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Home My WebLink AboutSalt Air Farm 2022-9 Southold Town Board - Letter Board Meeting of March 1, 2022 RESOLUTION 2022-221 Item# 5.26 ADOPTED DOC ID: 17856 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-221 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 1, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Prudence Heston, to hold Special Event 2022-9 at the Salt Air Farm , 1535 New Suffolk RD, Cutchogue,New York as applied for in Application SAFla-d for weddings on June 18, July 9, and August 6, 2022 from 8AM to 11 PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. tl-j Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 2, 2022 Page 37 • . � Cert SLU-P�/�'� EiV � z MAR : 9 . 20a. 0, Southold Town Clerk TOWN OF SOUTHOLD - •Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00:per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.0.0. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver"is obtained. Requesting an expedited review must be submitted=in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from"relevant Town, County and/or-State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event Yes [ ]No If Yes,Fee of$ S U has been submitted 1 ii ee of$ has been submitted Updated 8/7/2018 y ' r s ' The,applicantlowner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insuretd� ® A Parkitg�%Everit'Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). �(See•application form.for details) vents for three hundred (300) or more people require submission and approval of a traffic control n acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southoldto enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submittedDigna mation required a ove in connection with my application. 3 Dated Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee., If food is to be served, it must be catered and prepared off-site by food vendors who hold.a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A = - SPECIAL EVENT Please provide ALL of the information requested below,Incomplete applications WILL NOT be reviewed. - 1 �- Special Event Permit# Applicant(s)name:S- r -" av c l2 kvvv Date of..Submission, _Name-of Evente jAQA,- �f V 2. SCTM#'s 1000-Section Block- ot(s) .� i2 'a �- l3 da r Dates.of Each Event: If Multiple Dates are requested,applicant must give all information for,all dates. Nature of Event: — a I SS -1v56 a�e (Please att ch a detailed description of EACH event to Ais application) Time Period(Hours)of Event: From to ftQ iKan l l Town Services requested:.(. .)Yes. (PNo If yes,Describe Police Dept Highway Dept... Describe Services � • yes8 Maximum Number of Persons Attending At One Time: [Gj o. Number of cars expected 91CS CLQ b US Se� Is a Tent or other temporary structur being used? [. ]Yes [ ]No, If yes rovide size(s) v ( ��--�1fC ��. 1f{ C3\ W1c�5 t�� ( 2 �X � �Y SSS . Will food be served? Yes [ ]No If yes provide number and name(s)of food vendor(s) <W C Updated 8/7/2018 Suffolk County permit#(s) Will other vendors ble-on the premises during the event?[f,]Yes [ ]No If yes how many?\(�,rl`QSDescribe Type of vendor(s){�V\q�*Q_ ¢`� lS Property Owner(name/address) YY-% R Sl�k( (', T �1 J (7l� �z 11 -71 Contact Person and Contact Tel.#��,��I,(;� b��'S�� `D� �—��Jr �2 6� e-mail address e� z c .r l—a I e s l�� o k l I n1 ,�,U 1 Adz, C dM Event Location: Street-Hamlet Address: 2�lI SCTM# Mailing Address to Send Event Permit to: ct-wLt as, (;��]/-e-, Have any of the development rights been sold to the Town of Southold[ ]Yes No and/or Suffolk County Agricultural Program? [ ]Yes [ jNo If yes to either or bo lei,also ' dicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO TWS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(&ee nex nage),,, A Parking/Event Plan maybe a sumLe y, site plan and/or aerial'view (for example Google Earth)'of the subjea prvpgrty.INDICATE ON THE PLAN ALL of the following information• A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and othervehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other'sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to,the event.' (12) Provisions to dispose of any garbage,trash,rubbish or other refuse.- - (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control"Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached'awritten'description and/or'notate on,theparkirig event-plan the following:-1)Who will'be conducting traffic,2)Where they will be stationed-on site' .3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for-use by`Southold Town Police. OWNER'S SIGNATURE: I am the'Owner of the Property.where this event,is to beheld and.I agree to comply,with'the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore;I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my.knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Furthermore,I hereby authorize'Code'Enforcement.Personnel of the Town of So tho d to-enterthe property during the hours of the permitted special event to make any and'all insp c ' s necessary in connection with this Special-Event. Print name of Owner S'a' e Owner �maio �, �✓-1 �I �1G-T Print name of Authorized Person/Representative f Authonzed Perso p esentative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise,and direct all parking to be on the premises or at another site, and to provide parking assistants and'ady'additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of Way- ' 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the.attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, in=ss/egress/access, tenter or temporary stracture(s) or temporary sanitary facilities, shall'be conducted on Town of Southold Purchase of Development Rigbis land 10. NO activities associated with this event including but not limited to parking, ingress/egress/access tents) or tempore structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of 'Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11.Issuance of-this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,,all work areas and any additional area where emergencies may occur. Two emergency-fue exits and exit paths from'the building(s) on the property, to a public way or remote safe area,'shall .remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL;CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 SPARKLING POINTE METHOD E CHAMPENOIS E To Whom This.May Concern: Please accept this application for Special Events/Weddings to be held at Sparkling Pointe. It is our goal to obey the rules and of course be respectful of our