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HomeMy WebLinkAbout2020 MATTITUCK FIRE DISTRICT PO BOX 666, PIKE STREET -MATTITUCK, NEW YORK 11952-0666 Commissioners Brian V.willlams,Chairman Jessica Harris,District Manager/Secretary James D.Roache,Vice Chairman Amy Bail,Treasurer Jason P. Haas Edward Hanus Jr. David F. Haas RECEIVED OCT 1 8 2021 October 14, 2021 Southv!d Town r!erk Southold Town Clerk Southold Town P O Box 1179 Southold, NY 11971 Dear Ms. Neville, Enclosed please find a copy of the financial statements from an independent audit conducted by Cullen & Danowski, LLP, certified public accountants of the Mattituck Fire District for the period ending December 31, 2020. If you require any additional information please do not hesitate to contact me. Sincerely, Jessica Harris Fire District Secretary cc: Board of Fire Commissioners Office (631) 298-8837 Facsimile (631) 298-8841 � F RECEIVED i OCT 1 8 2021 SOUth6,d Tawn Ce rk Mattituck Fire District -- Financial Statements (Regulatory Basis) with Independent Auditor's Report �- December 31, 2020 L I MATTITUCK FIRE DISTRICT Table of Contents December 31, 2020 Page Independent Auditor's Report 1 Financial Statements(Regulatory Basis) Balance Sheet-General'Fund and Account Groups 4 Statement of Revenues,Expenditures and Changes in a Fund Balance-General Fund 5 Notes to Financial Statements 6 l � Other Supplementary Information Schedule of Revenues,Expenditures and Changes in Fund Balance -Budget and Actual-General Fund-Operating 23 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 24 ii i VINCENT D.CULLEN,CPA �i (1950-2013) CULLEN(& . --- OWWSKI, LLP JAMES E.DANOWSKI,CPA CERTIFIED PVBICACC UNTANTS PETER F RODRIGUEZ,CPA JILL S SANDERS,CPA DONALD J.HOFFMANN,CPA - -I' INDEPENDENT AUDITOR'S REPORT CHRISTOPHER V.REINA CPA ALAN YU,CPA To the Board of Fire Commissioners Mattituck Fire District Mattituck,New York Report on Financial Statements We have audited the accompanying financial statements (regulatory basis) of the Mattituck Fire District,as of and for the year ended December 31, 2020, and the related notes to the financial statements, as listed in the i table of contents. Management's Responsibilityfor the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with the financial reporting provisions of the New York State Office of the State Comptroller, as described in Note 1, to meet the reporting requirements of New York State. Management is also responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govern men tAuditing Standards,issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. j An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal - control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management,as well as evaluating the overall presentation of the financial statements. 1 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our -- audit opinions. + i -1- I 1650 ROUTE 112,PORT JEFFERSON STATION,NEW YORK 11776-3060 PHONE:631-473-3400®FAX:631-473-4863•WWW.CDLLP.NET Basis for Adverse Opinion on U.S.Generally Accepted Accounting Principles As described in Note 1,the financial statements are prepared by the Mattituck Fire District,on the basis of the financial reporting provisions of the New York State Office of the State Comptroller, which is a basis of accounting other than accounting principles generally accepted in the United States of America, to meet the requirements of the New York State Office of the State Comptroller. h The effects on the financial statements of the variances between the regulatory basis of accounting described in Note 1 and accounting principles generally accepted in the United States of America,although not reasonably - determinable,are presumed to be material. Adverse Opinion on U.S.Generally Accepted Accounting Principles i ! _ In our opinion, because of the significance of the matter discussed in the "Basis for Adverse Opinion on U.S. j Generally Accepted Accounting Principles" paragraph, the financial statements referred to above do not present fairly,in accordance with accounting principles generally accepted in the United States of America,the financial position of the Mattituck Fire District,as of December 31,2020,and the respective changes in financial position for the year then ended. Unmodified Opinion on Regulatory Basis of Accounting In our opinion,the financial statements referred to above present fairly,in all material respects,the respective financial position of each fund and account group of the Mattituck Fire District, as of December 31, 2020, and their respective changes in financial position for the year then ended,in accordance with the financial reporting provisions of the New York State Office of the State Comptroller as described in Note 1. Changes in Accounting Principles As described in Note 2 to the financial statements,"Changes in Accounting Principles',the District eliminated the presentation of the Length of Service Award Program in the agency fund and presented the assets and restricted fund balance in the general fund.Accordingly,the District's beginning total fund balance was restated.In addition, the District recorded its total pension liability for the Length of Service Award Program in the non-current governmental liabilities account group. Other Matters i Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Mattituck Fire District's basic financial statements. The other,supplementary information on page 23 is presented for purposes of additional analysis and is not a required part of the basic financial statements. The other supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion,the other supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole on the basis of accounting described in Note 1. � f - -2- Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards,we have also issued our report dated June 28,2021,on our consideration of the Mattituck Fire District 's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. I The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Mattituck Fire District 's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with GovernmentAuditing Standards in considering Mattituck Fire District's internal control over financial reporting and compliance. R &xt&yt) 7, June 28,2021 i 1_k i Lf i . -' - 3 - i ` ' I MATTITUCK FIRE DISTRICT Balance Sheet-General Fund and Account Groups December 31,2020 Account Groups Non-Current Non-Current General Governmental Governmental Fund Assets Liabilities Total ASSETS r Cash Unrestricted $ 115,844 $ $ $ 115,844 Restricted 2,546,216 2,546,216 — Prepaids 49,451 49,451 Service award program 5,483,124 5,483,124 Land 822,000 822,000 Buildings and improvements 3,258,025 3,258,025 I^I Equipment 6,544,711 6,544,711 L Amounts to be provided for J retirement of long-term debt 6,033,445 6,033,445 h Total