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HomeMy WebLinkAboutCuster Institute 2022-19 J cry x,� �.®�_PT7 ®1 V Office of the Town Attorney Town of Southold Town Hall Annex, 5 4 3 7 5 Route 2 5 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk 7 From: Melissa Mirabelli Secretary to the Town Attorney APR ' '022 Date: April 27, 2022 Subject: Special Events —Custer Institute Cl la-c With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: C'_uskir Ins"k - 19nn gpxnw Address: 1115 Male uv(eW &t, Lm ]VN`/ (jq-qj Application number: C I-Q-C Date of Event:$ I -4 a - Piin dalts Co 14 (O jII N a 3 1 1 Time: -4 {gym - 10. 30 Pm Date Received by Town Clerk: 1a31�aa�- Date Received by Committee: 31 ag I aoa a Nature of Event (S): pr6jee Cf� S d Committee Comments Received by: S-Va9ft2:1 rnl Denis Noncarow Melissa Spiro Leslie Weisman Missy Mirabelli X Chief Flatley August Ruckdeschel- County MLhedbo. tCu d Heather Lanza X James Easton Mike Verity Claire Glew U4-9�05ohn %(k Kevin Webster Committee Recommendation's: Approve as applied �C Approve with Additional conditions: Sef- YGSOW101) Q. Hold Public Hearing Deny Special Event No:_ aoaa- Resolution No: oad2a- 35� Date: L41 .2! tzga • t RESOLUTION 2022-359 oyMoff Yaa ADOPTED DOC ID: 18026 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-359 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 26,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Custer Institute to hold Special Event 2022-19 at 1115 Main Bayview RD, Southold,New York as applied for in Application CIIa-c for The Music Project- Outdoor Concerts and Stargazing on May 28, June 11, and July 2 , 2022 with rain dates of June 4, June 19, and July 23, 2022 from 7PM - 10:30PM These events are approved with the following conditions: 1. All parking of vehicles for this event must be in specific parking area to right(south) of the Custer Institute Building . 2. No parking for this event is permitted on land owned by the Town of Southold. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Evans, Russell RECEIVED RECEIVED r g MAR 2 3 2022 MAR 2 8 2022ov Southold'Town Cleric Town Attorney's Office TOWN OF SOUTHOLD TciWn Code Chapter 205 "P blic Entertainment abd Spial Ezyerit0 SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Apj liat nn fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. AlI apps icafiotis n1u9t he subM tteel`at Wast 66,business iays:'1 6hre .the.'event.-Aj icanfs are encouraged to.sulimit.applicatrons as early as ossi6le: ,may cdnt*ted'w01itation that,I is','not suh'mitted'GO or more bneiness days prior to t ie scheduled event miay be rejected or subject�to a late processing fee of$250 Op b 'tbe C}ffce of the Town Clerk,. p ales s wuiver is obtained: Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. !Wh-en is a Permit-Regt ired? All Special Events,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. tl e event i ')'ted. This Application is deetned eomplLte an&-all ihe'fatloiving it uirements are submitted•to the Town: C1er1c. .Fieise<i dicat u missian_of the f6 loin li"` checkhj 'off the4 bofti4ftd.thesi pin Gei A completedplication form,signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. 0 FEE: Is the application being submitted at least 60 days before the event[X]Yes [ ]No X❑ If Yes,Fee of$ 150.00 has been submitted ❑ If No,Fee of$ has been submitted Updated Win 18 r `The applicant/owner of the property where the special event is proposed to take place must provide a certtficate of`insuraiice not less than 2 million dollars naming the To !t1 d3oathcld as yfAditidhal A Parlcing/Event P an- consisting of a survey, site plan and/or aerial view of the subject property that >includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). . (See application form for details) ElEvents for three hundred (300) or more people require submission and approval of a traftkt.=trol: Plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) �- Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Sigh: Iur. . Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT P10asd 1�r0lde ALL of the informatiitirt rei ueSte I b low Inco let<e ap (yT ire reviewed. Special Event Permit#- _ Applicant(s)name: Anne Spooner Date of Submission 3/14/2022 Name of Event The Music,Prolect-Outdoor concerts and Stargazing SCTM#'s 1000-Se6tiari 7 Bldck- 8 Lots) 2 Dates of Each Event:_5/28 or 6/4 (rain) 6/11 or 6/19(rain) 7/2 or 7/23 (rain) If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: see attached (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 7pm to . 