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Home My WebLink About02/17/2022 MATTITUCK PARK DISTRICT MATTITUCK PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net March 29, 2022 RECEIVED APR - 7 2V Mr. Denis Noncarrow, Town Clerk Town of Southold Southold Town Clerk PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Mr. Noncarrow: Enclosed please,find the Mattituck Park District's meeting packet from.our regular meeting held on February 17,'2022 containing the meeting agenda,minutes,resolutions and the Treasurer's Report for filing with your office. If you have any questions regarding the enclosed, please do not hesitate to contact ine. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures REGULAR MEETING AGENDA MAW& Park;Distdct' Board of Commissioners Meeting `Thursday, February 17, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne;:Commissioner Chris Shashkin, Administrative Assistant Stephen Kiely,,Legal Counsel Jennifer Mannino, Secretary, PUBLIC COMMENTS SION ON AGENDA,ITEMS All other comments-regarding<non-agenda items will beheld.at.the end of tt e',:meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 1/13/2022 Meeting Minutes Presented via email Treasurer's Report C,Shashkin Aldrich Lane (a) Moving the Fence General (a) Facility and Field Use fees review RESOLUTIONS RESOLUTION.2022-13 RESOLUTION SETTING MEETING.DATES FOR MARCH 2022 RESOLVED that the Board of Commissioners.of the Mattituck Park District hereby set the following meeting dates for the month of February: Work`Session, Thursday, March 3, 2022 at 6:30 P.M., monthly meeting, Thursday,-,March 10, 2022 at 6:3.0-P.M. RESULT: .Motion by.,, seconded:by ,, all in favor:and.motion iParried unanimously to approve .Resolution 2022-13. RESOLUTION 2022-14 RESOLUTION-APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF:CURRENT RILLS RESOLVED,that the Board of Commissioners of the Mattituck-Park District hereby approve the Bill Register submitted by the Treasurer for the February 17, 2022 meeting and further 'authorizes.payment of the current bills. RESULT:' Motion by, seconded by , all in favor and motioncarried unanimously,to approve Resolution,2022-14. RIESOL,UTION 2022-15 RESOLUTION,,.SETTING'FACILITY,;USE.FEES,FOR 2022 RESOLVED that the Board of Commissioners of the Mattituck.Park District hereby approve the following fee schedule.for;Bailie,Beach'Lodge;and Veteran's Park area`s for 2022: SEE ATTACHED RESULT: Motion,Py .seconded by , all in favor,and-motion carried unanimously to approve Resolution 2022-15. RESOLUTION;2022-.116 RESOLUTION SETTING BEACH'PARKING FEES FOR 2022 RESOLVED that the Board of Commissioners of the'Mattitluck Park District hereby approve the following fee schedule{fees to be paid by credit or debit card}for beach parking at Mattituck 'Park District parks for 2022: Residents of Mattiuck Park District $30.00/year Non-resident full season pass $200.00 Non-resident day pass' $35.00 Mattituck Motel,Strongs.Marina& B&B's, $100.00 for the season 'RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2022-16. RESOLUTION 2022-17 RESOLUTION SETTING,RATES AND FIELD:USE.POLICY :FOR ALDRICH.LANE FOR-2012 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following rates,and field usepplicy,forAldn6h ppe far,2622: Non-profit clubs. $7.5.00/team Non-resident fee $20.0.0 WHEREAS League practice and training will be 2:00PM,to closing.Monday,through.Fdday. Saturday and some Sundays are reserved for games. WHEREAS.Mattituck Park:District,will provide portable lights at no additional cost,however, leagues must supply the`fuel. WHEREAS,Mattituck:Park,District will have the bathroom facilities open during practice and games. :RESULT: Motion.by,seconded by,,all in favor and motion carried unanimously to approve Resolution 2022-17. RESOLUTION 2022-18 RESOLUTIION,PERMITTING'THE AUD.USON,$OCIETY-TO DEMARCATE THE PIPING PLOVER NESTING,SITES RESOLVED.that the Board of.Commissioners of.the Mattituck,'Park District hereby permits the Audubon Society to demarcate the piping.plover nesting areas,at Baillie:Beach and Breakwater Beach for the 2022 nesting season. RESULT: Motion,.by seconded by , all in favor-and motion carried unanimously to approve Resolution 2022-18. :RESOLUTION;2022-19 RESOLUTION TOENTER1NTO;LICENSE AG„REEMENTWITH RE.SIDENTSC.OUT ORGANIZATIONS WHEREAS,the Matti#uck Cub Scouts Pack 39 and Boy.Scouts'Troop 39 have historically used the BailieBeach Scout Lodge without an agreement, WHEREAS the Mattituck Park District and the.;Scouts now wish to formalize this usage, RESOLVED that the Board of.Commissioners of theMattituck..Park District hereby approves the entry into license.agreement between local scout organl2atiOns,.and,.Mattituck,Park District for use of the Scout Lodge at'Bailie Beach in�Mattituck in the