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Home My WebLink About11/18/2021 MAMTUCK 1 I PARK DISTRICT M AT T I T U C K PARK DISTRICT ® P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net R C E I V11 December 23, 2021 DEC 2 3 2021 Southold Town Clerk Ms. Elizabeth A. Neville, Town Clerk Town of Southold , PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville: ' Enclosed please,find the�Mattituck Park District's meeting packet from our regular meeting held on November 18,,,202 1,containing the meeting agenda;minutes:and resolutions and the _ . . Treasurer's Report for filing with your office: If you have any questions regarding the.enclosed, please,do not hesitate to contact me. Thank you for your attention. Sincerely, Jennifer Mannino . Secretary Enclosures REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, November 18, 2021 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Call to Order Pledge Approval of 10/14/21 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting- Please eetingPlease limit comments to no more than 5 minutes Election for Commissioner Mattituck Yacht Club (a) Review of Letter from the Commodore (attached) RESOLUTIONS RESOLUTION 2021-85 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of December 2021: Work Session, Thursday, December 2, 2021 at 6:30 P.M. and monthly meeting, Thursday, December 9, 2021 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-85. RESOLUTION 2021-86 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 18, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-86. RESOLUTION 2021-87 RESOLUTION APPROINTING CHRIS SHASHKIN AS FULL TIME ADMINISTRATIVE ASSISTANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Chris Shashkin as the full time Park District Administrative Assistant at an annual salary of $55,000.00 for 35 hours per week and 2 weeks paid vacation per year. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-87. RESOLUTION 2021-88 RESOLUTION GRANTING PERMISSION TO THE MATTITUCK YACHT CLUB FOR STORAGE OF SAILING EQUIPMENT AND BOATS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby grants permission for the Mattituck Yacht Club to store sailing equipment and sailboats on the west side of Mattituck Park District parking lot. WHEREAS the sailboats will not exceed 22 feet and the storage of said boats and equipment will be permitted on a year-round basis. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-88. **PLEASE PRACTICE SAFE SOCIAL DISTANCING** **WE FOLLOW CDC GUIDELINES AND FACE MASKS ARE REQUIRED TO ENTER THE COMMUNITY BUILDING FOR UNVACCINATED PATRONS** MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES November 18, 2021 Attendance Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Legal Counsel via telephone Denise Geis, John Simicich and Cathy Simicich were present from the public. CALL TO ORDER Meeting called to order 6:30 PM PUBLIC COMMENT • C Simicich asked where the budget vote results were posted and should have been posted in the paper. • C Shashkin posted it on the website and Facebook but did note that it was not on the firsfpage and may have been difficult to find. Moving forward, he will post results and other important notices in a more conspicuous place on the website and Facebook. • C Simicich commented that the playground at Breakwater was supposed to be completed this year and it was only partially finished. She stated that Veteran's Park has a beautiful playground it is time to take care of the other parks north of Route 25. • The,Commissioners explained that Breakwater will be completed as the budget allows • C Simicich was surprised to learn about the concert series that took place over the summer and noted