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HomeMy WebLinkAboutNF Chamber of Commerce & CFD - St. Patricks Parade ELIZABETH A.NEVILLE, MMC �5% �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtowmy.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD JAN APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission f I)q '7/7.- Name of Event 16J� AtjPj-yoA 1 N-tar-Ul b" 9qatigx6e_ Name of Organization: Is this a Not-For-Profit Event?Yes/No Contact's Name: -yos4k C� Mailing Address; �j,s Mew g�FFa`(C_ to+rlhm /e- fCCd,4i c- i�ktkvt4urt Contact's Phone Number: ff8 —Q 13& Contact's Email Address: 3 C104S0'1--(0_ 00't'(oo(C, Cum Event Location and Site Diagram: l/j,kw U _ LAC VL -e C-116,yk �Vv„rf5 Rd tv oases Ls"'o— (Use additional paper if necessary) If Event Date(s): -VISO, � r oy e"h iy4u - -0 '30!RVK -- ni oaC4 eyvh (Include set up and shutdown times and dates) Nature of Event: 9&&J4 p P e. ga,-.ds 00,/V BnC �csSia EsS iU i L 2�,a �to..rS (Please attach a de ailed description t o this application) Time Period (Hours) of Event: From �_` 00 f'j, to 3.30 p(V-, Maximum Number of Expected Attendees: QG 2- "dg rt Specify an), special requirements (i.e. road closure, police presence): 6a r^,e a,5 pgsf Li,4.c v 0 0"N Rt AS C(05-ed, �Oeln V 000,y% J'v 13(l (!m1h ` r •Y If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: ��� 6�1-ew S�FFa((L fid_ LA-Gheg V`C Py I (gas Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) —$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 30stp� e Print name of Authorized Person filling out Signatur f A horized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police 1 protection, public safety oversight; and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four (24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 DATE(MMIDDIYYYY) a... CERTIFICATE OF LIABILITY INSURANCE 01/18/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WANED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MCMANN PRICE AGENCY INC 12120205 PHONE (631)477-1680 FAX (631)477-8930 (Arc,No,Ext): (Arc,No): PO BOX 2065 E-MAIL ADDRESS: GREENPORT NY 11944 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Hartford Fire Insurance Company 19682 INSURED INSURER B: THE NORTH FORK CHAMBER OF COMMERCE INSURER C: PO BOX 1415 SOUTHOLD NY 11971-0938 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISIONNUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADSDRL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE( X (OCCUR DAMAGE TORENTED $300,000 LJ PREMISES Ea occurrence) X General Liability MED EXP(Any one person) $10,000. A I X 12 SBA BH8373 11/25/2021 11/25/2022 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $4,000,000 JET LOC PRODUCTS $4,000,000 POLICY❑ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT accidentl ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) HIRED NON-OWNED PROPERTY DAMAGE AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS- MADE AGGREGATE DED I RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE I ER ANY YM E.L.EACH ACCIDENT PROPRIETORIPARTNERIEXECUTIVE OFFICEWMEMBER EXCLUDED? A E.L.DISEASE-EA EMPLOYEE (Mandatory In NH) If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached H more space Is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy.RE:With respect to the SL Patrick's Parade being held on March 12,2022. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED PO Box 1179 BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED SOUTHOLD NY 11971-0959 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD s .fid,r-•.-.��; NORTH FORK B Ha®� ? ' ale hi CHAMBER OF COMMERCE 1/20/2022 To Whom It May Concern: Please be advised that the North Fork Chamber of Commerce and the Cutchogue Fire Department are in the process of planning the 16`h Annual St. Patrick's Day parade. The proposed date of the parade is March 12,2022 with a start time of 2:00 pm. The route will begin at Eugene's Road and head west to Cases Lane, ending at the village green. The estimated time of the parade is 1 hour. At Chief Flatley's suggestion,we stage the participants on Eugene's Road prior to the step-off,and will do the same this year. During the parade we would need to have the Main Road shut down to traffic from Cox's to Alvah's Lane from 2:00pm to approximately 3:30pm. We are currently inviting Fire Dept's in the Town of Southold, schools with marching bands,boy and girl scouts, Pipe Bands, Veterans groups, assorted politicians, churches and various other civic organizations,to participate. We hope to have a firm account of the groups involved by the end of February. We would also like to extend an invitation to Supervisor Russell and the entire Town Board to march with us. A 2-million-dollar liability policy for the parade,which names the Town as an additional insured is attached. If you have any questions, I can be reached at 516-885-9138. Concerning Covid,this plan could change on the advice of the Suffolk County Department of Health and will keep you apprised of any new information. We would be happy to attend the Town Board meeting when this subject will be discussed so,please advise us of the date. Sincerely, Joseph C. Corso North Fork Chamber of Commerce North Pork Chamber of Commerce, PO Box 1415, Southold,NY 11971 www.northforkchamber.org 631-765-3161 info@northforkcliamber,org A� fJ ,J r� FORK it {t. o_ Dennis Noncarrow 1/20/2022 Town Clerk Town Hall, 53095 Main Rd PO Box 1179 Southold,NY 11971 To the Office of the Town Clerk Regarding the fee's required for special events;this is a formal request to waive the fee for events with less than 1000 expected attendees. The Annual St Patrick's Day Parade is a community-based event which is not a fundraiser for either the North Fork Chamber or the Cutchogue Fire Dept. All funds raised go towards payment of the Pipe Bands and any advertising related to the parade. Typically,the Chamber absorbs a loss associated with the event. If you require any additional information,I would be happy to meet with the Board or can be reached at 516-885-9138. Thank you for your consideration concerning