Loading...
HomeMy WebLinkAboutMunicity - Village of Greenport gFo« RESOLUTION 2021-852 e m� b yam'�'7aa ADOPTED DOC ID: 17492 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-852 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 3,2021: RESOLVED that the Town Board of the Town of Southold authorizes the Town Supervisor to execute an intermunicipal agreement with the Village of Greenport to allow the Village access to the Town's Municity 5 Platform for the sum of Three Thousand Dollars ($3,000.00), subject to approval by the Town Attorney. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa,Dinizio Jr, Doherty, Ghosio,Evans,Russell IMA Town of Southold and Village of Greenport RECEIVED For Access to Southold Town Municity 5 Platform NOV 1 6 2021 Intermunicipal Agreement Southold Town Clerk For Access to Southold Town Municity 5 System For the Village of Greenport Use This Agreement("Agreement") is between the Town of Southold ("Town"),a municipal corporation of the State of New York, having an office at 53095 Route 25, Southold,New York 11971, the Village of Greenport("Village"), a municipal corporation of the State of New York having an office at 236 Third Street, Greenport,New York 11944. Term of Agreement: Shall be from December 31,2021 through December 31, 2022 Total Cost of Agreement: Three Thousand Dollars ($3000)per year as provided in this Agreement Whereas,municipal corporations are authorized by Section 119-0 of Article 5-G of the General Municipal Law of the State of New York to enter into agreements for the performance among themselves or one for the other of their respective functions,powers and duties on a cooperative or contract basis; and Whereas, the Town maintains certain property records regarding permitting,violations and property information for properties that are located in the Town, in an electronic format for utilizing the Municity 5 platform; and Whereas,the Village wishes to utilize the Municity 5 Platform for its similar uses; and Whereas, the Village and the Town together have agreed to provide access to the Town of Southold's Municity 5 Platform for Village use and to allow the Village of Greenport the import of legacy data into the Town's Municity 5 database platform and the parties are desirous of entering into an intermunicipal agreement for that purpose. Now Therefore, it is mutually agreed by and between the parties hereto as follows: 1. The Term of this agreement shall be for the duration of time in which the Town utilizes the Municity 5 platform. 2. The Agreement may be terminated,in whole or in part,by either party on ten(10) days written notice to the other party in the event either party fails to fulfill its obligations under this agreement or in the event continued performance under the terms of this agreement would not be in the best interest of either the Town or the Village. Such notice shall be made in accordance with the Notice provisions below. 3. All notices required to be given under this agreement shall be sent prepared registered mail, return receipt requested, or as the parties may later determine in writing,to the parties at the 1 IMA Town of Southold and Village of Greenport For Access to Southold Town Municity 5 Platform following addresses: Town of Southold Village of Greenport 53095 Route 25 236 Third Street Southold,NY 11971 Greenport,NY 11944 Attn: Town Clerk Attn: Village Clerk 4. Any and all services provided under this agreement shall at all times be under the direction and supervision of the Information Technology Department of the Town of Southold, and their interpretations and decisions shall be final and conclusive. 5. The Town shall provide the Village with access to the Town of Southold's Municity 5 Platform for the Village's use and to allow the Village of Greenport to import legacy data into the Municity 5 database platform. 6. The Town agrees to provide the aforementioned services during the term of this agreement for a cost of Three Thousand Dollars ($3000.00)representing the additional costs to the Town from the Municity 5 platform provider Community Development Solutions payable June 1, 2022. 7. The Village agrees to hold harmless and indemnify the Town and its employees for any damage or liability the Town may incur due to the misuse or improper of the Municity 5 Platform or dissemination of the data provided hereunder. , 8. It is expressly agreed that if any term or provision of this Agreement, or the application thereof to any person or circumstance, shall be held invalid or unenforceable to any extent,the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and every other term and provision of this Agreement shall be valid and shall be enforced to the fullest extent permitted by law. 9. All provisions as required by law are hereby deemed inserted. The parties agree that nothing in this Agreement shall be construed so as to interfere with or diminish any municipal powers or authority. 10. This agreement shall bind the successors, assigns and representatives of the parties hereto. 