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HomeMy WebLinkAboutRoad TR - Type 6 Top ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 470 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 29, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavin~ Coro. for furnishin~ and 01acin~ Hot Mix Asohalt Concrete Pavement eTvoe 6 Too" within the Town of $outhold, all in accordance with thc bid specifications, and as follows: 0-350 Tons: 350-650 Tons: 650-1000 Tons: Over 1000 Tons: Mainland $105.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton Fishers Island $200.00 per ton $89.00 per ton $83.75 per ton $80.80 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. N-EV~ J,E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 11, 2003 John Montecalvo Jr., Pres. Montecalvo Paving Corp P O Box 512 Speonk NY 11972: Congratulations. The Southold Town Board, at its regular meeting of July 29, 2003, accepted the bid of Montecalvo Paving Corp. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the town. A certified copy of the resolution is enclosed. Your current bid check will be returned to you at the end of the contract. ljc Enclosure Very truly yours, Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 470 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 29, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavinl~ Corp. for furnishin~ and placin~ Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-350 Tons: 350-650 Tons: 650-1000 Tons: Over 1000 Tons: Mainland $105.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton Fishers Island $200.00 per ton $89.00 per ton $83.75 per ton $80.80 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 470 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 29, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavine Coro. for furnishin~ and olacinl~ Hot Mix Asohalt Concrete Pavement "Tvoe 6 Too" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-350 Tons: 350-650 Tons: 650-1000 Tons: Over 1000 Tons: Mainland $105.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton Fishers Island $200.00 per ton $89.00 per ton $83.75 per ton $80.80 per ton Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 29, 2003 V - 470 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavinl~ Corp. for furnishin~ and placin~ Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: 0-350 Tons: 350-650 Tons: 650-1000 Tons: Over 1000 Tons: Mainland $105.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton Fishers Island $200.00 per ton $89.00 per ton $83.75 per ton $80.80 per ton ELIZABETH A. NEV~,I,F, TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 468 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 29, 2003: RESOLVED that the Town Board of the Town of Southold hereby rescinds the following resolutions adooted at the July 8, 2003 reRular Town Board meetinR: V400 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Asphalt, Inc. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland 0-350 Tons: $90.00 per ton V401 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Paving Corp. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt within the Town of Southold, all in accordance with the bid specifications and as follows: Mainland Fishers Island 350-650 Tons: $54.40 per ton $ 85.00 per ton 650-1000 Tons: $45.29 per ton $ 78.78 per ton Over 1000 Tons: $42.35 per ton V402 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of GL Paving Products for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 5 Shim" Sand Mix Asphalt within the Town of Southold, all in accordance with the bid specifications and as follows: Fishers Island 0-350 Tons: $100.00 per ton Over 1000 Tons: $70.00 per ton V403 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 0-350 Tons: $115.00 per ton V404 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of GL Paving for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Mainland 0-350 Tons: $70.00 per ton V405 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Paving Corp. for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Mainland V406 350-650 Tons: 650-1000 Tons: Over l000 Tons: $58.49 per ton $50.00 per ton $48.35 per ton RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of De Lalio - SFA for furnishing and placing Hot Mix Asphalt Concrete Pavement "Type 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 350-650 Tons: $58.35 per ton 650-1000Tons: $57.31 per ton Over 1000 Tons: $57.21 per ton Elizabeth A. Neville Southold Town Clerk ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 403 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOVCN BOARD ON JULY 8, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishin~ and olacin~ Hot Mix Asohalt Concrete Pavement "T¥oe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 0-350 Tons: $115.00 per ton Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 8, 2003 V - 403 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Corazzini Brothers, Inc. for furnishine and olacin~ Hot Mix Asl~halt Concrete Pavement "Tvoe 6 Top" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 0-350 Tons: $115.00 per ton PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED TO: 8outhold Town Board dUN 3 0 FROM: Peter W. Harris ~'~ Superintendent of Highways $outhold Town Cleri DATE: SUBJECT: June 30, 2003 ROAD SURFACE TREATMENT BIDS In connection with the above subject, please be advised that I have reviewed all bids recently received in connection with the Town's road treatments, and recommend that bids be awarded as follows for the below-described road resurfacing treatments: Item #1 OIL & SAND Corazzini Asphalt, Inc. Item #2 OIL & STONE Corazzini Asphalt, Inc. Item #3 LIQUID ASPHALT Corazzini Asphalt, Inc. Item #4 SAND MIX (TYPE 5 SHIM) $90.00 per ton $54.40 per ton $45.29 per ton $42.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons Corazzini Asphalt, Inc. Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $100.00 per ton $85.00 per ton $78.78 per ton $70.00 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over 1,000 Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. GL Paving Products -2- Item #5 TYPE 6 TOP $70.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Overl,000Tons [FISHERS ISLAND] $115.00 per ton $58.35 per ton $57.31 per ton $57.21 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over 1,000 Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. Corazzini Brothers, Inc. DeLalio-SFA DeLalio-SFA DeLalio-SFA Item #6 LIQUID ASPHALT OIL & RECYLED STONE BITUMINOUS SURFACE TREATMENT 97~ per square yard Corazzini Asphalt, Inc. SCHIM MIX ASPHALT CONCRETE $55.00 per ton FOG COAT $1.00 per gallon Item #7 TYPE II Micro-Surfacing TYPE II Micro-Surfacing $1.24 per square yard Corazzini Asphalt, Inc. Corazzini Asphalt, Inc. Thomas H. Gannon & Sons, Inc. TRUING & LEVELING (TYPE 5 Shim) $80.00 per ton Thomas H. Gannon & Sons, Inc. Item 8 NOVA CHiP ULTRA-THIN SURFACING COURSE $5.75 per square yard island Resurfacing LLC ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.nor~hfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 404 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2003: RESOLVED that thc Town Board of thc Town of Southold hereby accepts thc Bid of GL Pavin~ for furnishin~ and 01acin~ Hot Mix Asohalt Concrete Pavement "Tvoe 6 Too" within thc Town of Southold, all in accordance with thc bid specifications, and as follows: Mainland 0-350 Tons: $70.00 per ton Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 8, 2003 V - 404 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of GL Pavine for furnishine and placine Hot Mix Asphalt Concrete Pavement "Type 6 Too" within the Town of Southold, all in accordance with the bid specifications, and as follows: Mainland 0-350 Tons: $70.00 per ton PETER W. HARRIS Superintenden~ Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED TO: Southold Town Board , UN a 0 200 FROM: Peter W. Harris Superintendent of Highways $0ulh01d Tow. Clerk DATE: SUBJECT: duoe 30, 2003 ROAD SURFACE TREATMENT BiDS In connection with the above subject, please be advised that I have reviewed all bids recently received in connection with the Town's road treatments, and recommend that bids be awarded as follows for the below-described road resurfacing treatments: Item #1 OIL & SAND Corazzini Asphalt, Inc. Item #2 OIL & STONE Corazzini Asphalt, Inc. Item #3 LIQUID ASPHALT Corazzini Asphalt, Inc. Item #4 SAND MIX (TYPE 5 SHIM) $90.00 per ton $54.40 per ton $45.29 per ton $42.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons Corazzini Asphalt, inc. Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $100.00 per ton $85.00 per ton $78.78 per ton $70.00 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons GL Paving Products Montecaivo Paving Corp. Montecalvo Paving Corp. GL Paving Products -2- Item #5 TYPE 6 TOP $70.