amount,of$1oQ:00 per year per organization beginning�February 2022.This.resolution supersedes Resolution 2021-22. RESULT: Motion by seconded by , all,in favor and.motion carried unanimously to approve Resolution 2022-19. RESOLUTIOW2022=20 RESOLUTION.TO ENTER INTO LICENSE AGREEMENT VITH;THE,'MATTITUCK YACHT.CLUB WHEREAS,the Mattituck Yacht Club owins and occupies,a.property adjoining the MPD's Peconic Bay Park,has.an existing deeded nght-of way to access,their premises,throu,gh MPD property, and wishes to use:;a portion of MP,D propegY forsailboatatorage, WHEREAS the Mattituck Park District and the.MYC.wish to formalize this.usage, RESOLVED that the Board of.Commissioners of the Mattituck Park District,hereby approves the entry into license agreement;between the�MattituckYacht Glub and:Mattituck:Park.Districtfor use of the,said portion of.Mattituck Park Dstriot property_in the amount of$100.00 per,year beginning February 2022. RESULT-. .Motion by seconded by , all in,favor and motion carried unanimously to approve Resolution 2022-2Q. *Pl EASE PR ►CTICE SAFE,SOCIAL DISTANCING** *WE;FOLLON,CDC GUIDELINES3AND,FACE MASK'S ARE REQUIRED.TO ENTER THE U' VACC ".COMMUNITY BUIR.DING FOR IN 4TEDO, t;IRON$ MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES February 17, 2022 Attendance Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Stephen Kiely, Legal Councel Jennifer Mannino, Secretary Denise Geis, Marco DaFonte and Lyle Girandola were present from the public. CALL TO ORDER Meeting called to order 6:29 PM. APPROVAL OF MINUTES Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve the Minutes from the January 13, 2022 submitted via email. TREASURER'S REPORT(C Shashkin) P resented/Discussed: Activity Statement dated January 2022 Balance sheet dated January 31, 2022 Motion by Gueli, seconded by K Byrne, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Aldrich Lane • 3 bids are needed to move the fence for easier access to the restroom facilities • After discussion the Commissioners agreed the gates are not necessary and can be removed A handicap access ramp for the bathroom and a combination lock for the door were discussed • It was decided that T Pumillo can leave the restroom door open for the soccer clubs Facility Use fees • The Commissioners discussed the fees for each facility • N Deegan expressed concern that the fee for the picnic area between smaller groups and the next level is too much of a difference (no charge to$225.00)the Commissioners agreed and adjusted accordingly • N Deegan expressed concern that the beach fee hike is too high for one year, the Commissioners agreed and adjusted accordingly. • K Byrne suggested amending the contract to state the host is responsible when serving alcohol. • The Commssioners agreed but will discuss with Counsel before making a final decision. RESOLUTIONS RESOLUTION 2022-13 RESOLUTION SETTING MEETING DATES FOR MARCH 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of March: Work Session, Thursday, March 3, 2022 at 6:30 P.M., monthly meeting, Thursday, March 10, 2022 at 6:30 P.M. RESULT: Motion byC Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-13. RESOLUTION 2022-14 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the February 17, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion byC Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-14. RESOLUTION 2022-15 RESOLUTION SETTING FACILITY USE FEES FOR 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following fee schedule for Bailie Beach Lodge and Veteran's Park area's for 2022: SEE ATTACHED RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-15. RESOLUTION 2022-16 RESOLUTION SETTING BEACH PARKING FEES FOR 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following fee schedule, fees to be paid by credit or debit card, for beach parking at Mattituck Park District parks for 2022: Residents of Mattiuck Park District $25.00/year Non-resident full season pass $200.00 Non-resident day pass $35.00 Mattituck Motel, Strongs Marina & B&B's $100.00 for the season RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-16. RESOLUTION 2022-17 RESOLUTION SETTING RATES AND FIELD USE POLICY FOR ALDRICH LANE FOR 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following rates and field use policy for Aldrich Lane for 2022: Non-profit clubs $125.00/team WHEREAS League practice and training will be 2:OOPM to closing Monday through Friday. Saturday and some Sundays are reserved for games. WHEREAS Mattituck Park District will provide portable lights at no additional cost however, leagues must supply the fuel. WHEREAS Mattituck Park District will have the bathroom facilities open during practice and games. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-17. RESOLUTION 2022-18 RESOLUTION PERMITTING THE AUDUBON SOCIETY TO DEMARCATE THE PIPING PLOVER NESTING SITES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby permits the Audubon Society to demarcate the piping plover nesting areas at Baillie Beach and Breakwater Beach for the 2022 nesting season. RESULT: Motion by C Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-18. RESOLUTION 2022-19 RESOLUTION TO ENTER INTO LICENSE AGREEMENT WITH RESIDENT SCOUT ORGANIZATIONS WHEREAS, the Mattituck Cub Scouts Pack 39 and Boy Scouts Troop 39 have historically used the Bailie Beach Scout Lodge without an agreement, WHEREAS the Mattituck Park District and the Scouts now wish to formalize this usage, RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the entry into license agreement between local scout organizations and Mattituck Park District for use of the Scout Lodge at Bailie Beach in Mattituck in the amount of$100.00 per year per organization beginning February 2022. This resolution supersedes Resolution 2021-22. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-19. RESOLUTION 2022-20 RESOLUTION TO ENTER INTO LICENSE AGREEMENT WITH THE MATTITUCK YACHT CLUB WHEREAS,the Mattituck Yacht Club owns and occupies a property adjoining the MPD's Peconic Bay Park, has an existing deeded right-of-way to access their premises through MPD property, and wishes to use a portion of MPD property for sailboat storage, WHEREAS the Mattituck Park District and the MYC wish to formalize this usage, RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the entry into license agreement between the Mattituck Yacht Club and Mattituck Park District for use of the said portion of Mattituck Park District property in the amount of$100.00 per year beginning February 2022. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-20. RESOLUTION 2022-21 RESOLUTION TO HIRE LYLE GIRANDOLA AS MATTITUCK PARK DISTRICT TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the hiring of Lyle Girandola for the position of Treasurer at an annual salary of$6000.00 effective February 17, 2022. RESULT: Motion by C Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2022-21. Public Comment • Marco DaFonte suggested that the soccer club fees be simplified and remove the non- resident charge as it is too confusing to collect and figure out who lives where. • The Commissioners agreed and removed the fee and will charge one fee to include all players. • M DaFonte discussed the light usage and would like to work out an agreement. • The soccer club only needs the lights in the fall and the portable lights do not light the area efficiently • The Commissioners will keep the light usage fee at$50/hour and continue to review the PSEG statement with the intent of finding a long term solution • MPD and M DaFonte will meet in May to discuss further • D Geis asked if there is still a tent fee, C Shashkin and.K Byrne are working on a policy currently • D Geis would like MPD to consider a lower rate for room rental for Non-profit groups Meeting adjourned 8:07PM Mattituck Park District Balance Sheet 31/01/2022 Asse s Account Account Name Balance *9351 Dirne (Operating) 31,946.85 *4827 Dime- Cash in Time (Money Market) 387,793.78 *9630 Dime Payroll Acct 6,311 .23 *2417 Special Events Account 2,390.94 8060 Petty Cash 30.00 Total Assets 428,472.80 Mattituck Park District Statement of Activity =' January 2022 4 ;µ P r` V' - Revenue Total 1000 Revenue N' 1010 Interest&Earnings 217,213.13 8.99 1110 Room rentals I i30.Field use 425.00 1140 Lodge rental 593.47 1500 Appropriated Fund Balance 180.00 10,500.00 Total im Revenue $ Total Revenue $ 228,920.59 Grass Profit 228,920.59 Expenditures 228,920.59 2000 Payroll Wages 2010 Accountant/Treasurer f 427.81 { 2020 Adm inistrative 3,097.49 2040 Buildings&Grounds 2080 Secretary 5,425.03 Total 2000 Payroll Wages 613.66� 3000 Other Employee Benefits 9,563.99 3010 Fed/State/FICA Taxes 3040 Disability 3,112.25 298.51 Total 3000 Other Employee Benefits 3,410.76 4000 Office Supplies&Fees 4010 Office Supplies 4040 Computers&Sofhvare 1,423.85 86.90 4050 Internet&Cells 4070 Mileage Reimbursement 497.08 Total 400D Office Supplies&Fees 83.44$ 5000 Professional Fees A 2,091.27 5010 Accounting fees 2,500.00 5020 Legal fees 5030 Bank fees&service charges 1,300.00 5O40 Payroll service fees 358.20 5070 Election Fees 717.56 29.05 Total 5000 Professional Fees 6000 Operational&Site Maintenance 4,904.81 6010 Natural Gas 6 1,359.11 015 Oil 644.83 6020 Electricity 2,390.83 6030 Water 6040 Sanitation 84.29 800.60 6100 Buildine Simnliac 6130 Site Repairs&Maintenance 289.99 6210 Gas for Vehicles/Equipment 943.03 6220 Vehicle repairs 621.47 Total 6000 Operational&Site Maintenance $ 8,550.51 8060 Unapplied Cash Bill Payment Expenditure 1,235.96 Total Expenditures $ 29,757.30 Net Operating Revenue $ 199,163.29 Net Revenue $ 199,163.29 n