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Home My WebLink AboutOffice for the Aging - IIIC Nutrition Program Law No. AGO04M/0003-OOYRB IFMS No. SCS EXE OX000003343 Rev.3/30/00 No. 001-6790-4980-95284-3343 MC Nutrition Program Second Amendment Amendpient of Agreement This is the Second Amendment of an Agreement, last dated April 23, 1998 (Agreement) between the County of Suffolk(County),a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead,New York 11901, acting through its dull constituted Office for the Aging(Aging),having its principal office at the H. Lee Dennison Building—T Floor, 100 Veterans Memorial Highway, Hauppauge,New York(Mailing address: Box 6100,Hauppauge,New York 11788- 0099), and Town of Southold (Contractor),a New York municipal corporation, having its principal place of business at 53095 Main Road,P.O. Box 1179, Southold,New York 11971. The parties hereto desire to extend the term of the Agreement from December 31, 1999 through December 31, 2000 (the period January 1,2000 through December 31, 2000 being hereinafter called the 2000 Extension Period), as set forth herein. Sufficient funding exists in the 2000 Suffolk County Operating Budget. Term of Agreement: Shall be January 1, 1998 through December 31,2000,unless terminated, as provided in Exhibits A and Al to the Agreement. Daily Congregate Meals: 63 Daily Home-Delivered Meals: 103 Not to Exceed 15,798 Annually Not to Exceed 27,000 Annually Total Cost of Agreement: Shall not exceed$ 304,294(of which$101,431 is for the 2000 Extension Period). Terms and Conditions: Shall be as set forth in Exhibit A-2000 attached. In Witness Whereof,the parties hereto have executed this Second Amendment of Agreement as of the latest date written below. Town of Southold County of Suffolk By: \,0 L By. v JQ W. Cochran Eric A. Ko Supervisor Chief ep County Executive Fed. Taxpayer ID#: 11-6001939 Date: (� Date: __jAay 3_10 2000 Approved: Approved as to Form,Not Reviewed as to Execution: By: 7 Holly S. odes- ague Date Director, Office for the Aging Robert J. Cimino Recommended: Suffolk County Attorney By: l By: *or,) Patricia Jord at Laine Schac r Date Assistant Co Attorney Food Service Supervisor AG 4 A (2/00) page 1 ag4sohld00 Law No. AGO04MI0003-OOYRB IFMS No. SCS EXE OX000003343 Rev.3/30/00 No. 001-6790-4980-95284-3343 IIIC Nutrition Program Second Amendment EXHIBIT A-2000 Whereas,the County and Contractor have entered into an Agreement(Law No. AG004M/0003-00YR),last dated April 23, 1998, for a term from January 1, 1998 through December 31, 1998 for senior citizen nutrition program(s); and Whereas,the County and Contractor have entered into a First Amendment of Agreement(Law No. AGO04M/0003-OOYRA)to extend the term from December 31, 1998 through December 31, 1999 (at an additional cost of$101,431) increasing the Total Cost of the Agreement to $202,863; and Whereas,the parties hereto desire to modify the Agreement and First Amendment of Agreement to extend the term from December 31, 1999 through December 31, 2000 and increase the Total Cost of the Agreement by $101,431 as set forth below; Now, Therefore, in consideration of the covenants,promises and consent herein contained,the parties hereto agree as follows: 1. Term of Agreement: The Term of Agreement paragraph on the cover page of the Agreement is amended to read January 1, 1998 through December 31,2000 as set forth on page 1 of this Second Amendment of Agreement. 2. Meals: Effective as of the beginning of the Extension Period,the approximate daily number, and the maximum annual number, if any, of Congregate and/or Home-Delivered Meals included in the Program shall be as set forth on the cover page of this Second Amendment. 3. Payment of Services: The Total Cost of Agreement$304,294 is comprised as follows: (a) $101,432 for calendar year 1998; (b) $101,431 for calendar year 1999; (c) $101,431 for calendar year 2000; 4. Rate Page: The rate at which the Contractor shall be paid for this Extension Period is set forth for calendar year 2000 in Exhibit C to the Agreement. 5. Gratuities: The Contractor represents and warrants that it has not offered or given any gratuity to any official, employee or agent of Suffolk County or New York State of any political party,with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement, and that he has read and is familiar with the provisions of Local Law No. 32-1980 of Suffolk County (Chapter 386 of the Suffolk County Code). 