HomeMy WebLinkAboutPeconic Bay Vineyards 2021-49 Southold Town Board - Letter Board Meeting of September 7, 2021
RESOLUTION 2021-706 Item # 5.23
ADOPTED DOC ID: 17357
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-706 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
SEPTEMBER 7,2021:
RESOLVED that the Town Board of the Town of Southold hereby ratifies the Special event
2021-49 for Ken Cereola and Stacey Solview, at the Peconic Bay Vineyards at 31329 Main
Road, Cutchogue,New York as applied for in Application PBV4a Friday food truck at the Farm
Stand on September 3, 2021.
All parking must be contained on site. Provided they adhere to all conditions on the application
and permit and to the Town of Southold Policy for Special Events and subject to the applicant's
compliance with any and all executive orders of the State of New York. This permit is subject to
revocation if the applicant fails to comply with any of the conditions of the approval or is unable
to properly control traffic flow into and out of the event.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:Jill Doherty; Councilwoman
AYES: Nappa, Doherty, Ghosio, Evans, Russell
ABSENT: James Dinizio Jr
Generated September 8, 2021 Page 32
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Ms. Elizabeth A. Neville, Town Clerk
From: Melissa Mirabelli
Secretary to the Town Attorney
Date: September 8, 2021
Subject: Special Event -Peconic Bay Vineyards
With respect to the above-referenced matter, I am enclosing the original application with
committee comments and resolution of Town Board approving event
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
Cc: Denis Noncarrow
/mm
Enclosures
i 7
RESOLUTION 2021-706
ADOPTED DOC ID: 1737
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-706 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
SEPTEMBER 7, 2021:
RESOLVED that the Town Board of the Town of Southold hereby ratifies the Special event
2021-49 for Ken Cereola and Stacey Solview, at the Peconic Bay Vineyards at 31329 Main
Road, Cutchogue,New York as applied for in Application PBV4a Friday food truck at the Farm
Stand on September 3, 2021.
All parking must be contained on site. Provided they adhere to all conditions on the application
and permit and to the Town of Southold Policy for Special Events and subject to the applicant's
compliance with any and all executive orders of the State of New York. This permit is subject to
revocation if the applicant fails to comply with any of the conditions of the approval or is unable
to properly control traffic flow into and out of the event.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:Jill Doherty, Councilwoman
AYES: Nappa, Doherty, Ghosio, Evans, Russell
ABSENT: James Dinizio Jr
s �
Special Events Committee
Application Summary and Recommendation
Application name: &0 Urwlcl g-�c Sol%eo 0�%n c Pm
Address: si3w Main IRt%1 t j jggt
Application number: f),\V L4 CL
Date of Event: CI 3 C
Time: 14pm — p ?M
Date Received by Town Clerk: 8131 loll
Date Received by Committee: 3 0 aoa
Nature of Event (S): �rfdav F" Tr(Ac.L��
FaffrPs
Committee Comments Received by:
Denis Noncarow Melissa Spiro&wocifm)
Leslie Weisman Y Missy Mirabelli
Chief Flatley August Ruckdeschel- County
(Heather Lanza James Easton
—' Mike Verity Claire Glew
Bill Duffy Kevin Webster
Committee Recommendation's:
Y Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No: yq
Resolution No: acral- 10� Date: Q I--Iao;;'-j
s
RECEIVED4"
RECEIVED
"-j
AUG 31
g, AUG 3 1 2021
TOWN ATTORNEY'S OFFICE
Southold Town Clerk
TOWN OF SOUTHOLD
Town Cole Chester 205 iTublic Enterigin rbent and laecial Events'e,
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORINT
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific
details of each event must be included with this application.
All a lications mu be submitted-at least 60 lZ��a� s Slays before the event Applicants
are encainraged to stibmit appli'cationis•as ear1V as Doss lime.
Any cnrrarLefecd application thht is n6t'�nl�mitteil 60-ear more bd.§iness days prior to tbe Schedrvled
event may be rejected dr stfliject to it late Iirocess�hi fee of$Z5 00 liv t
be Office of the T6*h Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
' hini is-a-Peribit 11:ecrnjmd?
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Anv use of residential 1rdgefty for nrdffL sucli-as a venue far wed&gs of'other events is prohibited.
This, idLq1jaedcomplete nnee all:the. t . ri to,th o Tow
- l fk: k_1&5e'i ie fe -i s si n of1bg toj1diAngla rt c eil6� tl� ' 6X an se'inin l�e6�U.