10:30pm Town Services requested: ( )Yes (X)No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: A0.6 Number of cars expected 25-35 Is a Tent or other temporary structure being used? [X] Yes [ ]No If yes provide sizes) A 12 foot x 16 foot temporary wood.platform, 6 inches off the ground,will be provided for the performers, Will food be served?[ ]Yes [4 No If yes provide number and name(s)of food vendor(s), Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [X]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Contact Person and Contact Tel.# Anne Spooner, President. Phone: 631-566-6915 e-mail address anne.verticchio@9mail.com Event Location:Street:Hamlet Address: 1115 Main Bayview Rd., Southold NY 11971 #, Mailing Address to Serfd Event Permit to; 'PO Box 1204, Southold NY 11971 Have any of the development rights been sold to the Town of Southold[ ]Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No If.yes to either or both,also.indicate on'the, attached pI.an.tlie boundaries of the-reserved`area-upan-wliieh't he evenfi will take nlaee. Y()It T�[I7S`l'ATTA.CI� P � G/F��N'�'PLAN TO'fiFl7f�APPIJ�CA'I70i\k�TIDE _.. FXPECTE,p ATTENDANCE IS 30Q OR;MORE-PEOPLE,Y()U MUST ALSO AITACII-A TRAFFIC CONTROL PLAN(see"next n�i�e7 A.RarkinjAyent b64-survey;site Plan and/or aerial-3j& eic<nrnpte Google-Earth`>af #lie sublkl oropiif j.INDi ATE MIME 1PLA_N'k-L-L of the follotVWj xifoir radon: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily-for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. -)raffc Control Plait, Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a,qualified traff c cnntroller`must'b&pr6vided;Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site, and 4) Contact information for use by Southold Town Police. :_Ql�!NER'SR IVAT- I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are tYue and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . , Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to ell ter the property during the hours of the permitted special event to iii ny and all inspections necessary in connection with this Special Event. filth!`. ${r `'i SdsrS t D PrLt name of Owner Signet caner Print name of Au,Wrirtze i.Person/Representative Signal e Q Autl oii�dd Person/Representative P>1Ri�rss><c�ly><S�r�l�r>aY c>�aNTl;n;sXl�arECT To_�>l�ly roL�.o�vtlri�colr�irrrolvs: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.:Nrking is Strictly of hil iced on 1� 'Powis outitror State Roac1S or-Ri his of; Way" 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than, thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc at fast 60 busin6§s days ti r tb--th&.,scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 In this outdoor concert,Sicanni Purizaca will perform Andean traditional flute music that highlights the culture of people indigenous to the Americas and music that originated in the Andes Mountains of Peru. Its traditional sounds are based on ancient musical instruments such as native bamboo and wooden flutes, and drums from leather of native animals. Many of the rhythms that Sicanni integrates into his music were discovered from different areas of the Americas. With the traditional music elements and some contemporary instruments,Sicanni and his ensemble make the traditional music enjoyable and rich while keeping the roots of the native sounds! included in the presentation will be readings of excerpts from the chosen poetry collection "An American Sunrise"by performance company Teatro Yerbabruja, emphasizing the importance of astronomy to indigenous cultures. "An American Sunrise"is a nationally best-selling poetry collection from the first Native American poet laureate of the United States,Joy Harjo.Joy's collection "reveals glimpses of life in Oklahoma's Muscogee Creek Nation alongside delicately rendered ruminations on memory,family and healing"(Drew Tewksbury, Los Angeles Times) Sicanni Purizaca was born in Peru and has been playing traditional native american flutes for almost 30 years. He has recorded seven albums,four of which include his own musical compositions.Sicanni has travelled many countries and across the nation sharing his music. He has also taught native american flute playing at schools, in seminars and workshops. Currently he resides in Long Island,NY and is producing and recording a new album to be released in 2023. This program is conducted in partnership with Teatro Yerbabruja, the Southold Indian Museum and the Shinnecock Indian Nation and is the final event in a National Endowment for the Arts BIG Read Long Island series presented by Yerbabruja.Showcasing a diverse range of themes, voices, and perspectives, the NEA Big Read aims to inspire meaningful conversations, artistic responses, and new discoveries and connections in each community. Following the presentation, Observatory staff will provide guided tours of the night sky(weather permitting)through the many telescopes on site, including the feature telescope in the Institute's historic observation dome. JULY 2,9:OOPM. (RAIN DATE JULY 23,9:OOPM). GENE CASEY AND THE LONE SHARKS. Celebrate the summer with a live outdoor concert by Gene Casey and the Lone Sharks under the North Fork starry night sky. Join us for a live outdoor concert under the stars with Gene Casey and the Lone Sharks! A local legend with a self.