirements(i.e. road closure,police presence): _Cases Lane to be closed for event, traffic control officer and temporary snow fencing If a Tent or other temporary structure will 6e used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Cutchogue New Suffolk Historical Society,PO Box 714, Cutchogue,NY 11935 Event Fees:** $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) XX $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. \,A AAW a Print name o Authorized Person filling out Sig of A ri ed P rson filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. c ** Request for waiver of event fee^ 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit,the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 Nature of Event: Saturday, June 4 (rain date Sunday,June 5) 10am-4pm Family History Day Village Green Suggested donation ticket price:$5 adults, Children under 12 free ?, $4 dressed in period costume • Wilderness Travelling Museum with TeePee Ted TeePee Ted will set up a wigwam longhut. He will talk about the local Corchaug Indians and teach bow and arrows, making tools and toys of native children, and have hands-on crafts for the children to do. • The 3rd New York Regiment Reenactment group The 3rd New York Regiment was authorized May 25, 1775, and comprised of men from Suffolk County. His organization would work with us and has a similar mission of educating the public, which they do as part of their reenactment, including encampments and drills. He was very excited to hear about the old house's history and would include it as part of their story, particularly the Wickham/Landon story. • Stephen Sanfillipo and partner(fiddle player) Dressed in revolutionary war era costumes, they will perform historic music of the late Colonial Period and the American Revolution, vocally, and with classical guitar and mandola. Songs include military and naval ballads, romantic ballads, nonsense songs, and drinking songs. • Diane Fish- Colonial Cooking demonstration and Food tasting There be an explanation of the food being prepared, the ingredients and utensils used to make the dish. • Three Food Trucks •loc>�3 w& be Coln�tC,�-c d e. a�-s- hts�'� 4�v��c�►���1 ea& bui ddih� t 5 Psj(►P d � AM�cfi'�cc�' kir. GA�1 o �'�er cute be Y��c4P a� IlAtMecfi� Nf lct t h P1QoaAkv UV b[�cte(� e�l a4 ' w��� � i Uk of a Twk � E awUhr,� aS Ind�c��ec� tin A[O Va� hfe +b C)MOAj cee5� tb TilkVM VeAk4A&5 . -f nec' ace 5 v"wvtwe� _R�, SAD � Inav�wc�l i Sih MWW665, _ h _ Vjavaiappe4 , 800'At• S. �i .i PIE '•ItCM►0f� �C • � ' IQ or O ��Qe',4•'• �.��►. / � ,fin stss q�, q TO 6t siT OFF +1� r` 1. ta*.-T � O $ r 014 • N,�}jym P m _ • • �. �t,09 y gArAgr N , our Norcx; r' i � ? � £, �`r�y�Y►e1r FA c�itar Athrooms -r o yet• Red Barn V N i � Q - i . MAP OF LAND. 1 MADE FOti• ` Norton INDEPENDENT CONGREGATIONAL CHURCH a SOCIETY OF CUTCHOGUE AT CUTCHO�U6, PJ.Y. AV-1A BAST OF CASE'S LAN£: 1,4.41 Acta, ' SCALE, 50'x1' . . .'Suffolk Courtty Tax Parcels: loan-tog-i-i,Z. rAtaa drawn .- 1lesgutt� 2, 1966: P*ee�ises arc in 8uildin� 'Zane 'FP. VAN TUYL&SDN < Apr-rMy.111 40 h Al ,04 rn JON � e 2 w tr r t � rc*, •t• �. � r � 4 Vii. �� �,, _ w �� 0 t if Ilk .A .01 • • _I� .L lir e s VOL Ak toI A4 44 t At j .� ,, . C3 # CUTCNEW-01 MEICHLER ACo�o� CERTIFICATE OF LIABILITY INSURANCE DATE(M � 3/28//202202YYY) 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONT NAEACT East Endnsurance Agency PHONE FAX P.O.Box A/C,No,Ext:(631)765-3811 A/C, INo:(631)765-3846 Southold,NY 11971 ADDRESS, INSURERS AFFORDING COVERAGE NAIC'p INSURERA:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk INSURERC: Historical Council P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS TR INSD WVD MM DD MM DD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCURHUP1488-05 5/1/2021 5/1/2022 DAMAGE TO RENTED 100,000 X I S a occurrence) $ MED EXP(Any oneperson) $ 5,000 PERSONAL 8 ADV INJURY $ 1'000'600 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY[:]PEa 