neighbors during all events. All private events held at Sparkling Pointe will end no later than 11pm.We do not allow weddings and private events to have guests exceed our approved indoor occupancy. Please let me know if I can be of further assistance. I can be reached any time via email at aczartosieski sparklingpointe.com,or at the office at 631-765-0200. Amanda Czartosieski Private Events Manager ------- Sparkling --. -Sparkling Pointe Vineyards and Winery - 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • IF. 631.765.5264 www.sparklingpointe-com SPARKLI . NG POINTE METH 0DE CHAM PEN0ISE Nature of Event Description: Sparkling Pointe holds private events and weddings on site.When applicable,tents are set up in the back of the building. However, not all events require tents. Restrooms are contained inside of the building. During these weddings and special events,we are closed to the public.All weddings and 0and events end no later than 11pm. a Czartosieski Private Events Manager Sparkling Pointe Vineyards an Win ry 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p.. 631.765.0200 • F. 631.765.5264 www.sparklingpointe.com 1. Oq ]•,]ae7 IeTNO DRIVLMY GLOS29 SeITENeeq J0.10D0 11 R auar I -- NORTH ROAD COUNTY ROAD 40 ANaYereeRa.mn NLW biYPWMO P 0 EX15T. NTRY J r u } x Q Yo ' cc N. �N ' ui 0t _ I LAIW aJett 0 am elex,•nNugrerce '' Z u"I aem rminwAei E � O .a+ �•' euv�cao Mrr�' aAml�m. C ee•.ee' plan' r t — -M 1 E z EXI }F- ENTRY :r "• "J' I z ((3{ rr. N •,•r�a J {•eft Jyl ' �s Q� IL O U) r 1 � w irk _, „• �o. •�� '~ NOTE. OVERI1LLr81TE PLAN v.w =r4 A i I na I INR'iwra' ' DRAINAGE GA •II e710N � °"�a"e'�"' Ro°Pergacl"ge Runt ARrA.IAMAIL•11UNPn rAiTaA aCAll 1•.Jff4 •�'. // K°:� PARTIAL SITE PLAN rJm I APPROVED 0Y m A . �.RYNwrrAcral ' SCALE:1•-20'-07 PLAMM eoAa° mm- I,JO v.onJna•u.JCmL n. ENLARGED aJe,Pl rogrcrarrlR"gPooL PARKING CALCULATIONS YA. �'or Jobrl°a nr.P" qD 517E m PLAN RETAILAREA urVAOrVgrALe oft'. . OFnCE AREA •ufPJIgVAfAf1 aI RACq BOOP OiNVCTMs TASTING ROOM AlnarOlRlAV'YCa Jar ze.3 aArgrJt,vw raArrAUJIeIA.Prr rAer°q aNeei Aw; I $TORAOEAR EA 7JM rrNP.>OrOIFce LVAR! RMT aArJ M.P'O nJr u.•Irw.n. P,IoMG GN ARPA au rreewrrarA� u�Ae•R VJh P7 rouueJmrllaN ro"L TOTAL PARMIG erACe011[01�161M•1 f.ACRa PI If��gAAn11W•.bw,n, 1 I rOPALIAAgI001AeeR Pga1D�•1 VAem Yf aY.n. . NJQL n. 2 SITE PLAN APPROVAL•AMENDED 6y.,� - � �5 r CREEKSIDE CATERING h`s -x Restaurant: La Plage p. (631) 744-9200 k laplagerestaurant@yahoo.com _ www.la la erestaur`dnt.com P 9 Contact:Aubrie Goss-Bohrer Vq EAST END EVENTS CATERING. INC ' Restaurant: CJ's American Grill P (631) 356-5078 5 - cjagr@optonline.net t5eastendeventscatering.com ` h T i Contact: Chris Richards • GRACE & GRIT EVENTS Full Service Catering and Event Planning p. (631) 876-5221 ;" _� stephanie@graceandgritevents.com F www.graceandgritevents.com Contact: Stephanie Pincar-Coleman r e s IRISH COFFEE PUB CATERING ,. Restaurant: Irish Coffee Pub fl s p. (631) 277-0007 catering@irishcoffeepub.com All. � 3 T www.irishcoffeepub.com Contact. Stephen Mahood t M �j M � � �+ �� Y tet PLATED SIMPLY Full Service Catering and Event Planning p. (631) 298-7077 I S events @p I atedsimply V1, www.plateds!mply.com F Contact: Liz Werkmeister approx 200 ff 10 aam *' r°, .•..` M ' parking spaces 9ff x 24 ff 397�b5•� � � �� } 44 �/+iii p'� � � ��.••� , �.•, y 39750 County Rd '48, - < °E .Southold, NY 1971 �"40 74? approx 300ff 10 cars m ' parking,spaces'9R x 24 P M or ir oil ��st ��,� 73 '' = 0 Mtadl/Rbij1d AV c- r• } r Spal , 1 e 1� r J- a�e Y �, i 'R6' 4( " ;f , ` 1=, Google' , AC o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) �� 03/08/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME; Matthew Dale Farm Family Insurance fAIC,No.FA:PHONE 631-744-3350 a No: 631-744-3383 85 Echo Ave-Suite 2 EL ADDRESS. matt.dale -femil .COm INSURER(S)AFFORDING COVERAGE NAIL# Miller Place NY 11764 INSURERA: Farm Family Casualty Ins Co 13803 INSURED INSURER B: United Farm Family Casualty Ins Co 29963 Sparkling Pointe LLC INSURER C., 39750 County Road 48 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE L S BR POLICY EFF POLICY EXP POLICYNUMBER MIODNYYY) (MMIDDIYYM LIMrr' A X COMMERCIAL GENERALUA131UTY X 3101X7436 08/31/21 08/31/22 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FKOCCUR DAMAGE TO RENTED PREMISES Me o=mence $ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERALAGGREGATE $ 2,000,000 X POLICY❑PRO- JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 3101C3305 08/31/21 08/31/22 COMBINED SINGLE LIMIT $ 1,000,000 Ea acdderd ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY erecddent) $ AUTOS ONLY X AUTOS (P X HIRED NON-OWNED PROPERIYDAMAGE AUTOS ONLY /� AUTOS ONLY Per,Wde"t $ $ A X UMBRELLALIABX OCCUR 3101E2535 08/31/21 08/31/22 EACH OCCURRENCE $ 10,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 10,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION I PER AND EMPLOYERS'LIABILnY Y/N STATUTE ER ANYPROPRIETORIPARTNERIEXECUTNE E L EACH ACCIDENT $ OandatoMInNH) CCLUDED? NIA E.L.DISEASE-EA EMPLOYEE $ (Mandatory In NH) DYes, IPTIOeunder EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,AddlUonal Ramedm Schedule,may be aRechod K more space Is required) THE TOWN OF SOUTHOLD IS LISTED AS ADDITIONAL ISURED ON POLICY 3101x7436 CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 ROUTE 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN SOUTHOLD NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATIVE ©1988 2015 ACORD CORPORATION. All rights reserved. ACORD 25(20161031 The ACORD name and Innn aro rnnla*nrnd,..srr.--f ernDn D a ! Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/09/22 Receipt#: 294922 Quantity Transactions Reference Subtotal 1 Event Fee sp1a-f $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#4956 $150.00 Sparkling, Pointe L L C Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Sparkling, Pointe L L C 39750 Cr 48 Southold, NY 11971 Clerk ID: LYNDAR Internal ID:spla-f VAR 3 2022 ' *0o -'oufhold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : `631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: March 2, 2022 Subject: Special Event Salt Air Farm —SAF1a-d With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: �� jl� Address: 8ua(L Application number: F Q,— Date of Event: (011$I 72l Q Ixt $ 1 to I cla Time: $ Aff) — 1l PM Date Received by Town Clerk: al o laoaa Date Received by Committee: a I Ig IaGaLa Nature of Event (S): Committee Comments Received by: Melissa Spiro Leslie Weisman Missy Mirabelli Chief Flatley August Ruckdeschel- County Heather Lanza James Easton Mike Verity Claire Glew -Bills 9uffy Sohn 160rk�- Kevin Webster Committee Recommendation's: _)(_Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: al — 0 Resolution No:AOC,,B —;R k Date: 3 l U ttECEIVED RECEIVE® �t FEB 14 �� a FEB 10 D TOWN ATTORNEY'S OFFICE Q Southold Town Clerk TOWN OF SOUTHOLD 'town Code Chapter 205."Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. AiiTttit:ation fee: $150.00 per application.Up to six(6) multiple events of the same type, occurring over a period of three months, may,be permitted oil one(1) application for a fee ofSI 50.00. However, specific details of each event must be included with this application. All applicati'o'ns must be submitted at least•60 business days before the even CApplicants sire encourat'0110 submit aptilications as early as possibfle. s Anv 'cbnruleted application that is -no'f submitted 60 or more business days arior to the scheduled, event mail"be reiectcd or subicet to v.late processing fee of 5250.00 by the Office of the Tos<<n•Cl(.-Ac" unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to-the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State -agencies and will forward completed applications 'to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the'health, safety,'and welfare of the community. Wheh is a.Perinit-Reguir'Cd? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. &rry asc::bf residentittl,t cka it\�_f. profit siiCh as a venue fer weddin s_or other events isj}roliibited' This application is deemed complete once all the foll`owinp_ requirements are submitted to the Town Clerk Please indicate submission orthe following by checking off the boxes and srf?.ninc below. !X� A completed;a �tidati�oi"r"fdr�zt signed by the owner and the event manager. Applications without property owner's signature/approval'will be rejected. lr1 FEE: Is the application being submitted at least 60 days before the event [X] Yes [ ]No t ^ if Yes, t=ee of$ 1j ___. _...... , has been submitted 1 has been submitted fel If No, Fee of$__,__ Lpdated 8/712013 The applicant/owner of the property where the special event is proposed to take place must provide a certificate.of insurance;not less than 2 million dollars naming the Town of Southold as an additional insured © ,fit Par rig/-cent l' t ri: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a iriff>ii conttal acceptable to the Town of.So ahold AND a qualified traffic controller must be provided at the d.Ve it. (Ste application form for det3Yls) N/A ® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that T have submitted all the information required above in connection with my application. C21 to S1 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 x APPLICATION FOR A PERMIT TO HOLT) A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. il Special Event Permit#,.. Applicant(s) name: N0,11 ' cxXvv�N']� Date of Submission ,;t 11 A Name of Event SCTM#'s 1000-Section Block=. -I Lot(s) �® Dates of Each Event: t�'i��a -7 Iq 1aD If Multiple.Dates are requested, applicant must give all information for all dates. Nature of Event:, 1� -`; =* (Please attach a detailed description of EACH event to this application) Time Period (Hours)of Event: From ` '��^'ti to. Town Services requested: ( )Yes (✓j No If yes, Describe Police Dept. _Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 21G; Number of cars expected *W5 - P g ? t y provide Is a Tent or other temporary structure being used. ✓ Yes No 11� es �.� tic :. •�a� °��2. �5 xt�.c'� . t�b�,. c�:. 1�il iotad;l?e.se3've<I"?j c ��es. � )i�tct :lI fifes prttvtt3e tixtmber e7iad nttne(s)crl"'lactci vt:neltat(5) ��yti,,� ' �,°'t .��;,�Y�3 r� - C c "' , �t�, Su`ttitllr erciiaty l��'s'iiittr'(5- , _------- Env i�Ca- ,w l `fir ,i;Il�atllcr fcttcl 7r .tie oil:the,l�t�int;s s�lttaitsg tl�e event?[ Yes (' f Net It}'es l��a+ n�itte? ry D ,ebbe Type of vendor(s) v^ tv^ � , s a. ?'t4` t)PAc. Property Owner (name/address): ,��•e�� .: �� ?a_� �a�:�.. �.�' �Sl`'t5 Oust y 13c1 -L(1`�C� Contact Person and Contact't'cl.#_��3�� e-mail addresses - �, ""� r•'a� —<.__ .__ _ .. __:__ __<__...: Updated 8/7/2018 Event Location.Street-Hamlet Address: t SCTM# looca -11 c7 " p1 act, . oO 4a Will any services be requested [ ]Yes [wT"No. .IfYes describe Police highway Other: Mailing Address to Send Event Permit to: 1" Vq \L,— Have t,Nave any of the development rights been sold to the Town of Southold [ ] Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]Noif :€ toso indicate on the attached plan the bottnclztrit s.of the reserved area.upon which the event will take place. YOU MUST ATTA,t;:-RA:PARKING/EWNT PLAN TO.THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST AI SO ATTACH A, TRAFFIC CONTROL PLAN.(see.neat.nage) A Parldnu/Fvent Plan may be a survey, site pian and/or aerial view (for example Goo�le..Earth) of the subiect property INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structures)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, hash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Ptah I vents for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND ggtt lgd tr�tl]lu�c;;crntac?llei must he pic�vuyclt d Please attached it written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic, 2) Where they will be stationed on site, 3) How they,,vIll direct the entrance, circulation, parkin4,; and exiting of cars on site,and 4)Contact information for use by Southold Town Police. C%pcLuc 5/7/2018 OWNER'S.516NA TIME:. I am the Owner ofthe Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. h Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative I'ERMI5SION IS tAE,tY GIAA1W. kb .SUIS. +.,CT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and tos provide parking,assistants and any- additt6n11 frafflc conti-618 necessary for this event .Pal l.til is strictiy,i?t-ohtbitf c!crn f1NY-TciNvn..Co�Wt ar S`tate toads.orRt fiis of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic z controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after- the event. Directional parking signs shall be adequately displayed. 4. Applicant m lemiiiifies-and holds harmless the Town of Sotrtholcl from all claims, damages,,:e penses, suits and losses including but not limited to attorney's fees arr uf(�d A'din activities under thispern t;. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 6.0`6tfdJ ess_-days_prt©.r tgjhezefie duIed event. 