-described"rough-hewn and honest"style, Casey helped.develop the North Fork music scene before one existed and has developed a reputation for his fun, upbeat performances that bring the crowd to theirfeet(The Sound of the North Fork, NorthforkerJune2019). Gene's original music met with great acclaim and received significant local and international radio play. Several of his roots-drenched songs have been used in "A Prairie Home Companion"and on the soundtracks to television and feature films,including "Justified"and"Sons of Anarchy'; the 2012 thriller The Music Project—Outdoor concerts and Stargazing Custer Institute, Inc.is a 501(c)(3) not-for-profit organization and a chartered educational institution, established in 1927,which is staffed entirely by volunteers. It is registered with New York State as a charitable organization. All programs, including those listed here,are offered as a benefit to the local community and those who visit us from the regional area. Any money raised is used to offset operational costs and to pay the performers for their services. Custer Institute will be offering these 3 concerts for the 2022 year. Since the COVID-19 pandemic has encouraged us to move programs outdoors,we will hold these concerts outdoors under the stars this year to promote social distancing and safe gathering practices. These will be held on our lawn. The details for each program can be found below. There will be a temporary 12'x16'platform set up for the musicians that will be removed on the following business day after each performance. This platform. provides a dry,flat surface for the performers and is only approximately 6 inches off the ground. There will be sound amplification, as needed,that will inclucle two 12 inch speakers with mixer amplifier or similar sound system that will project sound towards the audience. Some outdoor LED portable stage fighting on tripods will be used to illuminate the performers and will be directed toward the stage and terminate on the wall ofthe main building. We will be conscious not to amplify the sound so as to be a nuisance for neighbors. We will also set up the lighting so that it will not trespass onto neighboring properties. There will be astronomical observing occurring concurrently,so this stage lighting will be minimal. We will have directional traffic signs set up for parking and one volunteer staff person will conduct traffic control before,during, and after the event(s) utilizing an illuminated traffic wand. MAY 28, 7.00PM. (RAIN DATE JUNE 4,7.00PM). RITES OF SPRING MUSIC FESTIVAL. The Rites of Spring Music Festival returns to Custer Observatory,presenting this 7th edition live performance outdoors under a NoFo sunset! Rites of Spring New Music Ensemble(R a S Ensemble)is a group that embodies the spirit of the new music culture and is dedicated to performing innovative, collaborative, and exciting works of living composers and the important contemporary works from composers of the recent past. Music is diversifying and changing. R.o S Ensemble aims to showcase this growth by bringing people together,and focusing on what is happening today in the global arts world. This program presents new music by Hull,Sea,Andres, Crowell and classic contemporary music by Steve Reich for a very exciting evening of music and stargazing! Following the concert, Observatory staff will provide guided tours of the night sky(weather permitting) through our many telescopes on site, including the apochromatic Zerochromat telescope in our historic observation dome. JUNE 11,8:00PM. (RAIN DATE JUNE 18,8:00PM). AN AMERICAN SUNRISE. Join us for an exciting evening of traditional indigenous music, an exhibit featuring Native American archaeoastronomy, and poetry of the first Native American poet laureate under the stars! 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities assodated with this event Jncludink buf.not liniited fo narkiri�6mgress/e resslaccess . tent sl'-4r teenWrary structure sl- or rem orarv.sanitar racilities;dial) tie conducted on Town of'Southold. Pi�rchasenf euctopnent Rzht, and. 10. NO activities assoc ated-tvitti tl5i"s-went, incitidi but-mbt t ititbd to parking,_ i 'essle rens/access, ' terit(s} cir fen�crary,Str'ticturg(51 or tem.