HomeMy WebLinkAboutSV Greenport, LLC Southold Town Board - Letter Board Meeting of March 15, 2022
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,3 RESOLUTION 2022-238 Item# 5.13
ADOPTED DOC ID: 17869
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-238 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 15,2022:
WHEREAS on February 22,2022, Eric Warner of SV Greenport, LLC d.b.a. Sound View
Greenport, 58855 Route 48, Greenport,NY filed an application identified as SVGla-e for special
event permits for Zoom, Zoom Drive in Movies to be held on April 20, April 22, April 29,May
6 and May 13, 2022 in the parking lot across from restaurant and hotel and
WHEREAS the Special Events Committee has recommended denial of the permit
WHEREAS The Town Board has determined that the event will have a negative impact on the
safe and orderly movement of traffic within and contiguous to the event as well as fire and police
protection and ambulance service to the areas contiguous to the event and to the Town in
general.
RESOLVED the Town Board of the Town of Southold hereby DENIES the applications
identified as SVGla-e, by Eric Warner of SV Greenport, LLC d.b.a. Sound View Greenport
IL .), ,
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
Generated March 16, 2022 Page 24
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RECEIVED
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments, and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least-60 business days before the event Applicants
are encouraged to submit applications as early as possible
Any coMpleted application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an,applicant to address issues related
to the health,safety,and welfare of the community. f
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential propea forrn oft, such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the followingrequirements are submitted to the Town
Clerk.• Please indicate submission of the following by checking off the boxes and signing below,
A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
® FEE. Is the application being submitted at least 60 days before the event Yes No
❑ If Yes,Fee of$ has been submitted
If No,Fee of$MOM has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
lli acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event. (See application form for details)
® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
02/18/2022
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
a--c
RECEIVED
FEB 22 2022
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below, Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Erik Warner
Date of Submission 02/18/2022 Name of Event_"The Zoom Zoom" Drive In Movie Night
SCTM#'s 1000-Section 473889 Block- 44. Lot(s)-4-5.1 School Code:239
Dates of Each Event: 04/20/2022 04/22/2022 04/29/2022 05/06/2022 05/13/2022
If Multiple Dates are requested, applicant must give all information for all dates.
The loam mom Drive-In theater will offer both hotel guests and residents of the North Fork the opportunity to enjoy classic movies from the comfort of their own cars.Consistently
Nature of Event delivering silver screen relevance to connect to monthly themes such asthe holidays,love,Independence,Spring,etc.In partnership with Community Action Southold Town,all ticket sale
proceeds from the showings will go toward aiding low-Income individuals to meet their basic needs In the areas of nutrition,clothing,energy,employment,and education.
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From 6:00pm to 9:30pm
Town Services requested: (><)Yes ( )No If yes,Describe Police Dept. X Highway Dept.
Police/Traffic Control on site during the event to allow for the safe arrival and departure of vehicles into the Drive In Movie venue.
Describe Services we are happy to cover the cost associated with the Traffic Control/Police to ensure the safety of locals and hotel guests.
Maximum Number of Persons Attending At One Time:28-38pp Number of cars expected 14-19 cars
Is a Tent or other temporary structure being used? [ ] Yes [X]No If yes provide size(s)
Will food be served?[ ]Yes [X]No If yes provide number and name(s)of food vendor(s)
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes n(]No If yes how many? Describe
Type of vendor(s) N/A
Erik Warner-SV Greenport LLC dba Sound View Greenport
Property Owner(name/address): 58855 Route 48 Greenport NY 11944
Contact Person and Contact Tel.# Scott Sumner,Regional General Manager 401-743-2333
e-mail address ssumner@soundviewgreenport.com
Event Location: Street-Hamlet Address: 58755 Route 48 Greenport NY 11944-Southside Parking Area
SCTM#
SV Greenport LLC dba Sound View Greenport
Mailing Address to Send Event Permit to: 58855 Route 48 Greenport NY 11944
Have any of the development rights been sold to the Town of Southold[ ] Yes [X ]No and/or Suffolk
County Agricultural Program? [ ]Yes [X] No If yes to either or both also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators, exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND aaqualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town o Southold to enter the
property during the hours of the permitted special e a e any and all inspects ns necessary in
connection with this Special Event.
r'
Erik Warner
Print name of Owner Signature of Owner
Scott Sumner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parking is strictly prohibited on ANY Town,County_or State Roads or Rights of
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited toap rking, ingress/egress/access,
tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event, including but not limited to parking,ingress/egress/access,
tent(ss) or tempop rary structure(s), or temporarti sanitary facilities shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
O U/\/
40
1935 \���///e I E \/
GREENPORT NY
The Zoom Zoom: A Drive-In Movie Theater
Kulture Collective
CAST
SOUND VIEW SPRING
The Zoom Zoom Drive-In theater will offer residents of the North Fork the
opportunity to enjoy classic movies from the comfort of their own cars. This
programming will offer both hotel guests and North Fork locals a safe and enjoyable
way to catch a movie the old-school way. Consistently delivering silver screen
relevance to connect to monthly themes such as the holidays, love, Independence,
Spring, etc. In partnership with Community Action Southold Town, all ticket sale
proceeds from the showings will go toward aiding low-income individuals to meet
their basic needs in the areas of nutrition, clothing, energy, employment, and
education.
