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HomeMy WebLinkAboutYellow Bags ®�®Ogg FFoc/(0® ELIZABETH A. NEVILLE,MMC ��+ �� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 cti Southold,New York 11971 REGISTRAR OF VITAL STATISTICS � ® Fax(631)765-6145 MARRIAGE OFFICER �`� ®fi' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www-southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 26, 2021 Carli Blandford Waste Zero 8540 Colonnade Center Drive Suite 312 Raleigh,NC 27615 Dear Ms. Blandford: Congratulations. At the regular Town Board meeting held on October 19, 2021, the Town Board accepted the bid of Waste Zero for supplying Yellow Garbage Bags to the Town of Southold. A certified copy of the resolution is enclosed. The bid deposit is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of October 19, 2021 RESOLUTION 2021-811 Item 4 5.20 ADOPTED DOC ID: 17463 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-811 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 19, 2021: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Waste Zero to supply the town with yellow Town Garbage Bags for the period January 1, 2022 through December 31, 2023, at the per bag prices submitted in their bid opened on October 14, 2021, all in accordance with the Town Attorney. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio (Mierated October 20. 2021 =? -• THIS DOCUMENT HAS A WATERMARK THE FROM OF THE DOCUMENT HAS A MICRO-PRINT BORDER AND THERMOCHROMIC ABSENCE OF THESE FEATURES WILL INDICATE A COPY SOUTH STATE BAND 67-981532 11447051 µ r DATE 10/08/2021 -, -P.AY'TO THE TOWN OF SOUTHOLD •' •• ORDER OF $100.00 =; DOL ARS .,, NOTICE TO THE CUSTOMER AS A CONDITION TO THIS WSTRUTIONS ISSUANCE OF THIS CHECK PURCHASER - `t--I AGREES TO PROVIDE DECLARATION OF LOSS PRIOR TO THE REFUND OR REPLACEMENT P q HF,q� �OFTHISCHECKIN THE EVENT ITIS LOST MISPLACED ORSTOLEN REFUNOSANO - - ,�),: ,REPIACEAIENTS CANNOT BE MADE fOR 90 DAYS AFTER ISSUANCE OF ORIGINAL CHECK - REMITTER- WASTEZERO "BID ON GARS BAGS" ,-, • _ 'AUTH iZED`s NA URE ii' b b 4 I, 70 5 10 i:0 5 3 200 98 3i: 2 2008 300 9110 O��gUFFO(/r�® ELIZABETH A.NEVILLE,MMC �.� r/,y Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 coo = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 • Fax(631)765-6145 MARRIAGE OFFICER �'� Ot` Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2021 Plastic Garbage Bags Bid Opening 10/14/212:00 P.M. price per bag Small Medium Large Waste Zero $0.1875 $0.3410 $0.5101 8540 Colonnade Center Drive Suite 312 Raleigh,NC 27615 Carli Blandford 800/866-3954 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2022-23. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid,together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York,until 2:00 P.M.,Thursday, October 14, 2021 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 7 AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. . Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Carli Blandford Corporate Title Sr. Regional Sales Representative (if any) Company Name WasteZero Mailing Address 4208 Six Forks Rd., Ste. 1000 Raleigh, NC 27609 Phone Number 843-933-4148 Bid on YEAR 2022 -23 PLASTIC GARBAGE BAGS Town of Southold Garbage Bag Bid Specifications p. 2 of 8 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID PRIMARY TERM: JANUARY 1, 2022—DECEMBER 31,2023 OPTION PERIOD: PRIMARY TERM MAY BE EXTENDED BY ONE (1)ADDITIONAL YEAR, i.e.,THRU DECEMBER 31,2024,BY MUTUAL AGREEMENT BETWEEN THE AWARDED BIDDER AND THE TOWN,IN WRITING NOT LESS THAN 90 DAYS PRIOR TO EXPIRATION OF THE PRIMARY TERM (October 2,2023),AT THE PRICES HEREIN SUBMITTED, SUBJECT TO ALL OTHER TERMS OF THESE SPECIFCATIONS NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate,the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Capacity/Strength Small 175,000 25"x 37" 16 gallons/1.10 mil Medium 350,000 33"x 45" 36 gallons/1.25 mil Large 250,000 38"x 52" 56 gallon/1.4 roil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100%VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS (OTHER THAN THE INCUMBENT) MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. BAGS MUST BE MANUFACTURED IN THE USA. IMPRINT (all lettering/images in black • Text for Town Garbage Bag Rules: see Attachment#1 to this spec. ("Town Logo"to be supplied by Town) • At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR"LARGE", on one line,to be followed by# of gallons (e.g., "16 GALLONS", or"36 GALLONS", or"56 GALLONS") on the same line. • Run Date: The