OA completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
ElFEE, Is the application being submitted at least 60 days before the event[ ] Yes No
If Yes,Fee of$ has been submitted
If No,Fee ofe has been submitted
Updated 8/7/2018
s �
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance.not less than 2 million dollars naming the Town of Snnthold as an additional
insured
A Parking/Event Ptar}:consistmg,of,a„survey, site,plan,gnd/or-aerial view'ofthe subjgct prooperty that
includesIfie locations of on-site parking,,sanitary facilities,and tentsor other Wdiporary structure(s).
(Sed'a plication,form for.details)
Events;for three hundreil,-(300) or snorepeople.requird"submission;and approval of a•traffic-control
last acceptable to the Town:of.Southold AND a-qualified-.ttaffie.controller must be provided at the
r event.(See application form for details)
t- =-Signature of Property.'Ownei on the applicatioia_atithorizing-,`Cdde tfiforcement Personnel of the'T:own
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
r
My signature below affirms that-I have submitted all the information requir , ve in co nection
with my application. ,
Dated (,, nutrere f
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
i
s
z
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
'lease pr®vide ALL-of the infor6nation requested helo*v.I�icaiti" 1p ete" Flic�itions ��tITI,t,NOT be
reviewed.
Special Event Permit#.- Applicant(s)name: '
Date of Submission P——ow Name of Event
SCTM Vs 1000-Section Block- t Lots, .4�^
Dates of Each Event:
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event:
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From
za-n to C>eLA-
v
Town Services requested: ( )Yes Wo If yes,Describe Police Dept. Highway Dept.
Describe Services d—2s�.- c
Maximum Number of Persons Attending At One Time: Number of cars expected °
Is a Tent or other temporary structure being used? [ ]Yes IgNo If yes provide size(s) _.
Will food be served? ]Yes [ ]Ivo If yes provide number and name(s)of food vendor(s) /r e 4
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[ ]Yes 4<No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address):
Contact Person and Contact Tel.#- ',1�= kE a-- W97'
e-mail address dPet/ "
Event Location:Street-Hamlet Address: t - r! -f.i` ' ,
117 3tr
Mailing Address to Send Event Permit to:
-3 --
Have any of the development rights been sold to 0- 'Town of Southold [ ] Yes J—TNo and/or Suffolk
County Agricultural Program? [ ] Yes � � '- - if ves to;either or hotlt.a#sb iridiclte-on-the
attached plan the'boundaries of the reserved area upon which'the-event will fake place.
YOU -PARMG/FXTN'fl" AN 10:'ITHS AF IN AT16N IF Tom,
MC:�CP)JCT D ATT)l+`NISAPICI+1 I5 jOG(ill`,1►ifiOP.E+-PFIOPI: ;.'Olj'MiUSt'A 1 '�TA CRA.
TRA�k CONTROIa 1PlLAN flee next peel`
A PArki +ve 't-Pfl ti.War be e ' fl for -. . e_C1Qftg1qE r. h
the su jest propertr.IN1�dCA'I`>C�DJ�J THE IPg,AN ALL oFthe f;lla n�*rir_ik it formaifion:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Tiraf1Fic Contwi Ann
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND ar qui mded°Pleasefftev
attached a written description and/or notate on the parking event pian the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
QVti E .S SIG ATURR ;
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions,and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Pers cz el of the Town' Southold to enter the
property during the hours of the per' anted special event to zrzake•any and ar izzspectians necessary in
c!xzznecti . IM,this Special•Eve't, $
Print name of Owner Si ature of Owner `
Prim name of Authorized Person/Representative S§ attire of Attthciri e " erscsi epresentative
MRM N IS HERED-YI N :
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls -
necessary for this event. �rkfng is s r i 'ted'on ANY lbyn.C" n -S to Reads r Ri
WWa
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3,. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event. and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for J
review,etc. at 6 s" "i es -days 126gr jo,jh ;dh_QdMlgdv f.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
.► 4
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but riot=limited to parking 'inressJegress/access
tintW or tempr4aa sm�trtictur�,(s) or temporary sanity y facilities'shall be-conditcted on'Town of Southold
PuTAiarw,o_W_evelo uLRights land.
10. cttv't' s sso` it "hi 616"b o i -ark:1 s." -� 'a c ss.
tens or t __ r . rr''- 5 ' i `ti s:- 1' .6n " - "`c "Suffolk Cot l
Purchase f v i_h s lan - vi - 's M.nty'Farmland
a
Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the _
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the ;
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:• `
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL.
