The URL can be used to link to this page

Home My WebLink AboutMattituck Laurel Civic Association 5K run/walk y DENIS NONCARROW �� y� Town Hall,53095 Main Road TOWN CLERK p _ P.O.Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��.( `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 17, 2022 Jim Underwood 505 Laurelwood Drive Laurel,NY 11948 Dear Mr. Underwood: The Southold Town Board, at its regular meeting held on February 15 2022, g ed permission to the Mattituck Laurel Civic Association to hold its 5K run/walk o ,, .Ch22; A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Ginas at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc Southold Town Board -Letter Board Meeting of February 15, 2022 RESOLUTION 2022-205 Item# 5.21 moo, �aaa ADOPTED DOC ID: 17809 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-205 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 15,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the The Mattituck-Laurel Civic Association to use certain roads for a 5K run/walk race in Mattituck, New York on May 7 th, 2022, start time 8:00 AM, route for the 5K: beginning at Bay Avenue, south to Peconic Bay Blvd, west Bray Avenue,north to Old Main Road to Route 25 to Bay Avenue, finishing at Veteran's Park, provided applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Fees for this event have been waived with the exception of the Clean-up deposit. 91�4 )�� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated February 16, 2022 Page 35 RECEIVED / AUG 2 0 2021 g11FF04, Southold Town Clerk ELIZABETH A.'NEVILLE,MMC O� Town Hull,53095 Main Road TOWN CLERK P.O.Box 1179 ® Southold,New York 11971 REGISTRAR OF VITAL STATISTICS w Fax(631)765-6145 MARRIAGE OFFICER ®,�. 0��' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �ol-- �a www:southoldtownny.gov FREEDOM OF,INFORMATION OFFICER 1 �1 OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD 0, Jj� APPLICATION FOR A PERMIT TO OLD A SPECIAL EVENT Please nrovide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission Palk NameofEvent tAC—A-,4004 = I�aJ�U �.r' SaGIL` � n Name of Organization: I^ 1� J�Lav r-el Ut.4 i C o Cil�Tl O 61 Is this a Not-For-Profit Event Y. to S mow, j4- VNIA J�u rwse Contact's Name: M L11,�1 Cj►e.Ci...u��G� p Mailing Address: Sas L0,ore.��DoCd yr%Je-, �VCe t�� Contact's Phone Number: Contact's Email Address: I U�d Co 32 dylo-C t4 M Event Location and Site Diagram: (Use additional paper if necessary). See- }{ _ Event Date(s): (Include set up and s cutdown times and dates) Nature of Event: uJ.MI k f QJ�. or, Pe, ,c. ,I 20 1d, brQ AJC 0L6 kal ,� (Please attach a detailed description to this application) L5 Period(1-lours)of Event: From g to l 1 , 0 O ArA Maximum Number of Expected Attendees: DO Specify any special requirements(i.e.road closure,police presence): PoL�G pC2se.�G� 101,t IN Ifa Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: M Llr��eC»�coC� 505 LQ o rP>1.. 00a 'a i k Event F s: S250 for events with less than 1000 expected attendees 5500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): �$1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) S250 or more Clean-up deposit all other events' CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the'rown of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Sig tur of Authorized Person filling out application application ( *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. " �4. �r 1. t 2 The Mattituck-Laurel Civic Association would like to hold a 5k Run/Walk to i be held Sun eet-�, �1 starting at 9am. We would be using Veteran's i Park in Mattituck to stage the event, with the start and finish in proximity to the park. Registration would start at 8am and awards and ceremonies would be finished by 11:30. The start will be near the baseball field on Bay Ave and the course will head south to Peconic Bay Boulevard, head west i. until Bray Avenue, head north to Old Main Road which will take us behind the gas station and McDonalds. The course will then enter the Main Road for 1/4 mile to Bay Avenue where it will proceed south to finish at Veteran's Park. This route will necessitate monitoring the light at Sigsbee Road. I hope to recruit the'NJROTC at Mattituck High School to monitor the north and south ends of Marlene Lane and the south end of Sigsbee Road. One thought; the impact on traffic on the Main Road could be lessened by doing the course in reverse, with runners and walkers being off the the Main Road sooner(within the first mile)than going in the clockwise direction where they will be more spread out. s xx ri r:P t 5 :y1 t a.j 7 ffaa J t P kk'e F t8 S S y^' s The Mattituck-Laurel Civic Association would like to hold a 5k.Run/Walk to be held Sun 49etg, 29 1 starting at 9am. The event will be to honor Bill Lynch with the intent to award a scholarship in his name. We would be using Veteran's Park in Mattituck to stage the event, with the start and finish in proximity to the park. Registration would start at 8am and awards