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HomeMy WebLinkAboutCAST 2022-22 4. , lee, � r/J , Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: May 25, 2022 Subject: Special Events—CAST1a With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: C6 � Address: 53 t (n Rd . Son , KLLR-i _C Application number: as+i,(L Date of Event: (P ay Time: '• — 16%30 PM Date Received by Town Clerk: Date Received by Committee: '' Nature of Event (S): Od � N(Ohl Committee Comments Received by: Denis Melissa Spiro Leslie Weisman Missy Mirabelli �C Chief Flatley August Ruckdeschel- County.�Jadec K X Heather Lanza James Easton %% Mike Verity XClaire Glew Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: �QOC-Q� Resolution No: Date: 5 a . EEE r ig / LUt, APR 2 2 _a TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and.SpecialRvenW SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must be submitted ai least 60 business ftEs before the event. Applicants are encouraged.to submit appficatioiis as early as possible. Any caro 1n ekd application that.is not submitted 60.-or--more business days prior to flte:schedt led event may be.rejected or subfed W a-late processing fee of S250.Q0 by the Office.of the To-*yn Clerk, unless,.-a.waiver is.obtained, Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. 'i'4'heu pis a Permit Reituired? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use.of'residential lirolier for profit;sudi as a venue for weddiiigE'or other events is prohibited. This application.is deeriied complete once all the following_regi irements are snby fitted-to the Town Clerk: 'Pleaseindicate submission of the following by checking off the boxes and signing below. ® A completed application fonn signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ® FEE: Is the application being submitted at least 60 days before the event{ ]Yes [ ]No © If Yes,Fee of$ 150.00 has been submitted We request a waiver as a non- profit hosting a free event for If No,Fee of$ has been submitted the community. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide AtiL of the information requested below Incomplete ao�lications tVILL NOT be reviewed. Special Event Permit# Applicant(s)name: Community Action Southold Town Date of Submission 4/26/2022 Name of Event End of School Outdoor Movie Night SCTM#'s 1000-Section 061.00 Block-. 04.00 Lot(s) 019.001 Dates of Each Event: 6/24/2022 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Outdoor screening of Ferris Bueller's Day Off(see attached). (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 7:30 PM to 10:30 PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:100 Number of cars expected 40 Is a Tent or other temporary structure being used?[X]Yes[ ]No If yes provide sizes) Outdoor movie screen. 2 Porta-potties. Will food be served?[ ]'Yes JX]No If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a ceitiflcate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ,A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) iA Events for three hundred (3 00) or more people require submission and approval of a.traff c control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) ® Signature of Properly Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. l Dated glr crfe Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public health Food Protection Unit. Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ J Yes [X]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Community Action Southold Town, 53930 Main Road, Southold, NY Contact Person and Contact Tel.#Cathy Demeroto, 631-477-1717 ext. 101 e-mail address edemeroto@castnorthfork.org Event Location:Street-Hamlet Address: 53930 Main Road, Southold, NY Section: 061.00 Block: 04.00 Lot(s): 019.001 Mailing Address to Send Event Permit to: CAST P.O. Box 1566, Southold, NY 11971 X Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No Lfyesto either or both.,also indioate ori the attached plan the boundaries of the reserved area-ijpan wliicb the event will take place YOU MUST ATTACK ATARKING/EYENTT PLAN 10'THIS APPLICATION IF THE .EXPECTED ATTENDANCE IS 300 OR M.ORF PFOPI'E YOU MUST ALSO ATTACK A: :.TRAFFIC CONTROL.PLAN(see next.pa e A Parking/E<<ent;Plan mai be a survey;sife plan and/or aerial viehv'(f6e example Google.Earth)of the subjkgf proper�i.INDICATI;OX T�PI,AN ALT,of the following.information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control]Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualifed.traffic controller mustbe provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of.cars on site,and 4)Contact information for use by Southold Town Police. Ol `NERW SIGNATURE:. I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event Print name of Owner Signature of Owner Cathy Demeroto Print name of Authorized Person/Representative Signature of Authorized Person/Representative FER.rNUSSION IS INR-FB3Y GRANTED.SUBJECT TO'IRE FOLLOWING CONDTFIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on AN'S' Town CouAjy or State Roads'or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 6 business dais nr7or to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event. including but