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HomeMy WebLinkAboutMacari Vineyards 2022-24 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: May 25, 2022 Subject: Special Events —Macari Vineyards MAC1a With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures .4 Special Events Committee Application Summary and Recommendation Application-name:* Address: bS Application number: Mu, Date of Event: Time: •( lom Date Received by Town Clerk: 61 ` j. Date Received by Committee: 6 a® Nature of Event (S): Committee Comments Received by: Denis 'Yefwafiaw Melissa Spiro Leslie Weisman Missy Mirabelli Chief Flatley August Ruckdeschel- County —Jd� A Heather Lanza 4 James Easton Mike Verity Claire Glew Kevin Webster Committee Recommendation's: I—Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: ® _ ALi Resolution No:_a 43% Date: 5 a 4 } Mat i a-, A)ir A6 " ' RECEIVED MAY 13 W ��®pec �.,,.�. ..-. ��+n_gto(ne� Southold Town Clerk TOWN OF SOUTHOLD Town Code C'hopter 205 " uhlic Entertainment and Special F-%,06! SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. AIL_Wlieatiawi' be submitled at leastsWPSC.daysb4oree--event.. c' Are encouraged to submit ar pliications as early as possible Any ..:n - iC ''C :6 sl '-f iE tiriorto1 unless a waNcr is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. .When is a Peljhff 19Qyir� ed? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use ofresidential pr ea'for pt dt.-,uch as a venue for weddin�Sr other!b& t�jkbli`bited. isiftemed camplete(1all The fl S Arie C t C'I 6.k: P e4ik ..n is .. S-tibmission of the f 11 wine v ch .etc' the r and signing i acv. X❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ® FEF: Is the application being submitted at least 60 days before the event[ ]Yes M No If Yes,Fee of$ has been submitted ® - If No,Fee of$ $400.00 has been submitted Updated 8n12018 • i RECEIVED M by 13 2022 Southold`Gown Clerk APPLICATION FOR A PERMIT TO BOLD A SPECIAL EVENT aIMM121 el a tions WILL NOT bg review ed. Special Event Permit# Applicant(s)name: Macari Vineyards & Winery Date of Submission 5/12/22 Name of Event Gutman Wedding SCTM#'s 1000-Section 1000 Block- 109 Lot(s) 1-13.1 Dates of Each Event: 6/18/22 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Wedding (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 3PM .to 10PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 200 Number of cars 6,#p ct�d 50- Is a Tent or other temporary structure being used?(X]Yes [ ]No If yes provide size(s) 40x100 Will food be served?[X]Yes [ ]No If yes provide number and name(s)of food vendor(s) Christopher Vndhaei Catering Updated 8n12018 (14) Location of sanitary facilities on site. Traffle Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a golified trdc topan_iler must b�.-12rovided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. (1,.,LVMjs'.'S S761VAT(IRF: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print n na of Own. / S��n4 ure oirOwner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMj,$,13jQDt R +. 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Rarkinkis stricfly pjhi i., 'on ANY`Tovfi CoUnly or.State Rands or Ri fi of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at J�agt 60 btlsino s dav§olot tb tate scheLled'event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 MACARI V I N E Y A R D S ;:Clt'N{Uv.Jl '.C••.:.1+.••1� tl C'J.1(i4w f May 121h, 2022 Southold Town ZBA 53095 Route 25 Southold, New York, 11971 To Whom It May Concern: Macari Vineyards, located at 24385 Main Road,Cutchogue, New York, 11935 will be hosting a wedding on Saturday,June 18th,2022. The wedding will be a celebratory event with the wedding ceremony and reception both occurring on-site.The wedding reception will be hosted under a tent as noted in the attached application and served by a Suffolk County approved caterer(permit# PT0006206).There will be security and parking attendants present on-site throughout the event.The event will follow all town and community guidelines. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter. Very Truly Yours, ll/4Lc_. LLv Alexandra Macari r-0• z � � ��' ��a�P �� '3� �,�i� ��•'. Q�o1" d�i,�0/� � 'ail, �.,�±� pjggxlAt & i SAIV-7S L o# 60=2=p , IGO • bamsA to t m g Mr:;;;!3x!!! k •( r t 4 DATE IIAW001YYYY) A CERTIFICATE OF LIABILITY INSURANCE 0511112022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. -IMPCZRTANT: If the certi icate holder Is an ADDITIONAL INSURED,the paltry{les)must be ondorsed. If 5Ut9TtOGAT10Q!IS VUAIVEABu6Jeet to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such eildorsament s. PROdUCER uYAc:EILEEN CUSHMAN GEORGE FORMES 10N'. .631-722-5100 PMC H6:631^722-4500. 1116 MAIN ROAD EDMAII •EILEEN.CUSHMAN AMER(tAN-NATIONAL.COM PO BOX 2336 INSURERS)AFFORDING COVERAGE NAlC r AQUEBOGUE,NY 11931 WURERA:FARM FAMILY CASUALTY INS CO INSURED INSURER B: MACARI VINEYARDS AND WINERY LTD 4NSURERC: 150 BERGEN AVE IuSURERD: PO BOX 2 i.ASURch E; MATTITUCK,NY 11952 1 INSUREIrr, COVERAGES CERTIFICATE NUMBER. REVISION NUMBER: THIS.IS TO CERTIFY THAT THE POUCIES OFINSURANCE LISTED. W4 BELOW HAVE ISSUE[]70 THE NAMED ABOVE FOR.THE POLICY PERIOD INDICATED:. NOT THSTANDiNG ANY REQUIREMENT.TERM:OR:CONDITION OF ANY CONTRACTOR OTHER DOCUMENT;WITH RESPECT TO 1CH THIS CERTIFICATE MAY BE ISSt1E1):OR-MAY PERTAIN, THE,INSURANCEAFFORDEO:BY THE POLICIES:DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITiQk$OF SUCH POLICIES.LIMITS"S.HOVM MAY`IiAVE BEEt4.REDUCED'BY PAID CLAIMS. OSR PO CYEFf'_. .PO C YEXP LIMIT$ TYLE OP INbURA or. POLICY UMBER 6!61fA A 60INMERCIALGENERALLIABILITY X 3101X3749 0911512021 091`(512022 EACH OCCURRENCE .: i 1 000000 CLAIMS-MADE QOCCUR , n`, E 100000 XX COMMERCIAL POLICY MED EXP one n $ 6,000 PERSONAL&ADV INJURY f 1000000 GEWL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE f 2000000 X POLICY;❑.JEC 7 LOC PRODUCTS•COMPIOP AGG f 2.000 000. i OTHER:_ 'COt,.18lNEDSI LELIMIT A AuroMOeILBUAawrY 315204956 09115120210911512022 1;000000 BODILY INJURY(Per,perocn) f ANY AVTO ALL OWNED SCHEDULED BODILY INJURY(Per aaadenl) i .AUTOS X AUTOS pROPERTYDAM.GE' i VON-OWNED HIRED AUTOS AUTOS _- A IIMBREUTALIASHCLAIMS.MADE OCCUR 3152E2279 9115/2021 0911512022 EAC++OCCURRENCE i. 5i000,U00. EXCESS LIAR AGGREGATE S is DED RETENTIONS -PER' DTH• WORXERSCOMPBNSATION STA FR AND EMPLOYERS'LIAB!Uly. YIN E.L.EACH ACCIDENT i etM1lY:PttEFR1ETOttJt'.iR7NER1cStECl/rNE ❑ NIA O=FtCEILE1E1d9ER FXCLUDEi7r'' E.L.DISEASE-EA EMPLOYEE•f i6i►pdatory In t4H►. N.Ja;eaunoo'arutat. . :E L DISEASE•POLICY LIMIT t OcSCRUsT10N GF OPERAt10:tfrDo:ore' d--- D;BCM_PTIom OF OPERATIONe#LOCATIONS I VEHICLES(ACORD 101,AddlUonal Itematka sehaduta,May Ile attached H team apace Is requlred) CERTIFICATE HOLDER AS ADDITIONAL INSURED LOCATION:24385 MAIN ROAD CUTCHOGUE NY 11935 CERTIFI.CATE HOLDER CANCEL. ATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE: THEREOF, NOTICE Wilt BE DELIVERED IN TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 RTE 25 t SOUTHOLD,NY 11971 AUTHORIZEDa RESEtiTtiTIVE 4 2201'4ACORD CORPORATION. Ali rights reserved. ACORD 25(20141011 The ACORD name and Joao are realatered marks of ACORD • Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/13/22 Receipt#: 298175 Quantity Transactions Reference Subtotal 1 Event Fee Mac 1a $150.00 1 Late Fee Mac 1 a Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#12203 $400.00 Macari,Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Macari,Vineyards 150 Bergen Ave Po Box 2 Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:Mac 1a Late Mirabelli, Melissa From: Glew, Claire Sent: Monday, May 16, 2022 12:45 PM To: Mirabelli, Melissa Subject: RE: Special Event at Macari Vineyards Missy, There are no exemptions on this parcel. CI.rx->re,Clew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 16, 2022 12:29 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Glew, Claire<Claire.Glees@town.southold.ny.us>; Easton, James<jamese@southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Killean,Jade <Jade.Killean@suffolkcountyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffoIkcountyny.gov> Subject:Special Event at Macari Vineyards Please send any and all comments to me thank you Kelissa�-f Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Flatley, Martin Sent: Monday, May 16, 2022 4:07 PM To: Mirabelli, Melissa; Verity, Mike; Burke,John; Lanza, Heather;Weisman, Leslie Subject: RE: Special Event Macari Vineyards I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 �Al ar The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hand copy,copying,reproduction,circulation,publication. dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 16, 2022 12:28 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event Macari Vineyards Send any and all comments to me please and thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply 1 transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Spiro, Melissa Sent: Monday, May 16, 2022 3:10 PM To: Mirabelli, Melissa Subject: RE: Special Event at Macari Vineyards Tax parcel 109.-1-13.1 is not preserved land. Melissa S. From: Mirabelli, Melissa Sent: Monday, May 16, 2022 12:29 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>;Glew, Claire<Claire.Glew@town.southold.ny.us>; Easton, James<jamese@southoldtownny.gov>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Killean,Jade <Jade.Killean@suffolkcountyny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel @suffolkcountyny.gov> Subject:Special Event at Macari Vineyards Please send any and all comments to me thank you illelissa Af Kirabelii Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Easton, James Sent: Monday, May 16, 2022 2:01 PM To: Mirabelli, Melissa Subject: RE: Special Event at Macari Vineyards I have no objection to this event taking place. Thank you. James Easton Fire Marshal jainese@southoldtownny.gov (W) 631-765-1802 PRiVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. if you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution;or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 16, 2022 12:29 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>;Glew, Claire<Claire.Glew@town.southold.ny.us>; Easton, James<jamese@southoldtownny.gov>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Killean,Jade <Jade.Killean@suffolkcountyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event at Macari Vineyards Please send any and all comments to me thank you Melissa A/1 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply 1 transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Killean,Jade <Jade.KiIlea n@suffolkcountyny.gov> Sent: Tuesday, May 17, 2022 12:31 PM To: Mirabelli, Melissa Cc: Amakawa,Andrew Subject: RE: Special Event at Macari Vineyards Hi Missy, Regarding the event at the Macari Vineyards and Winery,we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Thank you, Jade xiC�ea72 Planner Suffolk County Dept.of Economic Development&Planning Division of Planning&Environment 100 Veterans Memorial Highway,2nd Floor Hauppauge,NY 11788 631-853-6044 Tel J � p r a c: t i c e G R E E N Save a tree.Re-Rd,don't print,en edis. CONFIDENTIALI TY NOTI CE: This electronic mail transmission is intended solely for the use of the individual/entityto whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. X Vaccination = Freedom from COVID-19 Help Suffolk County get back to normal COVID vaccines are safe, effective and free From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 16, 2022 12:29 PM 1 To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;.Glew, Claire<Claire.Glew@town.southold.ny.us>; Easton, James<jamese@southoldtownny.gov>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Killean,Jade <Jade.Killean @suffolkcountyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffoIkcountyny.gov> Subject:Special Event at Macari Vineyards ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. Please send any and all comments to me thank you Melissa Mf Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 y RESOLUTION 2022-438 Baa` ADOPTED DOC ID: 18104 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2022-438 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 24,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Macari Vineyards and Winery,to hold Special Event 2022-24 at Macari Vineyard, 24385 Main RD, Cutchogue,New York as applied for in Application Mac 1-a for Wedding on June 18 from 3PM- lOPM Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell G!