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Osprey's Dominion Vineyard 2022-23
�' SUF�QC•6 RECEIVED MAY 5 20 Southold Town Clerk TOWNOFSOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMHT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Awftation fee: $150.{10 per application. Up to six{-i)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Ao Lcants are encouraged to submit applications as early as possible, An coVidgd application that is not suhmitted 60 or-more business days prior-to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Cleric.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Reauired? All Special Events,per Southold Town Code Article I, Section 205-2(Defmitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential proper for profit, such as a venue for weddings or other events is prohibited. This aWication is deemed comms a all the t'el#o !""quire-meats aresubmitted to the Towm Clerk.- Please indicate submission of the following by checking off the boxes and signing below. VA completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. EM Is the application being-submitted at least 60 days before the event{yJ Yes { j No If Yes,Fee of$ ) has been submitted XV IfNo,Fee of$ has been submitted The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of South&d as an additional insured A Parkin,g[Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred{300) or more people require submission and approval 4Df a Uaffic-coni inn acceptable to the Town of Southold AND a qualified traffic controller must be provided at the .event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensnare compliance with any .and all.special evert permit.conditions. My .signature below.affirms that I have.submitted.all the information required above in connection with my application. i Dated Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Piece mdde ALL of-the Iafmmation reanested below,igevmt de#e ammeations WELL NOT he reviewed. Special Event Permit# Applieant(s)name. Date of Submissions, 5.ZName of Event�1uz.i�'la'►�L1 ` , �, -SCTM#'s ION--Section `� F Block-IDI Lot(s)zj,-*) Dates of Each Event: `7 1 Co ZZ, If Multiple Dates are requested,applicant must give all information for all dates. 0 Nature of Event: (Prase attach a detaged descrip&n of EACH event to this alieatlon) Time Period(Hours)of Event: From to Town Services requested: ( )Yes (X)No Ifyes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:2D— 4p Number of cars expected I Is a Tent or other temporary structure being used?[X]Yes[ ]No If yes provide sizes) Will food be served?[ ]Yes [4 No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other-vendors be on the premises during the event?J>CJ Yes E }No if yes how many? --Z®Describe Type of vendor(s) Property Owner(name/address): ^, Ile j /"c Contact Person and Contact Tei.# l e-mail address LI {'�` � Event Location:Street-Hamlet Address: � k 1 q� � I Oi)C).- ''� C) 2-0 � 9 Mailing Address to Send Event Permit to: L42. -lv._v c–L �� Have any of the development rights been sold to the Town of Southold [ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both..also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PAIt_KES9/E =PLAN TO TIIIS AREUKAMN iF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN�(seenext pagel A Parlting/Event_8an_may be a survey.site plan and/or aerial view(for example Go-ogle EarW of the subject fro e�rty.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the Event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per.car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND awe ualif1 traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following:1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with fire laws, rules,regulations,conditions,and requirements of the Code of the Town ofSOuthold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to tine Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby a tharize Code Enforcement Personnel of the ow Of rthold to en the grope ng the h rrrs of the permitted special event to make any and 11 i ections ne n CO.► ti with thi. Spe ml Event. Print name of Own Si ature of 0 Pnnt name of Au orized Person(R sentative Sig ture of horized Person/Repres tative PERIMSSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town County or State Roads or Rights of MLaX 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event,and removed immediately after the event. Directional parking signs �sshall be adequately displayed. 4 Applicant indemnifies and holds harmless the Town of Southold from all claims,damages,expenses, suits and losses including but not limited to allomey's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date,place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 1 J g. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities assoetated with this event. 