HomeMy WebLinkAbout2022 Zoning Update i
F 87156915-2710-4535-8595-fe18821b381f lynda.rudder@town.southold.ny.us
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The Suffolk Times
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State of New York,
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County of,Suffolk,
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Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto,
was printed and published in this newspaper on the following dates:
May 26,2022
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Subscribed and sworn to before me,
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SOUTHOLD TOWN CLERK 1
87156915-2710-4535-8595-fe18821b381f lynda.rudder@town.southoId.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that
sealed proposals are sought and
requested for the following:
Request for Proposal :Southold
Town Zoning Update
A copy of the detailed proposal
request may be obtained on the
town website:southoldtownny.gov
or by contacting the Town Clerks
office beginning May 11. 2022
Opening:Southold Town
Clerks Office
53095 Main Road
Southold, NY 11971
Date/Time:June 2, 2022 at 2:00 pm
At which time they will be opened.
Contact: Heather Lanza
Town Planning Dir
631/765-1938
HeatherL@southoldtownny.gov
ALL proposals must be received in
sealed and clearly marked
envelopes.
Please print on the envelope the
following:
Name&Address of Vendor
Proposal name
It is the vendor's responsibility to
read the detailed Request for ;
Proposals and provide a
proposal that completely and
accurately addresses each part of
the document. Upon submission of
the proposal, it is understood that
the vendor has read,fully
I
SOUTHOLD TOWN CLERIC 2
i
87156915-2710-4535-8595-fe18821b381f lynda.rudder@ tow n.southoId.ny.us 1'
AFFIDAVIT OF PUBLICATION 1
The Suffolk Times j
understands and will comply with
all requirements.
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The Town of Southold welcomes
and encourages minority and
women-owned businesses to
participate in the bidding process
i
Dated: May 10, 2022
Denis Noncarrow
Southold Town Clerk
l
SOUTHOLD TOWN CLERK 3
w
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4 LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that
sealed proposals are sought and
requested for the following:
Request for Proposal : Southold
Town Zoning Update
A copy of the detailed proposal
request may be obtained on the
town website: south oldtownny.gov
or by contacting the Town Clerks
office beginning May 1.1. 2022
Opening: Southold Town
Clerks Office
53095 Main Road
Southold, NY 11971
Date/Time: June 2, 2022 at 2:00 pm
At which time they will be opened.
Contact: Heather Lanza
Town Planning Dir
631/765-1938
HeatherL@southoldtownny.gov
ALL proposals must be received in
sealed and clearly marked
envelopes.
Please print on the envelope the
following:
Name &Address of Vendor
Proposal name
It is the vendor's responsibility to
read the detailed Request for
Proposals and provide a
proposal that completely and
accurately addresses each part of
the document. Upon submission of
the proposal, it is understood that
the vendor has read, fully
understands and will comply with
all requirements.
The Town of Southold welcomes
and encourages minority and
women-owned businesses to
participate in the bidding process
Dated: May 10, 2022
Denis Noncarrow
Southold Town Clerk
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed proposals are sought and requested for the following:
Request for Proposal : Southold Town Zoning Update
A copy of the detailed proposal request may be obtained on the town website:
southoldtownny.gov or by contacting the Town Clerks office beginning May 11. 2022
Opening: Southold Town
Clerks Office
53095 Main Road
Southold,NY 11971
Date/Time: June 2, 2022 at 2:00 pm
At which time they will be opened.
Contact: Heather Lanza
Town Planning Dir
631/765-1938
HeatherL@southoldtownny.gov
ALL proposals must be received in sealed and clearly marked envelopes.
Please print on the envelope the following:
Name &Address of Vendor
Proposal name
It is the vendor's responsibility to read the detailed Request for Proposals and provide a proposal
that completely and accurately addresses each part of the document. Upon submission of the
proposal,it is understood that the vendor has read,fully understands and will comply with all
requirements.
The Town of Southold welcomes and encourages minority and women-owned businesses to
participate in the bidding process
Dated: May 10, 2022 Denis Noncarrow
Southold Town Clerk
,e
w
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn,
says that on the 18th day of May , 2022, a notice of which the annexed printed
notice is a true copy was affixed, in a proper and substantial manner, in a most public
place in the Town of Southold, Suffolk County, New York, to wit: Town Clerk's
Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website,
www.southoldtownny.gov .