and ceremonies would be finished by 11:30. The start will be near the baseball field on Bay Ave and the course will head south to Peconic Bay Boulevard, head west until Bray Avenue, head north to Old Main Road which will take us behind the gas station and McDonalds. The course will then enter the Main Road for 1/4 mile to Bay Avenue where it will proceed south to finish at Veteran's Park.. This route will necessitate monitoring the light,at Sigsbee Road. I hope to recruit the NJROTC at Mattituck High School to monitor the north and south ends of Marlene Lane and the south end of Sigsbee Road. One thought; the impact on traffic on the Main Road could be lessened by doing the course in reverse, with runners and walkers being off the the Main Road sooner(within the first mile)than going in the clockwise direction,where they will be more spread out. k Y k y fl t Y dpy pgpS ' p yk y® 5 g£ Q j!¢ 3 k j kd h ML w � a Goggle J =0 Matlitaco � ,9 =� A , K Id- c�fi� )D Magic Fountain e k " sStrongsMaritte o� y � McDonald's` -� ��•� � ,�� °h� `� �'' Hlghwin&.Farffiff [ Veterans Be Country Car Wash B Detaling r �,Qy�(�Y�1/1�5 Q 3 „� LaureWinks Laurel Lake Reserve - Husipg�Pond x� „29 Countr'Club Preserve aka Vineyards Ma ckYach1 4 Hedgewood Farm 19 rms $ MaPdota®2021 ��'�^' 1000 Rt� i Rudder, Lynda From: Spiro, Melissa Sent: Wednesday, September 1, 2021 8:01 AM To: Rudder, Lynda Subject: RE: 5k matt laurel - Date Change This is not preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent: Tuesday,August 31, 202112:07 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski @town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold_ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southo Id.ny.us>; Dinizio,lames <james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie <Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans <Ipevans06390@gmail.com>; Nappa,Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth <E.Neville@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Russell, Scott<scottr@southoldtownny.gov>; Standish, Lauren <Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov> Subject: 5k matt laurel- Date Change Importance: High The Date has changed from October to November. Please review and provide approval/disapproval and cost analysis, thanks 1 Rudder, Lynda From: Easton,James Sent: Tuesday,August 31, 2021 3:33 PM To: Rudder, Lynda Subject: RE: 5k matt laurel - Date Change have no objection to this event taking place. James Easton Fire Marshal,Town of Southold JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND'CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified .that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday,August 31, 202112:07 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Dinizio,James <james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie <Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans <Ipevans06390@gmail.com>; Nappa,Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth <E.Neville@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Russell, Scott<scottr@southoldtownny.gov>; Standish, Lauren <Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov> Subject: 5k matt laurel- Date Change Importance: High The Date has changed from October to November. Please review and provide approval/disapproval and cost analysis, thanks Rudder, Lynda From: Flatley, Martin Sent: Tuesday, August 31, 2021 12:32 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton,James; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa; Dinizio, James; Doherty, Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Noncarrow, Denis; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; Burke,John Subject: RE: 5k matt laurel - Date Change I will have to check.That is usually the day of the Southold High School 5k run Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached.thereto from any computer, disk,drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday,August 31, 202112:07 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon<damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southo Id.ny.us>; Dinizio,James <james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.do'herty@town.southold.ny.us>; Doroski, Bonnie <Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans <Ipevans06390@gmail.com>; Nappa, Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth <E.Nevill'e@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>; Standish, Lauren <Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John <j,ohnbu@southoldtownny.gov> Subject:5k matt laurel- Date Change Importance: High The Date has changed from October to November. Please review and provide approval/disapproval and cost analysis, . thanks f 1 Rudder, Lynda From: Rudder, Lynda Sent: Wednesday, September 29, 2021 3:10 PM To: Flatley, Martin; Blasko, Regina (rblasko@town.southold.ny.us) Subject: Matt-Laurel Civic Assoc 5K Importance: High Chief have you made a decision on this yet? You were going to check to see if the Southold 5k was the same date. Need approval/disapproval and cost analyst 1 Town of Southold Police Department Special Event Cost Analysis Event: Matt-Laurel Civic Assoc 5K Run Date(s): November 9, 2021 Location: Mattituck Area 77 Patrol Allocation for went µu f � _` r x _ 777 Reg Hours OT Hrs Hrly Wage Total Comments _ Pol�c_e Officers�LL PO John Crosser 2.5 $171.55 PO Flatley 2.5 $87.50 PO Krause 2.5 $87.50 �Spec�al Patrol t x,.,:a,.»za,ua,.am,u,.. .... ..,., ,. �.. . ,_„s,,.