7 LOC PRODUCTS-COMP/OP AGG 2,000,000 OTHER: HIRED NON OWN A $ 1,000,000 ACOMBINED SINGLE LIMIT AUTOMOBILE LIABILITY E accident) $ ANY AUTO BODILY INJURY Per erson $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ $ A X UMBRELLALIAB X OCCUR EACH OCCURRENCE 1,000,000 EXCESS LIAB CLAIMS-MADE HUU1489-05 5/1/2021 5/1/2022 AGGREGATE $ DED I X RETENTION$ 10,006 $ WORKERS COMPENSATION PER 0TH- AND EMPLOYERS'LIABILITY Y/N ST TUTE E ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED' NIA (Mandatoryin NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under _ DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT i DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of SouBox THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TO To BOX 1179 ou ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Noncarrow, Denis From: Noncarrow, Denis Sent: Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin; Mirabelli, Melissa; Burke,John; Easton, James; Ginas,James Cc: Rudder, Lynda; Goodwin, Dan; Noncarrow, Denis Subject: Cutchogue Historical event. June 4th. Attachments: cutch historical_20220330121708.pdf Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.qov denisn southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Noncarrow, Denis From: Easton,James Sent: Wednesday, March 30, 2022 12:52 PM To: Noncarrow, Denis Subject: RE: Cutchogue Historical event. June 4th. I have no objection to this event taking place. Thank you, APR � James Easton Fire Marshal jamese@southoldtownny.gov SoUth®6d T®wl Clerk (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Ginas,James <jginas@town.southold.ny.us> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Cutchogue Historical event.June 4th. Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Town of Southold Police Department Special Event Cost Analysis Event: Family History Day Date(s): June 4, 2022 Location: Village Green, Cutchogue - -®- ' PatroAllocat�vn for.Euerit $' Y°-- Reg Hours OT Hrs Hrly Wage Total Comments Police Office ;Special Patrol _ E x$ s n Reg Hours OT Hrs Total Comments Alt- �- —�m y CRS u�®> , Btcrcle Patrol KCB Un t rIN 3 Highway Patrols 3 0, Pat-", , P.O. Onufra P.O. Flatley Mariiie,Unit y' raffic,Control, tf .,.t. T 'Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.00 $144.00 TC Officer#2 $18.00 $144.00 TC Officer TC Officer TC Officer PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $448.00 Prepared by Chief M. Flatley 4/4/2022 Page 1 Noncarrow, Denis From: Flatley, Martin Sent: Sunday,April 3, 2022 1:36 PM To: Noncarrow, Denis; Mirabelli, Melissa; Burke, John; Easton, James; Ginas,James Cc: Rudder, Lynda; Goodwin, Dan Subject: RE: Cutchogue Historical event. June 4th. Attachments: Family History Day.xls I have no objections to this event being held, my cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive, diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Ginas,James <jginas@town.southold.ny.us> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Cutchogue Historical event.June 4th. Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/04/22 Receipt#: 296014 Quantity Transactions Reference Subtotal 1 Event Fee 6.4.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1364 $250.00 Council, Cutchogue- New Suffolk Histor Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Council, Cutchogue- New Suffolk Historical Pob 714 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:6.4.2022 RESOLUTION 2022-320 ADOPTED DOC ID: 17991 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-320 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 12, 2022: RESOLVED that the Town Board of the Town of Southold hereby Lyrants permission to the Cutchogue-New Suffolk Historical Council to hold its Family History Day, on the Cutchogue VillalZe Green, Cutchopue on Saturday, June 4th, 2022 from 10:00 AM to 4:00 PM,(with a Rain date of June 51 provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell S401 DENIS