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Home My WebLink AboutSouthold American Legion Car Show RECE1VIE JUN 2 9 2021 7nutho1d Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission (O - `u I Name of Event 4rne-r iCam 4Wd)n ri 5wdA' rr - i Ye f' 103 Name of Organization: 4 erl " � Is this a Not-For-Profit Event? e 1N10 Contact'sName: LJ O" (� Mailing Address: /at) udX �� T E �� IVY/ ill-71 -71 Contact's Phone Number: V� 3 7�D s' 1�tOCO f-a�S-& 7 d 0 Contact's Email Address: j 0&0C'C- Event Location and Site Diagram: w cam/ P65-1 !' ct;-)i. Q Sgu4A01t 1! (Use additional paper if necessary) Event Date(s): At v 51 a Oo a/ (Include set u d shutdown times land dates) p 1 Nature of Event:nY 66,6 -,Stli d?iU ' yYj ear_ 46-n 4�efni5"(!5 (Please attach a detailed description to this application) Time Period(Hours)of Event: From l - Alto COQ M .5e�Y � Y'�5 rC121 y�, Maximum Number of Expected Attendees: 36-D Specify any special requirements(i.e.road closure,police resence): � = � _A6� A� 4 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 f Mailing Address to Send Event Permit to: N Y)15I%l :Zu dsk 1 ,�R ga Ao r 55eat4 ,fie Sazi -Ahl1 -71 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Y Clean-up Fees(Can NOT be waivedl: $1,500.00 Clean-up for Bicycle and/or Running Special events(ONM $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED,ADOPTED TOWN POLICY* Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature o uthorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. TOWN OF SOUTHOLD Polic for or Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned,leased or controlled by the Town of Southold and,in particular,special events on Town roads,and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above,all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road"including every applicable provision of the New York State Vehicle and Traffic Law,including but not limited to VTL§§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars($1,500.00)to ensure that the roads are returned to pre- event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health,safety and welfare of the public,as a condition to granting the permit,the Town Board,upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection,public safety oversight,and public works facilitation,including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event,the event area and traffic in and around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured;a$250 or$500 filing fee (depending on size of event);a remuneration fee determined by the Chief or Captain of the Police Department for traffic control;$250.00 or more deposit for clean-up(deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town,County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event;and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 �1 i J o J�v t'µ uba•��..vxw�•..��_,....w.w..,,e«o....'ww....r..wa...w..�e..en,.. � . �°'•�^�sa�..�uvre�rt..ww.�n�mr...�p..rwaxw<aum...,...,v.,w.•wwrav+uwu,...�w..w.alr.wwv�vu.,.w American Legion Post 803 Mapz> Site Diagram '�CF ll�l lk -WOW XN n 1 Imagery @2018 Google, Map data @2018 Google i GRISTER-01 D2021NUHF.Ef� '`kh� `I•IFICATE OF LIABILITY INSURANCE DaT.INNb12372021ararryYY, r"• CER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMMM. EMTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. TIUS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETMEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is=ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. U SUBROGATION IS V1AIVED, subject to the terms and conditions of the policy,cL-Zln clicles may require an endorserneoL A statement on this ceotificate does mot confer rights to the certificate holder In 6eu of auch endo ement(sr PROOLICCR CONTACT CANS:__,_..___,,.___._....____._-..._.__—___._—. East End Insurance Agency PRcweWc, 631 ?fi5 3811P-0.Box 1408 P ,N,_63i 7brs 3846 Sou1hc,3d,NY 11971 aala�cEss —•---- _- 1'75elrElRISt A,fPDRgr.Y._eOkt1YAGC�-._ _._,_—____. NNCI1 _- _ 115eRED NSUREn D Griswold Terry Glover Post 809 - p_0.Dox 591 rivJRen D Southold,NY 11971 -- - - - - --- ---- -�.-t.