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Home My WebLink About12/09/2021 MATTITUCK PARK DISTRICT MATTITUCK . . PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdist@optonline.net RECEIVED February 16, 2022 MAR 1 2022 Mr. Dennis Noncarrow, Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Mr. Noncarrow: Enclosed please find the Mattituck Park District's meeting packet from°our regularmeeting held on December 9,2021 special.meeting held on December 30,2021 containing"the meeting agenda,minutes and resolutions and the Treasurer's Report for filing with_'your office. If you have any questions regarding the enclosed,please do not hesitate to contact me. Thank you for your attention. Sincerely, Jennife Mannino Secretary Enclosures REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, December 9, 2021 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Administrative Assistant Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Call to Order Pledge Approval of 11/18/21 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow (to be presented by C Shashkin) PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes RESOLUTIONS RESOLUTION 2021-89 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of January: Work Session, Thursday, January 6, 2022 at 6:30 P.M., monthly meeting, Thursday, January 13, 2022 at 6:30 P.M. and Special Work Session, Thursday, January 20, 2022 at 6:30 PM RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-89. RESOLUTION 2021-90 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the December 9, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-90. RESOLUTION 2021-91 RESOLUTION APPOINTING CHRIS SHASHKIN AS ADMINISTRATIVE ASSISTANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Chris Shashkin as the Park District Administrative Assistant at an annual salary of$55,000.00 to include 2 weeks paid vacation per year effective January 1, 2022 through December 31, 2022. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-91. RESOLUTION 2021-92 RESOLUTION APPOINTING THOMAS KRUMHOLZ AS MATTITUCK PARK DISTRICT TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Thomas Krumholz as the Park District Treasurer at an annual salary of$7,500.00 effective January 1, 2022 through December 31, 2022. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-92. "PLEASE PRACTICE SAFE SOCIAL DISTANCING" **WE FOLLOW CDC GUIDELINES AND FACE MASKS ARE REQUIRED TO ENTER THE COMMUNITY BUILDING FOR UNVACCINATED PATRONS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES December 9, 2021 Attendance Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer NOT present Chris Shashkin, Clerk Stephen Kiely, Legal Counsel Denise Geis, Jim Underwood and Kevin Byrne were present from the public. CALL TO ORDER Meeting called to order 6:30 PM PUBLIC COMMENT • K Byrne questioned where the other income of$248,000.00 comes from that was noted on the Southold Town website. • N Deegan explained that it is a combination of anticipated revenues from rentals, permit sales and donations and the appropriated fund balance. APPROVAL OF MINUTES Motion by G Lomaga, seconded by N Deegan, all in favor and motion carried unanimously to approve the Minutes from the November 18, 2021 submitted via email. TREASURER'S REPORT(presented by C Shashkin in A Noncarrow's absence) Presented/Discussed: Bill Payment Register dated December 9, 2021 Budget Ledger dated November 30, 2021 Balance sheet dated December 9, 2021 Motion by G Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. • C Gueli commented that the ledger was confusing, C Shashkin explained that the codes used are required by NY state. • C Gueli asked C Shashkin to prepare a report of costs for last year to be available for reference for the January 20, 2022 special meeting. .RESOLUTIONS RESOLUTION 2021-89 RESOLUTION SETTING MEETING DATES FOR JANUARY 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of January: Work Session, Thursday, January 6, 2022 at 6:30 P.M., monthly meeting, Thursday, January 13, 2022 at 6:30 P.M. and Special Work Session, Thursday, January 20, 2022 at 6:30 PM RESULT: Motion by,C Gueli seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2021-89. RESOLUTION 2021-90 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the December 9, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by N Deegan seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2021-90. RESOLUTION 2021-91 RESOLUTION APPOINTING CHRIS SHASHKIN AS ADMINISTRATIVE ASSISTANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints. Chris