RFP for Zoning Update
q�. oncbr o
Southold Town Clerk
Sworn before me this
18th day of May , 2022.
Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No.01 RU6020932
Qualified in Suffolk County
Commission Expires March 8,20 '�
TOWN OF SOUTHOLD
53095 MAIN ROAD, SOUTHOLD, NEW YORK 11971
PHONE: 631-765-1938
REQUEST FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND
REQUESTED FOR THE FOLLOWING:
PROPOSAL NAME: Southold Town Zoning Update
A copy of the detailed proposal request may be obtained at the Southold Town
Clerk's Office beginning May 11, 2022
OPENINGS
(submit proposal by this time)
PLACE: DATE: TIME:
Town of Southold June 2, 2022 2:00 PM
Town Clerk's Office
53095 Main Road
,Southold,, NY 11971
All questions and requests for clarification about the RFP shall be directed in writing
by email before 2:OOPM, May 20, 2022 to:
CONTACT PERSON: Heather Lanza, Town Planning Director
Town of Southold, 631-765-1938
Email address: HeatherL@southoldtownny.gov
VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES.
PLEASE PRINT THE FOLLOWING ON THE FACE OF ENVELOPE:
1) NAME & ADDRESS OF VENDOR
2) PROPOSAL NAME
It is the vendor's responsibility to read the detailed Request for Proposals and
provide a proposal that completely and accurately addresses each part of the
document. Upon submission of the proposal, it is understood that the vendor
has read, fully understands and will comply with all requirements.
The Town of Southold welcomes and encourages minority and women-owned
businesses to participate in the bidding process.
RFP—Southold Town Planning Board Zoning Update-2022
REQUEST FOR PROPOSAL
Date: May 11, 2022
Southold Town Zoning Update
Introduction
The Town of Southold is seeking proposals from qualified consultants to perform a comprehensive
update to the Zoning Code and Zoning Map (Chapter 280 of the Southold Town Code).
I. Purpose
This Request for Proposals (RFP) is intended to provide guidelines for the submission of
proposals to update the zoning for Southold Town. Proposals must reflect the ability to
provide a full range of expertise in all areas required to develop a complete and comprehensive
update of the zoning code and zoning map. Proposals must identify experience with public
outreach, facilitation of public meetings, and the development of various types of codes and
design guidelines
Updates are necessary to bring the zoning code and map into compliance with the Southold
Town Comprehensive Plan adopted in 2020. In addition, updates are needed to incorporate
zoning code best practices, make it easier to navigate, add graphic depictions of regulations,
and eliminate inconsistencies.
II. Background
A. Current Zoning Code
The existing zoning code for the Town was largely set in place in 1989, which was the last
major update of the code and zoning map. It was done in response to a comprehensive plan
update effort in the mid 1980's.
The current zoning code can be found in ecode360 using this link:
https://ecode360.com/SO0452?needHash=true
or on the home page of the Town's website:
https://www.southoldtownny.gov/
The current zoning code is a typical Euclidian code with an emphasis on land use separation
and density control. This update to the zoning code is expected to make an in-depth analysis
of the code and modernize it to fit the goals of the comprehensive plan. Concurrently the
zoning map will need to be reviewed for consistency with the plan.
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RFP—Southold Town Planning Board Zoning Update-2022
B. Southold Town Comprehensive Plan
The Town recently completed a major update to its comprehensive plan in 2020,the Southold
Town Comprehensive Plan. A copy of the plan can be found on the Southold Town Planning
Department's web page:
https://www.southoldtownny.gov/123/Comi)rehensive-Plan
III. Scope of Work
The components to be included in the scope of work are as follow:
A. Southold Town Comprehensive Plan.
Review the vision statement, and the goals and objectives of all the chapters of the
Southold Town Comprehensive Plan (dated February 2020) (Comprehensive Plan), to
ensure the updated zoning code will be consistent with the Town's vision and the
Comprehensive Plan.