Assets $ 8,194,635 $ 10,624,736 $ 6,033,445 $ 24,852,816 �__I LIABILITIES Accounts payable $ 35,531 $ $ $ 35,531 Accrued liabilities 12,942 12,942 Due to employees'retirement system 23,938 23,938 Compensated absences payable 14,992 14,992 Net pension liability-proportionate share 98,567 98,567 Service award program liability 5,895,948 5,895,948 Total Liabilities 48,473 - 6,033,445 6,081,918 FUND BALANCE Investment in non-current governmental assets 10,624,736 10,624,736 Nonspendable:prepaids 49,451 49,451 Restricted: Capital,building 1,780,281 1,780,281 Capital,equipment 765,935 765,935 Service award program 5,483,124 5,483,124 Assigned 13,750 13,750 Unassigned 53,621 53,621 Total Fund Balance 8,146,162 10,624,736 - 18,770,898 Total Liabilities and Fund Balance $ 8,194,635 $ 10,624,736 $ 6,033,445 $ 24,852,816 t_( 1 r l � See Notes to Financial Statements -4- MATTITUCK FIRE DISTRICT Statement of Revenues,Expenditures and Changes in Fund Balance-General Fund For the Year Ended December 31,2020 Length of Capital Service Award Operating Reserves Program Total REVENUES Real property taxes $ 2,103,570 $ $ $ 2,103,570 _ Interest and earnings 819 609 464,170 465,598 { l Rentals 4,727 14,181 18,908 Sale of equipment 19,025 19,025 Miscellaneous 6,844 6,844 Contributions 280,928 280,928 r l �- Total Revenues 2,134,985 14,790 745,098 2,894,873 EXPENDITURES Personal services 230,528 230,528 Equipment and capital outlay 164,814 27,645 192,459 Fire protection 531,381 531,381 State retirement system 35,368 35,368 Service award program 280,928 262,020 542,948 Social security 17,635 17,635 Workers'compensation 89,014 89,014 Life insurance 15,064 15,064 Medical and accident insurance 42,551 42,551 Total Expenditures 1,407,283 27,645 262,020 1,696,948 " Excess(Deficiency)of Revenues Over Expenditures 727,702 (12,855) 483,078 1,197,925 OTHER FINANCING SOURCES(USES) Operating transfers in 1,687,500 1,687,500 Operating transfers(out) (1,687,500) (1,687,500) Total Other Financing Sources(Uses) (1,687,500) 1,687,500 - - Net Change in Fund Balance (959,798) 1,674,645 483,078 1,197,925 Fund Balance-Beginning of Year,as Restated 1,076,620 871,571 5,000,046 6,948,237 Fund Balance-End of Year $ 116,822 $ 2,546,216 $ 5,483,124 $ 8,146,162 See Notes to Financial Statements -5- ��I ,Ij MATTITUCK FIRE DISTRICT Notes to Financial Statements Li - 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Mattituck Fire District (District) as of and for the year ended December 31, 2020,have been prepared in accordance with the financial reporting provisions of the New York State Office of the State Comptroller (Regulatory Basis), which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America (GAAP) for governmental units. The Governmental Accounting Standards Board (GASB) is the standard setting body for establishing GAAP for governmental units. The financial statements of the District have been prepared using only the current financial resources measurement focus and the modified accrual basis of accounting. This method differs from GAAP,which requires the preparation of additional financial statements using the economic resources measurement focus and the accrual basis of accounting. GAAP basis financial statements require the capitalization and depreciation of property and equipment and the recording of long-term liabilities.Under the regulatory basis of accounting, property and equipment are recorded as an expenditure when purchased,the proceeds of long-term debt are reported as other financing sources and the payment of long- ; I term debt and other long-term liabilities are recognized to the extent that the liabilities mature during the year. In addition,GAAP requires the financial statements to be prepared in accordance with GASB Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments. GASB 34 financial statements require the presentation of government-wide financial statements and management's discussion and analysis. The accounting practices used to prepare these financial statements do not require compliance with GASB 34. The significant accounting policies of the District are described below: A. Financial Reporting Entity The District is a district corporation and political subdivision of the State of New York, distinct from the municipalities in which it is located. In general, the District is governed by an elected board of fire commissioners (Board) and is required to have a treasurer and a secretary. The District has the legal authority to levy taxes on real property and to borrow in its own name. The District is governed by - General Municipal Law and other laws of the state of New York and its subdivisions. The scope of activities included in the accompanying financial statements is the transactions which comprise the - District's operations. The primary function of the District is to provide fire-protection, rescue and emergency services to the -- community. Services such as firefighting, fire prevention and public education support the primary function. The financial reporting entity includes all funds, functions and organizations over which the District's Board exercises oversight responsibility. Oversight responsibility is determined on the basis of financial interdependency, selection of governing authority, designation of management, ability to significantly influence operations and accountability for fiscal matters. B. Basis of Presentation Fund Financial Statements The District uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to assist management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity I with a self-balancing set of accounts. u -6- I�I MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) L The District records its transactions in the fund types described below: Governmental Funds 17 Governmental funds are those through which most governmental functions are financed. The acquisition,use and balances of expendable financial resources and the related liabilities are accounted for through governmental funds. The measurement focus of the governmental funds is based upon -i determination of financial position and changes in financial position. The District utilizes the following governmental fund: General Fund - the general fund is the principal operating fund of the District. It is used to 1 account for all financial resources except those required to be accounted for in another fund. i Account Groups Account groups are used to establish accounting control and accountability for the District's capital - assets and general long-term obligations. The two account groups are not"funds". They are accounting entities, not fiscal entities, and are concerned only with the measurement of financial position, and not with the results of operations. The District utilizes the following account groups: Non-Current