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Home My WebLink AboutTurkey Trot Southold Town Board - Letter Board Meeting of November 16, 2021 RESOLUTION 2021-885 Item # 5.25 y�°f+7ta ADOPTED DOC ID: 17533 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-885 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 16, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Mattituck-Cutchogue Athletic Booster Club to use the following route for its 2021 Turkey Trot in Mattituck, on Thursday,November 25, 2021: beginning on the South side of Route 25 on Reeve Avenue, Reeve Ave even with the north side of the Church, head south; left on to New Suffolk Avenue - proceed east; right onto Marratooka Road—proceed south; Loop left on Center and Bungalow back to right on Marratooka; Cross New Suffolk onto Marratooka Lane; left on Route 25- heading west; Right on Wickham Avenue, proceed north, right onto Pike Street, finish at the school; provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. The fees have been waived for this event with the exception of the clean-up deposit. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated November 17, 2021 Page 36 p. S ELIZABETH A.NEVILLE, ti'II�TC Town lTall,53093 Main Road RO.pox 1179 TOWN CLERK >w € Southold,New York 11971 i �" �,,„ iP •rx 765-6145 REG VITAL , sw x.;,.a ,�: .,t Fax(63I) '' ` Telephone(631)765-1800 MARRIAGE OFFICER t 4 RECORDS MANAGEMENT OFFICER "=;.�f X5`1 www.southoldtownny-gov FREEDOM OF INFORMATION OFFICER 4r rzr b OFFICE OF TILE TOWN CLERK RECEIVED TOWN OF SOUTHOLD Nov 1 6 2021 APPLICATION FOR A PERMIT TO HOLI)A SPECIAL EVENT Southold Town Clerk Plensc )rnvide ALL of the information re(Ill brio~►. Incum ilelr n > rlir;ilionx NVILL NOT he reviewed'. Date of Submission Name of Event • YVI a 4 4-1 }-ul c I�_TLt — ��-4'1(.x.. Name of Organization: 1'Vltt� �1 CZ.I C C( (c("11CSI _w_�-- Is this a Not-For-Profit Event?Yes/No_��.-__. -- - — Contact's Name: Mailing Address: 'o.17 Contact's Phone Number: 67-? — �1?JG� _ 3 C,9cz' r c _ tlflcLf t,l Contact's Email Address: Event Location and Site Diagram: (Use additional paper if necessary) Event Date(s): tl �_!_ lzci-C-e- — 11—'!� =� f Ll� 3O►S ►� (include set up and shutdown times and dates) Nature of Event:,_,_, — (Please attach a detailed description to this application) Time Period(Hours)of Event: From to_. --- Maximum Number of Expected Attendees: Specify any special requirements(i.e.road closure,police presence): ..__ —--- tt -e 1 c, Revised 8l5/15 MGM If a Tent or other temporary structure will be used please contact the Southold'I own Building Department at 631-765-1302 Mailing Address to Send Event Permit to: WcvysevLt'c (c kr'cyLc(,,e t L Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-u VFees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) 5250 or more Clean-tip deposit sill other events CERTIFICATE,OF INSURANCE, Itl:(1UIItl{U: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SET ATTACHED REVISED, ADOPTED TOWN POLICY'—* -Additional information and requirements may be required as deemed necessary by the Town Board, 7�p��jntname Of�_uth�®rjzed Pci��on_filri�g-out Signature o�thoriiid Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. Revised 3/21/16 . r p ' ` rn�z ' v/ / Fw: Race Mon 1V1,vm/ /��,nw ' From:Jen m,m,u"m`,u,ose'vptoxm/c^nv Sent:Monday, November 15,20211:46 PM .. " Subject:Race ` CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you /ccvWxue the sender and know "= `"^~^ '' '~'^ / .. The_ start - _ -- --_h ---of-_n r_- on reeve Ave.— � of the Catholic Church. � m nunsouth noNew Suxk Ave, wmeast. ~... south ~. .~..~--_ -road (there - normally ' ��. . . i ~ traff/ authis -,Turn East on center st Turn left (northwest)on bungalow -This loops back to Marratooka. -Turn right(north) and continue back to New Suffolk Ave. Turn west on new Suffolk Ave and then an almost immediate turn north on Marratooka Ln. continue until it ends on Main Rd and turn west. (There is normally a cop at this intersection `| and cones set up on the north side of the road in the shoulder to separatetn n/nom the passing traffic, Runners should cross all the way to the north side of the road at this - Run west on main road past the school and then turn north on wickharn Ave. -Turn East on pike st. The finish is on pike st at the intersection of pike and the tennis Court parking lot exit Oust west of maple). | .