that the communication for the Mattituck Park District(MPD) residents is very poor. Not all Park residents are members of the Civic Association, so they do not get the information of Park events. • The Commissioners explained that the series was not highly advertised as they wanted to keep it to the MPD residents and there was a banner on the fence at Veteran's Park all summer. They would like to advertise it more next summer and possibly place banners at all of the parks. • C Simicich was disappointed to hear of the"Meet the Candidates" meeting was held via Zoom. She does not have Zoom and would have liked to attend. • C Gueli explained the meeting was run by the Civic Association not MPD. • S Kiely explained it is not proper for MPD to host the "Meet the Candidates" meeting and should be run through an outside organization. • G Lomaga suggested that MPD put out a bimonthly newsletter to send to the residents of MPD to keep them better informed of the events at the Parks. • The Commissioners agreed but possibly have a newsletter twice per year. • C Simicich was very distressed to learn that this election for Commissioner turned political. Mattituck Yacht Club • The Commissioners discussed the letter from Mary Motto Kalish of the MYC, requesting to store boats and sailing equipment on the property. • S Kiley and C Shashkin obtained the agreement/easement from Suffolk County Clerks records and determined that MYC has rights to the requested area. However, the site map and metes and bounds are separate • S Kiely recommended that MYC have the metes and bounds placed on the site map for clarification of the property boundaries. • N Deegan recommended removing the steel and wood barriers so that MYC has access to the area in question. • S Kiely recommended to wait until the boundaries are defined to better determine the exact area that MYC has rights to. • The Commissioners would like to have a meeting with Mary Motto Kalish at the December work session to discuss further APPROVAL OF MINUTES Motion by C Gueli, seconded by G Lomaga, all in favor and motion carried unanimously to approve the Minutes from the October 14, 2021 submitted via email. TREASURER'S REPORT(A. Noncarrow) P resented/Discussed: Bill Payment Register dated November 18, 2021 Budget Ledger dated October 31, 2021 Balance sheet dated November 9, 2021 Motion by;C Gueli, seconded by G Lomaga, all in favor and motion carried unanimously to accept andl approve the Treasurer's Report. • A Noncarrow registered the trailer with the DMV and has the temporary plates which are good for 60 days. The new plates should arrive within that time however DMV is backlogged. • C Shashkin asked why money was left in the special events account. A Noncarrow responded that a few items were cut from the concert budget. • N Deegan said next year MPD can spend that money on advertising. • N Deegan asked about tax exemptions on our bills A Noncarrow explained that MPD is exempt from NYS sales tax only. • G Lomaga asked about our savings from PSEG bill • C Shashkin thought the savings would be more. It is possible to remove more lights in the future. GENERAL ' • The Commissioners discussed resolution 2021-87, N Deegan recommended to table this resolution until the new Commissioner takes office in January • N Deegan suggested to combine the Administrative Assistant and the Treasurer position • A Noncarrow strongly opposed this suggestion and explained that the two positions should be kept separate. • A Noncarrow stressed that having one person who takes in the money, makes the deposits, is a signer on the bank account, does payroll and writes checks is not standard protocol and strongly recommended keeping