Governmental Assets Account Group - the non-current governmental assets account group is used to account for land,land improvements,buildings and improvements,and equipment owned by the District. Non-Current Governmental Liabilities Account Group - the non-current governmental liabilities account group is used to account for all long-term debt and other obligations of the District. C. Measurement Focus and Basis of Accounting Measurement focus describes what type of information is reported,and is either the economic resources measurement focus or the current financial resources measurement focus. The economic resources measurement focus reports all assets,liabilities and deferred resources related to a given activity,as well as transactions of the period that affect net position.For example,all assets,whether financial (e.g.,cash and receivables) or capital (e.g., property and equipment) and liabilities (including long-term debt and obligations)are reported.The current financial resources measurement focus reports more narrowly on assets,liabilities and deferred resources that are relevant to near-term liquidity,along with net changes resulting from transactions of the period. Consequently, capital assets and the unmatured portion of long-term debt and certain other liabilities the District would not expect to liquidate currently with expendable available financial resources (e.g., compensated absences for employees still in active service)would not be reported. Basis of accounting describes when changes are recognized,and is either the accrual basis of accounting or the modified accrual basis of accounting. The accrual basis of accounting recognizes changes in net position when the underlying event occurs,regardless of the timing of related cash flows.The modified accrual basis of accounting recognizes changes only at the point they affect near-term liquidity. The governmental fund financial statements are reported using the current financial resources I ! measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable and available.The District considers all revenues reported in the governmental funds to be available if the revenues are collected within 60 days after the end of the fiscal year. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long- term debt,compensated absences and pension costs,which are recognized as expenditures to the extent -7- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) they have matured. Capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of general long-term debt and acquisitions under capital leases are reported as other financing sources. D. Real Property Taxes Real property taxes are levied annually by the District no later than November 1St and become a lien on December 1St. The District's tax levy is collected by the Town of Southold and then remitted to the District generally from January to June. The County of Suffolk is responsible for all uncollected taxes. �- E. Use of Estimates The preparation of financial statements in conformity with a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amount of assets, deferred outflows of -' resources,liabilities and deferred inflows of resources and disclosure of contingencies at the date of the financial statements and the reported revenues and expenditures during the reporting period. Accordingly, actual results could differ from those estimates. Estimates and assumptions are made in a variety of areas,including compensated absences,pension costs, and other postemployment benefits. F. Cash Cash consists of cash on hand, demand deposits and short-term investments with original maturities of three months or less from date of acquisition. Certain cash balances are restricted by various legal and contractual obligations,such as legal reserves. G. Prepaid Items Prepaid items represent payments made by the District for which benefits extend beyond year end. These payments to vendors reflect costs applicable to future accounting periods and are recorded as assets on the Balance Sheet using the consumption method.Under the consumption method, a current asset for the prepaid item is recorded at the time of receipt and/or purchase and an expenditure is reported in the year the goods or services are consumed. A portion of fund balance has been classified as nonspendable to indicate that prepaids do not constitute - available spendable resources. H. Capital Assets Capital assets are reported in the non-current governmental assets account group at original cost,when the information is available, or estimated historical cost based on professional third-party information. Donated assets are reported at acquisition value at the date of donation. Capital thresholds, the dollar value above which asset acquisitions are added to the capital asset accounts are reported as follows: Capitalization Threshold it Land $ 1,000 _ Buildings and improvements 1,000 Equipment 1,000 -8- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) 1. Employee Benefits-Compensated Absences ,! Compensated absences consist of unpaid accumulated sick leave and vacation time. Sick leave eligibility and accumulation is specified in District policy. Upon retirement, resignation or death,employees may receive a payment based on unused accumulated time. and accumulation is specified in the annual reorganization meeting of the Board of Vacation eligibility p g g Fire Commissioners. Some earned benefits may be forfeited if not taken within varying time periods. Employees are compensated for unused accumulated vacation leave through paid time off or cash payment upon retirement,termination or death. The liability for compensated absences has been calculated using the vesting method and accrual for that liability is included in the non-current governmental liabilities account group. The compensated absences liability is calculated based on the pay rates in effect at year-end. " In the fund financial statements, a liability is reported only for payments due for unused compensated absences for those employees that have obligated themselves to separate from service with the District by December 31St. J. Other Benefits - Eligible District employees participate in the New York State and Local Employees'Retirement System. Eligible volunteer firefighters participate in the District sponsored Length of Service Award Program. The District provides health insurance coverage for active employees pursuant to District policy. K. Fund Balance The governmental fund statements report fund balance classifications according to the relative strength of spending constraints placed on the purpose for which resources can be used,as follows: Nonspendable - Consists of amounts that are inherently nonspendable in the current period either because of their form or because they must be maintained