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Home My WebLink About09/09/2021 MATTITUCK PARK DISTRICT M AT T I T U C K PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net RECEIVED October 27, 2021 NOV 1 0 2021 Southold Town Clerk Ms. Elizabeth A. Neville, Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms.Neville: ` Enclosed please find the Mattituck Park District's meeting packet from our regular'meeting held on September 9,2021 containing the meeting agenda,minutes and resolutions and the Treasurer's Report for filing with your office. If you have any questions regarding the enclosed,please do not hesitate to contact me. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES September 9,2021 Attendance Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Legal Counsel Denise Geis, Nicole Gorman, Doris and Ron McGreevy were present from the public CALL TO ORDER Meeting called to order 6:30 PM PUBLIC COMMENT D. McGreevy spoke to M Collins about Wolf Pit Lake. M. Collins spent a lot of time procuring funding for the drainage. D. McGreevy said a study of remediation of the lake is all well and good, but which commissioner will write a proposal for funding a study? S. Kiely indicated that an ugly industrial chain-link fence is the sticking point for the community; a deer fence would be more'aesthetic. D. Geis asked if the scouts could do a project and plant. APPROVAL OF MINUTES Motion by Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to approve the Minutes from the August 12, 2021 submitted via email. TREASURER'S REPORT(A. Noncarrow) Presented/Discussed: Bill Payment Register dated September 9, 2021 Budget Ledger dated August 31, 2021 Balance sheet dated September 9, 2021 2022 Budget was formally presented in the amount of$317,526. C. Gueli asked why it was not rounded up to $320K? Discussion ensued. A. Noncarrow recalled that the final agreement was 10%. C. Gueli and G. Lomaga recalled that it was rounded up to $320K. Motion by Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. APPOINTMENT N. Gorman spoke about the North Fork Nature School. She indicated there would be no indoor use of the community room at present. N. Gorman proposed having a Santa's Workshop for the community, as well as a free gardening group for the residents to use in the Community Garden she installed at Veterans Park. She said that the Mattituck Park District offers no programs focusing on youth and she hopes to fill that gap. G. Lomaga questioned the location of the garden and said that the installation was rushed, without taking into account park employees' thoughts. S. Kiely read from Chapter 924§4, asking is this part of our mission?There has to be a nexus for the MPD, such as with soccer, volley ball, and baseball. He suggested that Commissioners enter Executive Session to discuss further. C. Gueli said he would contact N. Gorman with the decision on pricing the following day. RESOLUTIONS RESOLUTION 2021-72 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October 2021: Work Session, Thursday, October 7, 2021 at 6:30 P.M. and monthly meeting, Thursday, October 14, 2021 at 6:30 P.M. RESULT: Motion by C. Gueli seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-72. RESOLUTION 2021-73 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 9, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by G. Lomaga seconded by C. Gueli, all in favor and motion carried unanimously to approve Resolution 2021-73. RESOLUTION 2021-74 RESOLUTION ADOPTING THE REVISED 2022 PROPOSED BUDGET WHEREAS, on August 12, 2021 the residents voted down the originally proposed 2022 budget of$400,000 which reflected a 39% increase in taxes from 2021; and WHEREAS, on September 2, 2021, there was a special meeting to discuss an alternative 2022 budget; and WHEREAS, the Commissioners heard from the