6. Except as herein amended, all other representations,terms and conditions of said Agreement, including any and all amendments or budget modifications executed prior to the date hereof, are hereby ratified and confirmed to be in full force and effect. AG 4 A (2/00) page 2 ag4soh1d00 Law No. AGO04M/0003-OOYRC IFMS No. SCS EXE OX000003343 Rev. 10/19/00 No. 001-6790-4980-95284-3343 IIIC Nutrition Program Third Amendment Amendment of Agreement This is the Third Amendment-of an Agreement, last dated April 23, 1998 (Agreement) between the County of Suffolk(County), a municipal corporation of the State of New York, having its principal office at the County Center, Riverhead,New York 11901, acting through its duly constituted Office for the Aging (Aging),having its principal office at the H. Lee Dennison Building—3r Floor, 100 Veterans Memorial Highway, Hauppauge,New York(Mailing address: Box 6100, Hauppauge,New York 11788- 0099), and Town of Southold (Contractor), a New York municipal corporation, having its principal place of business at 53095 Main Road, P.O. Box 1179, Southold,New York 11971 The parties hereto desire to modify the Agreement, as amended, for the 2000 Extension Period (the period January 1, 2000 through December 31, 2000), to increase the Total Cost of Agreement by $15,438 for personnel and/or equipment to provide eligibility determination for home-bound clients using the Client Assessment Provider Data System (PDS), as set forth herein. Sufficient funding exists in the 2000 Suffolk County OperatingxBudget, as amended by Resolution No. 613-2000. C3 Term of Agreement: Shall be January 1, 1998 through December 31, 2000, unless terminated, as provided in Exhibits A and Al to the Agreement. Total Meals: Daily Congregate Meals: 63 Daily Home-Delivered Meals: 103 Not to Exceed 15,798 Annually Not to Exceed 27,000 Annually Total Cost of Agreement: Shall not exceed $319,732 (of which $116,869 is for the 2000 Extension Period with $15,438 in budget form for PDS assessments and $101,431 for fee-for-services). Terms and Conditions: Shall be as set forth in Exhibit Al-2000 attached. In Witness Whereof, the parties hereto have executed this Third Amendment of Agreement as of the latest date written below. Town of Southold County of Suffolk � \ 40_�5By: w C_ 0C' By: J n W. Cochran Eric A. Kopp Supervisor Chief Deputy County Executive Fed. Taxpayer ID #: 11-6001939 Date: 1�f ou Date: /6 3/foo Approved: Approved as to Form, Not tc By: Reviewed as to Execution: ` Holly S ode -Teague Efate Robert J. Cimino Director, Offic for the Aging Suffolk County Attorney Recommended: S. Im, By•By. ` Patricia Jordan ate Elaine Schachter Date Assistant Countyttorney Food Service Supervisor AG 4 B (9/00) page I AG4 Sohld AMEND00 t Law No. AGO04M/0003-OOYRC IFMS No. SCS EXE OX000003343 Rev. 10/19/00 No. 001-6790-4980-95284-3343 IIIC Nutrition Program Third Amendment EXHIBIT Al=2000 Whereas, the County and Contractor have entered into an Agreement(Law No. AG004M/0003-00YR), last dated April 23, 1998, for a term from January 1, 1998 through December 31, 1998 for senior citizen nutrition program(s); and Whereas, the County and Contractor have entered into a First Amendment of Agreement(Law No. AG004M/0003-00YRA) to extend the term from December 31, 1998 through December 31, 1999 (at an additional cost of$101,431) increasing the Total Cost of the Agreement to $202,863; and Whereas, the County and Contractor have entered into a Second Amendment of Agreement(Law No. AGO04M/0026-OOYRB) to extend the term from December 31, 1999 through December 31, 2000 (at an additional cost of$101,431) increasing the Total Cost of the Agreement to $304,294; and Whereas, the parties hereto desire to modify the Agreement and First and Second Amendments of Agreement to increase the Total Cost of Agreement by$15,438 for personnel and/or equipment, to provide eligibility determination for home-bound clients using the Client Assessment Provider Data System(PDS), increasing the Total Cost of the Agreement to $319,732; as set forth below; Now, Therefore, in consideration of the covenants, promises and consent herein contained, the parties hereto agree as follows: 1. Term of Agreement: , The Term of Agreement paragraph on the cover page of the Agreement remains amended to read January 1, 1998 through December 31, 2000 as set forth on page 1 of this Third Amendment of Agreement. 