not limited to narkiii- iiia-es s/es/access .tents or temporM.strueture(s) or tempdrary ssanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities asgociated_with Phis:event including but not limited to parking ingress/egreWaecess tent:s or temporary stiucture(� or temporary saniLgy faciliEies -shall be conducted on Suffolk County .Purchase of Development Rights land without a permit issued—by tine Suffolk County farmland Q6mmittee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town ofSouthold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 ut 4 CENTER FOR ADVOCACY SUPPORT TRANSFORMATION CAST End of School Outdoor Movie blight Date: Friday, June 24, 2022 Timeline: 7:30 PM Gates Open 8:00 PM Pre-Movie Music 8:25 PM Screening of Ferris Bueller's Day. Off 10:00 PM Movie Ends 10:05 PM Post Movie Music 10:15 PM Event Ends 10:30 PM Gates Closed Location: CAST Yard (53930 Main Road, Southold) Details: CAST Presents Ferris Bueller's Day Off • Number of anticipated guests: 100 o Guests bring own seating o A temporary rented outdoor screen (approximately 16' x 9') and sound system will be installed. m Number of cars expected: 40 (can use CAST lot plus street parking) ® Free event. No charge Inc ' ' 'S.. yW,C b, v��•,r j ,,wiiii� /. About qStd zr#�PONX'"'�¢dr>, 'fr ,w for VhSuPpol Flop't. ih 0 i h 1 x 1a�r� cam��S M - .. 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S's t` }'x .�`fd''rr <. i Zt ' +,-.> �� s�;,r:.`�r,B ;y�,y •';k� � .^xS�% � "1 �:� �.� (� ,,'�ia 4. Cw DATE(MMIDDNYYY) CERTIFICATE OF LIABILITY INSURANCE 04/26/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Murphy NAME: RoyH Reeve Agency,Inc. PHaNE 631 298-4700 FAX (631)298-3850 .Nd Ert,: ( ) AIC,No PO Box 54 £'1'DIL''RESS• Imurphy@royreeve.com ADD 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURERA• Philadelphia Ind Ins Co 18058 INSURED INSURER B Community Action Southold Town Inc(CAST) INSURER C: PO Box 1566 INSURER D. INSURER E, ' Southold NY 11971 INSURER F. COVERAGES .CERTIFICATE NUMBER: CL2171614864 REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR _ TYPE OF INSURANCE POLICY EFF PO EXP LIMITS LTR 11JS0 WVD POLICY NUMBER MMlDD MM/DD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE_ S 1'000'000 Ar GE TU RFNITD 100,000 CLAIMS-MADEa OCCUR PREMISES'Ea'ownca) S MED EXP(Any one person) S 5,000 A PHPK2287435 06/16/2021 08/16/2022 PERSONAL&ADV INJURY $ 1,000,000 G£N'LAGGREGATE:LIMiTAPPLIES PER:- GENERAL AGGREGATE $ 2.000,000 POLICY a JECT PRO^, ❑ 1,000,000 ,LOC PRODUCTS-COMPlOPAGG S OTHER $ AUTOMOBILE LIABILITY COMBINEDSlNgt E LROIT $ tea ar-c Iden. ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ ' AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDfvdAGE $ AUTOS ONLY AUTOS ONLY Pur accldoh S UMBRELLA UAB OCCUR EACH OCCURRENCE 5 EXCESS LIAR HCLAIMS-MADE.. AGGREGATE S DED RETENTION S S WORKERS COMPENSATION PER DTH- AND EMPLOYERS'LIABILITY YIN STATUTEI ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT S OFFICERIMEMBEREXCLUDED? (Mandatory In NH) E.L:DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) RE: 6/24/22-Movie Night Fundraiser Town of Southold is included as Additional Insured with respect to General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD i Town of Southold P.0 Box 1179 Southold, NY 11971 I * * * RECEIPT * * * Date: 04/27/22 Receipt#: 297297 Quantity Transactions Reference Subtotal 1 Event Fee 6.24.2022 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2674 $150.00 Movie, Cast Outdoor Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Movie, Cast Outdoor Clerk ID: DENISN Internal ID:6.24.2022 Mirabelli, Melissa From: Glew, Claire Sent: Wednesday, May 11,2022 9:04 AM To: Mirabelli, Melissa Subject: RE: CAST Special Event Missy, The Assessors do not have an issue with this event. ClcLirev Clew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:41 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glew@town.southold.ny.us>; Killean,Jade <Jade.Kil lea n@suffolkco untyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel @suffo I kcountyny.gov> Subject:CAST Special Event tX�l. Allelissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 1 This electronic mail transmission may contain confidential or privileged information.If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* z Mirabelli, Melissa From: Spiro, Melissa Sent: Wednesday, May 11, 2022 7:44 AM To: Mirabelli, Melissa Subject: RE: CAST Special Event This is not preserved land. Melissa S. From: Mirabelli, Melissa Sent:Tuesday, May 10, 2022 4:41 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese @southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glew@town.southold.ny.us>; Killean,Jade <Jade.Killea n@suffolkcountyny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel @suffo lkcountyny.gov> Subject: CAST Special Event •-felissa hT M irahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Mirabelli, Melissa From: Flatley, Martin Sent: Wednesday, May 11, 2022 12:02 PM To: Mirabelli, Melissa Subject: RE: CAST special Event I have no objection to this event being approved. I don't anticipate incurring any extra costs to patrol the event. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. if the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:42 PM To: Flatley, Martin<mflatley@town.southold.ny.us> Subject: FW: CAST special Event Sorry Chief I hit send before adding you in Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 From: Mirabelli, Melissa Sent:Tuesday, May 10, 2022 4:40 PM To:Verity, Mike<Mike.Verity@town.southold.nV.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Burke,John <iohnbu@southoldtownnV.gov> Subject: CAST special Event Send comments illelissa Al Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Killean,Jade <Jade.Killea n@suffolkcountyny.gov> Sent: Wednesday, May 11, 2022 12:02 PM To: Mirabelli, Melissa Cc: Amakawa,Andrew; Ruckdeschel,August Subject: RE: CAST Special Event Good morning Missy, Regarding the"End of School Outdoor Movie Night"at the Community Action Southold Town,we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Thank you, Jade xilCean Planner Suffolk County Dept.of Economic Development&Planning Division of Planning&Environment 100 Veterans Memorial Highway,2°d Floor Hauppauge,NY 11788 631-853-6044 Tel 9 r a F U pi's practic e.GREEN Save a tree.Read,dont print,ernails. CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. Vaccination = Freedom from COVID-19 Help Suffolk County pet back to normal COVID vaccines are safe, effective and free From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:41 PM 1 To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glees@town.southold.ny.us>; Killean,Jade <Jade.Killean@suffolkcountyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffolkcountyny.gov> Subject: CAST Special Event ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. Melissa 3/1 Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Easton,James Sent: Thursday, May 12, 2022 8:54 AM To: Mirabelli, Melissa Subject: RE: CAST Special Event I have no objection to this event taking place. Thank you, James Easton Fire Marshal jainese@sotitholdtownny.gov (W) 631-765-1802 PRiVELEGED AND CONFIDENTIAL COMMUNICA'T'ION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. if you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message_ From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:41 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Glew,Claire<Claire.Glees@town.southold.ny.us>; Killean,Jade <Jade.Killean@suffolkcountyny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffolkcountyny.gov> Subject: CAST Special Event ,J,VA'JJ!/. 111elissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Mirabelli, Melissa From: Flatley, Martin Sent: Wednesday, May 11, 2022 12:02 PM To: Mirabelli, Melissa Subject: RE: CAST special Event I have no objection to this event being approved. I don't anticipate incurring any extra costs to patrol the event. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission,conversion to hard copy,copying,reproduction,circulation,publication. dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error;please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:42 PM To: Flatley, Martin<mflatley@town.southold.ny.us> Subject: FW:CAST special Event Sorry Chief I hit send before adding you in Q ,Melissa K Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 From: Mirabelli, Melissa Sent:Tuesday, May 10, 2022 4:40 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.nv.us>; Burke,John<iohnbu@southoldtownny.gov> Subject: CAST special Event Send comments Melissa Al Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Lanza, Heather Sent: Thursday, May 12, 2022 9:12 AM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Burke,John Subject: RE: CAST special Event No issues with this that I can see.They have parking and plenty of on-street and nearby public parking as most businesses on Main St ate closed by then From: Mirabelli, Melissa Sent:Tuesday, May 10, 2022 4:40 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov> Subject:CAST special Event Send comments 111elissa_411—Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 RESOLUTION 2022-431 y�°f+ °ate ADOPTED DOC ID: 18097 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-431 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 24,2022:, RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST, to hold Special Event 2022-22 at CAST, 53930 Main RD, Southold,New York as applied for in Application CAST la for End of School Year Outdoor Movie Night on June 24 from 7:30PM- 10:30PM Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell RECEIVED APR 2 7 2022 ®d am® Outhold Town Clerij TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. © A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ® FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ ]No © If Yes,Fee of$ 150.00 has been submitted We request a waiver as a non- profit hosting a free event for If No,Fee of$ has been submitted the community. Updated 8/7/2018 S C. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Community Action Southold Town Date of Submission 4/26/2022 Name of Event End of School Outdoor Movie Night SCTM#'s 1000-Section 061.00 Block- 04.00 Lot(s) 019.001 Dates of Each Event: 6/24/2022 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Outdoor screening of Ferris Bueller's Day Off (see attached). (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From 7:30 PM to 10:30 PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 100 Number of cars expected 40 Is a Tent or other temporary structure being used? [X]Yes [ ]No If yes provide size(s) Outdoor movie screen. 