4nehtding but-tot limited to Mddng, -inss/egress/access. tents)or temporary structure(s), or temporar;sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 14. NO activities associated with this event, ing cluding but not limited to parkiin , ,gress/egress/access, tent(s) or tenf rad ory structure(sl or temporary sani ry facilities. shall be conducted on Suffolk Counly Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee, 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would probibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and my additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Even` 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN COINNRCTION WITH THE CONDITIONS LISTED HEREIN WILL TERAUNATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: SUBMITTED BY LONG ISLAND ART SHOW LLC (516)458-07.42 1iartshow@gmail.com www.liartshow.com DESCRIPTION OF EVENT Ll ArtShow, LLC is hosting an Art Show on Saturday July 16, 2022 at Osprey's Dominion Vineyard located at 44075 Main Rd. From 11 am to 5pm. There will be 10-15 local artisans, offering strictly handmade items, including photography, painting, jewelry, candles, soap, and home decor. Artisan spaces (10x10) have been marked on the included Google map, which is the lawn area adjacent to the vineyards tasting room. LI ArtShow will display local 18"x24" signs, no more than a week before the event, and directional signage on the Osprey's Dominion property, the night before the event. All signage will be removed the night of July 16th, after the Ari Show has .ended. Any debris left ton the field and the surrounding areas will be collected and removed by LI ArtShow. L1 Art Show-has implemented a fist of protocols for the Art Show, to comply with current safety guidelines, for the protection of everyone, including: -Limiting the number of artisans to 50% of capacity. -Tents will be spaced a minimum of 5' apart as space allows. -There will be two Sanitation Stations located at each entrance to the Art Show area each consisting of: Large pump bottles of hand sanitizer, disposable face masks, paper towels and a trash bin. -Each artist will have hand sanitrzer available for patron use upon entering their tent. -An attendant will monitor and control the number of people in the Art Show area with a tally counter. -Artisans have committed to adhering to all safety measures. T 7k,4 u for your consideration, Tracy Marlowe Event Coordinator LI ArtShow, LLC POLICY NUMBER:3DS5473-M2144879 EVANS-TON INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement Modifies insurance provided tinder the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): TOWN OF SOUTHOLD PO BOX 1179 SOUTHOLD, NY 11971 A. Section It—Who Is An Insured is amended to include as an additional insured the person(s)or organization(s)shown in the Schedule of this onOorsern_ent, but only with respect to liability for"bodily in1tory", "property damage"or"perspnol and advertising injury"caused, in whole or in part, by the acts or omissions of any insured listed under Paragraph 1. or 2. of Section It—Who Is An Insured: 1. In the performance of your ongoing operations;or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contractor agreement,the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III —Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. All other terms and conditions remain unchanged. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S� AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Wio NAMEMaddux : East Main Street Insurance Services, Inc. (530)477-6521 (FAX No Will Maddux ADDRESS: info@theeventhelper.com PO Am 129$ INSURERM AF.FORDING.COMERAGE .NAIClt Grass Valley CA 95945 INSURER A: Evanston Insurance Company 35378 INSURED INSURERS: LI ART SHOW,LLC INSUMIRQ-. TRACY MARLOWE INSURER D: 42 RING CIRCLE INSURER E: PORT JEFFERSON STATION NY 11776 1 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE 13EEN REDUCED 13Y PAID CLANS. INSR LTR TYPEOFINSURANCE ADD SUBR POLICY NUMBER MM/DD/YYYPOLICY F MM/DD/YYPOLICY YP LIMITS COMMERCIALGENERALLIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR DAMAGE TO RENTED 100;000 PREMISES fEa occurrence) $ Host Liquor Liability MED EXP(Any one person) $ 5,000 A RetaA Liquor Liability Y 3DS5473-M2144879 07/15!2022 07/17/2022 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGR€GAT€LMITAIPLIESP€t 12:01 AM 12:01 AM . .GENERALAGGREGATE s 1000.000 JET LOC PRODUCTS-COMP/OPAGG $ 2,000,000 POLICY F] OTHER: Deductible $ 1,000 AUTOMOBILE LIABILITY COMB INEDSINGLELIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY (Per acciden $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/M EM BER EXCLUD ED? (Mandatory In NH) E:L 01SEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate holder listed below is named as additional insured per attached MEGL 2217 01 19. Attendance,%Event Type:.Art Show, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. TOWN OF SOUTHOLD AUTHORIZED REPRESENTATIVE PO BOX 1179 SOUTHOLD NY 11971 s "? 