� ..<..,....dm Reg Hours OT Hrs Total Comments CRU�"� ti Bicycle Patrol K 9 Unit _ N�ghway Patrol �7,__ PO Onufrak 2.5 $181.22 PO Flatley 2.5 $181.22 Marine Units � F Traffic y Reg Hours OT Hrs Hriy_Wage — 'T o—ta—I To_tal Comments TC Officer#1 2.5 $18.00 $45.00 _ TC Officer#2 2.5 $18.00 $45.00 TC Officer TC Officer — TC Officer Equi rcment_Costs .. . PD Vehicles #of vehicles $/hr Total 7 $10/hr $175.00 $175.00 Command Van Marine Patrol Boats Total Department Cost for Event = $973.99 Prepared by Chief M. Flatley 10/1/2021 Page 1 If a Tent or structure v."; De used please contact the Southold Town Building Department at 63_-76 1 S02 Maiiina Address to Send Event Permit to: '505 Ua o rek-3 cock �.C'\L)rtA t-4� �l g Event F es: S250 for events with less than 1000 expected attendees S500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) \/ $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information.and requirements may be required as deemed necessary by the Town Board. Print name bf Authorized Person filling out Sig nof Authorized Person filling out application application 'Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. . 2 J 1 Southold Town Board - Letter Board Meeting of October 19, 2021 °U" s RESOLUTION 2021-797 Item 4 5.6 ADOPTED DOC ID: 17448 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-797 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2021: RESOLVED that the Town Board of the Town of Southold hereby rescind resolution # 20121- 782, which read as follows in its entirety: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the The Mattituck-Laurel Civic Association to use certain roads for a 5K run/walk race in Mattituck, New York on November 7, 2021, start time 8:00 AM, route for the 5K: beginning at Bay Avenue, south to Peconic Bay Blvd, west Bray Avenue, north to Old Main Road to Route 25 to Bay Avenue, finishing at Veteran's Park, provided applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Fees for this event have been waived with the exception of the Clean-up deposit. ejas4ooeoe2L Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated October 20, 2021 Page 18 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 10/08/21 Receipt#: 287473 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 11/9/21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#165 $250.00 Mattituck-laurel, Civic Assoc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 d Name: Mattituck-laurel, Civic Assoc. Po Box 465 Legion Ave Mattituck, NY 11952 Clerk ID: LYNDARInternal ID: 11/99/21 Vendor No. Check No..: Town of Southold, New York - Payment Voucher Vendor ameVendor Address Entered by Aud' i't.Date " :.;:;;:;:•.. .: Vendor Telephone Number / L� Town.Clerk. . . -- -- -- _ .... - _.. - Invoice Invoice Invoice ' Net Purchase Order Number ate Total Discount (Amount Claimed Number Description of Goods or Servi es General:Ledger.:Fund`and;:Accotmt Number' " ±-3-7 00 I 0'00 d ELU, T1:030_ ....... ....... ............. ....... —F—I Total Payee Certification Dep ment Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the at Is above spec• ed have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good con • ion tui out substit on,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that a quai, hies there ave been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. o discrepa ies note ,and pa is approved. Signature Title: Deputy Town Clerk Signature Company Name Date Title:De Town Clerk Date RESOLUTION 2022-437 � �iaaa ADOPTED DOC ID: 18103 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-437 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 24, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town-of Southold hereby authorizes a refund be issued-in the amount of the deposit made to the following Name Date Received Amount of Deposit LI Antique Power Assn., Inc 3/23/22 $ 250.00 PO Box 1134 Riverhead,NY 11901 Mattituck-Laurel Civic Assn. 10/8/21 $ 250.00 PO Box 465 Legion Avenue Mattituck,NY 11952 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell "- �- Town of Southold P.O Box 1179 ` Southold, NY 11971 I ! * * * RECEIPT * * * Date: 10/08/21 Receipt#: 287473 Quantity Transactions Reference' Subtotal 1 Clean-Up Deposit 11/9/21 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#165 $250.00 Mattituck-laurel, Civic Assoc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck-laurel, Civic Assoc. Po Box 465 Legion Ave Mattituck, NY 11952 Clerk ID: LYNDAR a Internal ID: 11/9/21