the two positions separate. • N Deegan noted that Southold Park District has the clerk and treasurer as one position and MPD has outside auditors come in every six months to review that the accounts are properly handled. • G Lomaga would like a detailed job description for the Administration Assistant. RESOLUTIONS RESOLUTION 2021-85 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of December 2021: Work Session, Thursday, December 2, 2021 at 6:30 P.M. and monthly meeting, Thursday, December 9, 2021 at 6:30 P.M and Special Meeting Thursday December 30, 2021 at 6:30 P.M. RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-85. RESOLUTION 2021-86 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 18, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by G Lomaga seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2021-86. RESOLUTION 2021-87 RESOLUTION APPROINTING CHRIS SHASHKIN AS FULL TIME ADMINISTRATIVE ASSISTANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Chris Shashkin as the full time Park District Administrative Assistant at an annual salary of $55,000.00 for 35 hours per week and 2 weeks paid vacation per year. RESULT: TABLED Motion by N Deegan, seconded by G Lomaga, C Gueli did not agree. Motion to TABLE passed by 2-1 Vote RESOLUTION 2021-88 RESOLUTION GRANTING PERMISSION TO THE MATTITUCK YACHT CLUB FOR STORAGE OF SAILING EQUIPMENT AND BOATS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby grants permission for the Mattituck Yacht Club to store sailing equipment and sailboats on the west side of Mattituck Park District parking lot. WHEREAS the sailboats will not exceed 22 feet and the storage of said boats and equipment will be permitted on a year-round basis. RESULT: TABLED Enter Executive Session 7:15 PM Meeting adjourned 8:00 PM Mattituck Park District Balance Sheet 11/9/2021 Assots Account Account flame Balance A.200.1 Dime Bank (Operating) 22,588.03 A.201.2 Dime Bank - Cash in Time (Money Market) 248,882.04 A.202.1 Dime Bank Payroll Acct 1,586.54 A.210 Petty Cash 0.00 A.203 Special Events Account 2,390.94 Total Assets 275,447.55 Mattituck Park District Bill Register 11/18/2021 Check# Date Payee Amount 27441V 11/2/21 Mattituck Plumbing Supply Inc. -969.50 _ 27456 11/2/21 Mattituck Plumbing Supply Inc. 76.50 27487 11/2/21 Mattituck Plumbing&Heating Corp893.00 27458 11/9/21 A&C Auto Services 826.50 27459 11/9/21 jAdvance Auto Parts 54.07 27460 11/9/21 Amagansett Building Materials 1,337.81 27461 11/9/21 11313 388.60 27462 11/9/21 C.F.Van Duzer Gas Service Inc. 54.45 27463 11/9/21 Eckert Oil Service, Inc. 486.37 27464 11/9/21 Fine Care Landscape, Inc. 900.00 27465 11/9/21 Island,Portabl'es, Inc: 712.00 27466 .11/9/21 Kaelin's Service Center Inc. 514.52 27467 11/9/21 Law Offices of Stephen F. Kiel' 1,300.00 27468 11/9/21 Mattituck Environmental Services 160.00 27469 11/9/21 National Grid 75.60 27470 11/9/21 Optimum 283.50 27471 11/9/21 Orlowski Hardware Company, Inc. 28.89 27472 11/9/21 PSEG Long Island 1,270.98 27473 _ 11/9/21 Suffolk County Water Authority 344.66 27474 11/9/21 Sofija Shashkina 80.00 Election Teller 27475 11/9/21 Southold Town Dept Solid Waste 101.40 27476 11/9/21 Sound Shore Irrigation, Inc. 220.00 27477_ 11/9/21 Verizon 39.35, 27478 11/9%21 Verizon Wireless M 245.55 27479 11/9/21 Christine A. Elliott 100.00 Election Teller Total 9,524.25 Mattituck Park District Budget Ledger October 31,2021 Month to date Account ID (Description Current Expenses& Year to(Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 288,660.00 $ 0.00 $ 288,660.