intact.Nonspendable fund balance consists of prepaids,which are recorded in the general fund. Restricted- Consists of amounts that are subject to externally enforceable legal purpose restrictions imposed by creditors, grantors, contributors, or laws and regulations of other governments; or through constitutional provisions or enabling legislation. The District has established the following restricted fund balances: Capital Reserve A Capital Reserve (General Municipal Law Section 6-g) is used to finance all or part of the costs of construction, reconstruction, or acquisition of "specific" or "type" capital improvements or equipment. The establishment of any capital reserve is subject to mandatory referendum (voter - approval). Expenditures from a "specific" reserve require a resolution by the Board of Fire Commissioners. Expenditures from a "type" reserve require a resolution by the Board of Fire Commissioners,subject to permissive referendum. -9- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) _ Reserve for Service Award Program � I 4_ The District sponsors a defined benefit service award program for its volunteer EMS/Ambulance workers and is legally responsible for annual contributions to the program. The program is administered through a trust. Payments made from the program are made from general assets, which are subject to the claims of the District's creditors.The Trust does not meet the criteria of GASB Statement No. 73, paragraph 4 because the assets are not protected from the District's ~I creditors.The District reports the assets and restricted fund balance in the general fund. Assigned- Consists of amounts that are subject to a purpose constraint that represents an intended use established by the District's Board of Fire Commissioners.The purpose of the assignment must be narrower than the purpose of the general fund, and in funds other than the general fund, assigned fund balance represents the residual amount of fund balance. Assigned fund balance includes an amount appropriated to partially fund the subsequent year's budget, as well as encumbrances not classified as restricted at the end of the fiscal year. Unassigned- represents the residual classification for the District's general fund and could report a surplus or deficit. In funds other than the general fund,the unassigned classification is used only to report a deficit fund balance resulting from the overspending of available resources. Fund Balance Classification Any portion of fund balance may be applied or transferred for a specific purpose either by voter approval if required by law or by formal action of the Board of Fire Commissioners if voter approval is not required. Amendments or modification to the applied or transferred fund balance must also be approved by formal action of the Board of Fire Commissioners. The Board of Fire Commissioners shall retain the authority to assign fund balance. In circumstances where an expenditure is incurred for a purpose for which amounts are available in multiple fund balance classifications (e.g., expenditures related to reserves) the expenditure is to be spent first from the restricted fund balance to the extent that an approved permissive referendum is in place or to the extent appropriated by any Board approved budget revision,then from the assigned fund balance to the extent appropriated by the Board of Fire Commissioners, and then from the unassigned fund balance. 2. CHANGES IN ACCOUNTING PRINCIPLES For the fiscal year ended December 31, 2020, the District eliminated the presentation of the Length of j Service Award Program in the agency fund,presented the assets and restricted fund balance in the general J fund,and reported the length of service award liability in the non-current governmental liabilities account group in accordance with the financial reporting provisions of the New York State Office of the State Comptroller, and provided by GASB Statement No.73,Accounting and Financial Reporting for Pensions and Related Assets that Are Not within the Scope of GASB Statement 67 and 68 and GASB Statement No. 84, Fiduciary Activities.The New York State Office of the State Comptroller does not require the recognition of jI the related expense,deferred outflows of resources and deferred inflows of resources as provided by GASB L! Statement No. 73. I � r - 10- I MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) I 3. STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY __ A. Budgets The District administration prepares a proposed budget for approval by the Board for the general fund, --� the only fund with a legally adopted budget.Budgets are adopted annually on the modified accrual basis r- of accounting. Appropriations are established by the adoption of the budget,are recorded at the program line item level, and constitute a limitation on expenditures (and encumbrances) that may be incurred.Appropriations - authorized for the year are increased by the amount of encumbrances carried forward from the prior year.Appropriations lapse at the end of the fiscal year unless expended or encumbered. Encumbrances will lapse if not expended in the subsequent year. Appropriations authorized for the current year can be funded by the planned use of specific reserves, and can be increased by budget amendments approved by the Board of Fire Commissioners as a result of selected new revenue sources not included in the -^ original budget (when permitted by law) and appropriation of fund balances. These supplemental appropriations may occur subject to legal restrictions,if the Board of Fire Commissioners approves them because of a need that exists which was not determined at the time the budget was adopted. A summary of the general fund operating budget is as follows: Original budget approved by the Board of Fire Commissioners $ 2,103,552 Encumbrances from prior year 13,500 Baord approved transfer to capital reserve Prior years surplus 1,100,000 Final Budget $ 3,217,052 B. Encumbrances Encumbrance accounting is used for budget control and monitoring purposes and is reported as a part of the governmental funds. Under this method,purchase orders, contracts and other commitments for the expenditure of monies are recorded to reserve applicable appropriations. Outstanding encumbrances as of year-end are presented as part of assigned fund balance, unless classified as restricted or committed, and do not represent expenditures or liabilities. These commitments will be honored in the subsequent period. Related expenditures are recognized at that time, as the liability is incurred or the commitment is paid. 