date of bag production indicating MONTH and YEAR shall be imprinted on each bag in an easily visible location. Town of Southold Garbage Bag Bid Specifications p. 3 of 8 `WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four(4) flaps or"ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a"handle"by which the bag may be held. Flaps shall be not less than 4"tall and 3" wide. Bidders must have a minimum of 5 years consecutive experience as a manufacturer or dealer in providing"wave top" closure bags for a municipal volume-based garbage disposal program (i.e. "pay as you throw"). IT WILL BE TO THE ADVANTAGE OF BIDDERS TO DEMONSTRATE SUCH EXPERIENCE WITH MORE THAN ONE MUNICIPALITY. [Indicate on "Customer Reference" form on Page 6.] UPC `BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: • Style and Counts Bags shall be packaged in `sleeves' and `cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 20 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. • Insert and UPC Code Sleeves shall contain a paper insert no larger than 4"x 6", the color of which shall be different for each bag size, containing the UPC Bar Code. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation(e.g., "Small 16 Gallon"or"Medium 36 Gallon"or"Large 56 Gallon". Below the UPC Bar Code shall be the additional text as shown in the sample insert in Attachment 2. ORDERS The Town intends to order its full expected annual inventory of bags in November of 2021, and to receive a supply from that order sometime early in January 2022; however the Town may make multiple orders for its annual supply if it deems it is in the Town's best interest to do so. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS —OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6)WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If Town of Southold Garbage Bag Bid Specifications p. 4 of 8 delivery of an order must be split,the contractor agrees it will not seek a higher price for the portion of the order shipped later. Defective Bags—Contractor agrees to replace any bags found to have manufacturing defects at any time after delivery at no cost to the Town of Southold: PRICE ADJUSTMENTSANCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must,be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold,NY 11971. Price adjustments/increases shall be presented to the Town as a percentage of increase/decrease,which will be used to adjust vendor pricing accordingly. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS'RESPONSIBILITIES UNDER A CONTRACT AWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. Acknowledgement of foregoing requirements on price adjustments/increases (must be signed by bidder's authorized designee. Bid will be rejected if not signed. Carli Blandford cDJ,� Name(print) Signature TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 5 of 8 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE `TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR"ALTERNATIVE" PRICES,UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD,WILL BE BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2022—December 31, 2023 Item Price Per Bag Price Extended 1) "Small"Bags $0.1875 x 1,000 = $187.50 2) "Medium"Bags $0.3410 x 1,000 = $341.00 3) "Large" Bags $0.5101 x 1,000 = $510.10 PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS, ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. To be completed by Bidder: If the Bidder is NOT the manufacturer,provide manufacturer's corresponding information below Company WasteZero, Inc. WasteZero is the manufacturer By (Name) Carli Blandford Position Sr. Regional Sales Representative Address 4208 Six Forks Rd., Ste. 1000 Raleigh, NC 27609 Telephone No. 843-933-4148 Fax No. 843-558-7302 The Town reserves the right to reject any and all bids received. Town of Southold Garbage Bag Bid Specifications p. 6 of 8 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES TO WHOM BAGS SIMILAR TO THOSE DESCRIBED HEREIN HAVE BEEN SUPPLIED (to include at least three (3) municipalities) Company Contact Address Phone# Contract Amount Wave Top? `Y' or `N' Sanford, ME Steven Buck 919 Main St. 207-324-9172 $880,000 No Natick, MA Jeremy Marsette 75 West Street 508-647-6550 $303,000 No Plymouth, MA Jonathan Beder 159 Camelot Dr 508-830-4097 $265,000 No x 105 Concord, NH Adam Clark 311 North State St 603-230-3912 $671,000 No Southampton, NY Rick Hodgson 1370 Majors Path 631-283-5210 $350,000 No Shrewsbury, MA Kevin Mizikar 100 Maple Ave 508-841-8508 $742,000 No Southold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG" pF SO�lyolo Z91 COO, Town Logo (9" diameter) • THIS BAG IS INTENDED FOR ALL NON RECYLABLE HOUSEHOLD GARBAGE. • BAG FLAPS MUST BE TIED • "TOWN BAGS" ARE REQUIRED BOTH FOR CURBSIDE PICKUP AND FOR GARBAGE "SELF- HAULED" BY RESIDENTS TO THE CUTCHOGUE TRANSFER STATION(7:00 am—5:00 pm, DAILY). FOR QUESTIONS OR MORE INFORMATION CHECK OUT THE SOUTHOLD TOWN WEBSITE AT HTTPS://WWW.SOUTHOLDTOWNNY.GOV/146/WASTE-MANAGEMENT (OR CALL (63 1) 734-7685). Southold Town Garbage Bag Specifications ATTACHMENT 2 TOWN, OF S 5 e Larg 6 Gallon This bag is intended for all NON-RECYCLABLE household kitchen garbage. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). 7 1118309' 9 0 0106 s BUY FEWER TRASH BAGS AND SAVE MONEY BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS You can also reduce your waste handling costs by: omposting food waste • Re-using or giving away used but useable items • Buying goods with recyclable packaging • Avoiding goods with excess packaging FLAP-TIE BAGS • Stronger bags • More environmentally friendly than draw tape or twist tie bags (flap-tie uses less plastic) • To learn more about "Pay As You Throw" Waste Programs, go to: hftp://Wastezero.com/resources/Wastezero-pay-as-you-throw/ REMEMBER: KEEP YOUR BAG COSTS DOWN - RECYCLE! Visit our website at https•/Iwww.southoldtownny.gov/146/Waste- Management for more info, including many Frequently Asked Questions 16228482-7ca9-4797-8855-cac8f3824cb7 lynda.rudder@town.southo Id.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify,that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: October 07,2021 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such, is eligible to publish such notices. Signature Eliot T. Putnam Printed Name Subscribed and sworn to before me, This 12 day of October 2021 Notar4Siignatu �`tti9YP/9@PJPPPIIP,/ q` STATE OF NEW YORK ' NOTARY PUBLIC' ' � o Notary Public Stamp s oIRE639a44s of ear'•. ,.• q�' d SOUTHOLD TOWN CLERK I V_ - a 16228482-7ca9-4797-8855-cac8f3824cb7 lynda.rudder@town.southol d.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2022-23.Specifications and bid proposal form may be obtained at the Office of the Town Clerk,Town of Southold,Town Hall, PO Box 1179,53095 Main Road,Southold, New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00,will be received by the Town Clerk,at the Southold Town Hall, PO Box 1179,53095 Main Road,Southold, New York, until 2:00 P.M.,Thursday,October 14, 2021 at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags",and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state, or local,from which the Town of Southold is exempt. Dated:October 5, 2021 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK SOUTHOLD TOWN CLERK 2 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2022-23. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 14, 2021 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed iri envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 .a„ ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 7 AND-FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck Town of Southold Garbage Bag Bid Specifications p. 2 of 8 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID PRIMARY TERM: JANUARY 1,2022—DECEMBER 31, 2023 OPTION PERIOD: PRIMARY TERM MAY BE EXTENDED BY ONE (1) ADDITIONAL YEAR, i.e., THRU DECEMBER 31,2024, BY MUTUAL AGREEMENT BETWEEN THE AWARDED BIDDER AND THE TOWN, IN WRITING NOT LESS THAN 90 DAYS PRIOR TO EXPIRATION OF THE PRIMARY TERM (October 2,2023),AT THE PRICES HEREIN SUBMITTED, SUBJECT TO ALL OTHER TERMS OF THESE SPECIFCATIONS NOTE: The quantity figures below are estimates only, based on past sales. While they are believed to be accurate,the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Capacity/Strength Small 175,000 25"x 37" 16 gallons/1.10 mil Medium 350,000 33"x 45" 36 gallons/1.25 mil Large 250,000 38"x 52" 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS (OTHER THAN THE INCUMBENT) MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. BAGS MUST BE MANUFACTURED IN THE USA. IMPRINT(all lettering/images in black): • Text for Town Garbage Bag Rules: see Attachment#1 to this spec. ("Town Logo"to be supplied by Town) • At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR"LARGE", on one line, to be followed by# of gallons (e.g., "16 GALLONS", or"36 GALLONS", or"56 GALLONS") on the same line. • Run Date: The date of bag production indicating MONTH and YEAR shall be