Chapter 3, Land Use & Zoning identifies areas of the zoning code and map that need to
be addressed in Goal 2, Review and Update Zoning Town-Wide. Below is an outline of
the objectives that provide a starting point for this zoning update:
Objective 2.1 Review zoning for commercial and industrial districts
Hamlet Centers
1. Strengthen the hamlet centers through innovative mixed-use zoning with
consideration given to design standards.
Note: this section contemplates hybrid form-based code or similar for hamlet
centers
2. Provide for different levels of intensity for certain uses in the hamlet centers
based on available infrastructure.
....each hamlet is unique in scale and supporting infrastructure...
Note: although there are ten named hamlets in Southold Town,only eight have
a defined hamlet center.
Business Corridors Outside Hamlet Centers
1. Create a new zoning district for commercial and industrial uses along the
major roads outside the hamlet centers.
2. Revisit the bulk schedule and parking requirements for commercial and
industrial zoning districts.
Transitional Zones — Evaluate, identify, and improve transitional zoning areas
where necessary and feasible
1. Evaluate the uses allowed in transitional zoning districts (Limited Business,
Residential Office) to determine whether they require any updates to ensure
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RFP—Southold Town Planning Board Zoning Update-2022
they function as transition zones. Optionally, consider a new transitional
zoning district.
2. Identify areas with transitions from commercial/industrial to residential that
lack transitional zoning to determine whether it can be added.
Marine Zones—Evaluate the uses and bulk schedule of the marine zoning districts
(Marine I&Marine II) to ensure they continue to support the goals of the Town.
Split-zoned Parcels
Currently the Town Code provides little guidance on how to apply the bulk
schedule in the case of split-zones.
1. Clarify the Town Code with respect to split-zoned parcels.
2. Consider re-zoning to reduce or eliminate split-zoned parcels where
appropriate.
Light Industrial Zones - ...consider revising these zoning districts, especially
those close to hamlet centers, to accommodate new uses or mixed uses.
Note: This list is not inclusive of all the considerations for this zoning update. For
example, the Resort Residential Zoning District is not mentioned in the plan,
however it too requires an update.
Objective 2.2 Review zoning for residential districts
Water Quality
Note: See the Water Resources Section of Chapter 6, Natural Resources &
Environment for more detail.
Size of Future Honaes
Note: House size is currently being reviewed by the Town Board.
Transient Rentals
Agriculture
Note: See Chapter 9,Agriculture for more detail.
Commercial Uses in Residential Districts (pre-existing non-conforming uses)
Objective 2.3 Review need for new zoning districts-New zoning districts may be created
where existing zoning districts do not achieve the goals of the plan.
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RFP—Southold Town Planning Board Zoning Update-2022
Chapters 4 through 12 of the Southold Town Comprehensive Plan are each more specific
to a narrower topic and must be considered during the zoning update.
B. Existing zoning code assessment.
Produce an assessment of the existing code and other related sections of the Town Code
for clarity, consistency within it and with other sections of the Town Code, as well as ease
of use. Chapter 3 of the Southold Town Comprehensive Plan provides a starting place for
this assessment with six objectives in Goal 1.
Evaluate potential impacts as they relate to future transportation and traffic under a
buildout scenario with the current zoning. The Town can provide relevant data, and this
evaluation can be done as an expansion and update of the assessment done as part of
Chapter 4 of the Comprehensive Plan.
C. Research and provide a menu of options for zoning and include successful examples from
other places.
D. Provide visual tools, including 3D visual simulations and modeling to demonstrate the
visual and other impacts of existing and proposed code and zoning changes (both for
Town officials and for the public).
E. Conduct assessments comparing potential impacts of new zoning options on traffic,
community character, quality of life and the environment.
F. Citizens & Other Stakeholders (Public Involvement)
Design and implement public outreach and engagement strategies including conducting
public input meetings and collecting and assimilating public input into the work products.