�� sanitary facilites, � all ie c�nd'ticted'�.�;1'f'otk County: re ` '� ' ri 1 menf Rikbt� latid. w't " t it issued ii . ,th int Committee 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws: 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number:. Date Issued:. Updated 8/7/2018 DATE(MM/DDIYYYY) Ate'R a CERTIFICATE OF LIABILITY INSURANCE ♦moi` 03/14/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE-CERTIFICATE HOLDER.THIS CERTIFICATE DOES N OT AFF I R MATIVE LY OR N EGATIVE LY AM EN D,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pol(cy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER - 'CONTACT' Sarah Arebalo NAME Roy H Reeve Agency,Inc. ;PHONE, -. (631)'•298-4700 F (631)208--3850 A1C Nc'Ext): IArG:.Fto PO Box 54 aD RESAIL-, sarebato Rroyreeve.com, 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC q Mattituck NY 11952 INsuRERa: Hartford Underwriters Ins Co 30104 INSURED INSURER B: Custer Institute Inc. INSURER C: PO BOX 1204 -INSURER D INSURER E: , Southold NY 11971 -INSURER F: COVERAGES CERTIFICATE NUMBER: CL222816227 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD .WVD POLICY NUMBER MMIDD MMIDD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE �OCCUR PREMISOEY1Ri6 • ES.�a occurience $ 1,000,000_ MED EXP fAny one person) $ 10,000 A Y 12SBAAF4KDS 02/28/2022 02/28/2023 PERSONAL BADV INJURY $ 2,000,000 GEN`LAGGREGATE,LIMITAPPLIESPER: GENERAL AGGREGATE $ 4,000,000 POLICY• PRD'" 4 000 000 JECF LOC PRODUCTS-COMPIOPAGG $ OTHER: Terrorism $ ._... ._. ..... .... AUTOMOBILE LIABILITY COMEa nBINED SUSGLBI(4SI1 $ cddent ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPER GE"" $ AUTOS ONLY AUTOS ONLY Pai acclEtini)._. UMBRELLAUAB OCCUR EACH.OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION S $ WORKERS COMPENSATION PER - 0TH- ..._. STATUTE_ ER AND EMPLOYERS'LIABILITY YIN - ANY PROPRIETORMARTNERIEXECUTIVE 'a NIA EJ EACNACCIDENT _ $ OFFICERIMEMBER EXCLUDED T - - - - (Mandatory In NH) E-L DISEASE-EA EMPLOYEE. S Ifyes,describe under - - DESCRIPTION OF OPERATIONS below ., .. _."_.... r .EL DISEASE-,POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached It more space Is required) Town of Southold is Included as Additional Insured with respect to General Liability as per the terms and conditions of policy form SL 30 32 06 21-Blanket Additional Insured by Contract.30 Day Notice of Cancellation applies per policy form SL 9013 1018. ..CERTIFICATE HOLDER .__ _ . CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179,54375 Route 25 AUTHORIZED REPRESENTATIVE Southold NY 11971 �� 1 ©1988.2015 ACORD CORPORATION. All rights reserved. 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's'F•u.ams� ��f •Y �y"n��r �l �4 M' '�saA`v,'"�' q•{.•a� t'-r'•'}s•''aw �" MN 'pN+w �s4+r"' Ys��'..�y7./.!�,b? ♦i• !}-..,r. �•.+'�.�n�, f'jb...•�i� �Xy�:`f,�1Y)��r T r 1�ai." �,��sl%�}"°'rs', L `/ ';��4,�';4*}Q•�rW'Y'� e. �r��"„�y��'ti'���Y+.��W..rt[��"�P��.,s i7�ep���."�•(',•+•r��.'4.�•,: € �.,+R/41.�^y ' y�e-�r�t � '�7"". to h'Tl �fw •y.� s� !•}��" S+_y Y�( �Ayt"^fl,'ty+S r '� „f s .gyp. �y'� �ai"'4,�,�'.�� {y�,•✓.v.�'+ilsr. r r —q,•• z ��s v. � 4. . r �tQw��.?r -�/'r y� Y4[ 4r h 1r r � n ��;* •� •Sf ^ 7P �.til, ` r. �•n ti ; 1 y"�: iT y .• •• •• e • •. a ••• e • • -• a Mirabelli, Melissa From: Flatley, Martin Sent: Monday, March 28, 2022 10:34 AM To: Mirabelli, Melissa Subject: RE: Custer-The Music Project- Outdoor concerts and Stargazing I have no objections to this event approved Sent from my Verizon,Samsung Galaxy smartphone --------Original message-------- From: "Mirabelli, Melissa" <melissa.mirabelli@town.southold.ny.us> Date: 3/28/22 9:52 AM (GMT-04:00) To: "Flatley, Martin"<mflatley@town.southold.ny.us>, "Verity, Mike"<Mike.Verity@town.southold.ny.us>, "Lanza, Heather"<heather.lanza@town.southold.ny.us>, "Weisman, Leslie" <lesliew@town.southold.ny.us>, "Burke,John" <johnbu@southoldtownny.gov> Subject: Custer-The Music Project-Outdoor concerts and Stargazing Please send any and all comments to me Melissa-41. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* Mirabelli, Melissa From: Easton,James Sent: Monday, March 28, 2022 10:38 AM To: Mirabelli, Melissa Subject: RE: Custer Inst. Special Event -The Music Project I have no objection to this event taking place. Thank you, James Easton Fire Marshal jarnese@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALiTY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure;copying,distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, March 28, 2022 9:55 AM To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel@suffoIkcountyny.gov> Subject: Custer Inst.Special Event-The Music Project Please send comments to me thank you Melissa 11. Virabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply i transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Sent: Thursday, March 31, 2022 9:22 AM To: Mirabelli, Melissa Cc: Ruckdeschel,August;Amakawa,Andrew; Killean,Jade Subject: RE: Custer Inst. Special Event-The Music Project Good morning Missy, Regarding the event at the Custer Institute,we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Thank you, JWeCtssa Xangas Planner Suffolk County Dept.of Economic Development&Planning Division of Planning&Environment 100 Veterans Memorial Highway,TO Floor Hauppauge,NY 11788 631-853-4910 Tel 631-853-4044 Fax v°.'�tCVE3C-gaxrc ou J p r a c t i c e G R E E N Save a tree.Read,don't print,emaiss. CONFIDENTIALITY NOTICE. This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, March 28, 2022 9:55 AM To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glees@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Ruckdeschel,August <August.Ruckdeschel @suffolkcountyny.gov> Subject: Custer Inst.Special Event-The Music Project ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 1 Please send comments to me thank you G'yJC Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Spiro, Melissa Sent: Tuesday, March 29, 2022 3:47 PM To: Mirabelli, Melissa Subject: RE: Custer Inst. Special Event -The Music Project Hi, The property was purchased in 2000,with funds from CPF. Although not clearly stated in the Town's purchase resolution, the proeprty was purchased primarily to preserve the land around the existing Custer Institue from any additional light pollution. It was understood at the time of purchase that Custer Institite would use part of the prperty for individual telescopes during celestial events and for parking purposes;the survey from the time of purchase shows a 140' x 200' parking area to the South of Custer Insitute. Parking for events is allowed within the above mentioned parking area, as shown on the excerpt from the suvery below. Melissa S. S � w l two PRopasen P.�akINO awn 4 rp r tGti't w na�atrvt:: n'+a�vavA SsirWv of[}€:rcrihm Prarferti, I � $i 9- From: Mirabelli, Melissa Sent: Monday, March 28,2022 9:55 AM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew,Claire <Claire.Glees@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Ruckdeschel,August <August.Ruckdeschel@suffolkcountyny,gov> Subject: Custer Inst.Special Event-The Music Project Please send comments to me thank you 1 Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Flatley, Martin Sent: Sunday,April 3, 2022 2:01 PM To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather;Weisman, Leslie; Burke,John Subject: RE: Custer-The Music Project- Outdoor concerts and Stargazing I have no objections to these being approved.They have always contained parking at their events on-site for the most part. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 t a The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, March 28, 2022 9:53 AM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov> Subject: Custer-The Music Project-Outdoor concerts and Stargazing Please send any and all comments to me Kelissa Y1 ffirrabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Y � � m CS C RKING Tesla Destination a } c, r; Custer Institu e, . Southold Ihdian Museum• - _ ..,, ��= � and Ubsen�atory _ cC Weekly astronomy.. .� 115 C1 m r C ,}. W r J Google rs I Custer Institute and Observatory 4.8 ***** 120 reviews Observatory ® Manage your Business Profile 19,468 views this month i Start advertising in a few minutes Show up more often on Google Start now `` i Directions Save Nearby Send to your Share phone I Established observatory offers Saturday tours with telescope views, astronomy exhibits&education. - - I 1115 Main Bayview Rd,Southold, NY 11971 Closed • Opens 7PM Sat I custerobservatory.org (631) 765-2626 • • • 3H28+Q4 Southold, New York • I ® Suggest an edit I i Updates from customers Charging the EV under the I stars before the ferry ride home 5 months ago i I Mik Electric vehicle charging stations LTJU Photos I St All Observatory By owner & Add a phot Questions and answers Since it is a relatively dark part of f i Long Island, can we go there on our own while it is closed but just picnic 1 and view the night sky with 4 i binoculars? Answer this question 7 months ago More questions Ask the community Review summary 5 4 4 * 8 3 • 2 120 reviews "Awesome experience and extremely