2 Porta-potties. Will food be served?[ ]Yes ]No If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ® A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations.of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) �a Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Date AnWw Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 53455e;: 53 53995co North Fork AboutFaad T d� UlIstate.inc "xrL " *Tempora o r S l wk : a �• a t r f de _ "`• OAST Center for ' "� White Flower ` " Florist -* s x Southold Te porarily hGOOiJS ' ieBidingPecgy ^, ffi:Solutions ssT ure store '� "�".; ` f �• MS Hair Salon 1701," 740 Google \, . •� 't "� '' �: 7 i ..x,. A R CERTIFICATE OF LIABILITY INSURANCE DATE(MM/ oa/26/2022 Y) ozz THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Murphy NAME: Roy H Reeve Agency,Inc. (AH/CONN Ext: (631)298-4700 (AC,,,): (631)298-3850 PO Box 54 E-MAIL Imurphy@royreeve.com ADDRESS: 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURERA: Philadelphia Ind Ins Co 18058 INSURED - INSURERS: Community Action Southold Town Inc(CAST) INSURER C: PO Box 1566 INSURER D: INSURER E: Southold " NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2171614864 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICYNUMBER MMIDD MM/DD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX_1 OCCUR PREMISES Ea occurrence $ 100,000 MED ERCP(Any one person) $ 5,000 A PHPK2287435 08/16/2021 08/16/2022 PERSONAL&ADV INJURY $ 1,000,000 M'OTHER: LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY 0PRO- �LOCPRODUCTS-COMP/OPAGG $ 1,000,000 JECT $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) -$ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLALIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS"LIABILITY YIN STATUTE I ER ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ FT I DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) RE: 6/24/22-Movie Night Fundraiser Town of Southold is included as Additional Insured with respect to General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold, ACCORDANCE WITH THE POLICY PROVISIONS, PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD J. Suffolk County permit#(s) Will other vendors be on the premises during the event? [ ]Yes [X]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Community Action Southold Town, 53930 Main Road, Southold, NY Contact Person and Contact Tel.#Cathy Demeroto, 631-477-1717 ext. 101 e-mail address cdemeroto@castnorthfork.org Event Location: Street-Hamlet Address: 53930 Main Road, Southold, NY SCTM# Section: 061.00 Block: 04.00 Lot(s): 0 19.001 Mailing Address to Send Event Permit to: CAST P.O. Box 1566, Southold, NY 11971 X Have any of the development rights been sold to the Town of Southold[ ] Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [X]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8n12018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event Print name of Owner Signature of Owner Cathy Demeroto Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 t 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 r A . S T CENTER FOR ADVOCACY I SUPPORT I TRANSFORMATION CAST End of School Outdoor Movie Night Date: Friday, June 24, 2022 Timeline: 7:30 PM Gates Open 8:00 PM Pre-Movie Music 8:25 PM Screening of Ferris Bueller's Day Off 10:00 PM Movie Ends 10:05 PM Post Movie Music 10:15 PM Event Ends 10:30 PM Gates Closed Location: CAST Yard (53930 Main Road, Southold) Details: CAST Presents Ferris Bueller's Day Off • Number of anticipated guests: 100 • Guests bring own seating • A temporary rented outdoor screen (approximately 16' x 9') and sound system will be installed. • Number of cars expected: 40 (can use CAST lot plus street parking) • Free event. No charge • ;mow .�: I / �X � ``'}. h v3 �}�tt C s rt +'cri�� , Mme,•'='`• t4;�� � 7tT r?l s F n�c�-m}�, { , oe • 1 w � � z?{fl iR 5 T j •iW . F S t x7ys)� y'�,}i•.�i t 3 MyJsr.P'yr��s�{ 2" h;��� /� "� \ X { .... r�,_.yA Ott ly tj ( �r''�lt ki•S.$�..I>��, y �� yst � � ` � Q Y1 s't' � itrra<�'-."c .,r ( t ✓rad+ V 'M'+ Y 6 ' ?, Y fr !,• v OT � T r.. T�`g��, t� syi�ahr•.,i�a Jen rr� .•, LL R \ 9 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/27/22 Receipt#: 297297 Quantity Transactions Reference Subtotal 1 Event Fee 6.24.2022 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2674 $150.00 Movie, Cast Outdoor Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Movie, Cast Outdoor Clerk ID: DENISN Internal ID:6.24.2022 .Y 1 Noncarrow, Denis From: Noncarrow, Denis Sent: Wednesday, April 27, 2022 2:01 PM To: Mirabelli, Melissa Cc: Rudder, Lynda Subject: event CAST Attachments: CAST_20220427135725.pdf Hi Missy! we wanted more of a parking set up with this..... See what ya think.\ thanks Danis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.qov denisn @southoldtownny.qov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.