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updatcd 8/7/2018
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96
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168
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i
,i Parking
area for -
` 150 vehicles
w
No public entry from r
east driveway All public vehicle ;
to property from Main acccess to event
Rd. This entrance for from west driveway
emergency use only atroe
P P rh''s Main
Rd.entrance 4
to parking for
vehicles from +
f
�'' west driveway
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31 ` 0
-Mirabelli, Melissa
From: Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>
Sent: Tuesday, August 31,2021 3:37 PM
To: Mirabelli, Melissa; Spiro, Melissa; Easton,James; Glew,Claire;Webster, Kevin
Cc: Ruckdeschel,August;Amakawa,Andrew
Subject: RE: PBV4a RUSH
Hi Ms. Mirabelli,
We do not have objections or comments to this Special Event since the property and surrounding adjacent properties
are not on SC PDR land.
Lauren Allegue
Planning Aide
Suffolk County
Dept. of Economic Development and Planning
100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11788
(631)853-6044
-----Original Message-----
From: Mirabelli, Melissa <melissam@southoldtownny.gov>
Sent:Tuesday,August 31,20213:30 PM
To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>
Cc:Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Ruckdeschel, August
<August.Ruckdeschel @suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffoIkcountyny.gov>
Subject: FW: PBV4a RUSH
Importance: High
ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders
or unexpected emails.
----------------------------------------------------------------------
Please send me comments and or questions ASAP
Missy
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 ( Main RD)
1
a r
P.O. Box 1179
Southold, NY 11971
Office (631) 765-1939
Fax(631)765-6639
-----Original Message-----
From: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Sent:Tuesday,August 31,20213:25 PM
To: Mirabelli, Melissa<melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>;�Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans
<Ipevans06390@gmail.com>; Nappa,Sarah<sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Norklun,Stacey<Stacey.Norkiun@town.southoId.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell, Scott<scottr@southoldtownny.gov>;Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
2
3 `4 r
Mirabelli, Melissa
From: Jill Doherty- Forward
Sent: Tuesday,August 31, 2021 3:46 PM
To: Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio,James; Doherty,Jill;
Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Norklun,
Stacey; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill;
Hagan, Damon
Subject: Re: PBV4a RUSH
The only issue I have with this is the last min application. We never seem to hold people to the 60 days prior.
Sent from Yahoo Mail for iPhone
On Tuesday, August 31, 2021, 3:25 PM, Rudder, Lynda <lynda.rudder@town.southold.ny.us>wrote:
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east
of the winery building on SEPT 3rd. Please advise.
1
3 `3 r
Mirabelli, Melissa
From: Russell, Scott
Sent: Tuesday, August 31,2021 3:46 PM
To: Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio,James; Doherty,Jill;
Doroski, Bonnie;Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Norklun,
Stacey; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill; Hagan, Damon
Subject: RE: PBV4a RUSH
I'm good with it
-----Original Message-----
From: Rudder, Lynda<lynda.rudder@town.southold.ny.us>
Sent:Tuesday,August 31,20213:25 PM
To: Mirabelli, Melissa <melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans
<Ipevans06390@gmail.com>; Nappa,Sarah<sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville @town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun @town.southold.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>; Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
� 4 OL
Mirabelli, Melissa
From: Easton, James
Sent: Tuesday, August 31, 2021 3:32 PM
To: Mirabelli, Melissa
Subject: RE: PBV4a RUSH
I have no objection to this event taking place.
James Easton
Fire Marshal,Town of Southold
JamesE@southoldtownny.gov
(W) 631-765-1802
PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is
intended only for the use of the individual or entity to which it is addressed and may contain confidential information
belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified
that any disclosure, copying,distribution, or the taking of any action in reliance on the contents of this information is
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delete the original message.
-----Original Message-----
From: Mirabelli, Melissa <melissam@southoldtownny.gov>
Sent:Tuesday,August 31, 20213:30 PM
To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>
Cc:Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Ruckdeschel, August
<August.Ruckdeschel@suffolkcountyny.gov>;Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>
Subject: FW: PBV4a RUSH
Importance: High
Please send me comments and or questions ASAP
Missy
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 ( Main RD)
P.O. Box 1179
Southold, NY 11971
Office(631)765-1939
Fax(631)765-6639
-----Original Message-----
From: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Sent:Tuesday,August 31,20213:25 PM
1
To: Mirabelli, Melissa <melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>; Doherty,Jill<jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans
<Ipevans06390@gmail.com>; Nappa,Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>;Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
2
Mirabelli, Melissa
From: Noncarrow, Denis
Sent: Wednesday, September 1, 2021 8:57 AM
To: Flatley, Martin; Mirabelli, Melissa;Verity, Mike; Duffy, Bill; Lanza, Heather;Weisman,
Leslie '
Subject: RE: PBV4a RUSH
I agree chief. I can call them about location of wine sales and such.