NONCARROW Town Hall, 53095 Main Road - P.O.Box 1179 TOWN CLERK I 11 � I Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ISFax(631)765-6145 MARRIAGE OFFICER ��® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mark MacNish P.O.Box 714 Cutchogue N.Y. 11935 April 13, 2022 Dear Mr. MacNish, The Southold Town Board, at its regular meeting held on April 12th, the Town Board granted permission to the Cutchogue,New Suffolk Historical Society to hold their Family History event on Juno,4th. 2022. A certified copy of the reslution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk I Enc. i I i 1, I i i I� DENIS NONCARROW ®� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 COD Z Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS � • � Fax(631)765-6145 MARRIAGE OFFICER 'J� RECORDS MANAGEMENT OFFICER ®d .�® Telephone oldt -nny.g00 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mark MacNish P.O.Box 714 Cutchogue N.Y. 11935 April 13, 2022 Dear Mr. MacNish, The Southold Town Board, at its regular meeting held on April 12th, the Town Board granted permission to the#Cutcho;guee New Suffolk Historical Society to hold their Family History event onune�;4t1� 20:22 A certified copy of the resolution'is'enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. DENIS NONCARROW aZ® ®G.f, Town Hall,53095 Main Roa� TOWN CLERK p P.O.Box 1179 C1* Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®d `�a ww phone(631)765- 800 FREEDOM OF INFORMATION OFFICER gov OFFICE OF THE TOWNCLERK RECEIVED TOWN OF SOUTHOLD MAR 202 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT .So Q[d.Z'p; jerk- Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission March 30,2022 Name of Event Family History Day Name of Organization: _CutchogueNew Suffolk Historical Society Is this a Not-For-Profit Event?Yes,/No Contact's Name: Mark MacNish Mailing Address: PO Box 714 Cutchogue,NY 11935 Contact's Phone Number: 631-379-7494 Contact's Email Address: macnish@aol.com Event Location and Site Diagram: _Cutchogue Village Green (Use additional paper if necessary) Event Date(s): June 4, 2022(rd 6/5/22) 10:00 am- 4:00 pm (Include set up and shutdown times and dates) Nature of Event: See attached (Please attach a detailed description to this application) Time Period(Hours) of Event: From_10:00 am to_4:00 pm Maximum Number of Expected Attendees:_50-80 Specify any special requirements(i.e. road closure, police presence): _Cases Lane to be closed for event, traffic control officer and temporary snow fencing If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Cutchogue New Suffolk Historical Society, PO Box 714, Cutchogue,NY 11935 Event Fees:** $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) XX $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured, ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. RAW � a(A Print name o Authorized Person filling out Sig a r of A ri ed P rson filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. v c ** Request for waiver of event fee v 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road"including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00)to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 Nature of Event: Saturday,June 4 (rain date Sunday, June 5) 10am-4pm Family History Day Village Green Suggested'donation ticket price: $5 adults, Children under 12 free ?, $4 dressed in period costume • Wilderness Travelling Museum with TeePee Ted TeePee Ted will set up a wigwam longhut. He will talk about the local Corchaug Indians and teach bow and arrows, making tools and toys of native children, and have hands-on crafts for the children to do. • The 3rd New York Regiment Reenactment group The 3rd New York Regiment was authorized May 25, 1775, and comprised of men from Suffolk County. His organization would work with us and has a similar mission of educating the public, which they do as part of their reenactment, including encampments and drills. He was very