These strategies include, but are not limited to the following:
a. Public information & education (online, website, Channel 22);
b. Regular status reports to the public on the progress of the update to zoning;
c. Public charrettes/public input meetings to review and provide input on specific
work to update the zoning, including but not limited to the following:
• Options for future zoning code and zoning map changes
• Specific proposed zoning code and map changes;
d. Online portal for gathering public input and to provide all relevant information
under review & discussion;
e. Focus groups for particular topics
• Examples include but are not limited to business groups, senior citizens,
families with children, and agriculture.
f. Public hearings on specific proposals for Zoning Code and Zoning Map changes.
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RFP—Southold Town Planning Board Zoning Update-2022
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G. Draft the update to the code with the following overall'goals
a. New zoning must be consistent with the Town's;vision and the,Southold Town
Comprehensive Plan;
b. Design the code to be user-friendly—easy to understand,administer,and interpret;
c. Update terminology used throughout the code;
d. Improve overall organization;
e. Incorporate diagrams, tables, and illustrations to clarify and enhance
understanding of the code; and
f. Use innovative zoning approaches where appropriate (e.g. the hamlet centers
might benefit from a version of form-based code and/or design guidelines)
H. Review the zoning map and make recommendations for updates needed to be consistent
with the Southold Town Comprehensive Plan, using GIS maps.
I. Attend meetings as necessary with the Town Board and Town staff for direction, to
provide updates on the progress of the project, and to review drafts of the work. These
meetings will include at least one meeting to review the Comprehensive Plan as it relates
to this project.
J. Deliverables
• Menu of options for new zoning
• Powerpoint presentations, maps, visual aids as described above, and other
educational materials for public information(website materials,charrettes,visuals
for Channel 22)
• Updated zoning code (Up to two draftsof any one section, and final drafts ready
for public hearing)
• Updated zoning map (Up to two drafts, and a final draft ready for public hearing)
Note that the zoning code and zoning map update process may evolve and be done in
sections rather than all at once. The Town is open to suggestions from the consultant
on the most efficient and effective process.
IV. Public Process Strategy & Public Outreach
It is expected that the consultant-will provide and manage a creative and interactive public
participation process that is robust, diverse and equitable. This process shall include
innovative means and methods that raise community awareness and engagement. Strong
communication and presentation skills are required (see Item F. above for more details).
V. Qualifications
All statements of qualifications should include, at a minimum, the following information:
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RFP—Southold Town Planning Board Zoning Update-2022
1. Project Team Composition.
Provide a description of the team that will be assigned to the project including related
work experience for all team members. Identify the capacity in which team members will
be used and identify the Project Manager, who will be the point of contact during the
update process. Any work intending to be subcontracted must be disclosed, including the
name of the subcontractor(s) and specific tasks that will be subcontracted.
2. Firm Background.
Provide a brief description of the firm including the range of professional services, office
locations and staff size. This shall apply to all sub-consultants.
3. Firm Experience.
Outline the experience of the firm and other credentials that illustrate qualifications to
undertake this project. Provide at least three examples of zoning codes and zoning maps
that your firm has completed within the last five years. In addition, provide at least one
example that incorporates design standards and guidelines and visual aids such as graphics
and tables. These should be from similar sized communities. These can be provided by a
link to a specific webpage, electronically on a flash drive, or other method.
4. References.
Provide a minimum of three references for services comparable to this project. Include a
contact person, title, address, telephone number and email address. In addition, provide
the time period when the services were rendered and a description of services rendered.
VI. Submission Criteria
For evaluation purposes, each proposal submission shall include, at a minimum,the following
items listed below.
1. Letter of Interest. This brief letter will summarize the consultant's understanding of the
scope of work.
2. Qualifications as stated in Section V.
3. Approach to the Project. Provide a description of the consultant's approach to
accomplishing the project.This includes a proposed scope of work describing the approach
to accomplishing the objectives stated in the RFP and identifying the methodology
proposed.The consultant is encouraged to include suggestions or supplemental tasks which
may enhance the.project or streamline the scope of work and improve cost-effectiveness.
Clearly articulate all assumptions regarding the date, information and the role that you
expect from the Town.
4. Public Outreach and Communication. Provide a description of the proposed public input
process.
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RFP—Southold Town Planning Board Zoning Update-2022
5. Project Schedule. Provide an outline of an expected timeline and major milestones for the
scope of work.