7. Adequate temporary�satiit; 10. NO activities ass'ociatcd with this event inclutli►i but=66t limited to �iarkii�ii. marc§ /egress/,access;. tents or Ccmgoriii strucfuteis) or tempa►�n santtat facilities,sha11 be-cordl cted oili Suffolk Cornu, Purchase of Development Rights land without a permit issued by the Suffolk County .Farmland, Committee: 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code.or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws, 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15, Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS:: ANY VIOLATIONS IN CONNEC'T'ION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: . Date Issued: .. Updated 317!2018 Town Hall Wedding List for 2022.. 6/18/22 Wedding Number of guests hoping to have attend: 100 Expected number of cars: about 70 Trolly/Shuttle/School bus may be used to transport wedding party and their Families from lodging to farm and back. Time of event: 3pm-9m (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. 7/09/22 Wedding Number of guests this couple is hoping to have attend their wedding is: 80 Expected number of cars: 50 Trolly/Shuttle/School bus will be used to transport wedding party and their family/friends from lodging to farm and back. Time of event: 3pm-9pm (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. 8/06/22 Wedding Number ,guests this°couple is hoping to have-attend their uv ;ddmg;s 200 ZA- `Expected number°of cars. 80 Trolly/Shuttle/School bus will be used to transport wedding party and their family/friends from lodging.to farm and back. Time of event: 3pm-9pm (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. 8/20/22 Wedding Number of guests this couple is hoping to have attend their wedding is: 50 Expected number of cars: 30 Time of event: 3pm-9pm (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. Salt Air Farm Who/what are we: Salt Air Farm (SAF) is a working agricultural business that farms specifically for events. It is run by 11' generation farmers and, as such, we are not new to either the community or farming. So, while our business plan may sound improbable to some, the reality of our farming business is just the same old thing. We plant, we grow, we harvest, we sell our product. We just choose to sell to folks that are dressed in tuxes and gowns. The cut flowers, fruits, and vegetables (pumpkins in whites, greens, blues, pinks and champagne) that we grow are all produced for, and sold to, a very specialized market. The event market. Being on top of colors and trends is extremely important to being successful in this arena. While most of our sales are for events in other locations around the North Fork, South Fork, NYC, Connecticut and RI we do host some events each year on our own farm. These events have two purposes. First, they give us a 12-15 month heads-up on "in" colors and trends that help direct our spring plantings each year. Second, they help finance the new s plantings, field lay-outs, and irrigation systems that farming requires. All events take place on land where development rights are intact. All events held on our farmland require, at a minimum, the picking and purchase of flowers, fruit and/or honey. We have no interest in hosting events purely for the sake of the event. We are interested in selling our farm product, building our farm business, and offering guests a beautiful, fun and unique experience along the way. At a minimum the bride and groom must purchase all their flowers from us and have us turn those flowers into a value-added product by having SAF do all their flower arranging. They can choose to "add-on" guest fruit picking in one of three forms: as a recreational pick-your-own activity during the event, as fruit picked prior to the event and worked into the floral arrangements, or as fruit picked specifically for the event menu. Nectarines, peaches, blackberries, apples and kiwis are all available for picking depending on bride choice and season. Brides can also choose to get their guest favors from us. We offer 3 favor choices: (1) ®n-site floral tussy mussies bunched for guests on the spot (2) small packages of wildflower seeds or dahlia bulbs produced from our own fields (3) Honey favors produced in our farm apiary. If they choose honey we either produce and bottle it for them (another value added product) or the couple produces and bottles it themselves by participating in our 6 mos. long bee camp. Participation in bee camp provides couples with both beekeeping skills, and with honey that they produced themselves on an East End farm. And, in the end, SAF gets another colony of bees to add to its apiary. As a multigenerational East End farming family we have strong ties to both the community and the land. We are very interested in protecting both. Since the devil is usually in the details we are careful in the way we implement our business plan so as to protect our farm, our guests, and our neighbors. In General: • We do not host more than one wedding at any given time. • Each event is limited to a 6 hour window. • Events are limited to not more than 300 guests. • We do not allow music to run past 9pm. • We encourage small shuttles and car pooling as much as possible. With regards to parking: • Guest parking is along the east side of New Suffolk Rd. along the edge of a field that is planted in permanent rye cover crop. • The county owns the development rights to that stretch and has granted permission for guest parking under their Chapter 8 PYO code. • Guests travel past neighboring homes and enter at the north end of the field and exit from the south end, maintaining smooth traffic flow and preventing traffic problems. • Cars park at a 45 degree angle along either edge of the field with a roadway down the middle. • The field measures 50 feet wide x 600 feet long easily allowing 5" _.. :cars at any given time. • SAF provides a minimum of 2 parking attendants for every event. • Commercial traffic (trucks and trailers associated with wholesale, tent deliveries, caterers, bathrooms, etc.) all remain on land where the development rights are completely intact. With regards to structures: • We are an outdoor venue. All events take place under tents. • Tent sizes vary with size of event but the following is a good rule of thumb: < 50 guests 30x40 tent 151-200 guests 40x80 tent 51-100 guests 30x60 tent 201-250 guests 40x100 tent 101-150 guests 40x60 tent 251-300 guests 60x80/80x100 *Brides may opt up one or two tent sizes • Caterer tents usually measure 15x15 • No tent goes up on our farm without a permit With regards to set-up and take down: • Set-up time is weather based on our farm. We are in communication with the tent company and caterer in the early