� ' This | message, including any attachments, .,for " e="~ use ,. ,.^ ,.~.,^~ recipient_ � � (s)and may contain confidential and privileged ^^information.Any unauthorized-- review,` use, � disclosure or distribution is prohibited. If you are not theintended recipient, please contact e-mail and destroy U i f theoriginal. litips:/Ioutlook.ofFice-coill/ii",Iil/decl)lillk?pol)otit%,2=1&versioil=20210419002.12 11/15/2021 ' 5121 3:45 PM Events Insurance-K&K Insurance G(OUP,Inc. K&K Insuranca 1712 Magnave Fort Wayne, ri Phone 1-80C0 Fax 1-26 Claims 1-800 Fax/Mail Application 1. Print 2. Remit the completed and signed enrollment form and corresponding premium payment, and a copy of You certification, if any, to the address above. 3. You will be notified if, for any reason, your submission to this insurance program is declined or determined ineligible for coverage and your premium payment will be returned or refunded. 4. If your submission is accepted, coverage documents will be Issued and will be effective the day after your i form and premium payment are received, or on a later date that you may specify. 5. Please allow 10 business days for processing. For faster coverage, please continue to pay on-line. Note: Any requests to amend or change coverage or the information reported on the enrollment 11" be submitted in writing. Application Date VdMX"R'sn Ev�^ i lJ"Ibili"y C;)Vvre„,o Are you an Insurance agent or broker? Yes Named insured (as it should appear on the Mattituck-Cutchogue Athletic Booster Club policy): Doing business as(DBA): Contact first name: Jennifer Contact last name: Nernschick Mailing address: PO Box 1241 City: Mattituck State: New York Zip: 1195 Phone: 631-939-3675 Fax: Cell: E-mail: Website' This is a new account y 49ent lnfarmitictl I do NOT wish to receive a commission Agency name: Neefus-Stype Agency Inc. Agency mailing address: 711 Union Ave City: Aquebogue State: New York Zip: Agent/contact first name: Gena Agent/contact last name: Acona Agency phone: 6317223500 Agencyfax: Agent/contact e-mail: https:ltwwwkandkinsurance.confttcs/Events/PagesMRf-axMailSumtnary.aspx?RequesiLdPageNamc=AMlicationSuriimiry V6 ' at Alw tit the l vvina)ev at activitio%otTforok? .i trAA1 Advttltro fJ(0,; 011000 i°101 t tty ic)vol 0till!0Cs Where,*11tts inkivlataaiinals tthoitiKn seiv1:o anlnrall; .vPr1 . � dt t; ttte ttr�iit 16 milos; Vvolltt,.with water activities or eyding activities, Pull ' t3 Otstealuvs Aleattm(hall 10 ilailes); Calow rails, Color runs and siolilear typos events i t f%Ns'l titling e,°Vlltsq treaty 41wiI oveiiLs , Mod ion wariior tuns/Molbi0 run-jrila;�tacl0 No ��ter: ar aflathoatr;(e aiailaotititara , loxhibitioias or taut rates,that Involved roan-rriride 5 N tadtz< try $ olat�eatet:ado natal piv, m ail-ntttde a,llpliory t+lafaes, wall climf s, or other _a r o n-oul -&itades); mlitictil evoots; 1114essionai spoft avel)t% (ry-outs and �{ iir e<ra g a�irt �a lliathlon duiathi:los. date (hacluding sotup and ilea"lown-no more than 5 days;allowed): 11/25/2021 `ill cit-ent Im-olve Caere than days of walking}rAinning ac.tivitles? No i; Jtojvh4t staff is the purchasing this coverage located? New York "Y��q ; aat: (tun MrattltuckwCi Name nt: Athletic 000 Turkey Trot Nan of .ate: Mattituck MI 15125 Main Mattituck ate- 'New York 11952 E Zip." of the ra event: 5K Distance 11011r,event involve any animals other than service animals? No Is the event a prof—,ssional sporting event,try-out or training camp? No is _ - INo 1s l event a college or university level championship event? Do� u ttive any vendors at your event? Yes r Are they required to carry their otvn liability coverage? Yes Do you:require all opaftidpants'and/or parents/guardians of minors to sign a release/waiver? Yes Ili alcoholic beverages be sold/provided at this event? No vi Walk/Run n Event Rating Ratners t P0 i; Number of competitive/timed participants: a humbei of;non-competitive participants: 500 Total Number of Participants 500 i rq Coverage&Limits Each O= nce: $ 1,000,000 Cameral Aggregate(other than Products-completed Operations): $ 5,000,000 ` products-completed Operations Aggregate: $ 1,000,000 ' Personal and Advertising Injury: $ 1,000,000 Damage to Premises Rented to You (Fre Legal Liability): $ 1,000,000 Medical Exerts:(other than participants): $ 5,000 t. ai Liability to Participants: $ 1,000,000 $ 25,000 "' Medical Payments for Participants(excess-$100 deductible): commercial