2. Meals: The approximate daily number, and the maximum annual number, if any, of Congregate and/or Home-Delivered Meals included in the Program shall be as set forth on the cover page of this Third Amendment of Agreement. 3. Payment of Services: The Total Cost of Agreement $319,732 is comprised as follows: (a) $101,432 for calendar year 1998; (b) $101,431 for calendar year 1999; (c) $116,869 for calendar year 2000 with $15,438 in budget form to provide eligibility determination for home-bound clients and $101,431 for fee-for-services; 4. Budget: The Budget annexed hereto as Exhibit C-P, allocating $15,438 to provide eligibility determination for home-bound clients is made part of the Agreement for the 2000 Extension Period. 5. Rate Page: The rate at which the Contractor shall be paid for this Extension Period is set forth for calendar year 2000 in Exhibit C to the Agreement. AG 4 B (9/00) page 2 AG4 Solild AMEND00 Law No. AG004M/0003-00YRC IFMS No. SCS EXE 0X000003343 Rev. 10/19/00 No. 001-6790-4980-95284-3343 IIIC Nutrition Program Third Amendment 6. Equipment Specifications: All computer equipment used for the Client Assessment Provider Data System(PDS)must meet the New York State Office for the Aging Minimum Requirements, as set forth on page 62 of the NAPIS/PDS Notebook(see attached). 7. Gratuities: The Contractor represents and warrants that it has not offered or given any gratuity to any official, employee or agent of Suffolk County or New York State of any political party, with the purpose or intent of securing an agreement or securing favorable treatment with respect to the awarding or amending of an agreement or the making of any determinations with respect to the performance of an agreement, and that he has read and is familiar with the provisions of Local Law No. 32-1980 of Suffolk County (Chapter 386 of the Suffolk County Code). 8. Except as herein amended, all other representations, terms and conditions of said Agreement, including any and all amendments or budget modifications executed prior to the date hereof, are hereby ratified and confirmed to be in full force and effect. AG 4 B (9/00) page 3 AG4 Solild AMEND00 MINIMUM COMPUTER SPECIFICATIONS TO RUN PDS These are the minimum requirements to run PDS. Requirements forboth existing equipment and for new purchases follow. Desktop Computer: Existing New Pentium II, 400 MHZ Pentium III, 500 MHZ 64 MB RAM 128 recommended 128 MB RAM 4 GB hard drive 8 GB hard drive 1 .44 MB 3.5" diskette drive (flo py drive 1 .44 MB 3.5" diskette drive (floppy drive) 15" SVGA monitor 15" SVGA monitor Mouse Mouse 56Kb s modem 56Kb s modem CD-ROM drive CD-ROM drive for software installations for software installations Tape backup unit' Tape backup unit' for backing up the database for backing up the database) 'In LAN installations, appropriate LAN-based backup would replace unit-based tape system Required Software: • Windows 95 or 98, or Windows NT Workstation with RAS option • pcANYWHERE version 8 or 9 (32-bit) for one computer • SQL Anywhere Multi-User Engine V5.0 - 5.5.04 or later only for networked environments OR installations that intend to use the "Check In/Out" or "Transfer" features of PDS Network Requirements - PDS will run on the following networks: • Windows Network • Windows NT • Novell Netware 3.12 or higher NAPIS/PDS Notebook June 2000 Prepared by NYSOFA Page 62 Law No. AG004M/0003-OOYRC IFMS No. SCS EXE OX000003343 Rev. 10/19/00 No. 001-6790-4980-95284-3343 IIIC Nutrition Program Third Amendment EXHIBIT C-P BUDGET Town of Southold IIIC NUTRITION January 1,2000-December 31, 2000 PERSONNEL1S 5:43g PDS Assessors 15,438 NET REIMBURSEMENT 1� 5,438 10/19/00 AG4 Sohld AMEND00 4 COUNTY OF,SUFFOLK a ROBERT J.GAFFNEY SUFFOLK COUNTY EXECUTIVE OFFICE OF THE COUNTY EXECUTIVE OFFICE FOR THE AGING HUMAN SERVICES DIVISION _ HOLLY S.RHODES-TEAGUE SYLVIA A.DIAZ DIRECTOR DIRECTOR RECEIVE® DEC 1 2000 November 27, 2000 Southold Town Clerk The Honorable Jean W. Cochran Supervisor, Town of Southhold 53095 Main Road P.O. Box 1179 Southold,New York 11971 RE: IIIC Nutrition Program Dear Supervisor Cochran: The fully executed agreement referenced above is enclosed for your files. Sincerely, Leonor Hunter Fiscal Administrator LH:MVK:lw Enclosure (631)853-8200 H.LEE DENNISON BUILDING • 100 VETERANS MEMORIAL HIGHWAY • P.O.BOX 6100 • HAUPPAUGE,NEW YORK 1 1788-0099 FAX 853-8225 OVER 25 YEARS AS THE DESIGNATED AREA AGENCY ON AGING PROVIDING SERVICES FOR OLDER CITIZENS