11. It is expressly agreed that this Agreement represents the entire agreement of the parties,that all previous understandings are merged in this Agreement. No modification of this Agreement shall be valid unless written in the form of an Amendment and executed by both parties. 12. This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same agreement, and all signatures need not appear on any one counterpart. 2 IMA Town of Southold and Village of Greenport For Access to Southold Town Municity 5 Platform In Witness Whereof, this agreement has been executed by the Supervisor of the Town of Southold, who has caused the seal of the Town to be affixed hereto pursuant to resolution of the Town Board dated 11131,ak and by the Mayor of the Village of Greenport, who has cau ed the seal of the Village to be affixed hereto,pursuant to resolution of the Village Board dated ) Pd Tow7;o4nSc�tt d Village of Greenport By: BY: �d 4 11.�t�1�e� Russell Hon, George W. Hubbard, Jr. Supervisor Mayor Date: I fl j lal Date: �, 2-0 2. (Town Seal) (Village Seal) 3 IMA Town of Southold and Village of Greenport ' For Access to Southold Town Municity 5 Platform STATE OF NEW YORK, COUNTY OF SUFFOLK ss.: 5 On the iday of �o� , in the year 2U2I , before me,the undersigned,personally appeared McVy or Ge-0 qc.wj, J r, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she the executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s) or the person upon behalf of which the individual(s) acted, executed the instrument. Si atureoffice of per n taking the 5MARL 0uDON Ac wledgement Notary PL%blic,State of Now York No.01OD6251238 STATE OF NEW YORK, COUNTY OF SUFFOLK ss.: {dualiEx in SNuove4euff0k County Commission Expires niber 14,20-�J? On the day of , in the year , before me,the undersigned,personally appeared SuaerJ i 501( Sc&4 Rusyn , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she the executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s) or the person upon behalf of which the individual(s) acted, executed the instrument. Signature and office of person taking the Acknowledgement LAUREN M.STANDISH Notary Public-State of New York No.01 ST6164008 Qualified in Suffolk County Commission Expires April 8,2023 4 RECEIVED ECEIVED���,®G NOV 1 6 2021 2& Southold Town Clerk Office of,the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: November 10, 2021 Subject: IMA Town of Southold and Greenport Village Use of MunicityS With respect to the above-referenced matter, I am enclosing a copy Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures cc: Accounting qlromCOMMUNITY 781 Elmgrove Road, Rochester, New York 14624 DEVELOPMENT (800) 836-8834 - (585)328-1810 SOLUTIONS FAX(585) 328-8189 ray r. c�sut MUNICITYTM CHANGE ORDER #SO0452 080221—ADDITIONAL SERVICES This Change Order is subject to General Code's Content Management Solutions Terms and Conditions,which are available at.http://cms.ge eralcode.com/terms-conditions and are incorporated herein by reference,and the client authorizes General Code to proceed with the projectRECEIVtD Client Name: Town of Southold Contact Pe?son: Lloyd Reisenberg Address: PO Box 1179 NOV j 6 2021 Town of Southold Southold, NY 11971 Greg Morris Account Executive: Bruce Cadman Southold Town Clerk Village of Greenport Date: 8/2/2021 631.477.0248 ocT.212 Additional Data Migration $3,0000 I Village of Greenport legacy data to be imported into the Town of Southold-Municity 5 database. Municity 5 POW Training(to be coordinated with Town of Southold's Incl. project training) Total Cost for Software/Services $3,000 i s ©Please note that the Village of Greenport will have access to the Town of Southold's Municity 5 system,but will be operating 100% within the configuration,processes,and printouts/forms as dictated and approved by Southold.This includes Municity project meetings, training,etc.If additional configuration,printouts,etc.are needed for Greenfield specifically,they will be subject to addition to the project via Change Order Timeline: This service will be provided in tandem with the milestones of the Town of Southold's current Municity project as outlined by the project phases below: ♦ C i l - General Code www.generalcode.com CHANGE ORDER FORM Payment Terms:Services will be invoiced as completed. Price Validity: Price is valid for 90 days from 8/02/2021 (Client please fill out) Invoice for this Change Order to be sent to: Department: Contact Name: The prices and specifications in this Change Order are satisfactory and are hereby accepted. All work is to be performed under the same terms and conditions as specified in the original contract unless otherwise specified. TOWN OF SOUT=FFOLK NEW YORK SignatureDate Name Co-w Q. '- sseu Title General Code www.gencralcode.com Q�QSgFai'j' RECEIVE® C* NOV 1 6 2021 Southold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex; 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: November 10, 2021 Subject: Municity Change Order With respect to the above-referenced matter, I am enclosing a copy Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures cc: Accounting