6. Project Budget. Provide a detailed outline of cost for completing the scope of work. This
should include material costs and a not to exceed figure as well as all other costs that may
be incurred for the delivery of services requested.
7. Any other information you would like to submit that you feel will assist us in the evaluation
of your qualifications.
8. Please submit eight(8)hard copies of the proposal and one electronic copy.
VII. Criteria for Consideration in Selection of Vendor
• Level of experience with updating, reviewing and drafting land use codes for municipal
governments
• Level of experience evaluating the potential impacts of changes to zoning and land use on
the environment, traffic, community character and quality of life
• Level of experience working with Southold Town
• Amount of time expected to complete the project
• Location of vendor relative to Southold Town
• Cost proposal
VIII. General
1. The execution of a Professional Services Contract(example attached)will be required.
2. Deliverable documents to be provided as hard copies and digitally in Word format as
well as PDF.
Longevity of Proposals:
A proposal may be withdrawn at any time prior to the date specified as the Submission Deadline.
However, no Contractor(s) may withdraw or cancel a Proposal for a period of ninety (90) days
following the Submission Deadline, nor shall the successful Contractor(s) withdraw, cancel, or
modify the Proposal after having been notified that the Proposal has been accepted by the Town,
except at the request of the Town or with the Town's written consent.
Selection of Awardee and Compliance with Procurement Requirements:
The intent of the Town is to select and contract with the most qualified Contractor(s) and
provides the best overall value of work that responds to this RFP. The Town reserves the right to
invite qualified Contractor(s)to an interview after the initial evaluation process is complete and
the Town may alter the scoring of a qualified Contractor's proposal based on the interview.
Contractors are responsible for all costs or expenses incurred to attend such interview.
Notwithstanding the scoring criteria outlined above, the Town reserves the right to select a
submission that, on its sole judgment, is consistent with and responsive to the policies, goals, and
objectives of the Town and NYS DOS's programs irrespective of whether it is the lowest-priced
proposal, if it is determined to be in the best interest of the citizens of Southold and State of New
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RFP—Southold Town Planning Board Zoning Update-2022
York. All Contractor proposals are subject to an evaluation based on the qualifications,
experience, services, costs,and the consistency with the requirements of this RFP as well as
"best value." Best value means the basis for awarding contracts [for services] comes from
proposals that"optimize quality, cost, and efficiency among responsive and responsible offerors"
(State Finance Law, Article 11, § 163). The Town reserves the right to reject any/all proposals,
and amend, modify as needed.
Incomplete proposals that do not address all of the requested components should not be accepted
for review and consideration.
Contract Negotiations:
The Town intends to enter into contract negotiations with the firm or firms selected who shall be
required to enter into a written contract(hereinafter, the"Contract")with the Town in a form
satisfactory to the Town Board.
The Town reserves the right to negotiate the terms and conditions of the Contract(s) with the
selected proposing Contractor(s), if any. These negotiations could include all aspects of services
and cost. Neither the selection of a proposing Contractor(s) nor the negotiation of the Contract
with such proposing Contractor(s) shall constitute a binding commitment on behalf of the Town
to enter into a Contract with such proposing(s) Contractor(s), as any binding arrangement must
be set forth in the Contract signed by both parties and is subject to all requisite approvals.
Notice of Award:
The Town shall inform the Awardee that they have been selected by means of a Notice of Award
issued by the Town. Neither the selection of a respondent as the Awardee nor the issuance of a
Notice of Award shall constitute a binding commitment on behalf of the Town to enter into any
contract with the Awardee, as any binding arrangement must be set forth in definitive
documentation negotiated between and signed by the Awardee and the Town.
Encls: Sample Professional Contract
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Southold Town Board - Letter Board Meeting of May 10, 2022
�SUFFV OLS
RESOLUTION 2022-405 ! Item# 5.30
as ADOPTED
DOC ID: 18073
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-405 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 10,2022:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for RFP for Southold Town Zoning, all in accordance with the Town
Attorney.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Greg Doroski, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
Generated May 11, 2022 Page 43