d'eneral Liability Premium T�tal Comm i' Additional Coverages 'Abuse t4olestation, Harassment or Sexual Conduct Defense Cost Reimbursement ,j �g RFwAaaSummaryaspx?RequestedPageNamozApp6gtionSummaiy �i 2t6 4' 11115121,3:45 PM Events Insurance-K&K Insurance Group,Inc Do you want to add this coverage to the quote? No,Thank ' Ancillary Activities/Events Liability No,Thank Do youwant to add this coverage to the quote? Total Commercial General Liability Premium: Notable Exclusions: The following exclusions are contained in the commercial general liability coverage provided by this progr premises liability; Abuse, molestation, harassment or sexual conduct (unless optional coverage is Aircraft/hot air balloon; Airport; Amusement devices (the ownership, operation, maintenance or use of: anj or non-mechanical ride, slide, or water slide, any inflatable recreational device, any bungee operation or eqt vertical device or equipment used for climbing-either permanently affixed or temporarily erected, or Amusement device does not include any video arcade or computer games); Ancillary activities that requir- admission charge and/or are open to the public (unless optional coverage is purchased); Animals (injury or injury, death or property damage caused by any animal owned, rented or hired by you); Asbestos; Athle Participants in any other sport/athletic activity other than walking or running; Commercial general liabil exclusions (CG0001 04/13 edition); Communicable Diseases; Cryogenic chambers/therapy; Employr practices; Events held outside the United States; Events with over 10,000 in total attendance; Events th than 3 days (not including set-up and tear-down), unless reported, approved, and the appropriate premie paid; Fireworks; Fungi or bacteria; Haunted attractions; Heavy metal, electronic, rap, hip-hop concerts/s Legal liability to participants for professional athletes and celebrity participants; Medical payments for pr professional athletes and celebrity participants; Nuclear energy liability; Operation, ownership or manage facility or premises, other than while being used for covered activities; Operations of independent corn exhibitors and vendors at your event; Performers; Rodeos; Room and board liability; Saddle animals; Violation of statutes that govern e-mails, faxes, phone calls or other methods of sending materials or inform operations listed as ineligible: Activist rallies/marches/protests, Adventure races, College or unix i. championships events; Endurance races; Events involving animals other than service animals; Events activities or cycling activities; Events where the distance is more than 16 miles;Full marathons, Glow run:® and similar types events or runs; Hiking events; Iron man events; Mud runs/warrior runs/zombie runs/o runs/urbanathons (competitions, exhibitions or foot races that Involve man-made obstacle courses, man-m man-made slippery slopes, wall climbs, or other similar man-made obstacles); Political events, Profess events, tryouts and training camps/clinics; Triathlons/duathlons. Terms&Conditions: 1. Any exposure changes that deviate from the original enrollment form must be reported in writing. 2. Premiums are 100%fully earned and are non-refundable once the coverage begins. 3. Coverage will be effective upon receipt of the completed enrollment form and premium payment. 4. Cancellation or changes must be reported prior to the scheduled start date of event, and confirmed in wt refund or credit to be considered. S. Commercial General Liability Broadening Endorsement: • Expected or intended bodily injury or property damage resulting from the use of reasonable force to persons or property. • Noh-owned Watercraft-extended to 58 feet. •' Supplementary Payments- $2,500 bail bonds, $500 a day loss of earnings. • Waiver of Right of Recovery. • Bodily Injury definition expanded to include mental anguish, mental injury, shock, fright, humiliation distress or death resulting from bodily injury, sickness or disease. • Damage to Premises Rented to You -the term fire is replaced with fire, lightning, explosion, smoke a , from sprinklers. 1 ,j • Additional Coverage: o,Emergency Real Estate Consultant Fee- $25,000 d Identity Theft Exposure-$25,000 o,Key Individual Replacement Cost- $50,000 i o Lease Cancellation Moving Expense- $2,500 o Temporary Meeting Space- $25,000 10, o Terrorism Travel Reimbursement- $25,000 o Workplace Violence Counseling -$25,000 6. Acceptance of this quote confirms your desire to obtain liability insurance through the Sports, Leisure an r : Entertainment Risk Purchasing Group. K&K deserves the right to decline any request for coverage. k htrps7Mmw.kandkinsurance.conVsites/Events/PagesMRFaxMailSummary.aspx?RequestedPageNarne=ApphcationSummary 316 + i r. I/I S'21,3A6 PM Events Insurance-K&K Inswunco GTOUP,Inc- 7. Cov rage is contingent upon receipt of premium payment. No coverage will be deemed in effect until pre L—Lecelved by the company or their representative. N [Addition-'al Certificate Request Yes 140 Do you need to request any additional Certificates) of Insurance to present to a third party? Entity name- Strong Island Running Club Mailing address: 22 Buckingham Meadow Rd City, E Setauket State, New York Zip: Relationship: Co-promoter Walk Run Event: Mattituck High School , 15125 Main Rd, Mattituck, New York, 11952 Entity name: Town of Southold Mailing: 'address: 53095 Main Rd New York Zip: City: Southold State: Relationship: Owner, manager or lessor of the premises where the event takes place Walk Run Event: Mattituck High School , 15125 Main Rd, Mattituck, New York, 11952 Agent LVazrant' Disclusurul I understand that the insurance company, In determining whether to provide insurance coverage, will information contained In this form and all other Information being submitted. I hereby warrant, represent It that, to the best of my knowledge, all information provided is complete, true and correct n, I accept, on behalf of the Insured I am aware that the insurance company expects accurate reporting for my premium calculation, and shoul- exceed my estimates during the coverage term I will make arrangements to pay the additional premium. that my book and records may be examined or audited by the insurance company at any time during 0 9 period and up to three years thereafter. Intentional misrepresentation or misreporting mayjeopardIze c ' reserves the right to decline/void any Ineligible coverage. I accept, on behalf of the Insured J At I further acknowledge that, I have reviewed all information provided with this enrollment form and unc exclusions which apply, as well as the activities and operations for which coverage is not provided. The I provided on this enrollment form becomes a part of the Insurance contract. r. I accept, on behalf of the Insured T I represent and warrant as an insurance producer that I currently maintain, and will maintain, all Individual, agency,licenses or permits required In order to conduct insurance business In the state coverage for this inst written. I further represent and warrant that I currently maintain, and will maintain, errors and omissions in: a minimum limit of $1,000,000 for myself, my officers, and employees. If requested by K&K, I will provi, reasonably satisfactory evidence of all of the above mentioned items, I accept Name of the person completing this form: First name: Virginia Last name: McGrat 1pr mival Summaty Commercial General Liability: $275.00 Sexual Abuse/Sexual Molestation: Not Covered Ancillary,Activities/Events Uability: Not Covered Total Commercial General Liability: ITotaill Premium: 'PG Administration Fee $15.00 1296.06 TotA Amouqt Dut" hMsltwww.kandkinsurance.conVsites/EvenLkPagesMRFax?AailSummaryaspx?RequestedPageName=ApplicaUonSummary 416 4"" 1 ;4 1111ffi121,145 PM Events Insurance-K&K Insurance Group,Ina. * Premium subject to change if not completing purchase same day as quoting I This'summary is not a contract of insurance. You must refer to the actual policy for complete Information I coverage terms, conditions and exclusions, as they may change from one coverage period to the next. Pleas that you.will receive evidence of coverage immediately if purchased online. You may request a copy of the submitting a written request. Acceptance of this quote confirms your desire to obtain liability Insurance through the Sports, Leisure and Er r Risk purchasing Group (where applicable). An RPG provides group purchasing power for similar risks res potential advantageous coverage terms, competitive rates, risk management bulletins, and rewards for favc loss experience. r An RPG administration fee may be charged. Fraud Warning ,!: � ,eueilcLits!adn.Lr4 Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or wh( presents false information in an application for Insurance is guilty of a crime and may be subject to restitul •';! confinement in prison, or any combination thereof. !i , e¢olicable In Ap.L9.r�,,s nI M W V Any person who knowingly (or willfully)* presents a false or fraudulent claim for payment of a loss or } knowingly or (willfully)* presents false information in an application for insurance is guilty of a crime i subject to fines and confinement in prison. *Applies in MD only. �plicitde In M It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance c i; the purpose of defrauding or attempting to defraud the company. Penalties may Include imprisonment, fin( i insurance and civil damages. Any insurance company or agent of an insurance company who knowingly prc Incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or to defraud the policyholder or claimant with regard to a settlement or award payable from insurance proce reported to the Colorado Division of Insurance within the Department of Regulatory Agencies. ,, Agaticwblp Ip nG WARNING: It is a crime to provide false or misleading information to an insurer for the purpose of d 1 insurer or,any other person. Penalties include imprisonment and/or fines. In addition, an insurer may dere- benefits if false information materially related to a claim was provided by the applicant. �� AaDrcable in Fi Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of application containing any false, incomplete, or misleading information is guilty of a felony of the third degr( 'tl AnprrGabM to xv -Any'person who knowingly and with intent to defraud any insurance company or other person files an nap insurance containing any materially false information or conceals, for the purpose of misleading, concerning any fact material thereto commits a fraudulent insurance act, which is a crime. Qpon"bie In HEM and WA It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for of defrauding the company. Penalties (may)* include imprisonment, fines and denial of insurance benefits. ME only ; r�; ApnNr•+bM In PoX I i; Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowinr ; i false ihfbrmation in an application for insurance is guilty of a crime and may be subject to civil fines z penalties. Any person who includes any false or misleading information on an application for an insurance policy is criminal;and civil penalties. i! ,, � Appna_____n�•?t � Any person'who knowingly and with intent to defraud any insurance company or other person files an ap 1 insurance or statement of claim containing any materially false information, or conceals for the purpose of information`concerning any fact material thereto commits a fraudulent insurance act, which is a crime, a'® be subject;'to a civil penalty not to exceed five thousand dollars and the stated value of the claim fo violation. ';; Apnlicabte 1p QN '. Any person who, with intent to defraud or knowing that he is facilitating a fraud against an Insurer, quc ledPagoNartw=Applica6onSummary 516 haps:IN^vw.kandkirisurance.comisitcslfvenistPageslWRFaxMailsummary.aspx7F2e ,I G' � 11115/21.3Y15PM Events 111,..urance-K&K Insurtinco Graup.Inc. tif S application or files a claim containing a false or deceptive statement Is guilty 0 f insurance fraud. WARNING: Any person who knowingly, and with Intent to Injure, defraud or deceive any insurer, makes at the proceeds of an insurance policy containing any false, Incomplete or misleading information Is guilty Of eaestc�>it�1a ea Any person who knowingly and with intent to defraud any insurance company or other person files an ap containing any materially false information or conceals for the purpose of of claim insurance!or statement information concerning any fact material thereto commits a fraudulent insurance act, which is a crime a such person to criminal and civil penalties. to defraud or solicit another to defraud the insurer by su Any person who knowingly and with Intent application containing a false statement as to any material fact may be violating state law. aipvn • It ttrIs a crime to knowingly provide false, Incomplete or misleading Information to an insurance company for of defrauding the company. Penalties Include Imprisonment, fines and denial of benefits. J •,Signature: ! 