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Home My WebLink AboutSouthold Economic Development Committee - Winter Fest o°�gFfa`t =1 RESOLUTION 2022-104 oy�of f yaa� ADOPTED DOC ID: 17746 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-104 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 18,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Economic Development Committee to hold the Winter Fest on February 19, 2022 (rain date February 23, 2022) from 10:00 am to 4:00 pm on Town property located at 53670 Route 25 and 53720 Route 25, Southold,provided they follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York. All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [5 TO 01 MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski,Mealy, Doherty, Evans RECUSED: Scott A. Russell TOWN OF SOUTHOLD I n SPECIAL EVENT PERMIT INSTRUCTIONS AND-APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review,by the Southold Town Board,Town Attorney;Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission, AjiRcation fee: $150.00 per.application.,Up to six(6)multiple events of the same type, occurring over a period of three months,,may be permitted on one(1)application fora fee of,$150.00. However,specific details of each event must be included with this application. Al , sti+t�enfs a �ilnt Requesting an expedited review must be submitted in writing�to the,Town Clerk.The Town Clerk will forward all applications to the.Special Events Committee,for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to Whether to grant or deny the application. The,Town reserves the right to-request additional information from an applicant to address issues related to the health,safety,and welfare of the community.. All Special Events,per Southold1own•Code Article I,Section 205-2(Definitions)must obtain a permit, Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations,parties or n6t far-profit fundraisers do not require permits. A completed Applicati0 i`brM, signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. .EES,. Is the application being submitted at least 60 daysefEire;tlievcue: D'IfY Yes,Fee of$ has been submitted If No,Fee of$ has been submitted, Updated 8/7/2018 ff� The applicant/owner of the property where tl :,speeafal event%Prapo to take place must provide a tethikibft k =not less than- 2 million dollars naming =Y consisting of a-survey,,site plan and/or aerial view.of the`subject property that includes.the.locabons of an-site parking,,sanitary facilities,and tents or other temporary structures). (See application foriin for details) d"'liyents for three hundred (300) or more people require submission andapP roval of a traffic control" pla acceotable.to the Town of Southold AND°a qualified traffic controller must be;provided at the, event.(See application form for details)°j V p 4_:, Signature ar r? ir tom�t , plication authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. . My signature below affirms that I have submitted all the information required above in connection with my application. SK`l�iGt �e= .�A�YY1i rYt Activities associated"with outdoor public events are strictly prohibited from taking place.on land preserved through the sale°of development rights to the Town of Southold,and can only take place on _land preserved through the sale,of development rights to the,County ofSu,f j`olk with a permit issued by the Suffolk County Farmland Committee. If food is to'be served,.it must be catered and prepared-off-site by food vendors who"hold a-permit to operate-issued-by the Suffolk County Bureau of Public Health Food"Protection Unit., Updated 817/2018 r a •i 53740 route 25 X {� Show search results for.53740_ ca to r � a � a 4 0 i r t tea. \\3 + h t o n a OFa k i New York State, S�Wlvitate of Connect; f +7. �vtn�s +u; ARA 34 A/ I6j4#j4W fat ?MICI �� _�Yi�' ..m C.�, I�fi. _ \. N'T" 11.717 a•. 4 S,.2. -loco- (.5ft . - -- ice- 6cv1(� � ice x c�k J fl00- � /-z5-, - Cool hale hour oca.rx",-)f, ju 931 rs$ APPLICATION`FOR A PERMIT TO HOLD A SPECIAL,(EVENT _ Special Event Permit# Applicarit(s)name; �� . ., Date,of Submissioiia .Name of " SCTM#'s 1000-Section L31ock-_ Dates of Each tvcnt-,gj't4, If Multiple Dates are requested,applicant must give all information for all dates, Nature of Lvent� t F + � C1 Ys� Ii"a detailed description of EACH event to this application) Time Period(Hours),of Event: From, 0 to, Town Services requested: (. )Yes , ;No If yes,Describe Police Dept. Highway Dept. Describe Services, Is a Tent or other temporary structure being used?,[' ]'Yes No If yes provide size(s) Will food-be served?f A]Yes j ]No If yes provide number and name(s)of food vendor(s), Updated 817!2018 ,r-�r ?cv 3 b�{ t .� Suffolk County-permit#,' Vditlrotherventlara b®,on tli�pemieq iluriog the evegtt � des [ t]1iaA;Xf yc s hs�w mangy_—� .Usexilac Type of vendor(s) Property Owner(name/address): 7C3y� Contact Person and Contact Tel.# e-mail address., Event Location:Street-Hamlet Address: 7 �71 SCTI!'I#- Mailing Address to Send Event Permit to: ,�; Have any oFthe development rights been sold to the Town of,Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No f" XQU wt1MA'1C 'A`+CIE A-TARING1MINX—PLA.N'''er M' MS A1P1't I_CAT 0W'XF1_" i K A parking/event plan showing: (1) The size of the property and its location in'relation to-abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,'�exhibito)s;,Ytd4oti s1"up)o` r 10",nd' organizers. (S) Location'of all entries and exits. (6) The location of all fire extinguishers and other fire ffy egiii(arie>I}u ;d f (7) The location of all temporary utilities to be installed for!he,evenlrj aq Z 4 (8) The layout of any parking area for automobiles and otherye, c s;an+ the,means„of ingress and egress for such-parking areas. The parking"spaces must allow for 300'sq.ft. (Y�- per car. (9) A traffic control plan for vehicles entering and leaving the site,for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be us if any,and the type and location of speakers and other audio,equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish mother refuse. (13) Location and description of any additional lighting to be utilized in conjunction with thtt� event. Updated 8/7/2018 Town Of Southold Winter Festival Tis' the Season'to be Freezin' Event and Parking Plan February-19,2021 Rain,Date February 20,2022 1., Event locations—1000-61.