excited to hear about the old house's history and would include it as part of their story, particularly the Wickham/Landon story. • Stephen Sanfillipo and partner(fiddle player) Dressed in revolutionary war era costumes, they will perform historic music of the late Colonial Period and the American Revolution, vocally, and with classical guitar and mandola. Songs include military and naval ballads, romantic ballads, nonsense songs, and drinking songs. • Diane Fish- Colonial Cooking demonstration and Food tasting There be an explanation of the food being prepared, the ingredients and utensils used to make the dish. • Three Food Trucks •10ut3 wik� i0e COU\&U fico 0 *6 6� b( lck►"'V 1 1 'eac4� buwt�.deh� t5 erg ut �1 � �`�a� ' . ►�n" se l��vu�hL o ' 1C�tr Gv1�1 be r� e� cbIM o Mev\ i w� �1' CC.Nt— apsez ;, lav�cLv �,, b i,C_e� a �wtl �, �Mr_An v1 vo,i(c,fe� N\ CLMPA v) (�cr az, i OL Uv VC\Ai(,V5 i SthKs � �e S trw� �Aekb . 'fl+ter�e. a � il��- vin,` MWW6 5, otie.. Iia � �p � , 800'At• S. �i .i PIE '•ItCM►0f� �C • � ' IQ or O ��Qe',4•'• �.��►. / � ,fin stss q�, q TO 6t siT OFF +1� r` 1. ta*.-T � O $ r 014 • N,�}jym P m _ • • �. �t,09 y gArAgr N , our Norcx; r' i � ? � £, �`r�y�Y►e1r FA c�itar Athrooms -r o yet• Red Barn V N i � Q - i . MAP OF LAND. 1 MADE FOti• ` Norton INDEPENDENT CONGREGATIONAL CHURCH a SOCIETY OF CUTCHOGUE AT CUTCHO�U6, PJ.Y. AV-1A BAST OF CASE'S LAN£: 1,4.41 Acta, ' SCALE, 50'x1' . . .'Suffolk Courtty Tax Parcels: loan-tog-i-i,Z. rAtaa drawn .- 1lesgutt� 2, 1966: P*ee�ises arc in 8uildin� 'Zane 'FP. VAN TUYL&SDN < Apr-rMy.111 40 h Al ,04 rn JON � e 2 w tr r t � rc*, •t• �. � r � 4 Vii. �� �,, _ w �� 0 t if Ilk .A .01 • • _I� .L lir e s VOL Ak toI A4 44 t At j .� ,, . C3 # ------ CUTCNEW-01 MEICHLER '4��® CERTIFICATE OF LIABILITY INSURANCE DATE(M/202YYY) 3/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ME PRODUCER CONTACT East End Insurance Agency PHONE FAX P.O.Box 1406 A/C,No,Ext):(631)765-3811 A/C,No:(631)765-3846 Southold,NY 11971 E-MAIL DD SS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED -INSURERS: Cutchogue New Suffolk Historical Council INSURERC: P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR NSD D M DD V MM DD YYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ❑X OCCUR X HUP1488-05 5/1/2021 5/1/2022 DAMASET eRoNTEDn cel $ 100,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY❑PRO- ❑LOC 2,000,000 JECT PRODUCTS-COMP/OPAGG OTHER: HIRED NON OWN A $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT de $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident AUTOS ONLY AUTOS ONLY Peer accidenDAMAGE $ A X UMBRELLALIAB X OCCUR EACH OCCURRENCE 1'000'000 EXCESS LIAR CLAIMS-MADE HUU1489-05 5/1/2021 5/1/2022 AGGREGATE $ DED I X I RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N UER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Noncarrow, Denis From: Noncarrow, Denis Sent: Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin; Mirabelli, Melissa; Burke,John; Easton, James; Ginas, James Cc: Rudder, Lynda; Goodwin, Dan; Noncarrow, Denis Subject: Cutchogue Historical event. June 4th. Attachments: cutch historical_20220330121708.pdf Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Easton,James Sent: Wednesday, March 30, 2022 12:52 PM To: Noncarrow, Denis Subject: RE: Cutchogue Historical event. June 4th. I have no objection to this event taking place. Thank you, � James Easton APR Fire Marshal jamese@southoldtownny.gov ®u$g�®ld Town Clerk (W) 631-765-1802 PRIVELEGED AND'CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Ginas,James <jginas@town.southold.ny.us> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Cutchogue Historical event.June 4th. Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Town of Southold Police Department Special Event Cost Analysis Event: Family History Day Date(s): June 4, 2022 Location: Village Green, Cutchogue —�f6iovent'; w Reg Hours OT Hrs Hrly Wage Total Comments ;Police Officers�, ,:- rev 7 rr° ti` Reg Hours OT Hrs Total Comments ECRU rBrcyclePatrol ��,��rd K 9 Unit P.O. Onufrak P.O. Flatley t a ,wi _ « ... .