Shashkin as the Park District Administrative Assistant at an annual salary of$55,090.00 $47,000.00, to be paid every 2 weeks, with up to an $8000.00 performance bonus to be evaluated and reviewed quarterly, also to include 2 weeks paid vacation per year effective January 1, 2022. RESULT: Motion by Lomaga seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2021-91. RESOLUTION 2021-92 RESOLUTION APPOINTING THOMAS KRUMHOLZ AS MATTITUCK PARK DISTRICT TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Thomas Krumholz as the Park District Treasurer at an annual compensation of$7,500.04 effective January 1, 2022. RESULT: Motion by G Lomaga seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2021-92. Public.Comment • D Geis asked what qualifications the new treasurer has and were there any other applicants • C Gueli explained he is a retired CPA and he and C Shashkin were the only applicants • D Geis asked why the election results were not posted in the Suffolk Times. • The results were announced on WLNG • D Geis asked what the special meeting is for and can the public ask questions • C Gueli and S Kiely answered: yes the public can attend and it is a work session where the public is not permitted to speak. • K Byrne suggested to allow the public to comment at this meeting as it is pertaining to the 2023 budget and perhaps the public should be involved • S Kiely recommended that the public send emails or letters with their comments for a work session so that the meetings can run smoothly and the Commissioners can complete what needs to be discussed/done at a particular work session. The public can speak at a regular meeting on any of the regular agenda items. • G Lomaga reminded the Commissioners that it was agreed upon to have a Town Hall meeting at some point in the near future. He also suggested MPD create a yearly calendar so that the public is aware of upcoming events. • J Underwood asked if the budget passed and what was the increase • N Deegan said yes: 72-71 vote and 11%was the increase Enter Executive Session 7:06 PM End Executive Session 7:35PM Meeting adjourned 7:40 PM SPECIAL MEETING MINUTES Mattituck Park District Board of Commissioners Special Meeting Thursday December 30, 2021 4:30PM In Attendance: Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Kevin Byrne was present from the public Meeting called to order at 4:32PM Year End Treasurer Report -A Noncarrow (Attached) Presented/Discussed: • Bill Payment Register dated December 31, 2021 • Budget Ledger dated December 31, 2021 • Balance sheet dated December 30, 2021 Motion by C Gueli. seconded by G Lomaga, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. The Commissioners and incoming Commissioner K Byrne questioned A Noncarrow about various line items on her report for a better understanding of the numbers. RESOLUTION 2021-93 RESOLUTION ACCEPTING RESIGNATION OF ANGELA NONCARROW AS MATTITUCK PARK DISTRICT TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the resignation of Angela Noncarrow as Mattituck Park District Treasurer effective December 31, 2021. RESULT: Motion by Gueli, seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2021-93. RESOLUTION 2021-94 RESOLUTION APPOINTING CHRIS SHASHKIN AS INTERIM MATTITUCK PARK DISTRICT TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Chris Shashkin as interim Mattituck Park District Treasurer effective January 1, 2022. RESULT: Motion by C Gueli, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-94. The Commissioners thanked A Noncarrow for her service Meeting adjourned 4:55 PM , Mattituck Park District / JA Balance Sheet 12/30/21 Assets Account Account Name Balance A.200.1 Dime Bank (Operating) 10,346.28 A.201.2 Dime Bank - Cash in Time (Money Market) 201,592.81 A.202.1 Dime Bank Payroll Acct 26 476.04 A.210 Petty Cash -0.00 A.203 Special Events Account 2,390.94 Total Assets 238,415.13 1 i i Mattituck Park District Bill Register 12/31,/2021 Check# Date Payee Amount Notes 27506 12/28/21 A&C Auto Services 543.11 27507 12/28/21 Advance Auto Parts 78.36 27508 12/28/21 C.F.Van Duzer Gas Service Inc, 253.44 27509 12/2.8/21 Island Portables,Inc. 267.00 27510 12/28/21 George Comma 83.44 Mileage Reimbursement 27511 12/28/21. National Grid 364.75 27512 12/28/21 Northeastern Equi merit Unlimited, Inc. 22.47 27513 12/28/21 Power Equipment Plus 158.62 27514 12/28/21 Suffolk County Water Authority49.17 27515 12/28/21 Southold Town Dept Solid Waste 55.20 27516 12/28/21 Tony's Repair Shop 15.00 27517 12/28/21 Verizon 38,07 27518 12/28/21 W.B.Mason Co,Inc. T 18=1,947.621 99 Total Mattituck Park District_ Budgetledger December 31,2021 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget ,.1001 Real Property Taxes $ 288,660.00 $ 0.00 $ 288,660.