Treasurer and the public; and WHEREAS,the Commissioners deliberated thereon; and WHEREAS, Commissioners Gueli and Lomaga, reflecting a majority, have determined that an increase of 11%from 2021 is necessary to try and ensure the financial solvency of the Park District; and WHEREAS, Commissioner Deegan felt that a 2% increase would be sufficient; and WHEREAS, majority carries; and the Mattituck Park District hereby adopts the revised 2022 proposed budget, attached hereto, prepared by the Treasurer for vote on September 30, 2021. RESULT: Motion by G. Lomaga seconded by C. Gueli, all in favor and motion carried unanimously to approve Resolution 2021-74. RESOLUTION 2021-75 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes Secretary Jennifer Mannino to advertise and publish the proposed 2022 budget in the Suffolk Times on September 16 and 23, 2021 for the meeting and public vote on the proposed budget to be held on September 30, 2021 from 4:00 p.m. to 8:00 p.m. at Veterans Memorial Park. RESULT: Motion by C. Gueli seconded by G. Lomaga„motion carried 2-1 to approve Resolution 2021-75. RESOLUTION 2021-76 RESOLUTION AUTHORIZING ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Jennifer Mannino, to advertise for public vote the Election to be held on November 18, 2021 for the purpose of electing one Commissioner for a three-year term. RESULT: Motion by, C. Gueli seconded by G. Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-76. RESOLUTION 2021-77 RESOLUTION APPOINTING THREE ELECTION INSPECTORS FOR BOTH THE SEPTEMBER 30, 2021 BUDGET VOTE AND NOVEMBER 18, 2021 ELECTION VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 301h day of September, 2021, from 4:00 p.m. to 8:00 p.m. for the purpose of voting on the 2022 budget; and WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 181h day of November, 2021,from 4:00 p.m. to 8:00 p.m. for the purpose of electing one (1) Commissioner for a three-year term; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints three (3) Election Inspectors for the September 30, 2021 and November 18, 2021 election votes to work from 3:30 p.m. to 8:30 p.m. at a pay rate of$20.00 per hour for one (1) senior inspector and $16.00 per hour for the two (2)junior inspectors. RESULT: Motion by G. Lomaga seconded by C. Gueli, all in favor and motion carried unanimously to approve Resolution 2021-77. RESOLUTION 2021-78 RESOLUTION APPOINTING ELECTION COORDINATOR RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Christopher Shashkin as Election Coordinator for both the September 30, 2021 and November 18, 2021 election votes. RESULT: Motion by Gueli, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-78. PUBLIC COMMENT D. Geis asked how much remained in the Concert Series account and what happens to remaining funding?A. Noncarrow said approximately $2.4K. C. Gueli said to leave it for next year. Enter Executive Session 7:25 PM End Executive session 8:15 PM and meeting adjourned I Clerk's Report of Receipts = Period: 1 - 31 August 2021 August . ! Picnic Comm, Total Beach Concession Report Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Rental January Report _ _ _ _ _ 10.00 February Report _ _ _ _ _ _ - - - March Report - 400.00 30.00 - - 430.00 50.00 - - April Report 250.00 1,100.00 3,625.00 1,380.00 350.00 6,705.00 190.00 - - May Report 70.00 600.00 3,250.00 - - 3,920.00 2,100.00 - - June Report 1,340.00 775.00 1,870.00 777.45 - 4,762.45 1,900.00 - - July Report - 1,725.00 1,275.00 1,970.00 3,399.60 450.00 $ 8,819.60 2,265.00 - - Total Previously Reported $3,385.00 $ 4,150.00 $ 10,745.00 $ 5,557.05 $ 800.00 $ 24,637.05 $ 6,515.00 $ - $ - August Report 8/3/20 Beach Permits 100.00 8/8/20 Melish Usage Fee 9/11 425.00 600.00 8/6/20 Beach Permits 190.00 8/11/20 Beach Permits 130.00 8/11/20 Garcia Usage Fee 8/8 200.00 8/11/20 Shashkin Usage Fee 