��. . u . Reg Hours OT Hrs Hrly Wage , Total Comments TC officer#1 8 $18.00 $144.00 TC Officer 92 $18.00 $144.00 TC Officer TC Officer TC Officer ,Equipment Cosxm ts :. '_� . . PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $448.00 Prepared by Chief M. Flatley 4/4/2022 Page 1 Noncarrow, Denis From: Flatley, Martin Sent: Sunday,April 3, 2022 1:36 PM To: Noncarrow, Denis; Mirabelli, Melissa; Burke,John; Easton,James; Ginas,James Cc: Rudder, Lynda; Goodwin, Dan Subject: RE: Cutchogue Historical event. June 4th. Attachments: Family History Day.xls I have no objections to this event being held, my cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive, diskette, or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Wednesday, March 30, 2022 12:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Ginas,James <jginas@town.southold.ny.us> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Cutchogue Historical event.June 4th. Please review. Thank you. Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws-including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * RECEIPT * * * Date: 04/04/22 Receipt#: 296014 Quantity Transactions Reference Subtotal 1 Event Fee 6.4.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1364 $250.00 Council, Cutchogue- New Suffolk Histor Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Council, Cutchogue- New Suffolk Historical Pob 714 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:6.4.2022 RESOLUTION 2022-320 ADOPTED DOC ID: 17991 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-320 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 12,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue-New Suffolk Historical Council to hold its Family History Day, on the Cutchogue Village Green, Cutchogue on Saturday,June 4th,2022 from 10:00 AM to 4:00 PM,(with a Rain date of June 5)provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell auFroir RESOLUTION 2022-481 ADOPTED DOC ID: 18145 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-481 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 7, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Orient Fire Department 3/28/22 $ 250.00 23300 Main Road Orient ,NY 11957 Bike Shows USA. 1/11/22 $ 1500.00 230 Smith Hughes Road Narrowburg NY 12764 Lenderking-brill, Caleb 5/5/22 $ 500.00 2514 31 st Avenue, Apt 6a Queens,NY 11106 Mark MacNish 4/4/2022 $ 250.00 Cutchogue New Suffolk Historical Society P.O.B. 714 Cutchogue N.Y. 11935 Denis Noncarrow . Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty,Evans, Russell Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/04/22 Receipt#: 296014 Quantity Transactions Reference Subtotal 1 Event Fee 6.4.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1364 $250.00 Council, Cutchogue- New Suffolk Histor Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Council, Cutchogue- New Suffolk Historical Pob 714 Cutchogue, NY 11935 Clerk ID: DENISN Internal ID:6.4.2022 Vendor No. Check No ,. Town of Southold, New York - Payment Voucher Vendor Name ( Vendor Address Entered by I` CtJ �l o tf`e, ✓ �1 f I Aud>t;Date Vendor Tele one Number 7/ ........... ............ TownCler......................... k .................. PY .......... C � Invoice Invoice 11voice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Le_dger.Fund.and Aecount.Niimber Sa-off ��-���W—R—( U �e- T1030 I i Total Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf or the above named claimant) I hereby certify that them ials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good conditi wit out substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the uamiti s there have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or dis a anci a and payment is approved. Signature Title:Deputy Town Clerk Signature Company Name Date Title:Deunty Town Clerk Date