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS The District's investment policies are governed by state statutes and District policy. Resources must be deposited in Federal Deposit Insurance Corporation (FDIC) insured commercial banks or trust companies located within the state.Permissible investments include obligations of the U.S.Treasury and U.S.Agencies, repurchase agreements and obligations of New York State or its localities.Collateral is required for demand and time deposits and certificates of deposit not covered by FDIC insurance.Obligations that may be pledged as collateral are obligations of the United States and its Agencies and obligations of New York State and its municipalities.Investments are stated at fair value. r- - 11 - r-i MATTITUCK FIRE DISTRICT Notes to Financial Statements -- (Continued) Custodial credit risk is the risk that in the event of a bank failure, the District may be unable to recover deposits or collateral securities that are in possession of an outside agency. GASB directs that deposits be _ disclosed as exposed to custodial credit risk if they are not covered by depository insurance and the deposits _ are as follows: A. Uncollateralized, B. Collateralized by securities held by the pledging financial institution,or --� C. Collateralized by securities held by the pledging financial institution's trust department or agent but not in the District's name. The District's aggregate bank balances were covered by FDIC insurance or fully collateralized by securities pledged on the District's behalf at year end. -' The District did not have any investments at year end or during the year.Consequently,the District was not exposed to any material interest rate risk j 5. CAPITAL ASSETS Capital asset balances and activity for the year ended December 31,2020,are as follows. Balance Balance December 31, December 31, 2019 Additions Deletions 2020 Land $ 822,000 $ $ $ 822,000 Buildings and improvements 3,258,025 3,258,025 Equipment 6,505,697 145,309 (106,295) 6,544,711 $ 10,585,722 $ 145,309 $ (106,295) $ 10,624,736 6. CAPITAL RESERVES Activity for the capital reserves during the year under audit is as follows: Building Equipment Reserve Reserve Total Reserve Balance-Beginning of Year $ 427,460 $ 444,111 $ 871,571 Additions to Reserve: Board Approved Transfers: Planned Budget Increase 252,500 335,000 587,500 Transfer of Prior Year's Surplus 1,100,000 1,100,000 Interest 321 288 609 Rentals 14,181 14,181 Use of Reserve Capital Outlay - (27,645) (27,645) i 1F) Reserve Balance-End of Year $ 1,780,281 $ 765,935 $ 2,546,216 - 12 - i , MATTITUCK FIRE DISTRICT Notes to Financial Statements - (Continued) i � 7. LONG-TERM LIABILITIES A. Changes Long-term liability balances and activity for the year,excluding pension,are summarized below: Balance Balance Amounts - December 31, December 31, Due Within 2019 Additions Reductions 2020 One Year Other long-term liabilities j Retroactive memebership due $ 25,442 $ - $ 1,504 $ 23,938 $ 1,629 Compensated absences 31,712 - 16,720 14,992 - { 57,154 - 18,224 38,930 1,629 The general fund has typically been used to liquidate long-term liabilities. Additions and reductions to compensated absences are shown net since it is impractical to separately determine these amounts. The maturity of compensated absences is not determinable. 8. PENSION PLAN-NEW YORK STATE A. 'New York State and Local Employees'Retirement System Plan Description The District participates in the New York State and Local Employees'Retirement System (ERS). This is a cost-sharing,multiple-employer defined benefit retirement system.The system provides retirement, disability,withdrawal and death benefits to plan members and beneficiaries related to years of service and final average salary. Provisions and Administration Obligation of employers and employees to contribute and benefits to employees are governed by the New York State Retirement and Social Security Law (NYSRSSL).The net position of the ERS is held in the New York State Common Retirement Fund (the Fund),which was established to hold all net assets and record changes in plan net position allocated to the ERS. As set forth in the NYSRSSL, the Comptroller of the State of New York serves as the trustee of the Fund and is the administrative head of the ERS. Once a public employer elects to participate in the ERS,the election is irrevocable. The New York State Constitution provides that pension membership is a contractual relationship and plan benefits cannot be diminished or impaired. Benefits can be changed for future members only by enactment of a State statute. The District also participates in the Public Employees' Group Life Insurance Plan(GLIP),which provides death benefits in the form of life insurance. The ERS is included in the State's financial report as a pension trust fund.That report,including information with regard to benefits provided may be found at www.osc.state.ny.us/retire/publicationslindex.12hp or may be obtained by writing to: New York State and Local Employees' Retirement System, 110 State Street, Albany, NY 12244. - 13 - r- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) . I Funding Policies Plan members who joined the system before July 27, 1976, are not required to make contributions. Those joining on or after July 27, 1976,and before January 1,2010,with less than ten years of credited services are required to contribute 3% of their salary. Those joining on or after January 1, 2010 and before April 1, 2012, are required to contribute 3% of their salary throughout active membership. Those joining on or after April 1, 2012, are required to contribute between 3%and 6% dependent on their salary throughout active membership. Employers are required to contribute at an actuarially determined rate based on covered salaries paid. For the ERS, the Comptroller annually certifies the actuarially determined rates expressly used in computing the employers' contributions for the ERS' fiscal year ended March 31st, and employer contributions are either paid by December 15th less a 1% discount or by February 1st.The District paid 100% of the required contributions as billed by the ERS for the current year.The Districts average contribution rate was 15.33%of covered payroll for the ERS' fiscal year ended March 31, 2020. The Comptroller annually certifies the actuarially determined rates expressly used in computing the employers' contributions based on salaries paid during the ERS' fiscal year ending March 31. The resulting contributions paid in the current year and two preceding years were equal to 100 percent of the contributions required,and were as follows: 2020 2019 2018 District contributions paid $ 35,368 $ 29,185 $ 31,185 B. Pension Liabilities At December 31, 2020,the District reported the following liability for its proportionate share of the net pension liability for the ERS in the non-current governmental liabilities account group.The net pension liability was measured as of March 31,2020.The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The