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons [FISHERS ISLAND] $115.00 per ton $58.35 per ton $57.31 per ton $57.21 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Overl,000Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. Corazzini Brothers, Inc. DeLalio-SFA DeLalio-SFA DeLalio-SFA Item #6 LIQUID ASPHALT OIL & RECYLED STONE BITUMINOUS SURFACE TREATMENT 97~ per square yard Corazzini Asphalt, Inc. SCHIM MIX ASPHALT CONCRETE $55.00 per ton FOG COAT $1.00 per gallon Item #7 TYPE II Micro-Surfacinq TYPE II Micro-Surfacing $1.24 per square yard Corazzini Asphalt, Inc. Corazzini Asphalt, Inc. Thomas H. Gannon & Sons, Inc. TRUING & LEVELING (TYPE 5 Shim) $80.00 per ton Thomas H. Gannon & Sons, Inc. Item 8 NOVA CHIP ULTRA-THIN SURFACING COURSE $5.75 per square yard Island Resurfacing LLC ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 405 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavinl~ Coro. for furnishin~ and olacim/Hot Mix Asohalt Concrete Pavement "Tvoe 6 Too" within the Town of Southold, all in accordance with the bid specifications, and as follows: Mainland 350-650 Tons: $58.49 per ton 650-1000 Tons: $50.00per ton Over 1000 Tons: $48.35 per ton Elizabeth A. Neville Southold Town Clerk .! RESOLUTION JULY 8, 2003 V - 405 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of Montecalvo Pavin~ Coro. for furnishin~ and I~lacin~ Hot Mix Asohalt Concrete Pavement "Tvl~e 6 Tol~" within the Town of South61d, all in accordance with the bid specifications, and as follows: Mainland 350-650 Tons: $58.49 per ton 650-1000 Tons: $50.00 per ton Over 1000 Tons: $48.35 per ton PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED TO: Southold Town Board dUN 3 0 FROM: Peter W. Harris ("(JJ'~ Superintendent of Highways $outhold Town Cie.ri DATE: SUBJECT: June 30, 2003 ROAD SURFACE TREATMENT BIDS In connection with the above subject, please be advised that I have reviewed all bids recently received in connection with the Town's road treatments, and recommend that bids be awarded as follows for the below-described road resurfacing treatments: Item #1 OIL & SAND Corazzini Asphalt, inc. Item #2 OIL & STONE Corazzini Asphalt, Inc. Item #3 LIQUID ASPHALT Corazzini Asphalt, Inc. Item #4 SAND MIX (TYPE 5 SHIM) $90.00 per ton $54.40 per ton $45.29 per ton $42.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons Corazzini Asphalt, Inc. Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $100.00 per ton $85.00 per ton $78.78 per ton $70.00 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over 1,000 Tons GL Paving Products Montecaivo Paving Corp. Montecalvo Paving Corp. GL Paving Products -/ -2- Item #5 TYPE 6 TOP $70.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Overl,000Tons [FISHERS ISLAND] $115.00 per ton $58.35 per ton $57.31 per ton $57.21 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. Corazzini Brothers, Inc. DeLalio-SFA DeLalio-SFA DeLalio-SFA Item #6 Item LIQUID ASPHALT OIL & RECYLED STONE BITUMINOUS SURFACE TREATMENT 97~ per square yard Corazzini Asphalt, Inc. SCHIM MIX ASPHALT CONCRETE $55.00 per ton FOG COAT $1.00 per gallon #7 TYPE II Micro-Surfacinq TYPE II Micro-Surfacing $1.24 per square yard Corazzini Asphalt, Inc. Corazzini Asphalt, Inc. Thomas H. Gannon & Sons, Inc. TRUING & LEVELING (TYPE 5 Shim) $80.00 per ton Thomas H. Gannon & Sons, Inc. Item 8 NOVA CHIP ULTRA-THIN SURFACING COURSE $5.75 per square yard Island Resurfacing LLC ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 406 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 8, 2003: RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of DeLalio - SFA for furnishine and olacino Hot Mix Asohalt Concrete Pavement "Tvoe 6 Too" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 350-650 Tons: $58.35 per ton 650-1000 Tons: $57.31 per ton Over 1000 Tons: $57.21 per ton Elizabeth A. Neville Southold Town Clerk RESOLUTION JULY 8, 2003 V - 406 RESOLVED that the Town Board of the Town of Southold hereby accepts the Bid of DeLalio - SFA for furnishing, and olacin~ Itot Mix Asohalt Concrete Pavement "Tvoe 6 Too" within the Town of Southold, all in accordance with the bid specifications, and as follows: Fishers Island 350-650 Tons: $58.35 per ton 650-1000 Tons: $57.31 per ton Over 1000 Tons: $57.21 per ton PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED TO: Southold Town Board dUN 3 0 FROM: Peter W. Harris Superintendent of Highways Southold Town Cleri DATE: SUBJECT: June 30, 2003 ROAD SURFACE TREATMENT BIDS In connection with the above subject, please be advised that I have reviewed all bids recently received in connection with the Town's road treatments, and recommend that bids be awarded as follows for the below-described road resurfacing treatments: Item #1 OIL & SAND Corazzini Asphalt, Inc. Item #2 OIL & STONE Corazzini Asphalt, Inc. Item #3 LIQUID ASPHALT Corazzini Asphalt, Inc. Item #4 SAND MIX (TYPE 5 SHIM) $90.00 per ton 0-350 Tons $54.40 per ton 350-650 Tons $45.29 per ton 650-1,000 Tons $42.35 per ton Over 1,000 Tons Corazzini Asphalt, Inc. Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $100.00 per ton $85.00 per ton $78.78 per ton $70.00 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over 1,000 Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. GL Paving Products -2- Item #5 TYPE 6 TOP $70.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons [FISHERS ISLAND] $115.00 per ton $58.35 per ton $57.31 per ton $57.21 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. Corazzini Brothers, Inc. DeLalio-SFA DeLalio-SFA DeLalio-SFA Item #6 LIQUID ASPHALT OIL & RECYLED STONE BITUMINOUS SURFACE TREATMENT 97~ per square yard Corazzini Asphalt, Inc. SCHIM MIX ASPHALT CONCRETE $55.00 per ton FOG COAT $1.00 per gallon Item #7 TYPE II Micro-Surfacincl TYPE II Micro-Surfacing $1.24 per square yard Corazzini Asphalt, Inc. Corazzini Asphalt, Inc. Thomas H. Gannon & Sons, Inc. TRUING & LEVELING (TYPE 5 Shim) $80.00 per ton Thomas H. Gannon & Sons, Inc. Item 8 NOVA CHIP ULTRA-THIN SURFACING COURSE $5.75 per square yard Island Resurfacing LLC PETER W, I-I~RRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 MEMORANDUM RECEIVED TO: Southold Town Board dUN 3 0 FROM: Peter W. Harris Superintendent of Highways Southokl Town Cie.ri DATE: SUBJECT: June 30, 2003 ROAD SURFACE TREATMENT BIDS In connection with the above subject, please be advised that I have reviewed ail bids recently received in connection with the Town's road treatments, and recommend that bids be awarded as follows for the below-described road resurfacing treatments: Item #1 OIL & SAND Corazzini Asphalt, Inc. Item #2 OIL & STONE Corazzini Asphalt, Inc. Item #3 LIQUID ASPHALT Corazzini Asphalt, Inc. Item #4 SAND MIX (TYPE 5 SHIM) $90.00 per ton $54.40 per ton $45.29 per ton $42.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Overl,000Tons Corazzini Asphalt, Inc. Montecalvo Paving Corp. MontecaIvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $100.00 per ton $85.00 per ton $78.78 per ton $70.00 per ton 0~350 Tons 350-650 Tons 650-1,000 Tons Over l,000Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. GL Paving Products -2- Item #5 TYPE 6 TOP $70.00 per ton $58.49 per ton $50.00 per ton $48.35 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over l,000Tons GL Paving Products Montecalvo Paving Corp. Montecalvo Paving Corp. Montecalvo Paving Corp. [FISHERS ISLAND] $115.00 per ton $58.35 per ton $57.31 per ton $57.21 per ton 0-350 Tons 350-650 Tons 650-1,000 Tons Over1,000 Tons Corazzini Brothers, Inc. DeLalio-SFA DeLalio-SFA DeLalio-SFA Item #6 LIQUID ASPHALT OIL & RECYLED STONE BITUMINOUS SURFACE TREATMENT 97~ per square yard Corazzini Asphalt, Inc. SCHIM MIX ASPHALT CONCRETE $55.00 per ton Corazzini Asphalt, Inc. FOG COAT $1.00 per gallon Corazzini Asphalt, Inc. Item #7 TYPE II Micro-Surfacina TYPE II Micro-Surfacing $1.24 per square yard Thomas H. Gannon & Sons, Inc. TRUING & LEVELING (TYPE 5 Shim) $80.00 per ton Thomas H. Gannon & Sons, Inc. Item 8 NOVA CHIP ULTRA-THIN SURFACING COURSE $5.75 per square yard Island Resurfacing LLC ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net BID OPENING Item #5 - Tv0e 6 Too 5/22/03 at 10:00 AM Five (5) bids were received: #1 Corazzini Brothers Inc Rt25 Greenport NY 11944 734-5600 #5 DeLalio-SFA 224 A North Main St Southampton NY 11968 283-0037 #2 Montecalvo Paving Corp P O Box 512 Speonk NY 11972 325-1935 #3 GL Paving Products 19B Stiriz Rd Brookhaven NY 11719 286-3777 and Youngs Ave Riverhead NY #4 KJBIndustfieslnc 14 Center Dr RiverheadNY 11901 727-5600 Bidder 1 Bidder 2 Bidder 3 Bidder 4 Bidder5 Town lW 72.00 150.00 70.00 140.00 no bid 2W 59.00 58.49 69.00 no bid no bid 3W 57.00 50.00 65.00 no bid no bid 4W 52.00 48.35 60.00 no bid no bid FI 1W 115.00 200.00 120.00 300.00 no bid 2W 75.00 89.00 110.00 no bid 58.35 3W 75.00 83.75 100.00 no bid 57.31 4W 74.00 80.80 95.00 no bid 57.21 Item lW for FI under Bidder 2 was incorrect. Letter received from Montecalvo states should be $200.00 not $2.00. ELIZABETH A. NEVILLE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hail, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD F A X To: From: Re: Date: Pages: Peter Harris, Superintendent of Highways Lynda Bohn Road Treatment Bids 2003 May 28, 2003 3 including cover We received a faxed letter from Montecalvo stating that the bid that was submitted for the FI Item # 5 (type 6 top) lW should be $200.00/ton not $2.00/ton. Also, No Bids were received for Item #7 (Type II Micro-surfacing) and Item #8 (Nova Chip Ultra Thin Surfacing Course). Should I put a resolution on asking for these two to be re-bid? MONTEC4L VO PA VING CORP. PO BOX 51'2 SPEONK, NYl1972 631-325-1935 May 27, 2003 Elizabeth A. Neville, Town Clerk Town of Southold 53095 Main Rd., Southold, NY 11971 RE: Asphalt Bid Type 6 Type Fischers Island Dear Ms. Neville: As per telephone conversation today with Margaret Fig of my office, ! wish to inform the Town that on the above referenced project, item 1W there was a gross error made. The bid shows $2.00 pr tn it should have been $200.00 pr tn. Sincerely, J~o~ Montecalvo, Jr. President MPY-27-200~ 14:45 P.01 MONTECALVO PA I/TNG CORP. PO BOX 51 '2 SPEON. K, NYl1972 631-$25.1955 May 27, 2003 Elizabeth A, Neville, Town Clerk Town of Southold 53095 Main Rd., Southold, NY 11971 RE: Asphalt Bid Type 6 Type Fischers Island Dear Ms. Neville: As per telephone conversation today with Margaret Fig o£my office, I wish to inform the Town that on the above referenced project, item 1W there was a gross error made. The bid shows $2.00 pr tn it should have been $200.00 pr tn. Sincerely, /.