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HomeMy WebLinkAboutOld Town Arts & Crafts Guild ,l � f �®® ��FFO[��® ELIZABETH A.NEVILLE,MMC aye Town Hall,53095 Main TOWN CLERK ® P.O.Box 1179 CA = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICERy� O� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER O,( �� FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD July 5, 2021 Robert Kuhne Old Town Arts & Crafts Guild, Inc PO Box 392 Cutchogue,NY 11935 Dear Mr Kuhne: The Southold Town Board, at its regular meeting held on June 15, 2021, granted permission to Old Town Arts & Crafts Guild, Inc to hold two (2) Arts & Craft Fairs on August 7, 2021(rain date August 8, 2021 and October 16, 2021 (rain date October 17, 2021 from 7:00 am to 7:00 pm. A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Kruszeski at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc Southold Town Board - Letter Board Meeting of June 15, 2021 RESOLUTION 2021-473 Item# 5.10 �3 ADOPTED DOC ID: 17122 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-473 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 15,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Old Town Arts & Crafts Guild to hold its annual Arts & Crafts Show on the Village Green in Cutchogue on Saturday August 6, 2021 (r/d August 7) and Saturday October 16, 2021 (r/d October 17) from 7:00 AM to 7:00 PM, provided applicant has met all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans ABSENT: Scott A. Russell Generated June 16, 2021 Page 27 ELIZABETH A. NEVILLE, MMC Town Hall,53095 Main Road P.O.Box 1179 TOWN CLERK Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 7 2021 APPLICATION FOR A PERMIT TO HOLD -9 IaO�� Town n Clark SPECIAL EVENT Please ravide ALL of the informjitiorl requested below.incomplete applications WILL NOT be reviewed. Date of Submission �- Name of Event Name of Organization: 0 74 ���/ Is this a Not-For-Profit Ev t`Ye /No Contact's Name: Mailing Address: /=r Aj Contact's Phone Numb i err10 631 - / n2"Z Dc- Contact's Email Address: OL--I)7-q c.J L 1r� © e 1�z : Event Location and Site Diagram: Cy - � / l (Use#dditional paper,if/pec,necessary) S%�-��/54-r AI7�21 714M 'Event Dates&: ��L /o i - �.► m -SE-�o s !� /6 o - M $�•.1 �� (Include set up and shutdown times and dates) 'tea . Nature of Event: (Please attach a detailed description to this application) Time Period (Hours) of Event: From —to 1� Maximum Number of Expected Attendees: Specify any special requirements(i.e. road closure, police presence): -oL-! Revised 8/5/15 �_ If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: &L/1'L'p) Event Fees: $250 for events with less than 1000 expected attendees �— �1. 5! $500 for events with 1000 or more expected attendees ro 4J Art v e L/—")/ Clean-up Fees (Can NOT be waived): 174J I-- yvl/ $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) _$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED ADOPTED TOW POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. )306 kl,11-�JE - , ) k, ; s Print name of Authorized Person filling out Signature of Authorized Pers n filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. Revised 3/21/16 2 OLDTOWN-01 MEICHLER Ate,oRo® CERTIFICATE OF LIABILITY INSURANCE DATE A E(/2021 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency PHONE Fax P.O.Box 1406 AIC,No,Et):(631)765-3811 (AIC,No):(631)765-3846 Southold,NY 11971 E-MAIL INSURERS AFFORDING COVERAGE NAIC 9 INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Old Town Arts&Crafts Guild Inc INSURER C: P.O.BOX 392 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPLTR LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [X]OCCUR X HUG4577-02 2h5/2021 2/15/2022 DAMAGE TO RENTED $ 10,000 renWMED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 HPOLICY�JE T F LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: ADDITIONAL INSU $ Included AUTOMOBILE LIABILITY COMBI�NEDO SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident AIUTOS ONLY AUTO ONLD Pe0axident AMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION$ $ WORKERS COMPENSATION PEROTH- AND EMPLOYERS'LIABILITY Y/N A UTE ER ANY PROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBEREXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYE If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certifcate holder is additional insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Doroski, Bonnie From: Spiro, Melissa Sent: Friday, May 7, 2021 2:30 PM To: Doroski, Bonnie; Blasko, Regina; Burke,John; Doroski, Melanie; Duffy, Bill; Fisher, Robert; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey Subject: RE: Emailing: spec evnt-old town arts_20210507143046 This is not Town preserved land. Melissa S. -----Original Message----- From: Doroski, Bonnie Sent: Friday, May 07, 20212:28 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Fisher, Robert <Robert.Fisher@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southo Id.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Emailing: spec evnt-old town arts_20210507143046 Please review the attached application received from Old Town Arts and Crafts Guild re: two events August 6 and October 15. Provide any comments/cost analysis to this office. Thank you Your message is ready to be sent with the following file or link attachments: spec evnt-old town arts_20210507143046 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Doroski, Bonnie From: Doroski, Bonnie Sent: Friday, May 7, 2021 2:28 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Duffy, Bill; Fisher, Robert; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Emailing: spec evnt-old town arts_20210507143046 Attachments: spec evnt-old town arts_20210507143046.pdf Please review the attached application received from Old Town Arts and Crafts Guild re: two events August 6 and October 15. Provide any comments/cost analysis to this office. Thankyou Your message is ready to be sent with the following file or link attachments: spec evnt-old town arts_20210507143046 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. ' 1 Town of Southold P O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/07/21 Receipt#: 280506 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8621 $250 00 Total Paid: $25000 Notes: Payment Type Amount Paid By CK#1016 $250.00 Old, Town Arts Crafts Guild Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Old, Town Arts Crafts Guild Po Box 392 Cutchogue, NY 11935 Clerk ID: BONNIED Internal ID 8 6 21 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by , 01 a Ir OSS U l tc v (�K _ Audit Date Vendor Telephone Number G LD S CV Town Cleric Invoice Invoice Invoice Net Purchase Order Number Date Total Discount (Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number T1.030 I � I I 1 I Total ! 5� Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named clannant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due andowing,in at taxes from which the Town is exempt are excluded or discrepancies noted,and pay en is approved Signature Title•Deputy Town Clerk / Signature ,,- - 1 Company Name Date Title:Deputy Town Clerk Date Southold Town Board - Letter Board Meeting of November 3, 2021 RESOLUTION 2021-843 Item # 5.9 ADOPTED DOC ID: 17493 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-843 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 3, 2021: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild Inc 6/7/21 $250.00 Robert Kuhne Po Box 392 Cutchogue, NY 11935 Mattituck-Cutchogue Cub Scout Pack 39 9/27/21 $250.00 Richard Jernick PO Box 1011 Mattituck, NY 11952 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr; Doherty, Ghosio, Evans, Russell Generated November 4. 2021 Pace 16