part of the week and the tent goes up any time between Wednesday and Friday based on weather forecast. • We ask set up crews to remain professional with no yelling, swearing, or playing of loud music during assembly and breakdown. e. Take down is the day after the event or as soon as weather allows. • There is always at least one SAF employee on hand during set-up and take down to help get any trucks off the road and parked in an expedient manner. • Set-up and take down generally involves 2-3 box trucks and 1-2 pick-up trucks. COUNTY OF SUFFOLK Steven Bellone SUFFOLK COUNTY EXECUTIVE Department of Economic Development and Planning Theresa Ward Commissioner Division of Planning and Environment SUFFOLK COUNTY F;A�—COMMITTEE AGRICULTURAL DEVELOPM.ENT PERMIT Application#: 2014001 Meeting Date: January 21;2014 Resolution#: FC-03-2014 Permit#: PFC 2014014 Date Issued: April 3,2017 Property Address: 1535 New Suffolk Road, Cutchogue,Town of Southold Tax Map#: 1000-110.00-01.00-001.006 Pursuant to Chapter 8 of the Suffolk County Administrative Local Laws,permission is hereby granted to ICIGI",HOLIDINNGS .LLC To install and maintain 1) ONE � (1)t�50�FOOT yR3�'50�y0`°,F7'O:-QT A.R�E;pA' TO}�R�7Ag�DES�sI7GN,�A�'T�iED(��PERMEABLE PARKING AREA.TO.BE USED,ON A3AT isNTt-41G�AY BL,NT:BASIS.ASS 0`l.:�A IGD YF 1T11 A.U—PJI.L.� AGRICULTURAL,OPERATION On the above-captioned property,subject to the following conditions: 1. The permeable parking area shall be located as depicted in the Applicant's"Salt Air Farm Site Plan," dated January 6, 2014 and received by Suffolk County on January 8, 2014, which is attached as Exhibit A, to the'Department of Economic Development and Planning, Division of Planning and Environment Staff Report for Application No.2014001;and 2. The permeable parking area shall be 50 feet wide and 500 feet in length;and 3. A permanent cover crop shall be planted and shall be maintained on the permeable parking area;and 4. The aforementioned improvements shall be limited to those necessary for Agricultural Production and/or Agricultural Tourism, as defined by Chapter 8 of the Suffolk County Administrative Code, as amended:and 5. Any vehicles associated with aspects of the event other than the U-pick portion, such as catering or venue set-up,shall not be parked on the subject parcel; and 6. Issuance of the permit shall be held until an application is submitted,if required by the Department of Economic Development and Planning,Division of Planning and Environment; for the subdivision by conveyance to heirs or next of kin of the underlying fee of SCRPTM No. 1000-110.00-01.00-001.005 Page 1 of z Agricultural Development Permit#PFC 2014014 into two separate parcels, to be-used for agricultural production, to the Suffolk County Farmland Committee for its review and recommendation to the Suffolk County Legislature; and Note: A review by the SC Division of Planning and Environment, in consultation with fine SC Law Department, on March 30, 2017, has resolved the issue, and no farther action is required. The following parcels can be retained as two separate County PDR parcels: SCT.(# 1000-110.00-01.00- 001.006 and 1000-110.00-01.00-001.007. 7. The landowner shall be responsible for compliance with all conditions Farmland Committee Resolution #FC-03-2014, the deed of development rights, the contract of sale, and all applicable federal, state, county and town statutes,rules,regulations, and guidelines. L aizetta R. Chief Environmental Analyst Salt Ai rm t Aerial Photo Salt Air Farm, 1535 New Suffolk Rd, Cutchogue,N-Y 11935 631-734-4180 freddyshouse@optontine.net 13akhrt�c>ri�-�, Trailer 1~le�lri� � tx�k-r.�� r 4 k 4 t� \ GtteSt � ll�t'cltl(.4.' "� UNt�Y: Alk vi�ttkckes must�movcci t�� •�.�,�„ k �rkin�as t��al�c 'taun� rn�iavat��. farm t°�^rc�mrrtti�:�tcrrt time,:.. ,o ACCW0 CERTIFICATE OF LIABILITY INSURANCE DATE(M-1-DNYYY) 02109/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Farm Family Casualty Insurance Company fNoJ a, m. 631-727-7767 lnic ](631-727-7941 18 First St E-MAIL ADDRESS: eric.kirk@farm-family„com _ Riverhead,NY 11901 INSURERS)AFFORDING COVERAGE NAICP _INSURERA:,Farm Famil' GSsually Insurance Company 13803 INSURED INSURER B l _ LPrudence Heston DBA Salt Air Farm LLC INSURER C: 1535 New Suffolk Rd INSURER D: `— INSURER E: Cutchogue NY 11935 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. "IS TYPE OFINSURANCE -�AGGL SI�hR POLICY EFF POLICY EXP�� POLICY NUMBER I MMtO[IIYVYY'I MMIDDIYYW I V LIMITS A X COMMERCIAL GENERALLIABILITY X 3152G5154 05/27/202105127/2022 1_EACH OCCURRENCE I S 1,000,000 CLAIMS-MADEFV7 OCCUR 05/27/2022 05/27/2023 Cr1WiAGt'fo�zr-tit- I$ 100,400 QRCMISg§(Eo o:cuncncgl MED EXP Any one person) S 5,000 .PERSONAL fl ADV INJURY i S 1,000,000 GEN'LAGGREGATELIMIT APPLIES PER: .LGENERALAGGREGATE S 2,000,000 X POLICY PRO, I�I 3cGT LOC PRODUCTS-COMP/OP AGG S 2 OOO,OUO OTHER: ;S i Ct M[PNED SINGLE.L191T .AUTOMOBILE LIABILITY � ANY AUTO BODILY INJURY(Per perscn) i S. OWNED SCHEDULED BODILY INJURY(Per acciden0 S . AUTOS ONLY AUTOS.._. -- . - -- HIRED F NON-OWNED PROVE IYDA1'A CAUTOS ONLY AUTOS ONLYPaa3c)gniS UMBRELLA LIAR OCCUR ;EACH OCCURRENCE l S .— EXCESSUAB -�� L-.....�.�...�._. I --� CLAIMS.I-LADE , AGGREGATE S DED WORKERS COMPENSATION AND EMPLOYERS'LIABILITY y t N ,�1,3S ATUTFr,,.l Ftp ANYPROPRIETORIPARTNER/EXECUTIVE '( NIA A �E.L,EACH ACCIDENT. $ OFFICERIMEMBER EXCLUDED7 u (Mandatory In NH) I E,L.DISEASE-.EA EMPLQY£E S If yes,describe under TION OF OPERATIONS below E:L.DISEASE-POLICY LIMIT S I l DESCRIPTION OF OPERATIONS/LOCATIONS!VFIIICLES(ACORD 101,Additional Remarks Schedufa,may be attached it moro space is required) Certificate Holder is listed as additional insured CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANYOF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 1179 n ACCORDANCE WITH THE POLICY PROVISIONS. Southold, New York 11971 AUTHORIZED REPRESENTATIVE 765-3136 I Kirk Associates LTD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Mirabelli, Melissa From: Lanza, Heather Sent: Monday, February 14, 2022 10:22 AM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; Burke,John Subject: RE: Special Event Salt Air Farm - Weddings Looks like they have enough parking. From: Mirabelli, Melissa Sent: Monday, February 14, 2022 9:57 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov> Subject:Special Event Salt Air Farm -Weddings Please send comments thank you I�JJI Afelissa M. JUirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* i Mirabelli, Melissa From: Flatley, Martin Sent: Monday, February 14, 2022 10:20 