imprinted on each bag in an easily visible location. Town of Southold Garbage Bag Bid Specifications p. 3 of 8 `WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four(4) flaps or"ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a"handle"by which the bag may be held. Flaps shall be not less than 4"tall and 3" wide. Bidders must have a minimum of 5 years consecutive experience as a manufacturer or dealer in providing"wave top" closure bags for a municipal volume-based garbage disposal program (i.e. "pay as you throw"). IT WILL BE TO THE ADVANTAGE OF BIDDERS TO DEMONSTRATE SUCH EXPERIENCE WITH MORE THAN ONE MUNICIPALITY. [Indicate on "Customer Reference" form on Page 6.1 UPC `BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". PACKAGING: • Style and Counts Bags shall be packaged in `sleeves' and `cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 20 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. • Insert and UPC Code Sleeves shall contain a paper insert no larger than 4" x 6", the color of which shall be different for each bag size, containing the UPC Bar Code. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation(e.g., "Small 16 Gallon" or"Medium 36 Gallon"or"Large 56 Gallon". Below the UPC Bar Code shall be the additional text as shown in the sample insert in Attachment 2. ORDERS The Town intends to order its full expected annual inventory of bags in November of 2021, and to receive a supply from that order sometime early in January 2022; however the Town may make multiple orders for its annual supply if it deems it is in the Town's best interest to do so. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SIIOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS —OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If Town of Southold Garbage Bag Bid Specifications p. 5 of 8 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE `TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR "ALTERNATIVE" PRICES, UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2022—December 31, 2023 Item Price Per Bag Price Extended 1) "Small"Bags x 1,000 = 2) "Medium" Bags x 1,000 = 3) "Large" Bags x 1,000 = PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS,ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. To be completed by Bidder: if the Bidder is NOT the manufacturer, provide manufacturer's corresponding information below Company By (Name) Position Address Telephone No. Fax No. The Town reserves the right to reject any and all bids received. Town of Southold Garbage Bag Bid Specifications p. 4 of 8 delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion of the order shipped later. Defective Bags—Contractor agrees to replace any bags found to have manufacturing defects at any time after delivery at no cost to the Town of Southold. PRICE ADJUSTMENTSANCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid., and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold, NY 11971. Price adjustments/increases shall be presented to the Town as a percentage of increase/decrease,which will be used to adjust vendor pricing accordingly.The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BYTHE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS'RESPONSIBILITIES UNDER A CONTRACTA WARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. Acknowledgement of foregoing requirements on price adjustments/increases (must be signed by bidder's authorized designee. Bid will be rejected if not signed. Name (print) Signature TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 6 of 8 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES TO WHOM BAGS SIMILAR TO THOSE DESCRIBED HEREIN HAVE BEEN SUPPLIED (to include at least three (3) municipalities) Company Contact Address Phone# Contract Amount Wave Top? `Y' or `N' Southold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG" pF SOUTyola Town Logo (9" diameter) • THIS BAG IS INTENDED FOR ALL NON-RECYLABLE HOUSEHOLD GARBAGE. • BAG FLAPS MUST BE TIED • "TOWN BAGS" ARE REQUIRED BOTH FOR CURBSIDE PICKUP AND FOR GARBAGE"SELF- HAULED" BY RESIDENTS TO THE CUTCHOGUE TRANSFER STATION (7:00 am—5:00 pm, DAILY). FOR QUESTIONS OR MORE INFORMATION CHECK OUT THE SOUTHOLD TOWN WEBSITE AT HTTPS://WWW.SOUTHOLDTOWNNY.GOV/146/WASTE-MANAGEMENT (OR CALL (63 1) 734-7685). Times Review Media Group Invoice #: 16228482 The Suffolk Times Date: 09/29/2021 Bill To Customer Email SOUTHOLD TOWN CLERKlynda.rudder@town.southold.ny.us 'Description Publish Date I Amount PUBLIC _ 10/07/2021 $34.89 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $59.89 Please remit checks payable to: Times Review Media Group PO Box 1500 Mattituck, NY 11952 _�d+' • LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2019-20. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold, New York 11971 . The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of $100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, October 14, 2021 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK Southold Town Garbage Bag Specifications ATTACHMENT 2 TOWN OF SOUTHOLD 5 e Larg 6 Gallon This bag is intended for all NON-RECYCLABLE household kitchen garbage. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). 7 8 3 0 9 9 0 01111011161115 BUY FEWER TRASH BAGS AND SAVE MONEY BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS You can also reduce your waste handling costs bComposting food waste • Re-using or giving away used but useable items • Buying goods with recyclable packaging • Avoiding goods with excess packaging FLAP-TIE BAGS • Stronger bags • More environmentally friendly than draw tape or twist tie bags (flap-tie uses less plastic) • To learn more about "Pay As You Throw" Waste Programs, go to: hftp://wastezero.com/resources/wastezero-pay-as-you-throw/ REMEMBER: KEEP YOUR BAG COSTS DOWN - RECYCLE! Visit our website at hftps:liwww.southoldtownny.gov/146IWaste- Management for more info, including many Frequently Asked Questions NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2022 -23 PLASTIC GARBAGE BAGS Rudder, Lynda From: Andrea Cabane <andrea@nynewspapers.com> Sent: Friday, October 1, 2021 5:10 PM To: Rudder, Lynda Subject: RE:Town of Southold Attachments: 16228482-7ca9-4797-8855-cac8f3824cb7.pdf Lynda, Here are your requested changes. Let us know on Monday if you need anything else. Thanks! Andrea Andrea Cabane Account Manager New York Press Service 518.464.6486 Albany andrea@nynewspapers.com NYNewspapers.com https:,Z/ouickadcreator.comb New York Press Service From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday, October 1, 20218:22 AM To:Andrea Cabane<andrea@nynewspapers.com> Subject: RE:Town of Southold Importance: High I notice a mistake in the ad I sent you. Could You please replace the one I sent with the attached. From:Andrea Cabane<andrea@nvnewspapers.com> Sent:Wednesday, September 29, 202112:47 PM To: Rudder, Lynda <Ivnda.rudder@town.southold.ny.us> Subject: RE:Town of Southold Lynda, Your ad has been submitted. Please let us know if the issue persists. Thanks! Andrea Andrea Cabane Account Manager New York Press Service 518.464.6486 Albany andrea@nynewspapers.com NYNewspapers.com h ttps✓Lquickadcreator.corn New York Press Service From: Rudder, Lynda <I_ynda.rudder@town.southold.nv.us> Sent: Wednesday, September 29, 20219:20 AM To:Andrea Cabane<andrea@nvnewspapers.com> Subject: FW:Town of Southold Importance: High From: Rudder, Lynda Sent: Wednesday, September 29, 20219:17 AM To: 'andrea@n*ynewspaper.com' <andrea@nvnewspaper.com> Subject:Town of Southold Importance: High The Yellow bag Notice is the Notice I need published in the 10/7 Suffolk Times legal notices.The other attachment is the error I get. a*Wz f RW� Lynda M Rudder Deputy Town Clerk Principal Account Clerk Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold,NY 11971 631/765-1800 ext 210 631/765-6145 2 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that scaled bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2022-23. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday, October 14, 2021 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 5, 2021 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON OCTOBER 7 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 61h day of October , 2021, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Yellow Bag Bid izabeth A. Neville outhold Town Clerk Sworn before me this 6th day of Octo'bex , 2021. j4ot�ary'Public LYNDA M. RUDDER Notary Public,State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20-9Z Southold Town Board - Letter Board Meeting of October 5, 2021 ,^aoo5UF0!*�0 ; RESOLUTION 2021-774 Item # 5.16 m pp e Cy ADOPTED DOC ID: 17426 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-774 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 5, 2021: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2022: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Yellow Bags Elizabeth A. Neville Southold Town Cleric RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated October 6. 2021 Page 26