9 fir# ��'.3" - �' �-'-� � .k .a',��s',r��'�. �� w,��sr x a •: r•�..-� T `mac:-w..,� a� +FRS PARKING TENTS ■ Ok r i e �4 4 r i l ROAD RAIL .s,,b',Kna -yam 1• ISLAN0 •�,fJf/// LONG R'- ypA N Y'daa� L ^O T � ! 4 4. { x e a h �ff tt L n IE € SURVEY FOR ? AREA.460V A-' r a' OSPREY DOMINION VINEYARD, LTD. AT FECONIC TOWN OF SOUMOLO SUFFOLK COUNTY. 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L.OER�xOTO 7NACr{ICWI.° �•p atr p� W . `I N rCR yv.al NIf?o �`�•''� MOt!!WN ltC�LR.-pu+YY PN 4PV. Y.VKMn KKG, NiAMJ Gi9LPllf}L14 1 n<,rao twr„w- KCAreA lrl l" ir°1c SN 116{"0 IOa uTCN e/SM MJAeaweo. .",.am. 2wY+ �k.. I 411 awb' na•w "imwlrov.ntr. i'w"kaw,• .•.._� RECEIVED ,w,o.w, '♦ow.s ,pryx,.U,r. WM,b laa°dCArtl KM,vatlxllr nmu•w -q°V lin. e:sZ Iua ds, Ko nr. �7 am eeuhs.n• ♦s..ticae. � E,'�alo�•m�o,la coven n•am �,,."ae,aw u.r nne'ry'1���°'''�• �.,"',.'w�'°` 517E P1.f1N 4JL'T�4 6 w.,. I vw„w,..n.e... i� w...o«.w.n.w r.•,owo�. � �••w,.: N � ..�.•��., .° ' aa,�• ,�,� cw<e,Iz.n-oa ow,+.+wo ao RECEIVED 7 � J n >a.+IG e,w. pence.,ws wetro v n>a .+wa+v u..o e,e fvvva:i8a"cn rovN cwcr`�' .moo t -SP-r�ON N`r ooAnJUN OFARP4A1,5- ets �t.mruomb� aNs,eaa w+,,nauerxa ^^+. _ �� .'^'Y.•. �'f0 .ma x,wx. _ Gova. la. �U� 3 020I5 uv ,.. e.n, f wpfsTwrn aux. - - ror w ,au. w >• x.,W%,.iaxa o.n.m v �,;�..�� ,w,,ry� wvnlr,.na.r«ns:�°v. ,,�a.6�c, w•.,„y roiaw b:,:n�oa ao,^6f INGUOARD OF APPEALS •---.b+wTNa uem. a".w..:K..,. Ixeo ua n+wnv."r Z G) z—• - -.:..._ v a � , O m CERTIFIC;ATiE MJF•LIABlL'iTY iNSURANCE lil;li$25MTdFICA?,E IGS iMWED!AS A`HIIATTIM OF TNFARM AT'JON'ONLY AND Q0NF S iNO tF1I.GWTS UPON,1}i[E sCER7.RrA'T.E MDLDML"Ir-MIS CE"FTCAME TIDES 990T.AFFIR11dATIVE'Y V1 MGAWaY AMEND,VEXTEND 01;ALTER'THE 1; VERAGE,AFFO'RDE'D BY TAT£PO19L'TES BELOw. nus tERTI JGA7E oi:INSUAA m'DAES:NOT CONS MUTE A-CONTRACT, iBEMEEN 7#IE ISSUING TNSUR'ER(S� AUTHORIZED REPRESENTAMVE M IPRDDIJI DER,AND THE CEFMFICATEHOLDER IMPORTANT-'1l ftbe zerilflImte4iiDlder b dm ADDITDONAL it0451'IITM qhe.j)bTicy ies)mull have ADMTJOI9A'L TNSt7RED pTovisians.ar=be iendmed. 0 SUBROGATJON ISMAIMED,z ubJW Oto Abe tonins iarid(Pnd'Ii Snags ml ft pv6ry,=Idm polW es may 4TWIirn an mndome mil. ;A Z3alsment on this•ceriiticiae-does nut confer 13ghts Io the•cefflicale boldeT In lieu of such andorsemen'i(s). D+RDDUCER p jy Vs+ill Maddox iEat Man Real tk=Talaee"SVvib ,Oma �Hrnse ,4e Ti52T s,sx Y vD` ar31> + aEwera tielperTxTi PO Box 1298 miSi MMIS?AFFDR=GCVVfRAW mc,, crass valay CA M45 mistmte A: uoyds s"Into 2623 3AA 102sszs misusEon en®: ss3 z a '—A �� ,ssz— LONGS OWM AM S1M,9 Z issIlm's: TRACY MAFLOWE MMIFAeio- 42 RI 7G CIRCLE mrssartm m.. --� IPORT'JEFFSTAMM NY 11776 in UMI: t COVERAGES CERTTF.ICA'TE NUMBER- ?REVt;a]D191NUMBER. THIS IS TO CERTIFY THAT TJ-M POLICIES OF INSURMWE LISTED BELOW RAVE BEEN ISSUED 70 7HE INSURED-NAMED.ABOVE FOR THE POLICY FEMOD INDICATED. NOTWIDWANDING ANY REWREMEt+IT,TERM OR CONDITION OF AM CDNTRACT OR OTHER DDCIMENT*e4 Mi RESPECT TO BRIMiICH TAS CER7#FIGATE 1.9AY BE ISSUED OR MAY PERTAK THE INSURANCE.AFFORDED BY THE POUCIES DESCRIBED HOWN IS SUBJECT TO All THE TERI.% EXCLUSUM AND COMMONSWrS=H1C6ES-UMTS S}`IQ'sNN€s9r3Y6f1.3NTtB2 AR�E'dDUCEDBYPAIDG�LA_MS. TN,FE?i.F3NF.L'1nASGE x5m 9� f._.._..-.�-.o._�i➢L1�L'933t7A'�R ! RC9�FS a tRCYe COMMOICIALGENEMALLIABXM t EAWotMrvuav-E s 1,DLtD.DOD C AMESUME 0 o=m s 1flDADD o3l6 o-xI11oT Ji " i 9c�atEc Ssx sra s B t�DD la IRetad9.� wUabuTiV� V EF3711132)-L224P 4 07S'0ETMM QMMSR M F rasr aaaraa ax 5 I m CEMAMI EGATELL"UTAP?LiESPE t 12.01 AM 12aiD1 Ali r,EiaF�ntas•.cr�aTE .s 2.0DD.000 POMY Los on s-cG r Hca s MCLUDED - AW AM ._-- 90DiLYtt?iJ1tRYt9se9--�.,nnD S . Au os Y Aums1 ESF 6 7R�SP,x2 rII3 g_._.... AUMl97a.Y AasriasoraY Tz S urasxsunwis occufa � �saaeDcuiszREccc¢ S zxtmsLWB CdA1F.95isAasH� I AGUM ATE., .......�.._.v...w $.__....,.».._ fi7DTiXEr3SccuMiSATM [ g SPei I r v-.1 Eh'IPMERS°UA8&M Uo fFCERWURERECIUDDE-1 ladEJ-EAcwAcc4T S "-_ 61v-enlM102" EA-0MEkM-EAEMPUFVEE S 4�AYP9CdA#S+DFLYPF�ti'riPC3717Cekmr i £i n.'�cA"�-��FIIAF�S 1 1 mora�meni��ons9l�cunrursamEiee3.�s�,corseawa.:Aaa�i�.,,i���^y�mz�a�:ce���n�� L�t1t1'u�le hraidtx Ted�1ern�anauac-�as�dtt±§DrI;�IteasLt7�dyD��iaeiietl��2&903�3. Attendance:ED,EvwlTypr.Art Festival and S9wv CERT'MATE MOLDER C7ANCM-UTION • :5}JDi?LD3AiJD'DF'Tt7E3aBDSrE�1SCPiBmE.Dl'IGIES�EtGAT]t�Ed.'L'EDEER1:rRE 7HE EDCPIRPSnoisi DATE 'I' OMDF, 'NDMICE WM. BE SDE'WERED IN ' +�CCDBLtATICI:'UYfdH'dtiEP;DLICY RRDYdSlAT13. OSPR E'd'S:CAQiJI#fIC3A9 VNEYMD zTu� PAMjr.ld)RD A/06CAV PECDNlC NY 11JSB • is SBE-2�T'9 �AC•L133D CIGrl3P•DR1A'TiDh1.