=4-4(2.0 acres)and 1000-61.-4=5.1(;16 acres)(ice sculpture,face.painting,D1) these town parking lots are on Main Road Rte 25-and 1000-61.-5-1(.59 acres)(seafood bar,jugglers,and corn hole tournament).This lot is on the corner of Route 25 and young save: 2. All local business would potentially be opened conducting business as usual 3. There will be no tent or`staging. 4. Event locations—1000-61.-4-4(2.0-acres)and 1000-61:4-5.1(.16 acres)(ice sculpture;face painting,DJ) these town parking=lots-are on Main Road Rte 25,and 1000-61.-5-1(.59 acres)(seafood bar,jugglers,and corn hole tournament).This lot is on the corner of Route 25 and young save. S. Regular flow of traffic—normal patron activity is projected. 6.- This event is outside°we have no'fire extinguishers or safety plan,7-;fire department is in close proximity to event 7. No temporaryutilities to be installed 8. Parking will be directed to Tax Map#1000-61.4-9.4 and 1000-60,-2-3.2 town property vacant on weekends. 9. N/A—traffic control plan—met.with Town Board and Chief of Police we are•not anticipating a traffic issue. 10.. We plan to have a D1,who will supply his own speakers and system in lots 1000-61.-4-4 and 1000-61.4-5.1 We will need access to the small building on premises for power if possible please. 11. N/A—emergency access and facilities related to the event. 12. Garbage wili'be taken by vendors that bring anything that would need to be thrown'away and town trash cans would be utilized as well. 13. NO additional lighting_wiWbe needed for this event as it will take place during the day. Please-let us know if we need to add anything to our plan.- Jennifer lan:Jennifer Del Vaglio Southold Economic Development Committee (14) Location of sanitary facilities on site, Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. O 9MR°4 SMA T IRF: I am the Owner of the Property where this event is to be held and d agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,Including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the Information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize.Code�Enforeement-Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signature of Owner Print name of Authorized Person/Represeritative Signature of Authorized Person/Repiesentative 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic.controls necessary for this.event. KUL 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with"the attached,approved traffic control plan. 3. One"on-premises" sign not larger'than six (6) square feet in size tray be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be'adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for.the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.,at'euhu � y ' ( e`�cliedtited`uvent. 7, Adequate temporary sanitary facilities must be provided by applicant for this event and applicant ee ,,,to remove the temporary facilities from the premises within 48 hours after thedayof the event. Updated 8/7/2018 0'- w 8. On-site food preparation is NOT permitted, although food may, be catered subjedt to all Suffolk County Department of Health•regulations. 9. ,LTI tiff 10. iYil!` 'Nis #: g'Pungii,j;k h&fi ` s _ Committee, µ 11.Issuance of this permit does not authorize in-any manner the occupancy,of any building exceeding the legal limitations,under the fire code•or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public.assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must b l in a location'that affords the greatest protection from noise intrusion upon adjacent properties. 15. ®caner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in cannection•with this Special Event •16. ADDITIONAL CONDITIONS: ANY VIOLATIONS-IN CONNECTION WITH THE CONDITIONS LISTED)HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number:; Date Issued: -- Up4ated.817/2018 Southold Town Board - Letter Board Meeting of January 18, 2022 C-5.4"NO)II- RESOLUTION 2022-104 Item # 5.15 ADOPTED DOC ID: 17746 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-104 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 18, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Economic Development Committee to hold the Winter Fest on February 19, 2022 (rain date February 23, 2022) from 10:00 am to 4:00 pm on Town property located at 53670 Route 25 and 53720 Route 25, Southold, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York. All Town fees for this event are waived. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [5 TO 01 MOVER: - Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans RECUSED: Scott A. Russell Generated January 19, 2022 Page 24 FO��-O RECEIVED JA N 2 7 2022 � � r S®uthold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6630 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: January 5, 2022 Subject: Special Event EDC —Winter Fest With respect to the above-referenced matter, I am enclosing the Town Board resolution approving special event If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures