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HomeMy WebLinkAboutScreened Sand ®�VFfO(�� ELIZABETH A.NEVILLE,MMC ��®� ®� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �� ®�` Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF TIME TOWN CLERK TOWN OF SOUTHOLD November 22, 2021 Steven Mezynieski Southampton Excavation & Site Development 110 North Magee Street Southampton,NY 11968 Dear Mr Mezynieski: Congratulations. At the regular Town Board meeting held on November 16, 2021, the Town Board accepted the bid of Southampton Excavation & Site Development for supplying sand for ice control. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of November 16, 2021 RESOLUTION 2021-873 Item# 5.13 �3 ADOPTED DOC ID: 17515 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-873 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 16,2021: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Southampton Excavation& Site Development for supplying the Southold Town Highway Department with sand for the year 2022 at $29.94 per cubic yard. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated No\-ember 17. 2021 Page 22 O��vaUFFo(,��o ELIZABETH A.NEVILLE,MMC �•� �/y Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 C Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS py • �.F Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER *A Telephone�a0 Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2022 Bid on Screened Sand Bid Opening November 4, 20212:00 PM One (1) bid received Price per cubic Yard Southampton Excavation& Site Devel. $29.94 110 North Magee Street Southampton,NY 11968 Steven Mezynieski (631) 204-0001 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays,with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received'by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, November 4, 2021, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of'Southold is exempt. Dated: October 5, 2021 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON October 21,2021,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board PRICE Per Cubic Yard $ (written in Numbers) A 9q written out in words) STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statepent subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION ` Resolved that ".2- of the (Name of signatory) q�_ w_1412912tW Be authorized to sign and submit the bid (Name of Corporation) Or proposal of thissorgionforthefoll og Project: � and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Sign re 1 501bf345-3c63-49af-8bbc-751f5d6697a7 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: October 21,2021 This newspaper has been designated by the County Clerk of Suffolk County, as a newspaper of record in this county, and as such, is eligible to publish such notices. 1+ Signature Eliot T. Putnam Printed Name Subscribed and sworn to before me, This 25 day of October 2021 Notary Signatu 'l� v :•Q� s'FATE 9 OF NEW YORK • Notary Public Stamp :NOTARY PUBLIC N A.1(IAN = S i OIRF(11)9441 SOUTHOLD TOWN CLERK 1 i 501bf345-3c63-49af-8bbc-751f5d6697a7 lynda.rudder@town.southoId.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more,or less,as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M.and 3:30 P.M., Monday through Friday, excluding holidays,with prior notification to the Highway Department(631-734-5211 or 631- 765-3140). The sealed bids,together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall, PO Box 1179,53095 Main Road,Southold, New York, until 2:00 P.M.,Thursday, November 4,2021,at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk.The bid price shall not SOUTHOLD TOWN CLERK 2 B � 501bf345-3c63-49af-8bbc-751f5d6697a7 lynda.rudder@town.southo Id.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times include any tax,federal, state,or local,from which the Town of Southold is exempt. Dated:October 5, 2021 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK SOUTHOLD TOWN CLERK 3 �t Times Review Media Group Invoice#: 501 bf345 The Suffolk Times Date: 10/18/2021 Bill To Customer Email SOUTHOLD TOWN CLERIC lynda.rudder@ town.southold.ny.us Description Publish Date Amount PUBLIC 10/21/2021 $38.65 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $63.65 Please remit checks payable to: Times Review Media Group PO Box 1500 Mattituck, NY 11952 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General j Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631- 765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, November 4, 2021, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand" i and submitted to the Office of the Town Clerk. The bid price shall not !, include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, November 4, 2021, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON October 21, 2021, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board PRICE Per Cubic Yard $ (written in Numbers) (written out in words) STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 1 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 18" day of October , 2021, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . 2022 Screened Sand A lizabeth A. Neville 'Southold Town Clerk Sworn before me this 18"' day of Oct , 2021. a,u,.L—M- � otary Public LYNDA M. RUDDER Notary Public,State of New York No.01 RU 6020932 Qualified in Suffolk County Commission Expires March 8,20� Southold Town Board - Letter Board Meetincy of October 5, 2021 RESOLUTION 2021-774 Item # 5.16 Ey�yx� ADOPTED DOC ID: 17426 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-774 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 5, 2021: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2022: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Yellow Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated October 6. 2021 Page 26 Rudder, Lynda From: Orlando, Vincent Sent: Thursday, October 14, 2021 1:23 PM To: Rudder, Lynda;Tabor, Roger; McLaughlin, Karen; Martinez, Jacqui; Blasko, Regina; Flatley, Martin Subject: RE: Yearly Bids None with sand From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Thursday, October 14, 20218:52 AM To: Orlando,Vincent<vincent.orlando@town.southold.ny.us>; Tabor, Roger<rogert@southoldtownny.gov>; McLaughlin, Karen <Karen.McLaughlin@town.southold.ny.us>; Martinez,Jacqui <jacqueline.martinez@town.southold.ny.us>; Blasko, Regina <rblasko,@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject:Yearly Bids Please let me know if there are any changes to the Bulk Sand, Milk or Uniform Cleaning bids as soon as possible so I can Advertise.