AM To: Mirabelli, Melissa Subject: RE: Special Event Salt Air Farm - Weddings I have no objections to these wedding applications being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify cis immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Monday, February 14, 2022 9:57 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Burke,John <johnbu@southoldtownny.gov> Subject: Special Event Salt Air Farm-Weddings Please send comments thank you Melissa Md Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Monday, February 14, 2022 1:15 PM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; Lanza, Heather, Burke, John Subject: RE: Special Event Salt Air Farm -Weddings These weddings have taken place annually each year for some time now and so far have not caused issues that would warrant a denial. I'm okay with this application Leslie From: Mirabelli, Melissa [mailto:melissam@southoldtownny.gov] Sent: Monday, February 14, 2022 9:57 AM To: Verity, Mike; Weisman, Leslie; Flatley, Martin; Lanza, Heather; Burke, John Subject: Special Event Salt Air Farm - Weddings Please send comments thank you ,, y% Melissa Al. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. i Mirabelli, Melissa From: Easton, James Sent: Monday, February 14, 2022 3:42 PM To: Mirabelli, Melissa Subject: RE: Special Event Salt Air Farm I have no objection to these events. Thanks, James Easton Fire Marshal, Town of Southold �4g FFOtk�o JamesEamsoutholdtownny.gov (W)631-765-1802 0 x oy PRIVELEGED AND CONFIDENTIAL COMit'IUNICATION CONFIDENTIALITY NOTICE• This electronic mail ?fox transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. ff you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this igfortnation is strictly prohibited If you have received this transmission in error,please note the sender immediately by e-inail and delete the original inessage. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Monday, February 14, 2022 10:00 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Amakawa,Andrew <Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Salt Air Farm Please send comments Thank you! r� Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Glew, Claire Sent: Monday, February 14,2022 3:59 PM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE: Special Event Salt Air Farm Hi Missy, There are no exemptions on the portion of the property that the events will be held on. Cla,�4-ev Clew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireR@southoldtownny.Rov From:Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Monday, February 14, 2022 10:00 AM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Amakawa,Andrew <Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Salt Air Farm Please send comments Thank you! i Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 1 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Spiro, Melissa Sent: Tuesday, February 15, 2022 8:19 AM To: Mirabelli, Melissa Subject: RE: Special Event Salt Air Farm This property is not subject to Town easement. It is subject to County development rights. Melissa Spiro From: Mirabelli, Melissa Sent: Monday, February 14, 2022 10:00 AM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Amakawa,Andrew <And rew.Am a kawa @ suffo I kco u ntyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Salt Air Farm Please send comments Thank you! Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 RESOLUTION 2022-221 ADOPTED DOC ID: 17856 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-221 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 1,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Prudence Heston, to hold Special Event 2022-9 at the Salt Air Farm , 1535 New Suffolk RD, Cutchogue,New York as applied for in Application SAFIa-d for weddings on June 18, July 9, and August 6, 2022 from 8AM to 11 PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa,Doroski, Mealy; Doherty, Evans, Russell RECEIVED 0 fla to = r,4ry' l Southold Town Clerk TOWN OF SOUTHOLD S PF i'a—a Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the j Southold Town Board,Town Attorney, Town Assessors,Land Preservation,Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encoural4ed to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or- State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town_ Clerk: Please indicate submission of the followinI4 by checking off the boxes and si2nrnE! below. 0 A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. X❑ FEE: Is the application being submitted at least 60 days before the event [X] Yes [ ] No LN If Yes, Fee of$ t�50• has been submitted If No, Fee of$ has been submitted K/k Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured 0 A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) NLIA ® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. I to a a Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 CD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. ` — Special Event Permit# Applicant(s) name: S4k Date of Submission 62 11 aA Name,of Event SCTM #'s 1000-Section log Block- "1 Lots) 10-S Dates of Each Event: cif,%laa `i Iq JRD %/6/aa -8/;?o I--rA If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: KA G-N-e- (Please attach a detailed description of EACH event to this application) Time Period (Hours) of Event: From $KV^ to kk{^"` Town Services requested: ( )Yes (✓j No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: .21G Number of cars expected `Z5 Is a Tent or other temporary structure being used? [✓] Yes [ ]No If yes provide size(s) 'f'none_*, c� CR K'-'. �- '�� so�� 'ffl X lao Cao'� 0 • �a� 4'' '�p v fey 'FJO O . Will food be served? [ vjYes [ ]No If yes provide number and name(s)of food vendor(s)Clnp\e_e_ A V>c\aQ • 0V14a ryl Gnome. n� ,rQ,r �� kS Suffolk County permit# s) z � �h eS k - s " Con e� Will other vendors be on the premises during the event? [&/j Yes [ ]No If yes how many? Describe Type of vendor(s)Mos«,3__ �1� GA Property Owner(name/address): e.F,w— Contact Person and Contact Tel.# '1�3�J F�e act, 1..o�� e-mailaddress Updated 8/7/2018 !/ Event Location: Street-Hamlet Address: {S 3 S �� '-'��o��- �d `�`�" 1 �7 3 9' SCMV 1000 -Il a Oo j ..o o k- Will any services be requested [ ] Yes [v]"'No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: 15315 tA4eA,) f5gS�-go\ P—\ ,-�'��" Ixq w°13!5 Have any of the development rights been sold to the Town of Southold [ ] Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ] No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next patze) A Parkin~-/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other-sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2) Where they will be stationed on site, 3)How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. Updated 8/7/2018 ✓^ 0 WNER'S SIGNA TURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. Updated 8/7/2018 _t .' 10. NO activities associated with this event including but not limited to parking ingress/egress/access, tent() or temporary structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and r unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws. 14. Music, when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 a� Town Hall Wedding List for 2022. 6/18/22 Wedding Number of guests hoping to have attend: 100 Expected number of cars: about 70 Trolly/Shuttle/School bus may be used to transport wedding party and their Families from lodging to farm and back. Time of event: 3pm-9m (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. 7/09/22 Wedding Number of guests this couple is hoping to have attend their wedding is: 80 Expected number of cars: 50 Trolly/Shuttle/School bus will be used to transport wedding party and their family/friends from lodging to farm and back. Time of event: 3pm-9pm (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. a � 8/06/22 Wedding Number of guests this couple is hoping to have attend their wedding is: 200 v��ddr.�- b� �\\ vo'F �xc��c1 arc S.c��-�� .*••�o�.\ Expected number of cars: 80 Trolly/Shuttle/School bus will be used to transport wedding party and their family/friends from lodging to farm and back. Time of event: 3pm-9pm (Music will stop at Spm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. 8/20/22 Wedding Number of guests this couple is hoping to have attend their wedding is: 50 Expected number of cars: 30 Time of event: 3pm-9pm (Music will stop at 9pm) Tent will go up sometime between Wednesday and Friday of that week...depending on weather. Tent company has not yet been selected. Tent company will apply for the tent permit. Bride/Groom is aware that caterer must be licensed and insured. She/He has signed off to that in the SAF contract. Salt Air Farm Who/what are we: Salt Air Farm (SAF) is a working agricultural business that farms specifically for events. It is run by 111 generation farmers and, as such, we are not new to either the community or farming. So, while our business plan may sound improbable to some, the reality of our farming business is just the same old thing. We plant, we grow, we harvest, we sell our product. We just choose to sell to folks that are dressed in tuxes and gowns. The cut flowers,, fruits, and vegetables (pumpkins in whites, greens, blues, pinks and champagne) that we grow are all produced for, and sold to, a very specialized market. The event market. Being on top of colors and trends is extremely important to being successful in this arena. While most of our sales are for events in other locations around the North Fork, South Fork, NYC, Connecticut and RI we do host some events each year on our own farm. These events have two purposes. First, they give us a 12-15 month heads-up on "in" colors and trends that help direct our spring plantings each year. Second, they help finance the new plantings, field lay-outs, and irrigation systems that farming requires. All events take place on land where development rights are intact. All events held on our farmland require, at a minimum, the picking and purchase of flowers, fruit and/or honey. We have no interest in hosting events purely for the sake of the event. We are interested in selling our farm product, building our farm business, and offering guests a beautiful; fun and unique experience along the way. At a minimum the bride and groom must purchase all their flowers from us and have us turn those flowers into a value-added product by having SAF do all their flower arranging. They can choose to "add-on" guest fruit picking in one of three forms: as a recreational pick-your-own activity during the event, as fruit picked prior to the event and worked into the floral arrangements, or as fruit picked specifically for the event menu. Nectarines, peaches, blackberries, apples and kiwis are all available for picking depending on.bride choice and season. Brides can also choose to get their guest favors from us. We offer 3 favor choices: (1) On-site floral tussy mussies bunched for guests on the spot (2) small packages of wildflower seeds or dahlia bulbs produced from our own fields (3) Honey favors produced in our farm apiary. If they choose honey we either produce and bottle it for them (another value added product) or the couple produces and bottles it themselves by participating in our 6 mos. long bee camp. Participation in bee camp provides couples with both beekeeping skills, and with honey that they produced themselves on an East End farm. And, in the end, SAF gets another colony of bees to add to its apiary. As a multigenerational East End farming family we have strong ties to both the community and the land. We are very interested in protecting both. Since the devil is usually in the details we are careful in the way we implement our business plan so as to protect our farm, our guests, and our neighbors. In General: • We do not host more than one wedding at any given time. • Each event is limited to a 6 hour window. • Events are limited to not more than 300 guests. • We do not allow music to run past 9pm. • We encourage small shuttles and car pooling as much as possible. With regards to parking: • Guest parking is along the east side of New Suffolk Rd. along the edge of a field that is planted in permanent rye cover crop. • The county owns the development rights to that stretch and has granted permission for guest parking under their Chapter 8 PYO code. • Guests travel past neighboring homes and enter at the north end of the field and exit from the south end, maintaining smooth traffic flow and preventing traffic problems. • Cars park at a 45 degree angle along either edge of the field with a roadway down the middle. • The field measures 50 feet wide x 600 feet long easily allowing <65' cars at any given time. • SAF provides a minimum of 2 parking attendants for every event. • Commercial traffic (trucks and trailers associated with wholesale, tent deliveries, caterers, bathrooms, etc.) all remain on land where the development rights are completely intact. With regards to structures: • We are an outdoor venue. All events take place under tents. • Tent sizes vary with size of event but the following is a good rule of thumb: < 50 guests 30x40 tent 