- ----- - - w9JRen r COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THS POL5CIES OF INSUR ANZE LISTED BELOW HAIa BEEN ISSU=D TO THE INSURED NM-D ABOVE FOR THE POLICY PERIOD IND.'CATEO. NOTIVITHSTANDING ANY Fza_OUIRE►AENT.TERM CR COMMON O=ANY CONTRACT CR OTH=.R OCCUMENT WITH RESFECT TO YAiX:H THZ CERTIFICATE MAY BE ISSUED OR MAY FERTA'N,THS INSURANCE AFFORDED BY THE PCLICES DESCRIBED HEREIN IS SUBF_-CT TO ALL THE TEREIS, EXCLUSICQ1i5 AKD CCNDITIONS OF SUCH POLGCIES-LIMTS SHOWN MAY HAVE BEEN REDUCED BY PAM CLAIMS. e1�R RDOL 3UMA route Up Pa1CV L' p 'R TYPE OrIh3LnRAACG �O,yNO� POLLCT CLFV i'Ji INNIOeIYY�]_(plySp➢9L133J' LL2dff3 A I X;G0MV&ML16LCECCItIILLLFMIU1Y + i eJcncCCUMENCF _ S_ CUUNsA, X CCCU1k x {� IIIPP3S52!DSOE i 1213112020 1?J9112A21 i_�:N i11'2TDtYu rm_al_--...t —6.0110 _ _ _ I iI ;Pfti60'i4L 6 A&V INJURY UJIL atCRECATE'LB.111 Af1tt.PER 2.000,000 rvucr 'KIUDI.Crs-caaVerc S 2000,000 -__ b1HEIt UQUDR j y 9.000,0k AVTRYADt1L lJAeL17Y i - I �¢;U�PJED LLrC.LELR!IT (S --'----�-- I AlJYNJPu { 1 a0OLY MJJCY(lyrpenml 19--_•--__-._,_____ CNAIEU SCHEOULEO _AI ICS CitiY _Auto$ �J"P SCrLY __.N41M916 LY i ' ' ,` a _��ei�n�dmf�A4 S ' L'MRELLA UAs I CCCUf! ! JcL'r. -- — —r EXCESS UA5 ---- I CLAIU",%t4DE 4 ! ;A_CiC17GGA1£ !S DED Ixf-1fNntxl4 - 9 WORK:Rsccwren-sanca1 ! 'VAutE N Aho MMOTMIM LIAOIuir ' _!stA ANY MC#'ML7CnrAY1htiupmaJ71'li YIN I f EL FAC71 A'CL7ENP i S OPriTtOVCitrs((tC%CILUtl77 � C!a' � _ ph".1wr In lutI I 'EL_t11sEA-,E-EAELPLCYEE S - f -fill-110%OF IHERMICM bahw I EL D15EA5E-1.011^YtPAIf i 5 VZSCOUPTION of CPERNIC1451 L.00ATIOCS l MIMES t"ORD let.Addil—I namnfa fth dda.may be nU.0,ad It me>tpsz.is ragca.ell Certificate holder Is altdirlonal insured In respect to general babSity Event.Cat Shaw 00!29129 " CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE Toaan of Southold ACCORDANCE EXPIRATIOV DATE THEREOF. NOTICE YALE BE DELIVERED W ACCORDANCE YATtt THE POLICY PROVISIONS. 5M5 Route 25 PO Box 1979 Southold,MY 11971 AJur%tKD9UZo rmpnr-"-r.•raT1VE ACORD 25(20161b3) (D 19811.21)15 ACORD CORPORATION. AM rights reserved. The ACORD name and logo are registered mrlls of ACORD Doroski, Bonnie From: Flatley, Martin Sent: Tuesday,June 29, 2021 3:58 PM To: Doroski, Bonnie; Kruszeski, Frank; Spiro, Melissa; Burke,John; Duffy, Bill; Hagan, Damon; Mirabelli, Melissa Cc: Blasko, Regina Subject: RE: Emailing: am legion car show_20210629153722.pdf Attachments: Amerl-eg CarShowCA.xls I have no objections to this event being approved as in the past. My cost analysis is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Doroski, Bonnie <Bonnie.Doroski @town.southold.ny.us> Sent:Tuesday,June 29, 20213:37 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon<damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Blasko, Regina <rblasko@town.southold.ny.us> Subject: Emailing: am legion car show_20210629153722.pdf Please review the attached application from the American Legion regarding their car show. Please notify this office with any concerns/comments. Thank you. Your message is ready to be sent with the following file or link attachments: am legion car show_20210629153722.pdf 1 Town of Southold Police Department Special Event Cost Analysis Event: American Legion Post 803 Car Show Date(s): August 29, 2021 Location: Southold American Legion , "e r =* Sw H w > is +P;,. m -7 KPS=< h Patrol Allocationlfor-Eve r _ ' �a+� .. 'v"�- x '� °w q a od��P'.N�'zfs.�.....r�.,.�._:�.as. =:.�,,.,...:..�s.' ..a..__..�, Reg Hours OT Hrs Hrly Wage Total Comments ,Polc'eOfficers , Y""v;,:. i`� Reg tr Hours OT Hrs Hrly Wage . Total Comments Bcycle,,Patrol's`p7 ',r3 - - K=9 ,s.sti - Hire hwa�jFatrol ` ` 7-7�Mar neUnitsr�� ,;°='��'� _ -P �v''T"+af', .+. -7< Nx3�n -��• �^��kk '} .�N fav s t t "v er��°.. '{.+...+ 'MjrnT'��aiti•=Y--.�"'v.1-.�.^°°C�':`y.»n�ij�{{ 4y,+ -,.�),^,,+. T�1ffIC�COIIt.OIfi. ,�;:;�� Reg Hours OT Hrs Hrly Wage Total Comments � TC Officer#1 8 $18.00 $144.00 TC Officer#2 2 $18.00 $36.00 TC Officer TC Officer Equipment'Costs; Y rt ,R€+..:x` t .' = +"'' ^� r..�.�. PD Vehicles #of vehicles $/hr Total 1 for 8hrs $10.00 $80.00 $80.00 1 for 2 hrs $10/hr $20.00 _ $20.00_ _ Command Van _ Marine Patrol Boats Total Department Cost for Event = $280.00 Prepared by Chief M Flatley 6/30/2021 Page 1 Doroski, Bonnie From: Spiro, Melissa Sent: Wednesday, June 30, 2021 9:23 AM To: Doroski, Bonnie, Flatley, Martin; Kruszeski, Frank; Burke,John; Duffy, Bill; Hagan, Damon; Mirabelli, Melissa Cc: Blasko, Regina Subject: RE: Emailing: am legion car show_20210629153722.pdf This is not preserved land. Melissa. ---==Original Message----- From: Doroski, Bonnie Sent:Tuesday,June 29, 20213:37 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Duffy, Bill <billd@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Blasko, Regina <rblasko@town.southold.ny.us> Subject: Emailing: am legion car show_20210629153722.pdf Please review the attached application from the American Legion regarding their car show. Please notify this office with any concerns/comments. Thank you. Your message is ready to be sent with the following file or link attachments: am legion car show_20210629153722.