Denis Noncarrow
Government Liaison Officer
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownny.gov
631-765-5806
CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
-----Original Message-----
From: Flatley, Martin
Sent:Wednesday,September 1,20218:00 AM
To: Mirabelli, Melissa<melissam@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill
<bilid @southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southoId.ny.us>;Weisman, Leslie
<lesliew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: RE: PBV4a RUSH
I have no objections as far as parking goes as there is ample parking next to the farmstand. I guess the question is does
the Town want a food truck set up next to a small farmstand alongside Rt. 25 selling wine and beer to passing motorists?
Not the right message I would like to see promoted, but if you decide to approve it,you should also make sure that this
property is considered on the "premises" of their current NY State Liquor Authority license.
Martin Flatley,Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the
exclusive use of the addressee(s) and may contain information that is privileged,confidential and exempt from
disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that
any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or
other use of, or taking of any action,or omission to take action, in reliance upon this communication by persons or
entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please
(i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the
,address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any
computer, disk drive, diskette, or other storage device or media.
1
I V I #
-----Original Message-----
From: Mirabelli, Melissa <melissam@southoldtownny.gov>
Sent:Tuesday,August 31,20213:28 PM
To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill
<biIId@south oldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie
<lesliew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: FW: PBV4a RUSH
Importance: High
Please let me have comments and or questions ASAP thank you
Missy
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 ( Main RD)
P.O. Box 1179
Southold, NY 11971
Office (631)765-1939
Fax(631)765-6639
-----Original Message-----
From: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Sent:Tuesday,August 31,20213:25 PM
To: Mirabelli, Melissa <melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans
<lpevans06390@gmail.com>; Nappa,Sarah<sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southoId.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>;Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
2
1 •e, Y Is
Mirabelli, Melissa
From: Nappa, Sarah
Sent: Wednesday, September 1, 2021 2:57 PM
To: Russell, Scott; Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio, James;
Doherty,Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Norklun,
Stacey; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill; Hagan, Damon
Subject: RE: PBV4a RUSH
I'm fine with it.
Sarah Nappa
Southold Town Councilwoman
sarah.nappa@town.southold.ny.us
@sarahnappa_southold town_board
From: Russell,Scott
Sent:Tuesday,August 31,20213:46 PM
To: Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio,James; Doherty,Jill; Doroski, Bonnie; Ghosio, Bob;
Louisa Evans; Nappa,Sarah; Neville, Elizabeth; Norklun,Stacey;Standish, Lauren;Tomaszewski, Michelle; Burke,John;
Duffy, Bill; Hagan, Damon
Subject: RE: PBV4a RUSH
I'm good with it
-----Original Message-----
From: Rudder, Lynda<lynda.rudder@town.southold.ny.us>
Sent:Tuesday,August 31, 20213:25 PM
To: Mirabelli, Melissa<melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>; Doherty,Jill<jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southoId.ny.us>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Louisa Evans
<Ipevans06390@gmail.com>; Nappa,Sarah<sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southoId.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>;Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
1
ell FqLjr
%� q0,
RECEIVED
AUG 3 1 2021
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months, may be permitted on one(1)application for a fee of$150.00. However, specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applications as early as possible.
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety, and welfare of the community.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit. such as a venue for weddings or other events is prohibited.
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate submission of the following by checking off the boxes and signing below.
64-1A completed application form signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
❑ FEE. Is the application being submitted at least 60 days before the event [ ] Yes No
If Yes,Fee of$ has been submitted
If No,Fee of$ has been submitted
Updated 8/7/2018
The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
�� -'A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
" Events for three hundred (300) or more ole require submission and approval of a traffic control
� Pe P q PP
lean acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
\ event. (See application form for details)
A-Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information requir e in co ection
with my application.
Dated gnature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below,Incomplete applications WILL NOT be
reviewed, I
Special Event Permit# Applicant(s)name: !(� Sdd)�)
s
Date of Submission —o�— Name of Event r�
SCTM#'s 1000-Section 03 Block- Lot(s) . 2
Dates of Each Event: -3 ( �'" am
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event:
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From to C>e'rt'
Town Services requested: ( )Yes 9XNo If yes,Describe Police Dept._Highway Dept.