District's proportion of the net pension liability was based on a projection of the District's long-term share of contributions to the system relative to the projected contributions of all participating members, actuarially determined. This information was provided by the ERS in reports provided to the District. Measurement date March 31,2020 District's proportionate share of the net pension liability $ 98,567 District's portion of the Plan's total the net pension liability 0.0003722% Change in proportion since the — prior measurement date (0.0000090) I - 14- i MATTITUCK FIRE DISTRICT Notes to Financial Statements {- (Continued) Actuarial Assumptions -- The total pension liability as of the measurement date was determined by using an actuarial valuation as noted in the table below,with update procedures used to roll forward the total pension liability to the measurement date.The actuarial valuation used the following actuarial assumptions: Measurement date March 31,2020 Actuarial valuation date Apri11,2019 Inflation 2.5% Salary increases 4.2% — Investment rate of return(net of investment expense,including inflation) 6.8% Cost of living adjustments 1.3% Annuitant mortality rates are based on April 1, 2010 - March 31, 2015 system experience with adjustments for mortality improvements based on the Society of Actuaries' MP-2018. The actuarial assumptions were based on the results of an actuarial experience study for the period April 1, 2010 - March 31,2015. The long-term expected rate of return on pension plan investments was determined using a building- block method in which best-estimate ranges of expected future real rates of return (expected return,net of investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of the arithmetic real rates of return for each major asset class are summarized as follows: Long-term Target Expected Rate Allocation of Return Measurement date March 31,2020 Assettype Domestic equity 36.00 % 4.05 International equity 14.00 % 6.15 % Real estate 10.00 % 4.95 % - Private equities 10.00 % 6.75 % Alternative investments 8.00 % 3.25-5.95% --j Bonds and mortgages 17.00 % 0.75 % Cash 1.00 % 0.00 % Inflation indexed bonds 4.00 % 0.50 % 100.00 % Real rates of return are net of long-term inflation assumption of 2.5%. -15- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) Discount Rate The discount rate used to calculate the total pension liability was 6.8% (the discount rate used at the prior year's measurement date of March 31, 2019, was 7.0%). The projection of cash flows used to determine the discount rate assumes that contributions from plan members will be made at the current contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based upon the assumptions,the System's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the Proportionate Share of the Net Pension Liability to the Discount Rate Assumption The following presents the District's proportionate share of the net pension liability calculated using the j ! discount rate of 6.8%, as well as what the District's proportionate share of the net pension asset/(liability) would be if it were calculated using a discount rate that is 1 percentage point lower (5.8%) or 1 percentage point higher(7.8%)than the current rate: Current 1%Decrease Assumption 1%Increase 5.80% 6.80% 7.80% District's proportionate share of the net pension asset(liability) $ (180,899) $ (98,567) $ (22,740) Pension Plan Fiduciary Net Position - The components of the current-year net pension liability of the employers, rounded to the nearest thousand,as of the respective measurement date were as follows: (Dollars in Thousands) Measurement date March 31,2020 Employers'total pension liability $ (194,596,261) Plan fiduciary net position 168,115,682 Employers'net pension liability $ (26,480,579) Ratio of plan fiduciary net position to the employers'total pension liability 86.39% Prepayment to the Pension Plan Employer contributions are paid annually based on the system's fiscal year,which ends on March 31St. Annual payments are due February 1St.An employer can elect to prepay the amount due by December 15th to receive a 1% discount. The District paid the annual invoice in December, which resulted in a a prepayment of$9,023 for the period January 1, 2021 through March 31, 2021. Employee contributions are remitted monthly. { -16- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) ii C. Retroactive Membership Retroactive membership represents amounts due for employees' time and services rendered at the District prior to the District electing to join the ERS. An actuarial study performed by the ERS calculated ! ! a deficiency due based on retroactive membership that is payable over twenty five years through 2030 requiring annual payments of$8,403 per year of principal and interest at 8.0%. The annual payment is - included in state retirement system expenditures in the general fund. The outstanding principal balance j at December 31,2020,is$23,938. -, 9. LENGTH OF SERVICE AWARD PROGRAM (LOSAPI A. General Information The District established a single employer defined benefit LOSAP for the active volunteer firefighters of the Mattituck Fire Department. The program took effect on January 1, 1992. The program was established pursuant to Article 11-A of the General Municipal Law.The program provides municipally- funded pension-like benefits to facilitate the recruitment and retention of active volunteer firefighters. The District is the sponsor of the program.The information contained in this note is based on information for the Length of Service Award Program for the plan year ended on December 31,2020. B. Program Description Participation, Vesting and Service Credit Active volunteer firefighters who have reached the age of 18 and who have completed 1 year of firefighting service are eligible to participate in the program.Participants acquire a non-forfeitable right to a service award after being credited with 5 years of firefighting services or upon attaining the program's entitlement age. The program's entitlement age is age 62 and must complete one year of service.Active members can earn additional credit after 62. In general,an active firefighter is credited with a year of firefighting service for each calendar year after the establishment of the program which he or she accumulates fifty points. Points are granted for the performance of certain activities in accordance with a system established by the sponsor on the basis of a statutory list of activities and point values.A participant may also receive credit for 5 years of firefighting service rendered prior to the establishment of the program. A participant becomes 100%vested upon earning 5 years of service credit,attaining entitlement age while an active member,becoming totally or permanently