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 3,500.00 10.75 181.00 3,319.00 A.2440 Concession Itental '0.00 0.00 0.00 0.00 A.2590 Beach Fee Non-Resident 10,000.00 0.00 2,O1G.00 7,984.00 A.2591 Beach Fee Resident 9,000.00 0.00 5,855.00 3,145.00 A.2650 Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2705 Gifts&Donations 0.00 0.00 4,964.00 (4,964.00) A.2771 Other Revenues 35,000.00 0.00 1,050.00 33,950.00 a.2771.1 Lodge 0.00 0.00 3,760.00 (3,760.00) A.2771.2 Community Room 0.00 897.50 14,967.50 (14.967.50) A.2771.3 Picnic Area 0.00 0.00 5,200.00 (5,200.00) .0.2771.4 Fields 0.00 3,730.00 9,437.05 (9,437.05) A.599 Appropriated Fund Balance 350,000.00 0.00 0.00 350,000.00 Total Revenues 696,160 4,638 336,091 360,069.45 A.5650.12 Parking Attend.,Hourly 6,500 2,610.00 4,665.00 1,835.00 .0.7110.12 Parks,fait-Time Hourly 28„560 1,795.20 18,187.62 10,372.38 A.7111.12 Parks,Full-time Hourly - 63,648 4,896.00 52,433.11 11,214.89 A.7112.12 Parks,Office 60.000 4,511.73 39,604.79 20,395.21 A.7110.452 Secretary 7,826 602,00 6,321.00 1,505.00 ' A.7110.453 Treasurer 12,852 988.62 10,380.51 2,471.49 A.7180.11 Beach Manager _ 8,000 0.00 9,000.00 (1,000.00) A.7180.12 Beaches,Attendants Hourly 15,350 0.00 ~ 32,899.50 (17,549.50) A.7180.14 Lifeguards,Hourly 27,500 0.00 26,360.59 1,139.41 Total Personnel Expense 230,236 15,403.55 199,852.12 30,383.88 A.7110.242 Site Improvements 50,000 0.001 23,374.25 26,625.75 A.7110.243 Equipment 24,000 0.001 409.94 23,590.06 Total Capital Outlay 74,000.00 0.00 23,784.19 ^^+ 50,215.81 A.7110.41 I Supplies&Materials 39,200 3,919.22 25,171.89 14,028,11 A.7110.412_Office Stationary 500 0.00 0.00 500.00 A.7110.421 Telephone 75475 665.93 4,676.46 2,798.54 A.7110.422 Electric 2000 1,350.82 13,841.92 6,158.08 A.7110.423 Water 1,400 337.08 879.85 520.15 A.7110.424 Natural Gas 7,500 61.78 3,449.29 4,050.71 A.7110.425 Oil 5,000 0.00 1,847.11 3,152.89 A.7110.431 Insurance 35,000 25,369.36 24,104.85 10,895.15 A.7110.442 Site Maint/Facility Rprs 120,000 8,363.00 81,464.60 38,535.40 A.7110.443 Equipment Repairs 9,000 0.00 3,100.86 5,899.14 'X.7110.451 Legal Council 15,600 2,600.00 13,000.00 2,600.00 .0.7110.461 Postage 7001 34.80 639.801 60.20 Mattituck Park District Budget Ledger October 31,2021 A.7110.454 Election Tellers 500 0.00 216.00 284.00 A.7110.455 Auditing Services 10,000 0.00 10,800.00 (800.00) A.7110.456 Professional Fees 15,000 0.00 4,636.50 10,363.50 A.1990 Contingency 12,000 0.00 0.00 12,000.00 A.7110.462 Permits 2,000 330.00 380.00 1,620.00 A.7109 Payroll Fees 3,566 263,36 3,551.90 14.10 A.7110 Bank Fees 100 0.00 11.81 88.19 A.5001.47 Freight/Shipping Exp. 100 0.00 0.00 100.00 A.5002 Mileage Reimbursement 3,000 0.00 820,53 2,179.47 Total Contractual Expense 307,641 43,295 192,593 115,048 A.9030.8 FICA,Employee Benefits 26,250 1,178.42 15,282.72 10,967.28 A.9050.8 Unemployment Insurance 2,100 0.00 0.00 2,100.00 A.9060.8 Medical Insurance 5,000 0.00 0.00 5,000.00 A.9061.8 Disability Insurance 200 893.72 1,693.33 (1,493.33) A.9062.8 Workers Comp.Insurance 2,000 0.00 6,106.08 (4,106.08) Total Employee Benefits 35,550 2,072 23,082 18,067 Total Appropriations $ 647,427 $ 60,771 $ 4)9,312 $ 213,715 Net Income/(Deficit) $ 48,7331($ 56,133) (S 103,221)$ 146,355 i Mattituck Yacht Club November 9,2021 To: Mattituck Park-District Commissioners, My name is Mary Kalich and I am the,C6mm,odore.of Mattituck Yacht Club(MYC),the non-profit youth sailing.organization that,owns property adjacent to the Mattituck Park District's"Peconic;Park"propertyA ain writing to request 'permission that MYC be allowed to utilize the land west of the Peconic Park parking lot and south of the baseball field to store sailing equipment. Boats that will•be put,on this property will be 22 feet or less. Sincerely, Mary Kalich Commodore,Mattituck Yacht Club PO Box 1126 9462 Peconic Bay Blvd. Mattituck,NY 11952