Describe Services (19>4,e
Maximum Number of Persons Attending At One Time: Number of cars expected
Is a Tent or other temporary structure being used? [ ] Yes ANo If yes provide size(s)
Will food be served? ]Yes [ ]No If yes provide number and name(s)of food vendor(s) -r
Updated 8/7/2018 ' � v
�22�) - 7S � ��/ -z 7r� �
Suffolk County permit#(s)
Will other vendors be on the premises during the event? [ ]Yes 16',No If yes how many? Describe
Type of vendor(s)
Property Owner(name/address): / //
51Y
Contact Person and Contact Tel.# dAa` 5.&—9%t6 — 97
e-mail address wzoe r-6 S CC-
Event Location: Street-Hamlet Address: Cck
�• 1�i�, �
SCTM#
Mailing Address to Send Event Permit to: �t` � '�A
Have any of the development rights been sold to th _Town of Southold [ ] Yes - '] o and/or Suffolk
County Agricultural Program? [ ] Yes To If yes to either or both. also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place,
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(,see next page)
A Parking/Event Plan may be a survey„ site plan and/or aerial view (for example Google Earth) of
the subject property.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance,
circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore, I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application. .
Furthermore,I hereby authorize Code Enforcement Perso el of the Town f Southold to enter the
property during the hours of the per itted special event to make any and al inspections necessary in
connecti n it this Special Eve t.
lex)
Print name of Owner Si ature of Owner
Print name of Authorized Person/Representative SKature of Authorize erson/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event. including but not limited toan rking. ingress/egress/access.
tent(s)or temporary structure(s). or temporaU sanitary facilities. shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with this event. including but not limited to narking. ingress/egress/access.
tent(s) or temporary structure(s). or tem op rare-sanitary facilities. shall be conducted on Suffolk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee,
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
IS I
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Rudder, Lynda
From: Russell, Scott
Sent: Tuesday, August 31, 2021 3:46 PM
To: Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio,James; Doherty,Jill;
Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Norklun,
Stacey; Standish, Lauren;Tomaszewski, Michelle; Burke, John; Duffy, Bill; Hagan, Damon
Subject: RE: PBV4a RUSH
I'm good with it
-----Original Message-----
From: Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Sent: Tuesday,August 31, 20213:25 PM
To: Mirabelli, Melissa<melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio,
James<james.dinizio@town.southold.ny.us>; Doherty,Jill <jill.doherty@town.southold.ny.us>; Doroski, Bonnie
<Bonnie.Doroski@town.southold.ny.us>; Ghosio, Bob<bob.ghosio@town.southoid.ny.us>; Louisa Evans
<Ipevans06390@gmail.com>; Nappa, Sarah <sarahn@southoldtownny.gov>; Neville, Elizabeth
<E.Neville@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southo Id.ny.us>; Rudder, Lynda
<lynda.rudder@town.southold.ny.us>; Russell,Scott<scottr@southoldtownny.gov>; Standish, Lauren
<Lauren.Standish@town.southold.ny.us>;Tomaszewski, Michelle<michellet@town.southold.ny.us>; Burke,John
<johnbu@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Hagan, Damon
<damonh@southoldtownny.gov>
Subject: PBV4a RUSH
Importance: High
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to the east of the winery
building on SEPT 3rd. Please advise.
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Rudder, Lynda
From: Jill Doherty - Forward
Sent: Tuesday, August 31, 2021 3:45 PM
To: Rudder, Lynda; Mirabelli, Melissa; Noncarrow, Denis; Dinizio, James; Doherty, Jill;
Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Nappa, Sarah; Neville, Elizabeth; Norklun,
Stacey; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; Burke,John; Duffy, Bill;
Hagan, Damon
Subject: Re: PBV4a RUSH
The only issue I have with this is the last min application. We never seem to hold people to the 60 days prior.
Sent from Yahoo Mail for iPhone
On Tuesday, August 31, 2021, 3:25 PM, Rudder, Lynda<lynda.rudder@town.southold.ny.us> wrote:
Attached is a special event application for Peconic Bay Vineyards,to be held at the farmstand to
the east of the winery building on SEPT 3rd. Please advise.
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Town of Southold
P O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 09/02/21 Receipt#: 286772
Quantity Transactions Reference Subtotal
1 Event Fee pbv4a $15000
1 Late Fee pbv4a 1 $250.00
Total Paid: $400.00
Notes:
Payment Type Amount Paid By
CK#8959 $400.00 Peconic, Bay Vineyards
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
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Name: Peconlc, Bay Vineyards
Po Box 709
Cutchogue, NY 11935
Clerk ID: LYNDAR Internal ID pbv4a 1