disabled,or upon death. Benefits are forfeited when a participant membership has terminate and the participant has less than 5 year of credit service. Benefits A participant's benefit under the program is the life annuity with 10 years certain equal to $20 multiplied by the person's total number of years of firefighting service. The number of years of firefighting service used to compute the benefit cannot exceed 40,and, except in the case of disability i or death, benefits are payable when a participant reaches entitlement age. The program provides statutorily mandated death and disability benefits. J - 17- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) Participants At the December 31, 2020 measurement date,the following participants were covered by the benefit terms: Inactive participants curently receiving benefits 51 Inactive participants entitled to but not yet receiving benefit payments 31 IActive participants 66 Total 148 i , ll Contributions New York State General Municipal Law §219-d (1) requires the Town Board to contribute to an actuarially determined contribution on an annual basis.The actuarially determined contribution shall be appropriated annually by the Town Board. TrustAssets Although assets have been accumulated in an irrevocable trust such that assets are dedicated to -- providing pensions to plan members in accordance with benefit terms,the trust assets are not legally protected from creditors of the District. As such,the trust assets do not meet the criteria in paragraph 4 of GASB Statement No.73. C. Fiduciary Investment and Control Service credit is determined by the governing board of the sponsor, based on information certified to the governing board by each fire company having members who participate in the program. Each fire company must maintain all required records on forms prescribed by the governing board. The governing board of the sponsor has retained and designated Penflex, Inc. to assist in the administration of the program. The designated program administrator's primary responsibility is to administer the plan for the exclusive benefit of the participants and their beneficiaries. Such duties include,but are not limited to,determining eligibility of firefighters to participate in the plan,compute participant entitlement, authorize disbursements to participants, compute necessary contribution amounts, maintain all necessary records and consult with the sponsor and the trustee on long-term investment plans. Disbursements of program assets for the payment of benefits or administrative expenses must be reviewed by the trustee,the Board of Fire Commissioners,and signed by at least two board members prior to being disbursed by the administrator. Program assets are required to be held in trust by LOSAP legislation, for the exclusive purpose of providing benefits to participants and their beneficiaries or for the purpose of defraying the reasonable expenses of the operation and administration of the program.The trust agreement is dated in 1992 and the trustee is the Board of Fire Commissioners. Authority to invest program assets is vested in the administrator, with the Board of Fire Commissioners' prior written approval. Subject to restrictions in the program document, program assets are invested in accordance with a statutory"prudent person"rule.The program document calls -18- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) i ! for all investment decisions to be chosen and approved by the trustee, prior to being invested by the administrator. The sponsor is required to retain an actuary to determine the amount of the sponsor's contributions to the plan.The actuary retained by the sponsor for this purpose is Penflex,Inc. Portions of the following information are derived from a report prepared by the actuary dated March 31,2021 for the plan year ended December 31,2020. D. Program Financial Condition - Assets and Liabilities - Actuarial Present Value of Benefits at December 31,2020 $ 5,895,948 Less: Assets Available for Benefits %of total Cash 19.19% $ 1,052,345 Investments 80.81% 4,430,779 Total Net Assets Available for Benefits 5,483,124 Total Unfunded Benefits 412,824 Less:Unfunded Liability for Prior Service (412,824) -- Unfunded Normal Benefits $ - Prior Service Costs Prior service costs are being amortized over 10 years at a discount rate of 5.25%. Receipts and Disbursements Plan Net Assets,Beginning of Year $ 5,000,046 Changes during the year i +Plan contributions $ 280,928 +Investment income earned 464,170 -Plan benefit withdrawals (262,020) 483,078 Plan Net Assets,End of Year $ 5,483,124 i � � t -19- I �[ MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) Contributions Sponsor's contribution recommended by actuary: $ 280,928 Amount of sponsor's actual contribution: 280,928 Normal Costs The actuarial valuation methodology used by the actuary to determine the sponsor's contribution is the unit credit cost method. The assumptions used by the actuary to determine the sponsor's contribution and the actuarial present value of benefits are: Assumed rate of return on investment 5.25% Mortality tables used for Withdrawal None j Disability None Retirement RP-2014 Male Mortality Table r Death(actives) None Death(inactives) None Other None _ The actuarial valuation methodology used by the actuary to determine the sponsor's accrued benefits liability is the unit credit cost method. The assumptions used by the actuary to determine the sponsor's accrued benefits liability and the actuarial present value of benefits are: Interest rate: 5.25%compounded annually Retirement: RP-2014 Male Mortality Table The assumed rate of return on investment used in determining the sponsor's contributions and the interest rate used in determining the accrued benefits liability changed from 5.50% in 2019 to 5.25% in 2020.The mortality tables used in determining the sponsor's contributions and the accrued liability for the years ended December 31,2019 and 2020 was the RP-2014 Male Mortality Table. 