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 .0.2401 Interest&Earnings 3,500.00 0.00 191.77 3,308.23 A.2440 Concession Rental 0.00 0.00 0.00 0.00 .0.2590 Beach Fee Non-Resident 10,000.00 0.00 2,016.00 7,984.00 A.2591 Beach Fee Resident 9,000.00 0.00 5,855.00 3,145.00 .0.2650 Sale of Excess Materials 0.00 0.00 0.00 0.06 A.2705 Gifts&Donations 0.00 0.00 4,964.00 (4,964.00.). ,.2771 Other Revenues 35,000.00 0.00 1,400.00 33,600.00 a.2771.1 _ Lodge 0.00 2,590.00 7,305.00 (7,305.00) .0•2771.2 Community Room 0.00 0.00 16,602.50 (16,602.50) A.2771.3 Picnic Area 0.00 0.00 5,200.00 (5,200:00) A.2771.4 Fields 0.00 0.00 9,437.05 (99437.05) A.599 Appropriated Fund Balance 350000.00 0.00 0.00 350,000.00 Total Revenues 696,160 2,590 341,631 354,528.68 A.5650.12 Parking Attend.,Hourly 6,500 1,250.00 6,835.00 (335.00) X.7110.12. Parks,Part-Time Hourly 28,560 2,546.94 22,529.76 6,030.24 A.7111.12 Parks,Full-time Hourly _ 63„648 7,344.00 64,933.21 (1,285.21) .0.7112.12 Parks,Office 60,000 6,005.82 49,429.55 10,570.45 A.7110.452 Secretary 7,826 903.00 7,826.00 0.00 .0.7110.453 Treasurer 12,852 1,482.93 12,852:06 (0.06) A.7180.11 Beach Manager 8,000 0.00 81000.00 0.00 .0.7180.12 Beaches,Attendants Hourly 15,350 378.00 33,718.5.0 (18,368.50) A.7180.14 Lifeguards,Hourly 27,500 0.00 26,360.59 1,139.41 Total Personnel Expense 230,236 19,910.69 232,484.67 (2,248.67) A.7110.242 Site Improvements 50,000 0.00 23,374.25 26,625.75 X.7110.243 Equipment 24,000 139.26 549.20 23,450.80 Total Capital Outlay 74,000.00 139.26 23,923.45 50,076.55 .0.7110.411 Supplies&Materials ____ 39,200 2,079.29 28,054.88 11,145.12 A.7110.412 Office Stationary 500 0.00 0.00 500.00 .0.7110.421 Telephone 7;475 548.92 5,793.78 1,681.22 A.7110.422 Electric 20,000 1,572.43 16,685.33 3,314.67 .0.7110.423 Water '1,400 49.17 1,273.68 126.32 A.7110.424 Natural Gas 7,500 1,307.59 4,886.93 2,613.07 .0.7110.425 Oil 5,000 0.00 2,333.48 2,666.52 A.7110.431 Insurance 35,000 0.00 24,104.85 10,895.15 .0.7110.442 Site Maint/Faeility Rprs 120,000 1,995.25 86,344.85 33,655.15 A.7110.443 Equipment Repairs _ 9,000 636.471 5,1.32.42 3,867.58 A.7110.451 Legal Council 15,6001 1,300.001 15,600.00 0.00 Mattituck Park District BudgetlLedger December 31,2021 A.7110.461 Postage 700 0.00 639.80 60.20 A.7110.454 Election Tellers 500 285.00 681.00 (181.00) A.7110.455 Auditing Services 10,000 0.00 10,800.00 (800.00) A.7110.456 Professional Fees 15,000 0.00 4,636.50 10,363.50 A.1990 Contingency 12,000 0.00 0.00 12,000.00 A.7110.462 Permits 2,000 0.00 380.00 1,620.00 A.7109 Payroll Fees T 3,566 370.54 4,571.10 (1,005.10) A.7110 Bank Fees 100 0.00 11.81 88,19 A.5001.47 Freight/Shipping Exp. _ 100 0.00 0.00 100.00 A.5002 Mileage Reimbursement 3, --- 000 83.44 903.97 2,096.03 Total Contractual Expense 307,641 10,228 212,834 94,807 A.9030.8 FICA,Employee Benefits 26,250 1,523.19 17,855.64 8,394.36 A.9050.8 Unemployment Insurance 2,100 0.00 0.00 2,100.00 A.9060.8 Medical Insurance 5,000 0.00 0.00 5,000.00 A.9061.8 Disability Insurance 200 0.00 1,693.33 (1,493.33) A.9062.8 Workers Comp. Insurance 2,000 0.00 6,106.08 (4,106.08) Total Employee Benefits 35,550 1,523 25,655 15,494 Total Appropriations $ 647,42'7 $ 31,801 $ 494,898 $ 158,129 Net Income/(Deficit) $ 48,733 ($ 29,211) ($ 183,266) $ 196,400 " MATTITUCK PARK DISTRICT MATTITUCK 0 . Q PARK DISTRICT e P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdist@optonline.net December 30,2021 Dear Commissioners: This is to confirm that at the November Work Session on 11/04/2021 I gave verbal notice that I was resigning as the Treasurer of'the Mattituck Park District,effective at the 2021-yearend.At that time, I requested a special meeting to be heId�orr}Decembe'r 30,2021,to complete all year end reports and present them to the,,board. I also met with,Commissioner Quell,Chairmin' 46 surrender allinformation,passwords,keys,, and any items of value immediately prior to the Special Meeting on,December 30,20i'1':1 Official completion of.my tenure is DecemberJ1,2021. I would like to thank.you'for this opportunity to'uOek,at the Mattituck.Park District. It was a pleasure working•,with all of yogi. , Sincerely, : . Angela M: D'nca' ow Treasurer Cc: Stephen Kelly, Counsel Kevin Bryne, Incoming Commissioner Jennifer Mannino,Secretary Christopher Shashkin,Clerk