8/9 225.00 8/11/20 Sacred Heart Usage Fee 200.00 400.00 8/13/20 Beach Permits 180.00 8/13/20 Morris Usage Fee 8/14 100.00 8/17/20 Beach Permits 100.00 8/18/20 Beach Permits 220.00 8/20/20 Beach Permits 120.00 8/20/20 GS2303 Usage Fee 9/12 375.00 8/25/20 Scarolla Usage Fee 225.00 8/24/20 Beach Permits - _ _-._ _. - 99.19_, 8/27/20 Beach Permits � - 8/2-7/20_ Rojas a - Usage Fee --9/4 -475.00 - - - • - - 8/27/20- Cleary 1,714.00 Southold Town (Swim _- 8/31/20 lessons) Usage Fee $ 250.00 1 31/08/2021 Clerk's Report of Receipts Period: 1 - 31 August 2021 August Picnic Comm Total Beach Concession Report Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Rental 8/31/20 Beach Permits 20.00 AUGUST RECEIPTS: 375.00 1,425.00 1,425.00 - 250.00 3,475.00 1,219.19 1,714.00 YEAR TO DATE $3,760.00 $ 5,575.00 $ 12,170.00 $ 5,557.05 $1,050.00 $ 28,112.05 $ 7,734.19 $1,714.00 $ - AUS T®tag $ 6,408.19 YT® T�taO $ 35,846.24 2 31/08/2021 Wolf i], T 9 Remove Two Existing Road Shoulder Existing Clay Culvert Pipe to be Replaced V V ®11 t"1t Li a Outfall Culverts this Location. with Now 12"®ADS Pipe. e Project Replace Exlsgng Culverts with 12"O ADS. Now V High Chain lank Fencing at DratnagReplace Existing Catch Basin with Perimeter of ExIsting Reaange Arem(Gate nsewnrcr. -0 new 2' "x 4'-O"x 4W deep Box. at North East End of Recharge Area.) Replace Existing Culvert with Now New Asphalt Ramp to Existing Basin fir' WSP-1 12-®ADS Pipe. Maintenance. =Uplcr 1 rI wow Pit Lake `�- �,-, rte- � r --`�; ---_ -_ —_-_`-_��-__�._ i'"• /�'�__-- 7 � __ Replace Existing Catch Basins with Provide Two(2)Now Catch Basins- Existing Inlet Catch Basins,Culvert Plug New 2'-6"x 4'-8-x 2°-B"deep Box. (Typical-One aQ Each Street) and Bubble Basin to be Thoroughly 2'_"x 4 4r x 4=0"deep Box. Cleaned and Repaired as needed. Provide Two New Culverts-New (typical at two Locations) 15'0 ADS Pipe with Pipe End Section New 810 x W-V Deep Leaching Catch at each side of Existing I Excavated Basin/Manholes connected with new Recharge Area. 12-®Culvert Outfall Pipe with Baek-ttow Device at Pipe End Section. Matltituck Park District Balance Sheet Account )5,ccount Name Balance A.200.1 Dime Barirk'(60"erating), &. 01.2 [ ine'Ban - Cashii Ti�a (Money ,30X 5,228;84 4,358;8d I A.202.� C��i�ne'"Brank,Payroll�dk c# ; A.2'10 1, . ' 11,6,36.7,0, o-tty Cash 0.00 A.203, tiypecial Events Account ` r .i. 3.3,6,:; otal Assets , 2,9777p', Mattituck Oark District Bill Register 9/09/k021 Check'# - Date, , Pa"ee -- -' Amount 27858V - 8/17/ 1 , JO'Aspllwil:Sealcoatin9 27404' , 8/17/21 JB'Asphait'Sealcbatin _ 2,700,00 20210824.6102918/24/21' DMV„ r " , 20.00 27405 9%7/21 AinagarIsett'Building'Materials 15.59 27400' , 9/7/21Goas'tlirit�Cesspool',&Drain'Ser'V!�Oe 1,200.00 27407, 9/7%21, Christine'A: Elliott , 88:00 27408 9/7/21 Island Portables,,Inc. 445.00. 27409 9%7/21 Kaelin's'Service"'Center Inc. � ` 27410a- 71.88 _. 43'3 20 . 9/7/21 NationahCrid,' 71 88 27411 9/7/21 Nawrocki Smiih'UP 2,500.00' 27412, 917/21 ', 0tirriw7n, '' 283.80 - 2741'3- 9/7/21- ' ' Orlowski Mar'dware Com'any;Inc: 101:47 , 27414 9/7121, PSEG,L of g island;' ' 1,'3'1,7.92 ." 2'74.15 9%7/21' Suffolkl(lou!fity;VVatet'-ALit�bH 50.39 27416 9/7/21 Ch ristopher,'Shahkin - '23:99 - 7 -'� 2T4.17 _ 9/7/21 , Staples,C tp'dit,Plen" 27,418 _ - 151.30 9/7/21 Times'/REE6rievV°fVewspppe`rs 35,.67 27419 9/,7/21, ' Verizon 27420 9/7/21 9p' _ _ 38:66 7421 9/7/21 � ' 350:$2 2 NorthFa�ik Bedrock; 290:00 Total -2 2. 2 08' 31 , Totai,Bllls 10,117:69 Mattituck Park District Budget Ledger 8/31/;IW21 Account ll3 Description Current Month to date Expen'ses& Year to Date- ftemmifilng Budget Income Budpt A.1001 Real Property'raxes 288,6150.00 $ 0.00 - -288,660.00 0.00 A.1090 Interest-Real Prop,'Tax x 3 0.00 0.001- 0 1.06 0.06 'A-.2401 -11-i-te-rest& gs Eainin - 2 I I " , ,50.00 15.321 157J6 3,34 24 A.2+40 Conces�ion Rbntal '0.0;01 0.000.00 '0.0 "6' , 1 A.2590 Beach Fee No'n'.Resident, I, , I 10,0010.010 281. 