SCHEDULE & DETAILS:
• Movies will begin playing promptly at 7pm under the supervision of Movies in
the Moonlight, the screen vendor
• Carside service for snacks and beverages will be available from the Halyard's
Zoom Zoom menu
• Wednesday, April 20 — Dazed and Confused
• Friday, April 22 —TBD
• Friday,April 29 —TBD
• Friday, May 6 —TBD
• Friday, May 13 —TBD
• Friday, May 2 0 —TBD
• Friday, May !Z 7 —TBD
58775 R O U T E 48 631.477.1910
GREENPORT,NEWYORK INFO@ SOUNDVIEWGREENPORT.COM
Parking Event Plan
The Zoom Zoom Drive In Movie
Presented by Sound View Greenport in
partnership with the Community Action
Southold Town
Drive In Movie Dates
4/20/2022,4/22/2022,4/29/2022,05/06/2022,and 05/13/2022
Location of Drive In:(see diagram showing specifics)
Sound View Greenport—Southside Parking Area (On the Tennis& Basketball Court)
57855 Route 48 Greenport NY 11944
Please note that portable restrooms will be positioned in the Southside Parking area to eliminate
guests need to cross the road during the screening.
Location of Exits and Entrances to the event venue:
Guest will enter the Drive In area by way of the main entrance to the Sound View Greenport parking
area on the south side of RT 48 across from the main hotel(See diagram for details).We are
requesting the assistance of the Southold Police Department to assist with traffic control while our
guests are arriving and departing.This will help to further eliminate safety concerns previously
raised.
Temporary Utilities:
Only temp utilities will be a small portal generator to power the movie projector.Audio for the film.will
be provided over AM/FM radio band into individual guest vehicles.
First Aid&Fire Extinguisher:
Attached diagram denotes the location of First and Fire Extinguisher adjacent to the Movie Screen.
Layout of Parking Area:
See attached diagram showing where the guest vehicles will be parked for the Drive-In Movie.
Traffic Control Plan:
'We will have a minimum of two hotel staff present at the time of guest arrival to load in and load
out,pnd coordinate vehicle parking at the drive-in viewing area (see diagram).We are requesting the
assistance of the Southold Police Department to help with traffic control while our guests are
arriving and departing.We need their assistance is onsite 15 minutes before guest arrival and 15
minutes before the end of the screening to ensure to impact to the safe and orderly movement of
traffic.
Parking Event Plan
Emergency Access:
In the event that access is needed for first responders,the drive in viewing area is adjacent to the
Sound View Greenport parking lot which is easily accessible.
Waste-Garbage
Hotel staff will position multiple trash cans around the drive in viewing area on the night of the event
to ensure easy access by guests.
Venue Restrooms:
Please note that we will be bringing portable restrooms which we position in the Southside Parking
immediately adjacent to the Drive In viewing area to eliminate guests need to cross the road during
the screening.
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P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 02/22/22 Receipt#: 294150
Quantity Transactions Reference Subtotal
1 Event Fee SVG 1a-e $150.00
1 Late Fee SVG 1 a-e LF $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#100783 $400.00 SV, Greenport LLC
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: SV, Greenport LLC
3 Court Street
2nd floor
Brooklyn, NY 11231
Clerk ID: SABRINA Internal ID:SVG 1a-e LF
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Born, Sabrina
From: Born, Sabrina
Sent: Wednesday, February 23, 2022 9:10 AM
'To: Mirabelli, Melissa; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey
Subject: Emailing: SE-SVG 1 a-e_20220223090213.pdf
Attachments: SE-SVG 1a-e_20220223090213.pdf
Good Morning,
Please see the attached special event application that was received just before 4 p.m. on 2/22/2022 from Erik
Warner of SV Greenport LLC.
Thank you,
Sabrina M Born
Deputy Town Clerk
Southold Town Clerk's Office
53095 Route 25
P.O. Box 1179
Southold, NY 11971
Ph: 631-765-1800 ext. 1226
Fax: 631-765-6145
Your message is ready to be sent with the following file or link attachments:
SE-SVG 1a-e_20220223090213.pdf
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