knowledgeable staff:" "Awesome place,people are very knowledgeable, I great learning experience" ' i "The grounds are well maintained and they have a I small exhibit to see as well." I I I More reviews I i Reviews Q = Sort All telescopes 17 '' !r night 12 stars 1 ' skies 10 ) +6 ' I I Michele Passarella 3 reviews I I 9 months ago Love to share my little secret...The Custer Institute and Observatory which is located in the lovely town of Southold, NY. I have been an ongoing member and cannot get enough from stargazing to the New... More I Reply [6 2 < Share I i Cynthia Cichanowicz 5 reviews I * *** ayearago I love Custer Observatory! It has the largest telescope of its kind and has many wonderful well knowledged j professional volunteers. It's an awesome place that I everyone should visit! I Reply 05 1 Share i I I i I I Krysta S Local Guide • 74 reviews ***** 3 years ago We went on an open night not knowing what to expect. Once we walked in the front door we were greeted by the friendly and knowledgeable volunteers. It was a cool experience walking up the stairs to the observatory where volunteers helped locate moons and planets to look at through the telescope.Very glad I visited! Reply di Like Share More reviews (117) People also search for rid = ski F I Southold Indian Mu... Antique Carousel 1 4.4 (9) 4.6 (173) Natural history mu... Children's amusem... Web results NX https://www.custerobservatory.org Custer Institute The Custer Institute is a 501(c) (3) New York State educational non-profit. It is the oldest public 1 observatory on Long Island, established in 1927. The ... 14L https://www.custerobservatory.org > visit i Saturday Night Observing: Open 7.. . Long Islands oldest public observatory. ... The i Custer Observatory's phone number is: 631-765- 2626 ... Southold, New York 11971. See the map below. 4L http://www.custerobservatory.org > more News, Events, & More! - Custer In... Long Islands oldest public observatory. ... Custer j Institute • PO Box 1204 . 1115 Main Bayview Road Southold, NY 11971 • (631) 765-2626. ——� About this data t Mirabelli, Melissa From: Spiro, Melissa Sent: Wednesday,April 13, 2022 12:56 PM To: Mirabelli, Melissa Subject: RE: Custer Institute Event Parking Map Missy, As I noted in my original response, the property was purchased in 2000, with funds from CPF. Although not clearly stated in the Town's purchase resolution, the property was purchased primarily to preserve the land around the existing Custer Institute from any additional light pollution. It was understood at the time of purchase that Custer Institute would use part of the property for individual telescopes during celestial events and for parking purposes; the survey from the time of purchase shows a 140' x 200' parking area to the South of Custer Institute. Parking for events is allowed within the above mentioned parking area, as shown on the excerpt from the survey below. Parking is not allowed in other areas of the Town property. As shown on the plan presented with the recent Special Event application and confirmed via a recent site inspection, parking and perhaps other improvements have been made on Town property. John Sep and I intend to contact the president of Custer Institute directly to deal with this situation. In regard to the Special Event(s) we are approving parking within the parking area shown on the survey only. Parking is not allowed North of the building. Melissa S. gr PROM]arD4*n_Rk;INg:tRrA ;. wW { 7 .• o� Utd Sur-vev of Dccgcrihed Prnmrty I RS ? 1 w: t , r -,ING r C EME u ARY N { PERfORMEP, µ PSPECTATORS .3 V �..d 0 E int T E P, t PORT BLL E TOILtT ja From: Mirabelli, Melissa Sent: Monday,April 11, 2022 8:44 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: FW: Custer Institute Event Parking Map Attached is the Custer Institutes clearer parking plan for everyone's review if all is ok then I can add this for tomorrows town board meeting Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) 2 P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. From:Anne Spooner<anne.verticchio@gmail.com> Sent:Sunday,April 10, 2022 11:38 AM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.nv.us> Subject: Custer Institute Event Parking Map Melissa, Please find attached a new map showing our parking plan. I hope this is more clear for the Committee. Please confirm you have received it and let me know if there is anything additional I should provide. Thanks, Anne Anne Spooner, President Custer Institute and Observatory 1115 Main Bayview Rd. Southold, NY 11971 www.custerobservatory.org www.custermusicl2roject.org ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. 3