�A71�ighis I+eseTatiesf. :ACDF3D�32DT�� abe:ACDname�logo4irereStsTerpdma,lSs=Dr1ACD}3TI k Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/05/22 Receipt#: 297759 Quantity Transactions Reference Subtotal 1 Event Fee OD 1 a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $150.00 Marlowe, Tracy Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Marlowe, Tracy Li Art Show Llc 42 Ring Circle Pt Jefferson, NY 11776 Clerk ID: LYNDAR Internal ID:0D1a CIO Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: May 25, 2022 Subject: Special Events —Ospreys Dominion Vineyard — OD1a With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. - If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures s Special Events Committee Application Summary and Recommendation Application name: r � Mini n Address: L440"+6 Application number: Date of Event: Ip Time: Date Received by Town Clerk: 616 laox-�- Date Received by Committee: I d� Nature of Event (S): Committee Comments Received bv: Melissa Spiro X Leslie Weisman Missy Mirabelli Chief Flatley August Ruckdeschel- County/Amaw Y Heather Lanza James Easton Mike VerityJckd� 3( Claire Glew 1,0 Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: see- uw Hold Public Hearing Deny Special Event No:_c�►b � Resolution No: d — Date: 1 OP- • '. v c ' RECEIVED zw MAY 5 M - Southold Town Clerk TO'vvi o �OOLD (n)J,a_ Town Code Chapter 245 '.'Public Entertainment and Special.lEveds" SPECIAL EVENT PER1UT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. dlikatiotb fee $150.00 per application.Up to six{b)multiple events of the same type,oeeuff ing over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. katiom, tunst.he submitted �.. c5days e I' .ore encftrag d to subm t applicati bs as early as.possible. Atfy criwpLe Led.gVVIleation-that_is not suhmltted•69 or move,b sines's days Vdor. -to-f e.schedule4 evew ina�, e r le&ed or suhjed to a late.pr6c1e%s1 ig fee ofs. 150.60 lsv theOf4ice of the Town-Cid r166s a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. Whibn is.o I"erwit>FEcaulred2 All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations,parties or not-for-profit fundraisers do not require permits. us. . ff i n 1 f �a s v tte 'rw in .fi.� th ev tis rebh' ite _ 'S4dee]Beda .i '" . e.. ed e 1Pi � 'nd'eat t t issi 'tt f e f lowiri w c e ki t the-b .xes d signi below. E/A completed application farm signed by the owner and the event manager. Applications without �j property owner's signature/approval will be rejected. uEM Is the application being-submitted at Ieast 60 days before the event W]Yes { j No If Yes,Fee of$ has been submitted If No,Fee of$ has been submitted u The applicant/owner of the property where the special event is proposed to take place must provide a certificate of itsutmce not lens than 2 million dollars naming the T nni of Southold as an additional in A Par..inavent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(-,). (See application form for details) +�X Events for#lie hundred{300) or mom people require submission and approval of a.tr.-fflow contkil p1m acceptable to the Town of Southold AND a qualified traffic controller must be provided at the { event.(See application form for details) u Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises daring the hours of the event to ensure compliance with any and all special ev.®nt mit conditions. My .signature below affirms that I have submitted all the information required above in connection with my application. i Dated Egrzatrfre Activities associated ijft outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland CommUtee, If food is to be served it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County.Bureau of Public health Food Proteetwn Unlit APPLICATION FOR A PEIIII'TO HOLT)A SPECIAL EVENT P-1mgMtoAde AUL crf "aformation regisested fid6w I"ncowojete Appffieations VhLL NOT be reviewed. Special Event Permit# Applieant(s)name .:_ ` ( 1 v' cwp— Date of Submissions. . 'Z-7_ Name of Event BA J�V"K-yy, SCTM#'s ION Section `� $lock-n l i.vt(sj' Dates of Each Event: 'Z i C4 2 2 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event (Please attsel I d of EACH event to tlb appMeatien) Time Period(Hours)of Event- From to Town Services requested: ( )Yes (X)No Ifyes,Describe Police Dept. -Iighway Dept, Describe Services Maximum Number of Persons Attending At One Time:2D- 4�)Number of cars expected I o l 5 Is a Tent or other temporary structure being used?[X]Yes[ ]No If yes provide size(s) A p I&_-f-) -tr An1J A6) k= a Will food be served?[ ]Yes C>4 No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other-vendors be on thepremises dining the event?�J Yes [ )No if yes howr many? ZdDesciibe , a Type of vendor(s) ,l ,," a SI n. ak_N"!N Property Owner(name/address)- ?� /l�1 / �L� 7.1 G i r Contset Person and Contact Tel.