� l I, Born, Sabrina From: Born, Sabrina Sent: Friday, May 13, 2022 11:12 AM To: Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey Subject: Special Event-Mac 1a Attachments: Special Event-Mac 1 a_20220513110658.pdf Good Morning, Please find attached, a special event application received today from Macari Vineyards for an event on June 18, 2022. They included the late fee. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O.Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 1 Mat l a� N' RECEIVED MAY 13 2022' Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM . Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors, Land Preservation,Building, Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any ca le�pplication that is not submitted 60 or more business days prior to the scheduled event may be rejected or subiect to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential prQpea for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ® A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ® ELL Is the application being submitted at least 60 days before the event[ I Yes DO No ❑ If Yes,Fee of$ has been submitted ® If No,Fee of$ $400.00 has been submitted Updated 8/7/2018 r ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of outhold as an additional t,S ` yg� l�rl Sx 1F kA�Y�+% © A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that .includes the,locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). "`°See°a lication form for details Events for three hundred (300) or more people require submission and approval of a traffic control glan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ® Signature of Property Owner on the application.authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 RECEIVE® MAY 13 2022 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplcte applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Macari Vineyards & Winery Date of Submission 5/12/22 Name of Event Gutman Wedding SCTM#'s 1000-Section 1000 Block- 109 Lots) 1-13.1 Dates of Each Event: 6/18/22 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: Wedding (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 3PM to 10PM Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 200 Number of cars expected 50 Is a Tent or other temporary structure being used? [X] Yes [ ]No If yes provide sizes) 40x100 Will food be served?[X]Yes [ ]No If yes provide number and name(s)of food vendor(s) Christopher Michael Catering Updated 8/7/2018 631-722-0500 Suffolk County permit#(s) PT0006206 Will other vendors be on the premises during the event?[ ]Yes [X]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Alexandra Macari, 36230 Main Road Cutchogue, NY 11935 Contact Person and Contact Tel.# John Maroney, 1 (917) 406-9903 e-mail address john@macariwines.com Event Location: Street-Hamlet-Address: 24385 Main Road, Cutchogue NY, 11935 473889109.-1-131 Mailing Address:to Send-Event Perrpit,.to: Macari Vineyards, PO Box #2, Mattituck NY, 11952 Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If ves to either or both. also indicate on the at a h d plan the boundaries of the reserved area upon which the event will take,nlace. YQ11 MUSIC ATTACH A PAR IN ./ .V .NT PLAN TO THIS APPLICATION IF THE EXPECTED MEN TDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see=Lpaa) A Parking/Event Plan may be a survey site plan and/or aerial view (for examine Goode Earth) of the subjcct prapsM, INDICATE ON 1H .PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors,employees and organizers. (5) . Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provid(-,d. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic;2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site,and 4)Contact information for use by Southold Town Police. . OWNER'S SLUM MRF_: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. J rint n me of Own Sign ure o Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANIED,SUBJECT TO ME]FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. PaParking is stri y prohibited on ANY Town. County or State Roads or Rights of Kz 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including hnt nQt limited to 12arkiDg. in rg ess/egress/access. tont( or temporary s r tct irds) or t tary facilities shall be conducted on Town of Southold Purchase of DevglQpmQnt Rights land. 10. ATO activities associated with this event including but not limited to parking, in rg e. ss/egress/access. tent(s) or temporary structures). or temporary sanitary facilities. shall be conducted on Suffolk County PurQhase of evp,]QpmQnt Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 1 S. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 MACARI VINEYARDS May 12th,2022 Southold Town ZBA 53095 Route 25 Southold, New York, 11971 To Whom It May Concern: Macari Vineyards, located at 24385 Main Road, Cutchogue, New York, 11935 will be hosting a wedding on Saturday,June 18th, 2022. The wedding will be a celebratory event with the wedding ceremony and reception both occurring on-site.The wedding reception will be hosted under a tent as noted in the attached application and served by a Suffolk County approved caterer(permit# PT0006206).There will be security and parking attendants present on-site throughout the event.The event will follow all town and community guidelines. We are requesting the approval of this Special Events Permit from the Town of Southold so we may finalize arrangements. Macari Vineyards and Winery sincerely appreciate your assistance in this matter. Very Truly Yours, - Alexandra Macari . .. :' ,� _ - • as ���� �,t' � 8 ,�y `��L� s ��`.`- ••...,,,,,q`�` 1 }: - Ate' �N c S'®� , �$ A� � CIP .•,t k /r r000� . if '�® �R ` , ` ` Yom; Opp r MACARI 01RWD&VW1NERv LT® ` SATLI'tE'S' 11 .►v'" N R - C .N:Y. uPPER PARK/N b- nor 4 2 s#Oo I50� � �qss 9 e ►RecE v�w,9 �, �w a� � 1 J 0 ® DATE(MMIDDIYVYY) AC40Rv CERTIFICATE OF LIABILITY INSURANCE 05/1112022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED.subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER EILEEN CUSHMAN AX GEORGE FORMES PHONE •631-722-4100 PA/c Nb:631-722-4500 1116 MAIN ROAD EMAIL .EILEEN.CUSHMAN AMERICAN-NATIONAL.COM PO BOX 2336 INSURER(S)AFFORDING COVERAGE NAIC 0 AOUEBOGUE, NY 11931 INSURER A:FARM FAMILY CASUALTY INS CO INSURED INSURER B MACARI VINEYARDS AND WINERY LTD INSURERC: 150 BERGEN AVE INSURER D: PO BOX 2 INSURER E MATTITUCK,NY 11952 INSURER P: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF'INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CQNDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSR TYPE OF INSURANCE BR POLICY NUMBER POUCY EFF PO EXP UMITS LTRA COMMERCIAL GENERALUABILITY X 3101X3749 09/1512021 09115/2022 DAM GTO-OCCURRENCE S 1.000.000 CLAIMS MADE I OCCUR 5 100,000 XX COMMERCIAL POLICY MED EXP one roon a 5,000 PERSONAL 8 ADV INJURY S 1 OOO O00 GEN1 AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 5 2,000,000 X POLICY❑JECT 7 LOC PRODUCTS-COMPIOPAGG 5 2,000,000 5 OTHER: A AuTcmOa1LEuAB1uTY 3152C4956 09/15/2021 09/15/2022 BIN ED NGL LI I 5 1,000000 BODILY INJURY(Per person) 5 ANY AUTO ALL OWNED SCHEDULED BODILY INJURY(Pet abadent) 5 AUTOS X AUTOS PROPERTY DAMAGE VON-0WNED1por 5 HIRED AUTOS ri AUTOS 5 A UMBRELLA UABOCCUR 3152E2279 0911512021 09/15/2022 EACHOCCURRENCE S 5,000.000 EXCESS LLAB HCLAIMS-MADE AGGREGATE S DED I I RETENTIONS 5 WORIIERSCOldP6NBAT10N TAP RT T H• AND EMPLOYERS'UABLLRY V f N ANY PROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT 5 OFFICERNIEMBER EXCLUDED? E.L.DISEASE•EA EMPLOYEE 5 (Mandatory In NH) d Sd do"ribe under E.L.DISEASE•POLICY LIMIT S DESCRIPTION OF OPERATIONS We. DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101;Addtdonal Remarks Schedule,may be awahad If mare space Is roqulmd) CERTIFICATE HOLDER AS ADDITIONAL INSURED LOCATION:24395 MAIN ROAD CUTCHOGUE NY 11935 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 RTE 25 - I 53095SOUTRTE 2 NY 11971 AUTHORMED 6 RESSNTA71V6 ':,,( © 8-2014 ACORD CORPORATION. All rights reserved. ACORD 26(2014101) The ACORD name and loco are reolste'red marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 RECEIPT * * * Date: 05/13/22 Receipt#: 298175 Quantity Transactions Reference Subtotal 1 Event Fee Mac 1a $150.00 1 Late Fee Mac 1 a Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#12203 $400.00 Macari,Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Macari, Vineyards 150 Bergen Ave Po Box 2 Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:Mac 1a Late