10. DEFERRED COMPENSATION PLAN A. Encumbrances All encumbrances are classified as either restricted or assigned fund balance.At December 31,2020,the District encumbered the following amounts: Assigned Fund Balance: General Fund I Fire protection $ 13,750 I I B. Risk Management The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; injuries to employees; errors and omissions; and natural disasters, etc. These risks are covered by commercial insurance purchased from independent third parties. Settled claims from these risks have not exceeded commercial insurance coverage for the past three years. -20- MATTITUCK FIRE DISTRICT Notes to Financial Statements (Continued) � i C. Litigation The District is not aware of any material,pending or threatened litigation claims against the District. The { I District is also unaware of any unasserted claims or assessments that would require financial statement disclosure. { D. Operating Leases The District leases various equipment under non-cancelable operating leases.Rental expense for the year was$11,805. ' Fiscal Year Ending December 31, Total 2021 $ 10,251 2022 8,704 2023 8,965 2024 9,234 - 2025 9,511 2026-2030 52,012 2031-2033 28,330 $ 127,007 11. RESTATEMENT OF FUND BALANCE For the fiscal year ended December 31, 2020, the District eliminated the presentation of the Length of _ Service Award Program in the agency fund,presented the assets and restricted fund balance in the general fund,and reported the length of service award liability in the non-current governmental liabilities account group in accordance with the financial reporting provisions of the New York State Office of the State Comptroller, and provided by GASB Statement No.73,Accounting and Financial Reporting for Pensions and Related Assets that Are Not within the Scope of GASB Statement 67 and 68 and GASB Statement No. 84, - Fiduciary Activities.The New York State Office of the State Comptroller does not require the recognition of the related expense,deferred outflows of resources and deferred inflows of resources as provided by GASB Statement No. 73. Accounting changes adopted to conform to the provisions of the statement are to be applied retroactively and reported as a restatement of beginning net position and fund balance.Accordingly, the beginning fund balance of the general fund was restated as follows: General Fund Agency Fund Balance Net Position Balance beginning of year,as previously stated $ 1,948,191 $ 5,000,046 GASB Statement No.73 implementation Beginning service award asset 5,000,046 (5,000,046) Balance beginning of year,as restated $ 6,948,237 $ - - 21 - MATTITUCK FIRE DISTRICT Notes to Financial Statements -,I (Continued) u 12. SPENDING LIMITATION The District did not exceed the statutory spending limitation imposed by New York State Law for the year ended December 31,2020,and the budget for the year ending December 31,2021. _J 13. SUBSEQUENT EVENT f The District has evaluated subsequent events through the date of the auditor's report,which is the date the financial statements were available to be issued. No significant events were identified that would require adjustment of or disclosure in the financial statements. i � L� _I �I I -22 - I I 1 MATTITUCK FIRE DISTRICT Schedule of Revenues,Expenditures and Changes in Fund Balance- Budget and Actual-General Fund-Operating For the Year Ended December 31,2020 Board- Final Budget r Approved Final Variance with A � Budget Budget Actual Actual - REVENUES Real property taxes $ 2,103,552 $ 2,103,552 $ 2,103,570 $ 18 Interest and earnings 819 819 Rentals 4,727 4,727 Sale of equipment 19,025 19,025 Miscellaneous 6,844 6,844 Total Revenues 2,103,552 2,103,552 2,134,985 $ 31,433 Y APPROPRIATED FUND BALANCE Prior year's encumbrances 13,500 - Prior year's surplus 1,100,000 Total Appropriated Fund Balance 1,113,500 Total Revenues and Appropriated Fund Balance $ 2,103,552 $ 3,217,052 Final Budget Variance with Year End Actual and Encumbrances Encumbrances EXPENDITURES Personal services $ 206,500 $ 230,528 230,528 $ $ - Equipment and capital outlay 135,000 164,814 164,814 - Fire protection 656,019 637,469 531,381 13,750 92,338 State retirement system 29,185 35,368 35,368 - Service award program 290,000 290,000 280,928 9,072 Social security 15,797 17,636 17,635 1, Workers'compensation 92,251 92,251 89,014 3,237 Life insurance 15,250 15,250 15,064 186 Unemployment insurance 1,050 1,050 1,050 Medical and accident insurance 75,000 45,186 42,551 2,635 Total Expenditures 1,516,052 1,529,552 1,407,283 13,750 108,519 OTHER FINANCING USES Operating transfers out 587,500 1,687,500 1,687,500 - Total Expenditures and Other Financing Uses $. 2,103,552 $ 3,217,052 3,094,783 $ 13,750 $ 108,519 Net Change in Fund Balance (959,798) iJ Fund Balance-Beginning of Year 1,076,620 FI1 I i, Fund Balance-End of Year $ 116,822 Note to Other Supplementary Information i J Budget Basis of Accounting Budgets are adopted on the modified accrual basis of accounting. I See Paragraph on Other Supplementary Information Included in Auditor's Report -23- _ VINCENT D CULLEN,CPA C1 950-2013) o CULLEN A-DANOWSKI, LLP CERTIFIED P`UB.1 ICLAC" bNTANTS JAMES E.DANOWSKI,CPA PETER F.RODRIGUEZ,CPA JILL S.SANDERS,CPA DONALD J HOFFMANN,CPA CHRISTOPHER V.REINO,CPA ALAN YU,CPA INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS To the Board of Fire Commissioners Mattituck Fire District Mattituck, New York We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States,the financial statements of the Mattituck Fire District (District), as of and for the year ended December 31,2020,and the related notes to financial statements,as listed in the table of contents,which collectively comprise the District's basic financial statements and have issued our report thereon dated June 28, 2021.As,described more fully in Note 1,the Mattituck Fire District has prepared these financial statements in accordance with the financial reporting provisions of the New York State Office of the State Comptroller,which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the Mattituck Fire District's internal control over financial reporting (internal control) to determine the audit procedures that are ' appropriate in the circumstances for the purpose of expressing our opinions on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of the Mattituck Fire District's internal control. Accordingly,we do not express an opinion on the effectiveness of the Mattituck Fire District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies,in internal control that is less severe than a material weakness,yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations,during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However,material weaknesses may exist that have not been identified. 1650 ROUTE 112,PORT JEFFERSON STATION,NEW YORK 11776-3060 -24- PHONE: 24- PHONE:631-473-3400•FAX:631-473-4863•WWW.CDLLPNET Compliance and Other Matters 1 As part of obtaining reasonable assurance about whether the Mattituck Fire District's financial statements are l � free of material misstatement,we performed tests of its compliance with certain provisions of laws,regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We noted certain matters that we have reported to the Board of Fire Commissioners and management of the Mattituck Fire District in a separate letter dated June 28,2021. Purpose of this Report 4 The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the District's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control and compliance.Accordingly,this communication is not suitable for any other purpose. June 28,2021 I 1r I � -25 -