# A5��� 3--( . � 1'-yc�)s e-maU address Event Location:Street-Hamlet Address: "--{ Mailing Address to Send Event Permit to: 42- Have Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or h th.also indicate on the .attached plan the boundaries of the reserved area,uW w-Mch the event will 6ko j2lace. YOU MUST AIN�A M-RKI +tG;'l:!;IMI NTIM LON IF TRFI IE2PEC'D XTENDANCly M'800 OR MORE PEOPLE."YOU ARM ATTACH A TRAFMC CONT`- 0-L A-'- NtT( ee neftt page). t Plan Way be a s ,,site Alma d/ exgmgle G60glelarth)o u ' ct r . e . 1i A . N T H { A e fqllraii0i6q:. A parking/event plan showing: (1) The size of the property and its leeation in relation to abutting-streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitor;,vendors,employees and .organizers. (S) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to he installed for the.event,if any. (8) The Iayout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. lercan (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers ansa other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse- (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND g qii�lified trnff is controller must be nmvided Please attached a written description and/or notate on the parting event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. j2JUVEf1 SSICNATU, ' I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town ofSouthord,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agiee to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby arithorize.Code Enforcement Personnel of the, of' rthald to en 1{rem propert ng the h trra riftkr.permitted special event to make airy and. i rectrans'rre earn tiithalai. Spe ratEversL Printnaine�t.Oi�at Sif+$atuioofo i•, Reod 4 PAnt name of Au aorizcd Persor/lt .`sontativa Si+ ours at liprizcd.['ersanlRaPres` tacive PIS:RTi15STON.TSIiF„)2F,Iil'l:RANTFn,$(tI�.IFCl'Tl)THF FOT�O�fi1N('Gt:};\'DI'I'I(?�IS: I. By'acccptance of this permit,applicant-agrees to adequately supervise. d'ditcct all parking Labe nn the premises,sir at another site, and to lirbAdc phildna 3ssisraitts and it ay additional traffic controls necessary for this event-Pa r in 's strjc*p[oliifi`ted on ANY 7 n:vimiunr,:ar State:Roa1s orR i hg es cif a' 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan_ 3. One"on.premiscs"sign no(Larger than sir(6)square..feet in size may be displayed not-longer than thirty(30).d-'ts before this everts~and removed-iinmedintely after the c4wnt Directional parking silms shall be adequately displayed. 4. Applicant.indemitities and.(folds harmldss the Town of Southold from.all.i Wrfis,.damages,expenses, suits and losses including'but not.limited to attorney's fee.-arising tram pclivalies utadcs this Petruit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This:permit is valid only for the.time,date;place and use specified above, rind.for the desitnaated event. Ezcli`additioru l do will require a tieparate permit application,fee; and related documents for review,etc,at)roast 60:husincss dam ljjQr[t.be s.hcdiilcd event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours atter the day of the event. Updated S/72018 t 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. 'NO. associated witli this eve al . 'including-iut-not Ihnited to pqhilig„ ingressleggresslacce�;s tent(s)or temtuirar ctiire( , or teiii�6 sanitary facilitiesshall be conducted on Town►'of Soiithold Purchase of Deveiormment Rights land 1Q, NO activities associated with this eventinchidink but not limited to tiai'king icigri~�s/ems eSslaccess. tent r tem rain cture or all be ndticted on SufFal Qin e h c_. .. feN, ty c6mmittee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work -areas and any-additional-am where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at ail times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. 1Vlusic,when:ciufidoors,is required to stop at the time specified in the permit,Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. I S. Owner wilt allow access to Code E*rcanteni Personnel of the Towne of Southold during the hours of the special event to retake any and aft inspections necessary in connection with this Special Event lb. ADDITIONAL CONDITIONS. ANY VIQLATIONS IN CONNECTION WITII THE CONDM- ONS_LT$TED HEREIN ALL TERAHNATE THIS PFRMIT. APPROVED Town of Southold Resolution Number: Date Issued: SUBMITTED BY LONG ISLAND ART SHOW LLC (516) 458-0742 liartshow@gmaii.com www.liartshow.com DESCRIPTION OF EVENT Ll ArtShow, LLC is hosting an Art Show on Saturday July 15, 2022 at Osprey's Dominion Vineyard located at 44075 Main Rd. From 11 am to 5pm. There will be 10-15 local artisans, offering strictly handmade items, including photography, painting, jewelry, candies, soap, and home decor. Artisan spaces 10x1 g} have been marked on the included Google map, which is the lawn area adjacent to the vineyards tasting room. LI ArtShow will display local 18"x24" signs, no more than a week