this matter. Sincerely, 4V Joseph C. Corso Board Member,Parade Chair North Fork Chamber of Commerce i\,Jor*Fork Chamber of cCommerrc e,ISO Box 1415,Southold,NY 11971 r,m,mj.nou°flff®rtkch=a beY.orra 631-765-3161 info@ov.ortiRforlkchambw.org Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/25/22 Receipt#: 292609 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 3/12/22 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7509 $250.00 Peconic, Retreat Adult Home Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Retreat Adult Home 555 New Suffolk Rd. Cutchogue, NY 11935 Clerk ID: LYNDAR Internal ID:3/12/22 Rudder, Lynda From: Rudder, Lynda Sent: Tuesday,January 25, 2022 2:10 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Flatley, Martin; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: St. Pat's Parade and Strawberry Festival Attachments: pats parade_20220125135406.pdf, straw fest_20220125135549.pdf Importance: High Please advise approval or disapproval of each and cost analysis,thanks 1 Town of Southold Police Department Special Event Cost Analysis Event: St. Patricks Day Parade Datel Aarch 12, 2022 Location: Cutchogue Village Patrol All��ati6R.f&6 Event x .: Reg Hours OT Hrs Hrly Wage Total Comments Alice fficers .�„m. Lt Grattan 3 $255.03 Sgt Simmons 3 $257.37 PO Tandy 3 $209.85 PO Mackey 3 $219.48 PO Koehler 3 $81.00 °Spec�alPatro g Reg Hours OT Hrs Total Comments CRU �� PO Chenche 3 $205.86 PO Sanders 3 $146.58 I9-AW1,010 role w. K9Un �. PO Onufrak 3 $217.47 PO Flatley 3 $217.47 a 777 Reg Hours OT Hrs Total Comments TC Officer TC Officer TC Officer TC Officer TC Officer • x :�`��a- t� - � ", _ ' ` "�.„.; as+ �"'�:�, £ � 1� � a da,'...: 9 $10.00 $270.00 Command Van 0 $25.00 Marine Patrol Boats 0 $20.00 Total Department Cost for Event= $2,080.11 Prepared.by Chief M. Fiatley 1/27/2022 Pagel Rudder, Lynda From: Flatley, Martin Sent: Thursday,January 27, 2022 2:39 PM To: Rudder, Lynda Subject: Special Events Attachments: CA for Strawberry Festival 2022salaries.xis; CA St Pats Parade2022.xlsx I have no objections to either the Strawberry Festival or St. Patricks Day parade being approved. I have attached my cost analysis reports for both events. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. 1 Rudder, Lynda From: Spiro, Melissa Sent: Wednesday,January 26, 2022 10:22 AM To: Rudder, Lynda Subject: RE: St. Pat's Parade and Strawberry Festival St. Pat's Parade: This event is on Town roads and does not involve preserved lands. Melissa S. Strawberry Festival: This property is owned by the County and is active parkland. The Strawberry Festival is an allowed use of this property. Melissa S. -----Original Message----- From: Rudder, Lynda Sent:Tuesday,January 25,2022 2:10 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: St. Pat's Parade and Strawberry Festival Importance: High Please advise approval or disapproval of each and cost analysis,thanks 1 DENIS NONCARROW =� G.f� Town Hall, 53095 Main Road TOWN CLERK p P.O.Box 1179 COD Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p of Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ,( .#ate Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 17, 2022 Mr. Joseph Corso c/o Peconic Retreat 555 New Suffolk Road Cutchogue,NY 11935 Dear Mr. Corso: _. The Southold Town Board, at its regular meeting held on February 1, 2022, granted permission to the North Fork Chamber of Commerce and the Cutchogue Fire Department to hold its annual St. Patrick's Day parade on March 12, 2022. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas, at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Lynda M Rudder Southold Deputy Town Clerk Enc. Southold Town Board - Letter Board Meeting of February 1, 2022 RESOLUTION 2022-128 Item # 5.11 ADOPTED DOC ID: 17768 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-128 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 1, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The North Fork Chamber of Commerce and the Cutchogue Fire Department to use the following route: staging on Eugene's Road and begin at Cox Lane, west on the Main Road to Cases Lane, ending at the Village Green for its 10h Annual St. Patrick's Day Parade in Cutchogue, on Saturday, March 12th, 2022 beginning at 1:00 PM, provided they adhere to all the conditions in the Town's Policy for Special Events on Town Properties. No objects of any kind shall be thrown to event spectators. All fees, except the clean-up deposit, shall be waived. ,L ;��L1__1 I Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy; Councilman SECONDER:Jill Doherty. Councilwoman AYES: Nappa; Doroski, Mealy, Doherty, Evans, Russell Generated February° 2. 202? Pa,)e 22 o' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/25/22 Receipt#: 292609 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 3/12/22 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7509 $250.00 Peconic, Retreat Adult Home Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Retreat Adult Home 555 New Suffolk Rd. Cutchogue, NY 11935 Clerk ID: LYNDAR Internal ID:3/12/22 RESOLUTION 2022-289 ADOPTED DOC ID: 17924 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-289 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29,2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck-Cutchogue Athletic 2/16/22 $1,500.00 Booster Club Peconic Retreat Adult Home 1/25/22 $ 250.00 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Event fee refunds Peconic Retreat Adult Home 55 New Suffolk Ave. new Suffolk NY Audit Date Vendor Telephone Number Town Clerk Vendor Contact Tina C Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 4/2/2022 250.00 250.00 Clean up fee refund Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that t mat rials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good con tion w'bout substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that a quant ies thereof h ve been verified with the exceptions - due and owing,and that taxes from which the Town is exempt are excluded. or screpan es notedVayme approved. Signature Title Signaure Company Name Date Title Date