~ ff_//J-ohn Mont~ealvo, Jr. President TOTRL P.01 ELIZABETH A. NEV~T,T,E TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net BID OPENING Item #5 - Tvoe 6 Too 5/22/03 at 10:00 AM Five (5) bids were received: #1 Corazzini Brothers lnc Rt25 GreenportNY 11944 734-5600 #2 Montecalvo Paving Corp P O Box 512 SpeonkNY 11972 325-1935 #5 DeLalio-SFA 224 A North Main St Southampton NY 11968 283-0037 #3 GL Paving Products 19B Stiriz Rd Brook_haven NY 11719 286-3777 and Youngs Ave Riverhead NY #4 KJB Industries Inc 14 Center Dr Riverhead NY 11901 727-5600 Bidder 1 Town lW 72.00 2W 59.00 3W 57.00 4W 52.00 FI lW 115.00 2W 75.00 3W 75.00 4W 74.00 Bidder 2 Bidder 3 Bidder 4 Bidder5 150.00 70.00 140.00 no bid 58.49 69.00 no bid no bid 50.00 65.00 no bid no bid 48.35 60.00 no bid no bid 2.00 120.00 300.00 no bid 89.00 110.00 no bid 58.35 83.75 100.00 no bid 57.31 80.80 95.00 no bid 57.21 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with thc provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: I. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfaciag Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm Th~- senlert hidq. tc~!,cttler with a Nnn-C,,lhlqivc }~id C'ertificate and bank draft. certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. Ail bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 6, 2003 ELIZABETH A, NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 8, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney ,]Ollll Cttsl~.lllalll, Comptroller Brown's Letters Town Board Members Superintendent of Highways Harris Dodge Reports BmTelle's Information Services PETER W. HARRIS Superinlendeat Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631} 734-5211 Fax (631) 765-1750 2003 ]NV]TAT]ON TO ]}]Il FOR THE PURCII~E & APPLIEATION fll~ A~PIIAIT ]lflAl] MA~]IIAI,:~ HOT MIX A~PHALT CONCRETE PAVEMENT '"~e 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ,~. 30,000 SQUARE 'YARDs (more ~or less'as may be needed), OF ASPHALT ROAD MATERIALS TO BE · ' Ai~PLIE'D ON'FiSHERS'IS'LAND.' INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, rnatedals and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southoid Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: on the . day of , All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid secudty in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. 'A Performance Bond in the amount of Ten Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. 'Dated:" _ ...... BY ORDER OF THE SOUTHOLD TOWN BOARD ....... By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in stdct accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid 'on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal prices have been compared, the Owner shall retum the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should ~ bi'drier'find dtscre[~hcles In' or 0mlS~tonS'from the'~pedifl~atlon~, br other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best Interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Pdce per Ton of Asphalt Concrete)". The Town will eitheF award the proiect or reject all proposals received within forty-five (45) days at[er Iormat opening of proposats. /~ccepEarlC~ ul ~ H~ ~u~, iv,,, ut ~ ,v~ ,~L=~ ~u~i~.e signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all · propqsals: Without limiti[~g the generality of the foregoing, anY ·proposal which in incomplete, obscure, or' Irregular may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the ....... right .to [eject .~ny bid i~ the..~v, idenc~..sqbmitted, in..the qualification, statement or an investigation of of such bidder fails to satisfy the Town that such bidder Is proper~';quailfled ' ' ' to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and ¢_quipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the cerlffied check or bidder's bond accompanying the Proposal of such bicJder shall be retained by the Town, not as a penalty, but as ,.,~ ....... ~,-' ~ $ ............. ~-~ accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which'. has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontractor shall take out and maintain dudng the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the site of the project, and in case of any of the WOrk being sublet, the Contractor shall require all subcontractors similarly to provide such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death toeach person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($ !,Q00,000'00) for damages on account of all accid~nts. ' .... "' Liability and Property Damage Insurance: The above policies for Public Liability an_d .Properbj Damage. insurance must be.so wri~en to.include Contractor's Protective Liability and Property Damage Insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of · his subcontractors perform a regular Protective Public Liability Insurance Policy. ~ for, and in behalf of the Owner, providing fora limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injudes to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one aCCident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property dudng the policy pedod. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold Ao DESCRIPTION: Bids are requested for the pumhase and placement of AsphaltrConcrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon'the surface of roads,*ddveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. Bo MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ~SPHALT CONCRETE PAVEMENT Screen General limits 1/4" 65-85 1/8" 36-65 No. 20 15-39 No. 40 8-27 No. 80 4-16 No. 200 2 - 6 Asphalt Content, % 5.8-7.0 Mixing & Placing Temperature Range - degrees F 250 - 325 Job Mix +/- 7 +/- 7 +/- 7 +/- 7 +A 4 +/- 2 0.4 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway. Superintendent. No materials.will.be delivered .... on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Eo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. ~.; 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt b, oncrete material. TESTING: The Town shall have the absolute right to make tests before and after deliveq/ aria p~acement o[ aspnal[ ma~enal [o determine cor~rormW ko ~pec~r~cauor~s, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he.is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT; The prices quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended. for up to one (1). ~dditional year Upon mutual written agreement of the Town and the Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the · .proposal. '[he.asphalt coq~.r.e, te will be.measu[ed.by.th~, ou. mber of tons .of . . compacted matedal in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. PROPOSAL FORM.' NAME & ADDRESS OF BIDDER: Tell. 9: BUSINESS ADDRESS: Tell.9: NAME OF PARTNERS: If bidder i~ a Firm, skate here the name RESIDENCE OF PARTNERS: If bidder is a Corporation, Orga~zed under the State of: N~me and ~/dress of President: Name and A~dress of Secret~ry: Name and A~kiress of Vice P~esident: TO: SOUTHOLD TOWN BOAI~D TOWN HA/~L - 53095 MAIN ROAD SOUTHOLD , NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or pa~ties interested in this proposal as principals are named below; that t~is Proposal is made with0~t'any' C0nnectio~, directly' or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no p~rson acting for or employe~, by the aforementioned owner is or ~i~i be ~nfier~sted'dire~ly' or 'indir~dtI~; i~ the ~e~formance'"of ...... RL~*EIVED fA¥ 2 2 2003 Southold?~wn~ed~ the Contract, or the supplies relating to it, or in any por~Io~--~z the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full pa~nnent thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN Estimated Description of Item Item ~: Quantit~ (Unit pri~e Written in Words) Unit Price Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W 1,000 Tons Asphalt Concrete T~pe 6 Top - Fu~-nzhshed & Placed For: ~o~llars~-~DCents Per Ton Fo r. //9'.~- ~ · ~Lf-----Per Ton / Cents Asphalt Cqncrete Ty~e 6 Top - Fh~-nis. hed& Placed For: Per Ton Cents Co~et.e ,'~'pe 6 To~ - Furn~sh~ & Placed For:D° la~s~l~1~Cents Per Ton (2) FURNISH AND PLACE ON FISHERS ISLAND ~ Es~4m~.md Des~r£ption of I~e~ Ite~ #; Quantit~ (Unit price written in Words} Unit Pri~e Bid Dollars Cents Tons Dolkars Cents 3W 6§0-1,000 Tons As~hal~ Concrete ~ 6 Top - F%~-nished & Placed 0ollars ' Cents Dollar~ Cents Over And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend th~time period. . (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: ~i Print name (ifL'°rp°r;ltCany) Company Name Mailing Address Phone Number /7/77- e~'~'/~'' BID ON ROAD TREATMENT Item # 5 - Type 6 Top 2003 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions 0f Section 103 of the General Municipal Law, that scaled bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 8, 2003, AND FORWARD ONE (I) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631} 765.3140 (631) 734-5211 Fax (631) 765-1750 2003 ] TAT]ON TO FOR THE PURCHASE & APPLICATION "Ol~ A~PIIALT ROll, MA~RIAL~ HOT MIX A~PHALT CONCRETE PAVEMENT TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE .I- 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York~ The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications heroin as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: on the , day of , All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of $outhold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date cf receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid secudty in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount ofTen Thousand ($10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: BY ORDER OF THE SOUTHOLD TOWN BOARD By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form..Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shodng or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. Proposals, together with ~he e~ire bid package, shall be delivered enclosed in an opaque sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing the title of work and the Bidders Name. Bidders may bid 'on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall retum the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or omissions from the specifications, or other documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the right to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) days after formal opening of proposats. Acceptance of a proposal will be a writter~ noI[ce signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request present.ed not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G. REJECTION OF PROPOSALS The Town reserves the right to waive any technical error and to reject any and/or all proposals.. Without limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be rejected; any proposal acCOmpanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the dght to reject any bid if the evidence submitted in the qualification statement or an investigation of of such bidder fails to satisfy the Town that such bidder Is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his ccnstmction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bi(Jder shall be retained by the Town, not as a penalty, but as liquidated damages' for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is rasponsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the site of the project, and in case of any of the Work being sublet, .[he Contractor shall require all subcontractors similarly to provide W,crkmen's Compensation Insurance for all o~ the latter's employees un]ess such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to* each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents. I. iabllity and Property Damage Insurance: The above policies for Public Liability and Property Damage Insurance must be so written to include Contractor:'s Protective Liability and Property Damage insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any Of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($ '1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~ASPHALT CONCRETE PAVEMENT Town of Southold Ao DESCRIPTION: Bids are requested for the purchase and placement of Asphalt~Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 8 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General Ilmlts Job Mix Size~ % Pas$inq Tot3! % 1" 100 - W' 95-100 - 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 0.4 Mixing & Placing Temperature Range - degrees F 250 - 325 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway Superintendent. No materials will be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Eo EQUIPMENT. DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days alter receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason is not acceptable to the Town, work must continue without any further delay. 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (123 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt COncrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placement of asphalt materia~ to determine conformity to Specifications, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year upori mutual written agreement of the Town and the contractor. Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The asphalt concrete will be measured by the number of tons of compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. PROPOS~tL FORM: NAME & ADDBESS OF BIDDER: BUSINESS ADDRESS: Tell. #: NA/4E OF PAi~TRERS: If bidder is a Firm, state here the name and residence of each member thereof I RESIDENCE OF PARTNERS: If bidder is a Corpora~ion, Fill in the following blanks: Organized under the State of: Name and Address of President: Name and Address of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN H~?.?. - 53095 MAIN ROAD SOUTHOLD, NEW . YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or.parties interested in this proposal as principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of (1) 5outholdTownCle the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements-of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the' required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL FOP ,THE PLACEMENT OF ASPHALT CONCRETE WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "MIT PRIC~S" OF: h'U~ISH AND PLACE WITHIN SOUT~OLD TOWN Es+~ted Description of Item Item ~: ~uanti~f (Unit pride Written in Words) Unit Price Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons 4W Over 1,000 Tons Asphal~ Concrete ~ 6 Top - Furnished & Placed For: Per Ton Dollars ~ F / Cents Asphal~ Concrete Type 6 Top - Furnished & ~laced F O~/~ol~rs~~ WCents ~/~O Per T°n FO~~~ ~/Per Ton Doll,s/ Cents (2) FURNISH AND PLACE ON FISHERS ISLAND Es~-tmatm4 Des~ription of Item Ite~ 9: Quantity (Unit price Written in Words) Unit Pri~e Bid Dollars Cents 1W 0-350 Tons Asphalt C~tm TF~e 6 T~ - Fux~ished & Pi~ 2W 350-650 Tons 3W 650-1,000 Tons Ton ~ ~ 4W 1,000 Tons / ~ollaks ' Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this t~e period..)-~A, N~e of Bidder: .~~ ~~ ///~l~dO ~ ~, Telephone N,--~r: ~/~Z~/~- Date: (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. /~ Corporate Title (if any) /~,~'.~ Company Name //~~ Mailing Address Phone Number //77:, BID ON ROAD TREATMENT Item # 5 - Type 6 Top 2003 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town ot~Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm Th~' qer~l,:,l hidq. ~n?cther. with n Nnn-Cnlht~ive Bid C~rH ~nd..~r ~.~hank draft. certitied check, or bid bond in the amount o~10(}.00j~be received by the Town Clerk of the Town of Southold at the Southoljj~Town H~, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursda~ Maj~3~, 2003, at which time they will be opened and read aloud in public. ~ The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Sontholct is exempt. Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 8, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attomev John Cuslunan, Comptroller ]~rown's Letters Construction Data Town Board Members Superintendent of Highways Hams Dodge Reports Burrelle's lnt'ormation Services Town Clerk's Bulletin Board PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 TeL (631) 765-3140 (631) 734 5211 Fax (631) 765-1750 2003 ]NV]TAT]ON TO ]~]]) FOR. THE PURCH~E & ~DPLI~ITION ,'fl~ A,~PflAI,T l~flAfl MAT~RIA[,~ HOT MIX A~PHALT CONCRETE PAYMENT 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE ./-. 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE '~PPI~iED' ' ON'"FISHERS 'ISLAND~ ' INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York~ The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mb(Asphalt Concrete within the Town of Southold as may be required for a pedod of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town HaLl, 53095 Main Road, Southold, New York 11971, until: on the . c.2/ day of , /~4'~4/ All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid secudty in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. 'A Performance Bond in the amount ofTen Thousand ($10,000:00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. Dated: ...... ·: ......' BY ORDER OF 'THE SOUTHOLD TOWN 'BOARD' By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. C. ' OMISSIONS AND DISCREPANCIES - Bidders should carefully examine the specifications and fully inform themselves of all ., conditions and matters which can in any way affect the work or the cost thereof. Should a bl~ld~i"f~nd discrepancte~ in Or omls§10ns from the specifications, or Other'documents or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt Of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the proiect or reject all proposals received within forty-five (45) days alter formal opening oI proposals. Accep[arlce u~ a p.Vu~.:~ ~v., .~ ~ ,,~ ~L~, ,~u~,~.~ signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollam, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be retumed to him unread. G REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without !imiti!~g the generality of the foregoing, any proposal which in incomplete, obscure, or' Irregular may be rejected; any proposal aCCompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the dght to.reject any.bid. Jr the.e¥idertce submitt._ed in the qualification statement or an investigation of of such bidder fails to satisfy the ~-~vn that Such bidder is pro'~erly'qUallfled to carp/out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character and in the a.mount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be,~ccepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute, The amount of the certified check or bidder's bond accompanying the Proposal of such bMder shall be retained by the Town, not as a penalty, but as accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules, INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insuran~ethat is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage' Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees'employed at the site of the project, and in case of any of the work being sublet, .the Contractor shall require all subcontractors similarly to provide such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone dire~,Jy or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars .($1,000,000.00) for damages on account of all accidents. ' ' Liability and Property Damage Insurance: The above policies for Public .L. lability .and Property D.a. mage.lnsumnc~, mq.s~ be S.o....w..r!~e.n..to.. !n~!ude. . .............. Contractor's Protective Uablllty and Property Damage Insurance to protect the Contractor against claims adsing from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any Of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providiRg for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injudes to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, two or more persons in anY one accident; and regular Protective Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property during the policy period. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to b~ performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: *~ Bids are requested for the pumhase and placement of Asphalt~Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads, 'driveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVEMENT Screen General limits 1" ~,/z" 95-100 1/4" 65-85 1/8" 36-65 No, 20 15-39 No. 40 8-27 No. 80 4-16 No. 200 2 - 6 Asphalt Content, % 5.8-7.0 Mixing & Placing Temperature Range - degrees F 250-325 Job Mix +/- 7 +/- 7 +/- 7 +/- 7 +/- 4 +/- 2 +1- 0.4 WEATHER LIMITATIONS: The material shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT. DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold Town Highway.'Superintendent. No materials wi#be delivered .... ~... on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be fumished. EQUIPMENT, DELIVERY & APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If ~d~e reason is not acceptable to the TOwn, work must continue without any further delay '_: 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins curbs and other structures shall be protected against the application of asphalt Concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery and placemen[ or aspnal[ material [o determine comorm[ty [o bpecmcauons, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended, for up to one (1) additioqal year upon mutual written agreement of the Town and the Contractorl Payment shall be made to the contractor at the unit price(s) submitted in the . Prep~).sal. The. asp.ha!t.cor~crete wilt be. meas!Jred by the, number.of ton~ qf ...... compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. PROPOSAL FORM: NAME & ADDRESS OF BIDDERz BUSINESS ADDRESS: Tell.9: BEIQOKIIA¥CLI, NY I,~ ~ NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bidder is a Corpora~on, Orgar~zed %lnder the State of: Name and A~k~ress of President: Name and Address of Secretary: Name and Add=ess of Viae P=eeident: ..~-/'.,~' TO: SOUTHOLD TOWN BOARD TOWN HATJ. - 53095 MAIN ROAD SOUTHOLD , ~ YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties.interested in ~his Pr0Posa~ as p~incipals are named below;'~hat this proposal is made without any connection, directly' or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or "will'be"~'~re~ted'directl~ ~Y 'indirectly~ 'i~ the performance of (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL WITHIN THE TOWN OF SOUTHOLD ~'OR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN SOUTHOLD TOWN ~st~ated Description of Item Item ~: Quantity (unit pri~e Written in Words) Unit Price Bid Dollars Cents 1W o-35O Tons 2W 350-650 Tons Asphalt Concrete Type 6 Top - Furnished & Placed For: ~-~ Per Ton Dollars ~ Cents For: ~'~ ~//~ Per Ton Dollar/ Cents 4W Asphalt Concrete Type 6 Top - Fur~ished & Placed 3W 650-1,000 For: /~c' Per Ton Tons Dollar~ Cents 1,000 For: o ll~a~r7 Tons D (2) Per Ton ~ Cents /~ FURNISH AND PLACE ON FISHERS ISI2%ND ~ Es~-%mated Descript~on of Item Item ~: Quantity (Unit price Written in Words) Unit Pri~e Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons Doll'ars Cents Asphalt Con~rece Typ;; TO~ - Fur~lshe~ & Placed For: ~/~ ~-~/~rm/ Per Ton Dollars Cents 4W 1,000 For: Per Ton c~ Tons Dollar~ Cents ~ And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the {10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time Deriod.~ /q (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or herewith prior to the official opening of the b~ si d: C-2- Print name Corpol'atc 1 (if any) Company Name ~'~"2 Mailing Address 19:3 STIRrZ F .... [IROOI<HAV~_N, b,,V :. Phone Number BID ON ROAD TREATMENT Item # 5 - Type 6 Top 2003 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing within the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm certified check, or bid bond in the amount ot' $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and ~ubmitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBL1St4 ON iVIAY 8, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney John Cushman, Colnptt'~llcr Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's lnlbrmation Seiwices Town Cl,~'k's Bnllolin Bo"rd PETER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 2003 INVITATION TO ]}ID FOR THE P~CIL~E & APPLICATION .0~ A~PlIAI,rr ROAR MAT~RIAI,,~ HOT ~ A~PHALT CONCRETE "T~e 6 Top" TOWN OF SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +!- . 30,000 SQUARE YARDS (more or less as may be needed), OF ASPHALT ROAD MATERIALS TO BE APPEiED ON' 'FISHERS" ISLAND. INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications heroin as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town HaLl, 53095 Main Road, Southold, New York 11971, until: on the . day of , All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid dudng this pedod. Bid secudty in the form of a certified check or bid bond in the amount of five hundred ($500) dollars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. 'A Performance'Bond in the amount ofTen Thousand ($10,000.00) dollars will be required · of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. .......... Dated:'. BY'ORDER OF'THE'SOUTHOt;D'TOWN BOARD ......... By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS a. PROPOSALS Proposals must be made in stdct accordance with the "Proposal Form" provided, The Proposal form shall not be detached from the bid package, Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form.-Each proposal must be signed in writing with the full name and address of bidder, The bidders shall write in ink, both in words & numerals, the price for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. ~. sealed envelope and shall be addressed as indicated, on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or returned to the respective bidders whose proposals they accompanied. OMISSIONS AND DISCREPANCIES Bidders should carefully examine the specifications and fully inform themselves of all conditions and matters which can in any way affect the work or the cost thereof. Should ..... a bidder find d'iscrepa~cle-s tn ~r OmiSsions'frOm' th~ ~p~clfic~ttons, o¢ other'dobuments or should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. .D. PUBLIC OPENING OF PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties ara invited to be present. E. AWARD OF CONTRACT Award of contract will be made as soon as practical. The Superintendent of Highways reserves the dght to make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a rasponsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for raceipt Of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (Unit Price per Ton of Asphalt Concrete)". The Town will either: award the project or reject all proposals received within forty-five (45) signed by the Town Clerk & no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's wdtten request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G. REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proposals. Without !imiti[~g the generality of the foregoing, any proposal which in incomplete, obscure, or' irregular maybe rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the dgh.t t.o r.eje~t any bid.i~ th.e., ovid.ency, submitted, ip ..~e qualification statement or an investigation of of sUch bidder fails to satisfy the Town that'such'bldder Is'prop~i~/qu~i[fled to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has ava able or under his control, plant and equipment of the character and in the amount requi[ed to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and furnish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failare to execute Contract shall constitute a breach cf the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. '1'~. e amqunt of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all of the insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner. Ao Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the site of the project, and in case of any of the work being sublet, the Contractor shall require all subcontractors similarly to provide such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain dudng the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all ~cctdents.' ' ' · C. Liability and Property Damage Insurance: The above policies for Public .............. Liability. and Prope. rty Dam.age Ins~ran.ce ..m..ust be s? wd~en t0_ include ......... . ..... .... Contractor's Protective Liability and Property Damage Insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the Owner, providing fora limit (Jr not less than One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, two or more persons in any one accident;, and regular Protective Property Damage Insurance providing for a limit-of not less than One Million Dollars ($1,000,000.00) for damages arising out of injury to, or destruction of, property in any one acCident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages adsing out of injury to, or destruction of, property dudng the policy pedod. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supervises the work to be performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall fumish the Owner with the original insurance policy. Both certificates, as fumished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~,SPHALT CONCRETE PAVEMENT r Town of Southold DESCRIPTION: Bids are requested for the purchase and placement ~f Asphalt~Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a pedod of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread upon the surface of roads,'ddveways, parking fields, street intersections Or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS; Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ASPHALT CONCRETE PAVE:MENT Screen General limits Job Mix 1" 100 W' 95-100 - 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No, 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +1- 2 Asphalt Content, % Mixing & Placing Temperature Range - degrees F 5.8-7.0 +/- 0.4 250 - 325 C. WEATHER LIMITATIONS: The material shall be placed only when: 1. The road sur¢ace and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. D. EQUIPMENT, DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the .................. Southold'Town' Highway SupedntendenL. No..materials will be.delivered. on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. Eo EQUIPMENT. DELIVERY & APPLICATION - Continued: All work shall commence within five (5) Callander days after receipt of written order. Any reason for delay in work shall be submitted to the Town in writing explaining the delay. If the reason isnot acceptable to the TOwn, work must continue without any further delay. ~; 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix matedal in lane widths up to twelve (127 feet or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins curbs and other structures shall be protected against the application of asphalt Concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery arid placemem or aspnal[ ma[erlal [o determine con~o~rm[y [o bp~ctrtca[ions, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT: The prices quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract pedod may be extended for up to one (1) additional year Bpon.mutual written agreerrient of the Town And the'Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the . Proposal The aspha!t.cpn~;rete .will bem~asured bythe n~mber.o.f.ton~ ~f ......... compacted material in place. The unit price per ton shall include the cost of furnishing all materials, equipment, labor and incidentals necessary to complete the work. PROPOS~-L FORM: NAME & ADDRESS OF BIDDER: BUSINESS ADDRESS: 7 7- NAME OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! RESIDENCE OF PARTNERS: If bider is a Corpora~ion, Organized under the Sta~e of: Name and Address of President: Name and ~ess of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL - 53095 MAIN ROAD SOUTHOLD, NEW . YORK 11971 MEMBERS OF THE BOARD: ........... ~iI1 b~' 'intend§ted 'dir~c'tly'"o?" indirectly, The undersigned as bidder, declares that the only persons, company, or parties interested in qhi.$ propo~a.1 a~. principals are named below; that this proposal is made without any connection, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or i~ 'the pe~fdrn~ah~e' Of' " (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements-of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH AND PLACE ASPHALT CONCRETE M~TERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, ~n accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FURNISH AND PLACE WITHIN $OUTHOLD TOWN Es~4m~ted Description of ~tem Item ~: Quantit~ (Unit pri~e Written in Words) Unit Price Bid Dollars Cents 1W 0-350 Tons Asphalt Concrete Type 6 Top - Furnished & Placed For: ~*Dollar.b0'D~d ~ ~/~/~/,C.nts~O Per Ton 2W 350-650 For: / Per Ton / Asphalt Concrete T~pe 6 Top - F%t~nished & Placed 3W 650-1,000 For: / Per Ton Tons Dollars Cents 4W 1,000 For: / Per Ton Tons ~ollars ~ Cents ' (2) FURNISH AND PLACE ON FISHERS ISLAND Est/mated Desc=iption of I~em Item ~; Quantit~ (Unit price Writte~ in Words) Unit ~r£~e Bid Dollars Cents 1W 0-350 Tons 2W 350-650 Tons 3W 650-1,000 Tons Per Ton / 0ell'ars Cents J Asphalt ConCrete Tl~e 6 Top - Furnished & Placed Dollars Cents 4W 1,000 For: / Per Tog I And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum r~presented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by th~ bidder independently and has been submitted without collusion with any other vendor ofmaterit~ls, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond famished herewith prior to the official opening of the bid. Corporate litlc (if any) Company Name Mailing Address Phone Number BID ON ROAD TREATMENT Item # 5 - Type 6 Top 2003 Monbmle, NJ 07845 201-573-8788 BID BOND Approved by The American institute of Architects A.I.A. Docureent No. A-310(Feb. 1970 Edition) I~NOW/ALI_ PERSONS BY THESE PRESENTS, that we, KJB INOUSTRIE8 INC. RIverhead , NY as Pdncipa~, h~ei~affer called the Pflncipal, and COLONIAL SURETY COMPANY. ,! corporation duly organized under the laws of the Commonwealth of Pennsylvania, as Surety, hal elnafter called the Surety, are h~d and timely bound unto TOWN OF SOUTHOLD HIGflWAY DEPARTMENT PECONIC , NY as Obligee, heretheffer called ~ Obligee, In the sum of Flve~ Hundred Dollars & 00~/100 Cants - ( $500.00 ) for the payment of which sum well end truly to be reada, the said Principal and the .~aid Surety, bind ourselves, our heirs, executors, administrators, successors and assigns jointN and severally, firmly by the~e presents. WHEREAS, the Principal has submitted a bid for HOT MIX ASPHALT CONCRETE PAVEMENT NOW, THEREFORE, if the Obllgee shall accept the bid of the Principal and t~ Principal shell enter into a Contract with the Obllgee in accordance with the terms of such bidl and give such bond or tx)nda es may be specked in the bidding or Contract Documents with gOOd ~nd sufflclant surety foe the faithful performance of such Contract end for the pmrept payment of labor and material furnished In tha ix13esctllton thereof, or In the event of the failure of the Principal to enter such Contract and give such bond or bonds, ff the Principal shall pay to the O~llgee the difference not to excoed the pallalty hereof between the amount.specified In said bid and such ~arger amoum for which the Obllgee may In good faith contract with another party to perform the Work covered by said l:~d, then Bis obligation a~haJL~ null and void, otherwise to remain In full force and effect. ~....~."~'~' ROBERT PANCNAK (Title) COLONIAL SURETY COMPANY Anthony~J./Cimasko (Attorney-in-Fact) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section t 03 of the General Municipal Law, that sealed bids are sought and requested for furnishing and placing witl~ the Town of Southold, the following road treatments: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm Th~- qealed hhk tnoetbar with a Nnn-Cnllusive Flid Certificate rind hallk draft. certified cheek, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Toxvn of Southold is exempt. Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 8, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney John Cttshinan. Colnptrollcr Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Bun'elle's Infommtion Services Town Clerk's Bulletin Board PE'[ ER W. HARRIS Superintendent Highway Department Town of Southold 275 Peconic Lane · P.O. Box 178 Peconic, N.Y. 11958-0178 Tel. (631) 765-3140 (631) 734-5211 Fax (631) 765-1750 2003 ]~TAT]ON TO ]~]]) FOR THE PURCI~E & APPLICATION m~ A~on~[q' R~An MAT~RIAI,~ HOT MIX ASPHALT CONCRETE PAYMENT '"~e 6 Top" TOWN o~: SOUTHOLD SUFFOLK COUNTY, NEW YORK NOTE: THE TOWN OF SOUTHOLD MAY ALSO REQUIRE +/- 30,000 SQUARE YARDS (more or less as ' may be needed), OF ASPHALT ROAD MATERIALS TO BE APPLIED ON FISHERS' ISLAND. '"' INVITATION TO BID NOTICE IS HEREBY GIVEN that sealed bids are sought and requested from qualified asphalt contractors to perform within the Town of Southold as may be required for a pedod of one (1) year, the following: FURNISH AND PLACE HOT MIX ASPHALT CONCRETE PAVEMENT (NYState Dept. of Transportation - Standard Specification -Type 6 Top) WITHIN THE TOWN OF SOUTHOLD, Suffolk County, New York: The Town Board of the Town of Southold will receive bids for furnishing all of the labor, materials and equipment as specified for the placement of Hot Mix Asphalt Concrete within the Town of Southold as may be required for a period of one year from the commencement of the contract. All work shall be in accordance with the Specifications herein as well as the Standard New York State Dept. of Transportation Specifications for Hot Mix Asphalt Concrete Pavement. Bids will be received at the office of the Southold Town Clerk, Southold Town Hall, 53095 Main Road, Southold, New York 11971, until: on the . day of . All Specifications are provided herein. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. The Town of Southold reserves the dght to waive any informalities, and to reject any or all bids, and to retain bids for 45 days from the date of receipt. The CONTRACTOR MAY NOT withdraw his bid during this pedod. Bid secudty in the form of a certified check or bid bond in the amount of five hundred ($500) dotlars will be required of each bidder. Checks to be made payable to the order of the Town of Southold. A Performance Bond in the amount often Thousand ($-10,000.00) dollars will be required of the successful bidder. Performance Bonds or Certified Checks shall be made payable to the order of the Town of Southold. · 'Dated: '.' · '~ .... _ ..... BY ORDER OF'THE SOUTHOLD'TOWN 'BOARD' · By: Elizabeth A. Neville Southold Town Clerk INSTRUCTIONS TO BIDDERS A. PROPOSALS .... Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall not be detached from the bid package. Failure to comply with this requirement will constitute grounds for rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the specifications shall be listed on a separate sheet beadng the designation: "Exceptions to the Specifications", and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of bidder. The bidders shall write in ink, both in words & numerals, the pdce for which he proposed: to furnish all materials, plant, equipment, tools, shoring or bracing, or other facilities, & to perform all labor and services necessary for the proper completion of the work in strict accordance with the plans and specifications, and subject at all times to the approval of the Highway Superintendent. sealed envelope and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" beadng the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the proposal sheet. No proposal shall be considered which has not been received by the Southold Town Clerk pdor to the hour and date stated. B. PROPOSAL GUARANTY A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond or certified check in the amount of five hundred ($ 500) dollars payable to the Town of Southold. As soon as the proposal pdces have been compared, the Owner shall return the bidder's bond or the certified checks accompanying such proposals as, in his judgement, would not likely be involved in making the award. All other proposal quantities will be held until the contract and contract bond have been executed after which they will be released or retumed to the respective bidders whose proposals they accompanied. C. ' OMISSIONS AND DISCREPANCIES' Bidders should carefully examine the specifications and fully inform themselves of all .conditions and matters which can in any way affect the work or the cost thereof. Should a'l~i~der find discrepancies Ir{ o~ omissions from th~ Specifications,' o¢ other documents or' should he be in doubt as to their meaning, he should at once notify the Highway Superintendent who may issue a written instruction to all bidders. PUBLIC OPENING Of PROPOSALS Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids. Bidders, authorized agents, and other interested parties are invited to be present. E. AWARD OF CONTRACT Awa. rd of contract will be made as soon as practical. The Superintendent of Highways reserves the dght totnake awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for receipt of bids for a pedod of 45 days pending execution of a contract by successful bidder. The competency and responsibility of the bidder and his sub-contractors will be considered in making the award. The Town reserves the dght to waive any technical error, to accept any bid, or to reject any or all bids. The contract form will be a "Standard form of Agreement between Owner and Contractor (~ni~ Pdce per Ton of Asphalt Concrete)". The Town will either: award the proiect or reject all proposals received within forty-five (45) days at,er tormal open~ng o[ proposals. /~ccep[ance wi a p, upo~i ~v,,, ~ ~ ~.~ ,~,~, ,~uuu~ signed by the Town Clerk & no other act shall constitute the acceptance of a proposal· The acceptance of a proposal shall bind the successful bidder to execute the contract and to deliver a separate performance bond in the amount of Ten Thousand ($10,000.00) dollars, made by a Surety Company that is acceptable to the Owner; or by a certified check made payable to the Town of Southold. The Performance Bond shall be written as to remain in full force for the extent of the Contract. F. WITHDRAWALS OF PROPOSALS Any bidder upon his or her authorized representative's written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the proposals, when such proposals are reached, it will be returned to him unread. G REJECTION OF PROPOSALS The Town reserves the dght to waive any technical error and to reject any and/or all proP0.sal¢. Withou~ limiting the generality of the foregoing, any proposal which in incomplete, obscure, oi" irregular may be rejected; any proposal accompanied b~) an insufficient or irregular certified check or bidder's bond bay be rejected, any proposal having interlineation, erasure or corrections may be rejected. The Town also reserves the ............ dgh~ to .reject any bid if. th.e eyid~n.c~., sub~.itted !~ th_e qualification statement or an investigation of of such bidder fails to satisfy the Town that such bldd~iS prOperly (~dait~led' to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted. H. PLANT & EQUIPMENT The bidder shall state in his bid that be has available or under his control, plant and equipment of the character_and in the amount required to complete the proposed work within the specific time. I. TIME FOR EXECUTION OF CONTRACT Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a firmor corporation, a duly authorized representative shall so appear, and execute six (6) copies of the Contract and fumish satisfactory Performance and Payment Bond within ten (10) days after notice that the Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Town for such breach ~vill include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Town, not as a penalty, but as accepted shall fail or refuse to execute the Contract as herein before provided, the Town may, at there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above provided. J. PREVAILING WAGE RATES The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The Contractor is responsible for being familiar with the latest available schedules. INSURANCE REQUIREMENTS: The Contractor shall not commence any work until he has obtained, and had approved by the Town of Southold, all Of/he insurance that is required under this contract which has been enumerated herein: COMPENSATION INSURANCE: Public Liability and Property Damage Indurance Contractor's Protective Liability and Property Damage Insurance Owner's Protective Public Liability and Property Damage Insurance The Contractor shall not permit any subcontractor to commence any operation of the' site until satisfactory proof of carriage of the above required insurance has been posted with and approved by the Owner· Compensation Insurance: The Cpontractor shall take out and maintain during the life of this Contract, Workmen's Compensation Insurance for all his employees' employed at the site Of the project, and in case of any of the WOrk being sublet, the Contractor shall require all subcontractors similarly to provide such employees are covered by the protection afforded by the Contractor. Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life of this Contract such Public Liability and Property Damage Insurance as shall protect him and any subcontractor performing work covered by this Contract from claims for damages for personal injury including accidental death as well as from claims for property damage which may arise from operations under this Contract, whether such operations be by himself or by any subcontractor, to by anyone directly or indirectly employed by either of them, and the amounts of such insurance shall be as follows: Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily injuries, including wrongful death to'each person and subject to the same limit for each person in an amount not less that One Million Dollars ($1,000,000.00) on account of each accident. Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for damages on account of all accidents' · Liability and Property Damage Insurance: The above policies for Public Liability an~. p.rpperty.D~mag.e..Insurance must. be so .written.to include, ........... .~ Contractor's Protective Llabllity and Property Damage Insurance to protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also name the Town of Southold as an additional insured. Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the Owner, with respect to the operations he or any Of his subcontractors perform a regular Protective Public Liability Insurance Policy. for, and in behalf of the (~ner, providing for a limit of not less than One Million Dollars ($1,000,000.00)'for all damages adsing out of bodily injudes to, or death of, one person and subject to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages adsing out of bodily injudes to, or death of, two or more persons in any one accident; and regular Protective Property Damage Irmurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for damages adsing out of injury to, or destruction of, property in any one aCCident and subject to that limit per accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of injury to, or destruction of, property dudng the policy pedod. This insurance must fully cover the legal liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs work in connection with the project either for or in cooperation with the Contractor or as an aid thereto whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents or if the Owner directs or supe~ises the work to b(~ performed by the Contractor. PROOF OF CARRIAGE OF INSURANCE: The Contractor shall fumish the Owner with certificates of each insurer insuring the Contractor of any subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph, the Contractor shall fumish the Owner with the original insurance policy. Both certificates, as furnished, and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the limits of liability thereunder. Both the certificates and the policy shall be endorsed to provide the Owner with any notice of cancellation or non-renewal. SPECIFICATIONS: ~SPHALT CONCRETE PAVEMENT Town of Southold DESCRIPTION: -- Bids are requested for th~ purchase and placement of Asphalt, Concrete Pavement, Type 6, for the use in repair & maintenance of the Town Highways and related parking facilities for a period of one (1) year beginning on the date that the contract was executed. All Asphalt Concrete shall be delivered and machine spread up~ the surface of roads,'ddveways, parking fields, street intersections or any other areas requiring pavement within Town right-of-ways or any other areas under the jurisdiction of the Commission of Public Works where and as required. MATERIALS: Bituminous Asphalt concrete pavement shall be equal to NYSDOT - Type 6 meet or exceed the following requirements: ,ASPHALT CONCRETE PAVEMENT Screen General limits Job Mix ¼" 95-100 1/4" 65-85 +/- 7 1/8" 36-65 +/- 7 No. 20 15-39 +/- 7 No. 40 8-27 +/- 7 No. 80 4-16 +/- 4 No. 200 2 - 6 +/- 2 Asphalt Content, % 5.8-7.0 +/- 0.4 Mixing & Placing Temperature Range - degrees F 250 - 325 WEATHER LIMITATIONS: The matedal shall be placed only when: 1. The road surface and atmospheric temperatures are at least 45 degrees F 2. The weather is not foggy or raining. 3. There is no forecast of temperatures below 32 degrees F within 48 hours from the time of placement of the Asphalt Concrete Material. EQUIPMENT, DELIVERY & APPLICATION: 1. All asphalt concrete pavement materials shall be delivered and placed in select quantities at a time, place and thickness as specified by the Southold.-Town Highway Supedntendent~ No materials wilt be delivered on Saturdays, Sundays or Holidays except in the case of an emergency. Asphalt Plants must have adequate capacity and sufficient storage for the items to be furnished. EQUIPMENT. DELIVERY& APPLICATION - Continued: 2. All work shall commence within five (5) Callander days after receipt of wdtten order. Any reason for delay in work shall be submitted to the Town in wdting explaining4he delay. If the reason is not acceptable to the Town, work must continue without any further delay. ,~'., 3. Bituminous pavers shall be self-powered units, provided with an activated screed or strike-off assembly. The machine shall be capable of spreading and finishing courses of bituminous plant mix material in lane widths up to twelve (12') fee~ or thickness up to four (4") inches as may be specified by the Highway Superintendent. 4. After placement, the Asphalt Concrete Material shall be thoroughly and uniformly compacted with an approved vibrator type or static steel wheel roller conforming to section 401-3.12 of the NYSDOT construction manual to obtain a thoroughly compacted pavement. 5. All manholes, catch basins, curbs and other structures shall be protected against the application of asphalt Concrete material. TESTING: The Town shall have the absolute right to make tests before and after delivery an(] 131acenien[ o[ aspnai[ rnaturiai [o (]etermlne coniorn)~[y [o bpecz[~cauons, quality and standards of excellence. The Contractor agrees to bear the cost and pay for all tests which are deemed to be necessary in the opinion of the Town. The Contractor shall repair or replace at no additional cost to the Town, any materials found to not meet the Specifications and quality intended. The work shall be executed in the best and most workmanlike manner. BIDDER QUALIFICATIONS: The bidder will be required to show, to the satisfaction of the Superintendent of Highways, that he is a responsible contractor experienced in the kind of work to be performed; that he is financially able to execute the contract; and that he has adequate equipment and fixed storage facilities to satisfactorily and efficiently perform the work as directed within the specified time limits. The bidder must state exact location of his Plant Facilities. MEASUREMENT & PAYMENT; The prices quoted in this bid, and subsequently awarded, are to be used in establishing pdces for actual materials furnished and placed within the Town of Southold from the date of award up to and including one (1) year thereafter. The contract period may be extended, for up to one (1) additional year Upon mutual wdtten agreement of the Town and the'Contractor. Payment shall be made to the contractor at the unit price(s) submitted in the P.r. opo~al. The asphalt cono[ete.~Nill be r. neasuredby the number p[tonsof .......... compacted material in place. The unit price per ton shall Include the cost of fumishing all materials, equipment, labor and incidentals necessary to complete the work. PROPOSAL FORM.' NAME & ADDRESS OF BIDDEI%: BUSINESS ADDRESS :. NAME OF PARTNERS: RESIDENCE OF PARTNERS: If bidder is a Firm, state here the name and residence of each member thereof ! If bidder is a Corpora~on, Organized under the State of: Name and ~H~ress of President: Name and A~aress of Secretary: Name and Address of Vice President: TO: SOUTHOLD TOWN BOARD TOWN HALL 53095 MAIN ROAD SOUTHOLD, NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below; that this proposal is"made with0u~ any ~onneCtion, directly or indirectly with any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or 'will'~"inte~es~d~'d~Ctly ~f"i'nd~rectly, in %he pe~fdrman~' of ....... (1) the Contract, or the supplies relating to it, or in any portion of the profit thereof; that he has carefully examined the specifications and all bidding requirements, general and special conditions and tha.t he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to: FURNISH ~AND PLACE ASPHALT CONCRETE MATERIALS WITHIN THE TOWN OF SOUTHOLD and to perform all other work in connection therewith, 'in accordance with the enclosed specifications and shall comply with all the stipulations contained therein and will furnish the required Performance Bond and that he will start the work as directed by the Town and that he will accept, in full payment thereof as listed below: FURNISH AND SUPPLY ALL LABOR AND MATERIAL WITHIN THE TOWN OF SOUTHOLD FOR THE STIPULATED "UNIT PRICES" OF: FurNISH AND PLACE W/THIN SOUTHOLD TOWN Es~4m~ted Description of Item ~tem ~: Quant£t~ (Unit pride Written in Words) Unit Price Bid Dollars Cents Asphalt Concrete Type 6 Top - Furnished & Placed 1W 0-350 For: Per Ton Tons Do'llars Cents 2W 350-650 For: Tons Dollars Per Ton Cents $-~phalt Concrete Type 6 Top - ~u--~nished & Placed 3W 650-1,000 For: Tons Dollars Over 4W 1,000 For: Tons Oollars Per Ton Cents Per Ton Cents (2) FURNISH AND PLACE ON FISHERS ISLAND Es*~-=ted Description of I~em Item $: Quantit~ (Unit price Written in Words) Unit Price Bid Dollars Cents As~= ~e~e TA~e 6 Top - ~nAshed ~ ~la=ed 1W 0-350 For: Per T~n ~b Tons Dollars Cents ~ 2W 350-650 Tons For: Per Ton Doll'ars Cents 650-1,000 Tons As~hal= Concre~ Ty~e 6 Top - Furnished & Placed For: Per Ton Dollars Cents Over· ~ 4W 1,000 For: Per Ton Q ~ Tons Dollars Cents And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of the receiving bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept or reject this proposal or by mutual agreement may extend this time period. Name of Bidder: '~'L~o U~< ~ ~0oKLQ~o [~ Signature of Bidder ~~~ ~/ (3) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that th~.,'a_bid has been arrived at by the bidder independently and has been submitted without collusion v~ith any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond famished herewith prior to the official opening of the bid. Printname '~5~0,~'~ k.O "q"~,.~ C/qLID J(~x- Corporate title (if any) CompanyName.'?)LL/~k-IO ~olqt- ,_~o,oe._ ~0 I¢ (~ Mailing Address Phone Number BID ON ROAD TREATMENT 2003 Item # 5 - Type 6 Top · CAROLYN A MOON · · Notary Public, State ~)f New York No. 01 MO5076190 Qualified in Suffolk County CommiSSm~ Expires April 21, ~ LEGAl, NOTICE NOTiCE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance With thc provisions of Section 103 of the General Manicipal Law, that sealed bids are sought and requested for furnishing and- glacing with the Town of outhold, the following road treatments: 1. Oil and Sand , 2. Oil a?d Stone 3. i Li~lmti.~lt , .6 .itU:~ ~' t&iUla A~phalt 7. Type il:Mi~r~-Snrfacmg 8. Nova Chip ulitra-thin Surfacing Course Specifications may be obtained'at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm. The sealed bids, together with a Non-Collusive Bid Certificate, and ~ ~erfifled el~l~l¢ qr bid I~ond in -the arno#at of $100.00, Will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town o(Southold reserves the right to reject any and all bids and yeaive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of road treatment being bid on, and sub- mitted to the Office of the Town Clerk. The bid price shall nol include any tax, federal, state, or local, from which the Town of Southold is exempt, Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK 1 X-5/15/031735) COUNTY OF SUFFOLK STATE OF NEW YORK ss: Lisc Marinace. being duly sworn, says that she is the Legal Advertising Coordinator. of thc ~D'm'e/er H/alc'hman, a public newspaper prinled at Southold. in Suttblk County: and that the notice of which the am~exed is a printed copy. has been pnblished in said D'aveler ~[2~tchmo. once each week tar.../ ...... week¢S:) 3uccessively, C 0 Ill nl eric [/bI~:~/~ 11 t!yc ..... ~.3. ....... '13'r of .... ...... :0,5 - x.¥'OFII~tc~ be%e mc thi~..,day of .... ./, .{~.( .~.... 201/3. Nolary PuN ic LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for furnishing and. placing within the TOWn of Southold, the following road treatments: 1. Oiland Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Specifications may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold, New York 11971, Monday through Friday, 8:00 am to 4:00 pm The sealed bids, together with a Non-Collusive Bid Certificate, and bank draft, certified check, or bid bond in the amount of $100.00, will be received by the Town Clerk of the Town of Southold at the Southold Town Hall, 53095 Main Road, Southold, New York, until 10:00 A.M., Thursday, May 22, 2003, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked with the type of mad treatment being bid on, and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 6, 2003 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 8, 2003, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971 Copies to the following: The Traveler Watchman Town Attorney John Cushman, Comptroller Brown's Letters Construction Data Town Board Members Superintendent of Highways Harris Dodge Reports Burrelle's Information Services Town Clerk's Bulletin Board ELIZABETH A. NEVH.LE TOWN CLERK REGISTRAR OF VITAL STATISTICS MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER Town Hall, 53095 Main Road P.O. Box 1179 Southold, New York 11971 Fax (631) 765-6145 Telephone (631) 765-1800 southoldtown.northfork.net OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 273 OF 2003 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 6, 2003: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Town Clerk Elizabeth Neville to advertise for bids for the following road surface treatments for the year 2003 for the Superintendent of Highways: 1. Oil and Sand 2. Oil and Stone 3. Liquid Asphalt 4. Sand Mix (type 5 Shim) 5. Type 6 Top 6. RC-250 Liquid Asphalt Oil & Recycled Stone 7. Type II Micro-Surfacing 8. Nova Chip Ultra-thin Surfacing Course Elizabeth A. Neville Southold Town Clerk