before the event, and directional signage on the Osprey's Dominion property, the night before the event. All signage will be removed the night of July 15th, after the Art Show has .ended. Any debris #eft on the field and the surrounding areas will be collected and removed by LI ArtShow. Ll Art Sbow has implemented a fist of protocols for the Art Show, to comply with current safety guidelines, for the protection of everyone, including: -Limiting the number of artisans to 50% of capacity. -Tents will be spaced a minimum of 5' apart as space allows. -There will be two Sanitation Stations located at each entrance to the Art Show area each consisting of: Large pump bottles of hand sanitizer, disposable face masks, paper towels and a trash bin. -Each artist will have hand sanitizer available for patron use upon entering their tent. -An attendant will monitor and control the number of people in the Art Show area with a tally counter. -Artisans have committed to adhering to all safety measures. TI you for your consideration, Tracy Marlowe Event Coordinator LI ArtShow, LLC POLICY NUMBER_3DS5473-M21E44879 E ` , X-ON INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE BEAD IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies instirance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM -SOtIEDt#I_-E Flame Of Additional Insured Person(s)Or Organization(s): TOWN OF.SOUTHOLD PO BOX 1179 SOUTHOLD, NY 11971 A. Section It—Who Is An Insured is amended to include as an additional insured the person(s)or organization(s)shown to the Schedule of tbis endorsement,but only with resect to itabiiity for"bow ly.i,njury","prvpedy dam-age"or°personal and advertising injury"caused, in whole or in part, by the acts or omissions of any insured listed under Paragraph 1.or 2.of Section 11—Who Is An Insured: 1. In the performance of your ongoing operations;or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement,the insurance afforded to such additional insured wilt not be broader than that which you are required by the contract or agreement to provide for such additional insured. S. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of insurance: If coverage provided to the additional insured is required by a contract or agreement,the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement;or 2. Available under the applicable Limits of insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of insurance shown in the Declarations. All other terms and conditions remain unchanged. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE-DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES.HOT CONSTITUTE A CONTRACT BETWEEN,THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). Go.LTACT VM Maddux PRODUCER NAME: — PHONE FAX East Main Street Insurance Services, Inc. ,vc Nous (530)477-6521 talc,No Will Maddux Ei flAl� info@theeventhelpef.com PQ BOK 129$ INSUR S AFFt18DINaQO.VERAGE i NA104 Grass Valley CA 95945 INSURER A! Evanston Insurance Company ; 35378 INSURED INSURERS; r' LI ART SHOW,LLC INSURERG: i TRACY MARLOWE INSURER D: u r 42 RING CIRCLE INSURER E: , PORT JEFFERSON STATION NY 11776 INSURER F: I COVERAGES CERTIFICATE.W.UMBER:. REVISION NUMBER.. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LfMtTS SHOWN MAYHAVE E EEN REDUCED BY PAID CLAIMS. Al 1y �u (i " POLL-CF EFF POLICY EXP LTR TYPEOFINSURANCE POLICY NUMBER 7MiDD/YYY MM:DD/YYY LIMITS (COMMERCIAL GENERAL LIABILITY i EACH OCCURRENCE is 1,000,000 D-4,dAy CO EtF7I3.. CLAIMS=MADE ®OCCUR PHERVASES i-aaccuttenc©l $ 100;000 ; Ij Host Liquor Liability MED EXP(Any one person) $ 5,000 A Retail Liquor liability Y 3DS5473-M2144879 07/1512022 07/17/2022 PERSONAL&ADV INJURY $ 1,000,000 Gt=VLAG.GREGATELIMIT AWLIESPER 12.01 AM 12:0:1 AM I GENERAL AGGIRPGA E s s 2 490.004 f POLICY JE O- LOC PRODUCTS-COMPlOP AGG $ 2,000,000 Deductible is 1,000 AUTOMOBILE LIABILITY CO:'vIBINEDS"JGLF_LIMT 'is (Ea'rcc Jadi. I ANY AUTO 90DILY INJURY(Per person) I$ OWNEDSCHEDULED e BODILY INJURY(Per accident) S AUTOS ONLY AUTOS { I HIRED NON-OWNED t PRCP@M DAMAGE S 1 AUTOS ONLY AUTOS ONLY 1 Pef acrident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE S _ EXCESS LJASCLAIMS-MADE AGGREGATE DED I RETENTION S Is WORKERS COMPENSATIONI �` ANDEMPLOYERS'LJABILITY YIN STA LITE ER _ ANYPROPRIETOR/PARTNER1EXECUTIVa EL EACH ACCIDENT Is OFFICERIMEMBEREXCLUDED? ❑iN/A (fdand;itory In LVH} E.L.DISF}tSE-FA EMPLOYEEI $ If yes,d6sicdi:o under !! DESCR PTION OF OPERATIONS below f EL,DISEASE-POLICY LIMIT IS 7 1 1 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) Certificate holder listed below is named as additional insured per attached MEGL 2217 01 19. Attendance;50,Event Type:Art Show, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. TOWN OF SOUTHOLD AUTHORIZED REPRESENTATIVE PO BOX 1179 / I SOUTHOLD NY 11971 A ,%'�G r, c tt+ -_..