11/15/2021 Date: Insurance GroupCalifornia License number 0334819; Arkansas License numbe Copyright, 2009 K&K -owned subsidiary of Aon K&K Insurance Group is a wholly Ali it ts/PagosjWRFaxMatisummiiry.aspx?RequestedPageName=ApplicationSunimM 6/6, https:tMww.kandki6suranco.coralsites/Even v '4 it i i I �AIndioCertificate of SiGt~t Completion a' Summary Title Mattituck Cuthcogue Booster Event App_ File name Mattituck Cuthcogue Booster Event App.pdf Status Completed Document quid: Eg6KPegslijUYRXJgbqduWEMot6r(IJQS G Document History 2021-11-15 03:58:31 PM Signed by Jennifer Nemshick onems®optonline.net) EST IP 172.58,189.181 'f l C i Rudder, Lynda _— From: Easton,James Sent: Tuesday, November 16, 2021 8:12 AM To: Rudder, Lynda Subject: RE:Turkey Trot- RUSH I have no objection to this event taking place. Thanks, James Easton Fire Marshal,Town of Southold JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, November 16, 20218:09 AM To: Blasko, Regina<rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southoId.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:Turkey Trot- RUSH Importance: High Please provide approval/disapproval and cost analysis ASAP. If approved it has to go on today's Town Board meeting 1 Rudder, Lynda From: Flatley, Martin Sent: Tuesday, November 16, 2021 8:12 AM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton,James; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE:Turkey Trot - RUSH I have no objections to this event being approved as in the past Martin Flatley, Chief,of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 ; Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of,or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, November 16, 20218:09 AM To: Blasko, Regina<rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<bilid @southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:Turkey Trot- RUSH Importance: High Please provide approval/disapproval and cost analysis ASAP. If approved it has to go on today's Town Board meeting f I 1 �l r r Rudder, Lynda From: Spiro, Melissa Sent: Tuesday, November 16, 2021 9:03 AM To: Rudder, Lynda Subject: RE:Turkey Trot - RUSH This is not Town preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent:Tuesday, November 16, 20218:09 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:Turkey Trot- RUSH Importance: High Please provide approval/disapproval and cost analysis ASAP. If approved it has to go on today's Town Board meeting 1 Rudder, Lynda From: jnems@optonline.net Sent: Tuesday, November 16, 2021 8:18 PM To: Rudder, Lynda; lydia.burns@mufsd.com; mattituckboosterclub@gmail.com Subject: Mattituck Turkey Trot Dear Ms. Rudder,' Thank you so much in your assistance in helping to obtain the approval for the race. It was noted at the meeting that it was the Teachers Association who was asking for approval. Can the documents be changed to accurately reflect the Mattituck-Cutchogue Booster Club is responsible for the event. With Regards, Jen Nemschick ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. �' 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 11/16/21 Receipt#: 288047 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 11/25 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#5606 $1,500.00 Mattituck, Cutchogue Athletic Booster CI Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Mattituck, Cutchogue Athletic Booster Club Po Box 1241 Mattituck, NY 11952 Clerk ID: LYNDAR internal ID 11/25 Southold Town Board - Letter Board Meeting of December 14, 2021 RESOLUTION 2021-935 Item 4 5.3 ADOPTED DOC ID: 17571 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-935 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 14,2021: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck-Cutchogue Athletic 11/16/21 $1,500.00 Booster Club PO Box 1241 Mattituck, N Y 11952 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED JUNANIMOUS] MOVER: Sarah E. Nappa; Councilwoman SECONDER:James Dinizio Jr, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated December 15. 2021 PaL) 13 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Mattituck-Cutchogue Athletic Booster Club PO Box 1241 Audit Date Vendor Telephone Number Cutchogue, NY 11935 Town Clerk Invoice invoice Invoice Net Purchase Order Number Date Total I Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2021-935 12/22/21 1,500.001 1,500.00 Clean-Up refund T1.030 1 Turkey Trot Total 1,500.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded or discrepancies noted,and payment is approved. Signature Title Deputy Town Clerk Signature Company Name Date Title:Deputy Town Clerk Date