11881.60, 8,111,9.10'6 A.2591 Bunch Fee Resident 9,0()0.00 940.00 5,855.00 3,145.00 A.2650 Sale of Excess Materials• 0.60 0.006.00 '0.66 A.2705,, '(;iifis&'Donations 0.00 -- 614.00 7,964.00 (7,964:09) A;27711, GatherRevenues 135,000,00 250.00 I 1110,150.00 33,95Q.09 8.2771.1 L6d" 0.00 '37�' '96 .00 3,760.,00 (3,760.00) 1,, A.2771.2 ComimikyRod'hi 0.00 1,425.00 12,745.00 A.2771.3PicriieAj'ea' --------- 0.00 1,425.00 5,,2� 0-bQ (5,200.00�A.2771.4 Fibldg 0.00 0.00 5'557.05 (5,557,05) A.599 Appropriated Fund Balance_ '3�0,90(010 0.00 .6-00 350,060.06 Total Revenues 696,160 5,32.5 332,830 '363,330.10 A.5650.12 NrkingAtiend,liourly1:6,50 1 '0.00 1,660.qO 29 4,84,0,00 A.7110.12 Parks,'Part-Fit�eflouly r14�,619.66 I I, 1,77i76' 13,940.34 A-7111.12 Pads;Full-time Hourly ; "' " 63,644 21,066-.89, Z PIV11c,�S'df 66 7 60,600 4,689.09 30,8161 A.7110.4 . 29,1$3;33 c 602;00 '5,117.00 2,109.00 A..7110.453 Treasure'r 12,1 52 98,8;'62 9',403.27 4,448.73 A.7180.11 'Beach Manager' '8.,000 2,000.,00 7,606-00 A.71180A 2 Beaches,Att6ndants Houily 1 9 1;�21.50 2 7,307.,'$0 (1,1,957.30) A-7180-14 Li f'eguards,Hourly 500 27-' 9,70,8.92 63776 Total Personnel Rx ease' 1 912 236 34,Q73,.97 5 02.97 71,,033.03 A.7110.242 She Improvements "50,000 17,765.00, 23,374.25 26,62�.'15 A.71,10.243 Eq 24,Q00 pioment 20.00 ,409:9,4 23,590.'06 Total Capital Outlay -000.00 --- 74, 17,785.00 �J,*-j'91 50,215.81 A.7110.411 Supplies&Materials 39,200 4,'4217.04 20,259.83 18,940.17 A.7 i 10-412, Office Staiionary '0.00 A.7110,421 Telel7h6ne ----7 7,475 438.94 308.07 :1 3,786.93 A,.71,10.422 t1wirie , , -e I I 20,11)00 §8i.54 - 8,826.82 T7110.423 Witter 1,100 107.40 492.38 90.62 A.7116.424 Nattirial Gas 7,500 64.62 3,315.04 ' ---.1,1,84.37 Oil, 5,000 0.00 1,8417 11 3;1-52.89 A.7110.431 Insurance 135,100 0.00 (1,264.51) 36,264.51 1, A.7110.442' Site.,MAint/Facility Rprs 120,000 (26,485.00 I ) 71,556.60 48,443,40 A.7110.443 Equipment Repairs 9,()00 4000 2,667.66 6,332.34 [A.7110.451 Lega'l Council 15,600 2,6tO.00 10,400.00 00.00 • w Mattituck Park District budget Ledger 8/31/x2021 A.71101.461 Flo"tage - -700 55.00 605.00_ - 95.00 A.7110.454 T.Acotion Tellers 500 0.00 128.00 372.00 A.7110.455 ►oditing Services lo,OQO 800.00 8,300.00 1,700.00 A:7110:456 P'rofessional,Fces 1;1,000 0.00 4,636.50 10,363:54 A.1990, Contingency 112,000 0.00 0.00 1 _ 12,000.00 A,7110.462 Permits >,000 0.00 50.00, 1,950:00 " A.7109, Payrollf7ees 3,566 418.361 2,926.28 639.72 A.7110 1'.,iink Fees ' 100 1.81 11.81 88:19 A.5001:47 Frt fght%shippittg Exp. l00 0:06 0.0010'0.'00 A.5002 Mileage Reimbursement :i 000 0.OO 820.53 2,179:47, Total Cmltractual,Ezpeuse- 307,,641 (16,549)._ 141,614 166,027 , `I A:9030.$ PICA,Em lo'ce Benefits 1?,,;Y _ 2(i,;2SU, 2,606.64, y 12,17,2.94 14,077:06 A.9050.8 U ncmployment Insurance',,. 1U0,, O.OQ 2j00, A:9060.8 A/ledicallnsurance :.,;000 0.00 0.00' 5;000.00 A:9061.8 DlspabilkyInsurance X200 0.00 '799.61 (599.61 A.9062.8 V✓orkers,Comp.lnsuranee � 1;000' 394.781 ;6,106:08 (4;106.08) , Total Employee''Benefits ,,35 , ,550 3,061 ,19,07,9 21177, �1, 7 - ' `I'a(aiAppropriafiuns '' ,647;417,S 'F; �d3','bgi)$` J69,45S 9, 53` I�ot Income/(Deficit) '';48;733 $ 32,986 � )l:8 �10,$,50)$'"� .. '54;8,7,7 i August 2021 2022 fiscal year: Appropriations Payroll $235,000 Employee Benefits 28,000 Site Improvements 90,000 rEquipment 24,000 Supplies&Materials 33,000 Utilities 30,000 Insurance 30,000 Facility Repairs 90,000 Equipment Repairs 9,000 Auditing Services 10,000 Legal Counsel 15,600 Contingency 12,000 Total Appropriations $606,600 Anticipated Revenues Interest&Earnings $ 1,500 Perr`riitt 19,000 Miscellaneous/Facility Rentals 35,000 Total Revenues $55,500 Less: Appropriated Fund Balance $233.574 Amount to ve raises:by taxes $317,526