•...,5 ,>_. ...... ,,-..,�. ;%.,:;,- ,>^..�,> a,`:.� z,,.,,..^.-n,, s '-,a«._ r,et zm„^w,"?�s'�." ,yr.,.�,�'#;,'a" ^:, ""k��';y fw<,^,�'a.-r,.-„s m r„sw^ "�"„°"#,,.'csc•s»*m { Y^�,>�k r ,�' ,,�,* �W”"#",M� ;;'„�” S s - 'w at n °x•k a#,;. r wt: ;3*a 'M°<r.a � ,.a4 '%�, r. .r ,et t<•.'x {t - ' xsx err, ..r b..-,w m,,, r.,: d , c ..2 .m r,.: ., +a m r w. x. 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CERTIFICATE HO DER CAftEIL ;TION SOULD MY OFTHE ADWEDESMBED RILIC1ES BE CAMMI ED BLARE IM EXPIRATION DATE TAS DF, UMME WILL BE DEUVERED IN ADCORDANCEYAMFNEPOLICY PROYi51D1& OSPREYS t]{D,V4MM VINEYARD nvz artErrzara«�'�� pp�� PECON� fJhlY 11958 f�,��`��J ffi 19a-2015,ACORD'CORPDRA-WN. All rights rogamed. ACORD 25(2iI'WS3) 'IThe ACORD name and IDBo am regtslered sneaks nI ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/05/22 Receipt#: 297759 Quantity Transactions Reference Subtotal 1 Event Fee OD1 a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $150.00 Marlowe, Tracy Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Marlowe, Tracy Li Art Show Llc 42 Ring Circle Pt Jefferson, NY 11776 Clerk ID: LYNDAR Internal ID:OD1a Mirabelli, Melissa From: Glew, Claire Sent: Friday, May 6, 2022 2:01 PM To: Mirabelli, Melissa Subject: RE: Special Event Osprey' s Dominion Vineyard Missy, No Exemptions on this property. Clvw rel(�IeAv Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, May 6,2022 1:13 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Osprey's Dominion Vineyard Good afternoon, As always please send any and all questions comments concerns to me.Thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 1 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Friday, May 6, 2022 2:32 PM To: Mirabelli, Melissa; Lanza, Heather,Weisman, Leslie; Flatley, Martin;Verity, Mike; Burke, John Subject: RE: Osprey's Dominion Special Event No objections from me as long as the proposed parking area has the development rights intact. I see a note that Suffolk County has to approve. Is that why? Leslie From: Mirabelli, Melissa [mailto:melissa.mirabelli@town.southold.ny.us] Sent: Friday, May 6, 2022 1:10 PM To: Lanza, Heather; Weisman, Leslie; Flatley, Martin; Verity, Mike; Burke,John Subject: Osprey's Dominion Special Event As always please review and send any and all comments, questions concerns to me Thank you Melissa M.Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* i ^ ^ , Mirabelli, el From: Lanza, Heather Sent: Friday, May 6' 2O22 ]14PK4 To: Mirabelli, Melissa; Weisman, Leslie; F|at|ey, Martin;Verity, Mike; Burke,John Subject: RE: Osprey's Dominion Special Event Looks fine to me. They are keeping all the activity outside the development rights sold area. Fronm, Mirabelli, Melissa Sent: Friday, May 06 20221:10PM To: Lanza, Heather<heathedanza@tovvn.southo|d.ny.us>;Weisman, Leslie«|es|ievv@toxvn.southo|d.ny.us>; F|atley Martin<mnflat|ey@tovvn.southo|d.ny.us»;Verity, K4ike<Mike.Veritv@tovvn.southo|d.ny.us>; Burke,John ^lohnbu@southo|dtovvnny.gov> Subject: Osprey's Dominion Special Event As always please review and send any and all comments, questions concerns to me Thankyou Mefisma.Alf Mirabelli Secretary to the Town Attorney Town ofSouthold Southold Town Hall Annex 54375Route 75 (Main RD) {»'[). Box }l79 Southold,Nl, }}97} Office /63}\ 765-l939 For (63l)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying ordisclosing it. ******************************************************************************************* Mirabelli, Melissa From: Easton, James Sent: Friday, May 6, 2022 3:17 PM To: Mirabelli, Melissa Subject: RE: Special Event Osprey' s Dominion Vineyard I have no objection to this event taking place. Thank you, James Easton Fire Marshal jainese@southoldtownny.gov (W) 631-765-1802 PRiVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. if you are not the intended recipient,you are hereby notified that any disclosure;copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday, May 6, 2022 1:13 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Glew,Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Osprey' s Dominion Vineyard Good afternoon, As always please send any and all questions comments concerns to me.Thank you Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Killean,Jade <Jade.Killean@suffolkcountyny.gov> Sent: Tuesday, May 10, 2022 3:22 PM To: Mirabelli, Melissa Cc: Ruckdeschel,August;Amakawa,Andrew Subject: RE: Special Event Osprey' s Dominion Vineyard Hi Missy, Can you please confirm that the SCTM#for this application is 1000-075.00-01.00-020.001?The application states SUM #1000-075.00-01.00-620.000, however,this lot does not exist. I think they meant 1000-075.00-01.00-020.001, but could you please confirm? Thank you, Jade Xiffean Planner Suffolk County Dept.of Economic Development& Planning Division of Planning& Environment 