151-200 guests 40x80 tent 51-100 guests 30x60 tent 201-250 guests 40x100 tent 101-150 guests 40x60 tent 251-300 guests 60x80/80x100 *Brides may opt up one or two tent sizes • Caterer tents usually measure 15x15 • No tent goes up on our farm without a permit With regards to set-up and take down: • Set-up time is weather based on our farm. We are in communication with the tent company and caterer in the early part of the week and the tent goes up any time between Wednesday and Friday based on weather forecast. • We ask set up crews to remain professional with no yelling, swearing, or playing of loud music during assembly and breakdown. • Take down is the day after the event or as soon as weather allows. • There is always at least one SAF employee on hand during set-up and take down to help get any trucks off the road and parked in an expedient manner. • Set-up and take down generally involves 2-3 box trucks and 1-2 pick-up trucks. COUNTY OF SUFFOLK Steven 1Bellone SUFFOLK COUNTY EXECUTIVE Departmentof Economic Development and Planning Theresa Ward Commissioner Division of Planning and Environment SUFFOLK COUNTY FARMLAND COMMITTEE A,4k--ff'RIC'ETLTURAL "ff""'"'-"VELnPMENT PERMIT Application#: 2014001 Meeting Date: January 21,2014 Resolution#: FC-03-2014 Permit#: PFC 2014014 Date Issued: April 3, 2017 Property Address: 1535 New Suffolk Road, Cutchogue,Town of Southold Tax Map#: 1000-110.00-01.00-001.006 Pursuant to Chapter 8 of the Suffolk County Administrative Local Laws,permission is hereby granted to WICKHAM HOLDINGS.LLC To install and maintain 1) ONE (1)50 FOOT BY 500 FOOT AREA FOR A(DESIGNATED PERMEABLE PARKENG AREA,TO BE USED ON AN INTERMITTENT BASIS,ASSOCIATED WITH A U-PICK AGRICULTURAL OPERATION On the above-captioned property,subject to the following conditions: 1. The permeable parking area shall be located as depicted in the Applicant's"Salt Air Farm Site Plan," dated January 6, 2014 and received by Suffolk County on January 8, 2014, which is attached as Exhibit A, to the Department of Economic Development and Planning, Division of Planning and Environment Staff Report for Application No. 2014001;and 2. The permeable parking area shall be 50 feet wide and 500 feet in length;and 3. A permanent cover crop shall be planted and shall be maintained on the permeable parking area;and 4. The aforementioned improvements shall be limited to those necessary for Agricultural Production and/or Agricultural Tourism, as defined by Chapter 8 of the Suffolk County Administrative Code, as amended; and 5. Any vehicles associated with aspects of the event other than the U-pick portion, such as catering or venue set-up, shall not be parked on the subject parcel; and 6. Issuance of the permit shall be held until an application is submitted,if required by the Department of Economic Development and Planning,Division of Planning and Environment, for the subdivision by conveyance to heirs or next of kin of the underlying fee of SCRPTM No. 1000-110.00-01.00-001.005 Page 1 of 2 Agricultural Development Permit#PFC 2014014 P:.,.g-2 of 2 into two separate parcels, to be used for agricultural production, to the Suffolk County Farmland Committee for its review and recommendation to the Suffolk County Legislature: and Note: A review by the SC Division of Planning anci Environment, in consultation with the SC Law Department, on !March 30, 2017, has resolved the issue, and no further action is required. The following parcels can be retained as two separate County PDR parcels: SCTTvt # 1000-110.00-01.00- 001.006 and 1000-110.00-01.00-001.007. 7. The landowner shall be responsible for compliance with all conditions Farmland Committee Resolution #FC-03-2014, the deed of development rights, the contract of sale, and all applicable federal, state, county and town statutes,rules,regulations,and guidelines. Lauretta R.Fischer Chief Environmental Analyst x r a 22n, .M 'C' to mg Tent. R-eceptim Tent, - Bathroo j .,E ecf HoQk-up Trailer i G est Entrance Barking Area. .,,,Parkingase note:the driveways at the head of are for loading and unloading ONLY--M veh9cles must be moved to ark-mg area,,no later than 30 mirkutes More ceremo �t start Mme. 4 , ,�coRo® CERTIFICATE OF LIABILITY INSURANCE 70T E(MMlDD1YYYY) 2/09/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: __ Farm Family Casualty Insurance Company PHONE Emu: 631-727-7767 FAXAALel:631-727-7941 18 First St E-MAILADDRESS: eric.kirk@farm-family.com Riverhead, NY 11 901 INSURER(S)AFFORDING COVERAGE - NAIC# INSURERA: Farm Family Casualty Insurance Company_ 13_803_ _ INSURED _INSURER 8: Prudence Heston DBA Salt Air Farm LLC INSURER C: ` 1535 New Suffolk Rd _-- - INSURER D INSURER E: Cutchogue NY 11935 INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IOLICY EXP NTR TYPE OF INSURANCE IAINSDDDLrSWVQ 118R pOLICYNUMBER MM/DPOLIDIYYYYY EFF MMfDDlYYYY i LIMITS A X COMMERCIAL GENERAL LIABILITY x II 3152G5154 05/27/202105/27/20221 EACH OCCURRENCE IS 1,000,000 05/27/2022 05/27/2023 DAMAGE 10 RCNE6 CLAIMS-MADE X OCCUR !PREMISES(Ea occurrence) I S 100,000 MED EXP(Any one person) IS 5,000 PERSONAL 8 ADV INJURY IS 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: !GENERAL AGGREGATE is 2,000,000 X POLICY E JEo LOC PRODUCTS-COMP/OP AGG Is 2,000,000- OTHER:. J I S COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY Ea accident)-_ ANY AUTO �-BODILY INJURY(Per person) I S OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident)!S _ HIRED NON-OWNED PROPERTY DAMAGE I � AUTOS ONLY AUTOS ONLYI jeer acddenl, !S t IS - UMBRELLALIABI h--t10LAIM&IiADE CCUR EACH OCCURRENCE i S EXCESS LIAR _ _AGGREGATE DED RETENTIONS (� _ V is WORKERS COMPENSATION i PER OTH- AND EMPLOYERS'LIABILITY Y/N ; TTE ER ._ S ANYPROPRIETORIPARTNERIEXECUTIVE F N!A E.L.EACH ACCIDENT S OFFICER/MEMBEREXCLUDED7 "'-- (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under '-"-"—"'-- DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S l I DESCRIPTION OF OPERATIONS I LOCATIONS I VE141CLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) Certificate Holder is listed as additional insured CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, New York 11971 AUTHORIZED REPRESENTATIVE 765-3136 Kirk Associates LTD @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/11/22 Receipt#: 293722 Quantity Transactions Reference Subtotal 1 Event Fee saf1a-d $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2610 $150.00 Salt, Air Farm Llc Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Salt, Air Farm Llc 1535 New Suffolk Cutchogue, NY 11935 Clerk ID: LYNDAR Internal ID:safla-d