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check youre-mail security settings,to determine how attachments are handled. 1 ELIZABETH A.NEVILLE,MMC .� ��, Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER '� ®�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August�20, 2021 r Joan Cochran PO Box 534 Southold,NY 11971 Dear Mrs. Cochran: The Southold Town Board, at its regular meeting held on August 10, 2021, granted permission to American Legion Griswold Terry Glover Post 803 to,hold its Annual Car Show on August 29, 2021. A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Kruszeski at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerey, Lynda M Rudder Deputy Town Clerk enc I I Southold Town Board - Letter Board(Meeting of August 10, 2021 i RESOLUTION 2021-637 Item # 5.12 '3pa� ADOPTED DOC ID: 17283 I I THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-637 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 10,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the American Legion Griswold-Terry-Glover Post 803 to hold an Antique Car Show on August 29, 2021 from 9:00 AM to 4:00 PM at the American Legion, Main Road, Southold and a partial closure of Tuckers Lane, provided the applicant: files with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; complies with all the provisions of the Town's Special Permit Policy, and; complies with all current, or as may be amended, Executive Orders issued by the Governor of the State of New York in response to the COVID-19 pandemic. All fees associated with this approval shall bewaived, with the exception of the clean-up deposit. i Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa; Dinizio Jr, Doherty, Ghosio, Russell ABSENT: Louisa P Evans I� I Generated August 10. 2021 Page 23 Vendor No. Check No Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by �mcy-'Icn�6nAudit Date Vcndorr feleppltonc Numhcr Q ?o v ) 1 ' s ^ 1` G (O e-6 C) S� I - — -- Town Clerk �vaA'\ �Ch,rO,'^- �ou Invoice Invoice Invoice I Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fuad and Account Number i �UC70 I 00 -U oleg T1.030 I i I I I � Total Low Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hcichy certfy that the foregoing claim is true and conect,that no part has in good condition without substitution,the services properly been paid,except as therein slated,that the balance therein slated is actually performed and that the quantities thereof have been v ed with the exceptions due and awing,and i, taxes from which the Town is exempt are excluded or discrepancies noted,and payment s ap roved Signal ire Title Deputy Town Clerl, 1 Signature Company Name Dale —l'�` ^a 1 Title:Denuty Town Lerk Date Ct Southold Town Board - Letter Board Meeting of September 7, 2021 I pp�>��5Uff0(,t�Oj RESOLUTION 2021-693 Item 4 5.10 ADOPTED DOC ID: 17346 i i THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-693 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 7, 2021: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded,now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit American Legion Post 803 6/29/21 $2150.00 Griswold Terry Glover PO Box 591 Southold,NY 11971 I Daniel Woods 7/21/21 $250.00 PO Box 67 Peconic,NY 11958 (Boy Scout Car Show) I John Perez 8/30/21 $250.00 322 W. 52nd Street, 4339 New York, NY 10019 el Elizabeth A. Neville Southold Town Clel-k I RESULT: ADOPTED JUNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa; Doherty, Ghosio; Evans, Russell ABSENT: James Dinizio Jr I I Generated September 8, 2021 Pane 19 i Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/29/21 Receipt#: 283898 i Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 8.29 2;1 $250.00 Total Paid: $25000 i Notes: I i Payment Type Amount Paid By CK#1685 $250.00 American Legion, Griswold Terry Glover P I �I Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 I I I Name: American Legion, Griswold Terry Glover Post 803 Po Box 975 Southold, NY 11971 I Clerk ID: BONNIED Internal ID 8 29 21