100 Veterans Memorial Highway,21"Floor Hauppauge,NY 11788 631-853-6044 Tel F. FF��> C1i;er t Or~yg e` practiCeGREEN Save a'Fee-Read.con print,emai€s. CONFI DENTIALI TY NOTI CE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. X Vaccination = Freedom from COVID-19 Help Suffolk County get back to normal COVID vaccines are safe,effective and free 1 From:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Sent: Friday, May 6,2022 1:58 PM To: melissa.mirabelli@town.southold.ny.us; Killean,Jade<Jade.Killean @suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Subject: FW:Special Event Osprey's Dominion Vineyard Hi Ms. Mirabelli, Just to let you know that a new SC Planning staff member,Jade Killean, has been assigned to review the Town's special event referrals. If you can please include Jade Killean on your emails going forward: Jade.Killean@suffolkcountyny.gov Thanks, t� vto�f, Andrew Amakawa ve -- F 0�r'�' Senior Planner Suffolk County ' Dept.of Economic Development and Planning 100 Veterans Memorial Highway,2nd Floor Hauppauge,NY 11788 631-853-4863 Tel 631-853-4044 Fax web I vCard SracticeGREEN Save a tree.Read.do:i i print,emaiis. CONFIDENTIALI TY NOTI CE_ This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us> Sent: Friday, May 06,2022 1:13 PM To:Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>; Easton,James<iamese(a@southoldtownnV.gov>;Glew, Claire <Claire.Glew@town.southold.nV.us>;Webster, Kevin<kevin.webster@town.southold.nv.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountynV.gov> Cc: Ruckdeschel,August<August.Ruckdeschel @suffoll<countynV.gov> Subject:Special Event Osprey' s Dominion Vineyard ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. Good afternoon, As always please send any and all questions comments concerns to me.Thank you 2 .41elissa x/1:1: Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 3 Mirabelli, Melissa From: Killean,Jade <Jade.KiIlea n@suffolkcountyny.gov> Sent: Wednesday, May 11, 2022 11:58 AM To: Mirabelli, Melissa Cc: Amakawa,Andrew; Ruckdeschel, August Subject: RE: Special Event Osprey' s Dominion Vineyard Hi Missy, Thank you for confirming! The proposed "Summer Art Show" at Osprey's Dominion Vineyard Special Event does not appear to have an impact on the adjacent County PDR property (on SCTM lot#1000 07500 0100 002002). Therefore,we do not have an objection to this Special Event as long as the adjacent County PDR property is not being used for parking, improvements and .activities associated with this event. Thank you, ,jade XilCean. Planner Suffolk County Dept.of Economic Development&Planning Division of Planning&Environment 100 Veterans Memorial Highway,2,d Floor Hauppauge,NY 11788 631-853-6044 Tel bfv�F0E ��3 t 1rr 3 �r f p t' a of 1 Co G €R EE N Sava a tree.Read,don't pri<lt,ernai s. CONFIDENTIALI TY NOTI CE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. X Vaccination = Freedom from COVID-19 Help Suffolk County get back to normal COVID vaccines are safe, effective and free 1 From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday, May 10, 2022 4:58 PM To: Killean,Jade<Jade.Killean@suffolkcountyny.gov> Subject: RE:Special Event Osprey's Dominion Vineyard ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. You are correct I do see where the applicant pulled that number from the Survey that is page 11 of this application but you are correct and their map specifically states no activity near Suffolk County property. ltfelissa 111. A- irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. From: Killean,Jade<Jade.KiIlea n@suffoll<countyny.gov> Sent:Tuesday, May 10, 2022 3:22 PM To: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov>;Amakawa,Andrew <Andrew.Ama kawa @suffoIkcountyny.gov> Subject: RE:Special Event Osprey's Dominion Vineyard Hi Missy, Can you please confirm that the SCTM#for this application is 1000-075.00-01.00-020 OfJ1?The application states SCTM # 1000-075.00-01.00-02'M, however,this lot does not exist. I think they meant-1000-075.00-01.00-020.001, but could you please confirm? Thank you, Jade xiCCean Planner Suffolk County Dept.of Economic Development&Plartning 2 I suFrntq�o RESOLUTION 2022-432 ADOPTED DOC ID: 18098 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-432 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 24,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Tracy Marlowe to hold Special Event 2022-23 at Osprey's Dominion Vineyard 44075 Main RD, Peconic,New York as applied for in Application OD 1 a for Art Show and Craft Fair, on July 16, 2022 from 11 AM - 5PM These events are approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking, improvements or activities for these events are permitted on adjacent land where development rights have been sold to the Suffolk County. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell