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HomeMy WebLinkAboutBridgehampton National Bank N ; Bridgehampton National Bank 2488 Montauk Highway • P.O. Box 3005 Bridgehampton, NY 11932 (516) 537-1000 Fax(516) 537-1835 September 11, 1996 p. John. Cushman1 Town of Southold SEP ,ao Town Hall/Main Road - Southold ' �T1E�G NY 11971 f0? I C SCU- 9, Ali ACCOUl & t, Bear John: >;:;closed please find a signed Third Party Agreement for the Town of Southold. Sh3uld you have any questions, picase do riot hesitate to contact me. Sincerely, i 11ristopher Becker Vice President Finance & Operations j 1 THIRD PARTY CUSTODIAN THIS AGREEMENT, made and executed this Z)S�day of PAO MAS , 1990, between y�,��q, 15m� gyp\ , located in the County o!V SUFFOLK, State of New York "Local Government") , THE BRIDGEHAMPTON NATIONAL BANK having offices at MAIN STREET, P. 0. BOX 3005, BRIDGEHAMPTON, NEW YORK ( "Bank" ) and Chemical Bank having offices at 55 Water Street, New York, New York ( "Custodian") . WITNESSETH WHEREAS, Local Government desires to maintain or continue t;n maintain p.-Lbli.c deposits with the Bank; WHEREAS, the Bank desires to obtain such deposits and to provide security therefore as required by the General Municipal Law, Banking Law and other applicable statues; WHEREAS, the Custodian agrees to provide safekeeping services and to hold any securities pledged by the Bank in a custodial account established for the benefit of the Local Government as secured party pursuant to this Agreement; NOW THEREFORE, in consideration of the mutual promises set forth hereafter, the parties hereto agree as follows : Collateral Requirements Attached as Exhibit A hereto is the Collateral Rec{uirements . The Loral Government and the Bank have agreed to select Option B of Exhibit A. The Bank will only provide eligible collateral which qualifies as 100% of market value collateral, therefore, the market value and the adjusted market value will be the same. 2 . Security Requirements a. The Bank, to secure the timely payment of Uninsured Deposits heretofore or hereafter made by the Local Government, including any interest due thereon, shall provide the Local Government with Eligible Collateral having an Adjusted Market Value equal to the Collateral Requirement . Whenever Eligible Securities are provided pursuant to this paragraph, the Bank hereby grants to the Local Government a pledge and security interest in and to such Eligible Securities and shall deliver such Eligible Securities to the Custodian in the manner prescribed in Section 3 of this Agreement . The security interest of the Local Government in Eligible Securities shall terminate upon the transfer of such Eligible Securities from the Account . Eligible Letters of Credit and Eligible Surety Bonds provided pursuant to this paragraph shall be subject to the prior approval of the Local Government unless the Local Government has approved in writing the form of an Eligible Letter of Credit or Eligible Surety Bond to be issued by a specific entity or the form of such Eligible Letter of Credit or Eligible Surety Bond is attached hereto as an Exhibit . -1- B. The Custodian will determine monthly the Adjusted Market Value of the Eligible Collateral provided pursuant to this Agreement . If the Adjusted Market Value of such Eligible Collateral is less than the Collateral Requirement, the Bank shall be required to provide additional Eligible Collateral having an Adjusted Market Value equal to or greater than such deficiency no later than one Business Day after receipt of such notice. If the Adjusted Market Value of the Eligible Collateral provided pursuant to this Agreement exceeds the Collateral Requirement, the Custodian, at the direction of the Bank, shall transfer securities from the Account, or in the case of other Eligible Collateral, cause or consent to a reduction in the amount thereof, to the extent of such excess . c. The Bank may substitute Eligible Collateral ( "Substitute Collateral" ) for any Eligible Collateral previously provided pursuant to this Agreement so long as the Substitute Collateral has an Adjusted Market Value equal to or greater than the Eligible Collateral which it will replace . The Bank shall give Written or Oral Notice thereof to the Custodian of any proposed substitution. In the event that the -Custodian determines that the Substitute Collateral described in such notice consists exclusively of Eligible Securities having sufficient Adjusted Market Value, the Custodian, at the Direction of the Bank, shall transfer the Eligible Securities out of the Account against delivery to the Account on the same Business Day of the Substitute Collateral . In the event the Substitute Collateral described in such notice consists of an Eligible Letter of Credit or Eligible Surety Bond, the prior consent of the Local Government shall be required before the Bank or Custodian may complete the substitution described in such notice unless the Local Government has, in writing, previously approved and consented to the form and issuer of the Eligible Letter of Credit and/or Eligible Surety Bond to be provided as Substitute — -- - - -Collateral . - - - - d. The Custodian, to the extent not contained in the confirmation _required by paragraph c of Section 3 of this Agreement, shall provide the Local Government with a written confirmation setting forth: (1) a complete description of Eligible Collateral provided, reduced or transferred to or from the Account pursuant to this section; and, (2) the Market Value and Adjusted Market Value of such Eligible Collateral as of the date of such transaction. 3 . Custody of Eligible Securities a. The Bank and Local Government hereby appoint the Custodian as custodian of all Eligible Securities at any time delivered to the Custodian pursuant to this Agreement . The Custodian hereby accepts appointment as such Custodian and agrees to establish and maintain the Account and appropriate records identifying the Eligible Securities as pledged by the Bank to the Local Government . The Account shall be kept separate and apart from the general assets of the Custodian and will not, in any circumstances, be commingled with or become part of the backing for any other deposit or liability of the Custodian. The Custodian, in performing its duties and responsibilities pursuant to this Agreement, shall act as Custodian for and agent of, the Local Government . -2- l b. The Bank and Local Government agree that Eligible Securities delivered to the Custodian for deposit in the Account may be in the form of credits to the accounts of the Custodian at the Book Entry System or a Depository or by delivery to the Custodian of physical certificates in a form suitable for transfer or with an assignment in blank to the Local Government or Custodian. The Bank and Local Government hereby authorize the Custodian on a continuous and ongoing basis to deposit in the Book Entry System and/or the Depositories all Eligible Securities that may be deposited therein and to utilize the Book Entry System and/or Depositories and the receipt and delivery of physical securities or any combination thereof in connection with its performance hereunder. Eligible Securities credited to the Account and deposited in the Book Entry System or Depositories or other financial intermediaries will be represented in accounts of the Custodian that include only assets held by the Custodian for customers, including but not limited to accounts in which the Custodian acts in a fiduciary, agency or -representative capacity. Eligible Securities that are not held in the Book Entry System, Depositories or through another financial intermediary will be .h:yld in the Custodian' s vault and physically segregated from securities and other non-cash property belonging to the Custodian. c. The Custodian shall provide the Local Government and Bank with a written confirmation on each Business Day on which Eligible Securities are transferred to and from the Account . Such confirmation shall identify the specific securities which are the subject to the confirmation and state both the Market Value and Adjusted Market Value thereof . The Custodian shall also provide the Local Government and the Bank each month with a statement identifying all Eligible Securities in the Account, the Market Value and AdIusted Market Value thereof as of the date of such statement . d. The Account shall not be subject to any security interest, lien or any right of set-off by or against the Custodian. e . With respect to all Eligible Securities held in the Account, the Custodian by itself, or through the use of the Book Entry System or the appropriate Depository, shall, unless otherwise instructed to the contrary by the Bank: (i) collect all income and other payments reflecting interest and principal on the Eligible Securities in the Account and credit such amounts to the account of the Bank; (ii) forward to the Bank copies of all information or documents that it may receive from an issuer of Eligible Securities which, in the opinion of the Custodian, are intended for the beneficial owner of the Eligible Securities including, without limitation all proxies and other authorizations properly executed and all proxy statements, notices and reports; (iii) execute, as Custodian, any certificates of ownership, affidavits, declarations or other certificates under tax laws now or hereafter in effect in connection with the collection of bond and note coupons; (iv) hold directly, or through the Book Entry System or Depository, all rights issued with respect to any Eligible Securities held by the Custodian hereunder; and (v) upon receipt of written instruction from the Bank, the Custodian will exchange Eligible Securities held hereunder for other securities and/or cash in connection with (a) any conversion privilege, reorganization, -3- re-capitalization, redemption in kind, consolidation, tender offer or exchange offer, or (b) any exercise, subscription, purchase or other similar rights . 4 . Events of Default In the event the Bank shall fail to pay the Local Government any amount of the Deposits by the Local Government covered by this Agreement in accordance with the terms of such Deposit, or should the Bank fail or suspend active operations, the Deposits in such Bank shall become due and payable immediately and the Local Government shall have the right to unilaterally demand delivery of all Eligible Securities in the Account by notice to the Custodian and to sell such securities at public or private sale . In the event of such sale, the Local Government, after deducting all legal expenses and other costs, including reasonable attorneys fees, from the proceeds of such sale, shall apply the remainder towards any one or more of the liabilities of the Bank to the Local Government and shall return the surplus, if any, to the Bank. S . Representation and Warranties (a) Representations of the Bank. The Bank represents and warrants that : (1) It is the legal and actual owner, free and clear of all liens and claims, of all Eligible Securities pledged pursuant to this Agreement; (2) The form of this Agreement was approved by its Board of Directors; (3) This Agreement was executed by an officer of the Bank who - - was authorized by -the Bank' s Board of Directors to do -so and will at all times be maintained as an official record of the Bank; (4) All securities pledged pursuant to this Agreement are Eligible Securities and that all letters of credit and surety bonds obtained by the Bank in satisfaction of its obligations hereunder and of which the Local Government is the beneficiary are Eligible Collateral; (5) The Bank is a bank or trust company located and authorized to do business in the State of New York; (6) All acts, conditions and things required to exist, happen or to be performed on its part precedent to and in the execution and delivery of this Agreement exist or have happened or have been performed. (b) Representations of the Local Government . The Local Government hereby represents and warrants that : (1) This Agreement has been legally and validly entered into, does not and will not violate any statute or regulation applicable to it and is enforceable against the Local Government in accordance with its terms; -4- I (2) The appointment of the Custodian has been duly authorized and no other action by the Local Government is required and this Agreement was executed by an officer of the Local Government authorized to do so; (3) It will not transfer, assign its interests in or to the rights with respect thereto any Eligible Securities pledged pursuant to this Agreement except as authorized pursuant Section 4 of the Agreement; (4) All acts,, conditions and things required to exist, happen or to be performed on its part precedent to and in the execution and delivery of this Agreement exist or have happened or have been performed. 6 . Concerning the Custodian a. The Custodian shall not be liable for any loss or damage, including counsel fees, resulting from its action or omission to act or otherwise, except for any loss, damage, claim or expense arising out- of its own negligence or willful misconduct, and shall have no obligation hereunder for any loss or damage, - including counsel fees, which are sustained or incurred by reason of any action or inaction by the Book Entry System or Depository. The Custodian may, with respect to questions of law, apply for and obtain the advice and opinion of competent counsel and shall be fully protected with respect to anything done or omitted by it in good faith and conformity with such advice or opinion. The Local Government and Bank agree, jointly and severally, to indemnify the Custodian and to hold it harmless against any and all costs, expenses, damages, liabilities or claims, including reasonable fees and expenses of counsel, which the Custodian may sustain or incur or which may be asserted against the Custodian by reason of or as a result of any action taken or omitted by the - - -- Custodian in connection with operating under this Agreement, - except those costs, expenses, damages, liabilities or claims arising out of the negligence or willful misconduct of the Custodian or any of its employees or duly appointed agencies . This indemnity shall be a continuing obligation of the Local Government and Bank notwithstanding the termination of this Agreement . The Custodian shall have no liability with respect to, and the Bank hereby waives, releases and agrees not to sue upon any claims for any special, speculative, indirect or consequential damages suffered by the Bank in connection with the transactions contemplated and the relationship established by this agreement even if the Custodian is advised as to the possibility thereof . b. The Custodian shall not be responsible for, or considered to be the Custodian of, any security received by it for deposit in the Account until the Custodian actually receives and collects such security directly or by the final crediting of the Custodian' s account on the books of the Book Entry System or the appropriate Depository. The Custodian will be entitled to reverse any credits made on the Local Government ' s behalf where such credits have been previously made and the Eligible Securities are not finally collected. c. The Bank shall pay to the Custodian such fees as may be agreed upon from time to time. -5- I d: The Custodian shall have no duties or responsibilities whatsoever except such duties and responsibilities as are specifically set forth in this Agreement and no covenant or obligation shall be implied against the Custodian in connection with this Agreement . e. The Local Government ' s authorized officer, upon reasonable notice, shall have access to the Custodian' s books and records maintained with respect to the Local Government ' s interest in the Account during the Custodian' s normal business hours . Upon the reasonable request of the Local Government, copies of any such books and records shall be provided by the Custodian to the Local Government or the Local Government ' s authorized officer at the Local Government ' s expense . 7 . Termination Any of the parties hereto may terminate this Agreement by giving to the other party a notice in writing specifying the date of such termination, which shall be the earlier of (i) not less than 90 days after the date of giving such notice or (ii) the date on which the Deposits are repaid in full . Such notice shall not affect or 5 terminate the Local Government ' s security interest in the Eligible Securities in the Account . Upon termination hereof, the Bank shall pay to the Custodian such compensation as may be due to the Custodian as of the date of such termination and the Custodian shall follow such reasonable Written Instructions of the Bank and the Local Government concerning the transfer of custody of Eligible Securities, collateral records and other items . In the event of a discrepancy between Written Instructions of the Bank and the Local Government, the Custodian shall act pursuant to the Local Government ' s Written Instructions . Upon the date set forth in the termination notice, this Agreement shall terminate except as other- wise provided herein and all obligations of the parties to each other hereunder shall cease. - - - - -- - - S . Miscellaneous (a) The Local Government and Bank each agrees to furnish to the Custodian a new Certificate (Exhibit C) in the event that any present Authorized Person ceases to be an Authorized Person or in the event that any other Authorized Persons are appointed and authorized. Until such new Certificate is received, the Custodian shall be fully protected in acting upon Oral or Written Instructions or signatures of the present Authorized Persons . (b) Any Written Instructions or other instrument in writing authorized or required by this Agreement shall be given to the Custodian and shall be sufficiently given if sent to the Custodian by regular mail to its Office at 55 Water Street, New York, New York, 10041, or at such other place as the Custodian may from time to time designate in writing. (c) Any notice or other instrument in writing authorized or required by this Agreement to be given to the Bank shall be sufficiently given if sent to the Bank by regular mail to its Offices at Main Street, P.O. Box 3005, Bridgehampton, New York, 19932 , or at such other place as the Bank may from time to time designate in writing. 1 (d) Any notice or other instrument in writing, authorized or required by this Agreement to be given to the Local Government shall be sufficiently given if sent 1VvjNtdmobD=d Government by regular mail to its Offices at 53095 MAIN ROAD SOUTHOLD,NY 11971-0959 or at such other offices as the Local Government may from time to time designate in writing. (e) In case any provision in or obligation under this Agreement shall be invalid, illegal or unenforceable in and jurisdiction, the validity, legality and unenforceability of the remaining provisions or obligations shall not in any way be affected or impaired thereby and if any provision is inapplicable to any person or circumstances, it shall nevertheless remain applicable to all other persons and circumstances . (f) This Agreement may not be amended or modified in any manner except by written agreement executed by all of the parties hereto. (g) This Agreement shall extend to and be binding upon the parties hereto, and their respective successors and assigns; provided however, that this Agreement shall not be assignable by any party without the written consent of the other parties . (h) This Agreement shall be construed in accordance with the laws of the State of New York without regard to conflict of law principles thereof . 9 . Definitions Whenever used in this Agreement the following terms shall have the following meanings : a. "ACCOUNT' shall mean the custodial account established with the Custodian for the benefit of the Local Government as- secured party in accordance with this Agreement . b. "ADJUSTED MARKET VALUE" shall be one hundred percent of Market Value except that (1) in the case of Eligible Securities enumerated in subparagraphs (v) , (vi) and (vii) of Exhibit B, the Adjusted Market Value shall be an amount equal to its Market Value multiplied by 0 . 9 if such Eligible Security is not rated in the highest rating category by at least one nationally recognized statistical rating agency, but is so rated in the second highest rating category, and an amount equal to its Market Value multiplied by 0 . 8 if such Eligible Security is not so rated in one of the two highest categories, but is so rated in the third highest rate category; (2) in the case of Eligible Securities enumerated in subparagraphs (viii) , (x) and (xi) of Exhibit B, the Adjusted Market Value shall be an amount equal to its Market Value multiplied by 0 . 8; and, (3) in the case of Eligible Letters of Credit, the Adjusted Market Value shall be one hundred and forty percent of Market Value . -7- l c. °AUTHORIZED PERSON" shall be any officer of the Local Government or Bank, as the case may be, duly authorized to give Oral Instructions or Written Instructions on behalf of the Local Government or Bank, such persons to be designated in a Certificate substantially in the form of Exhibit "C" attached hereto, as such Exhibit may be amended from time to time. d. "BANK" shall mean any bank as defined by the banking law of the State of New York or a national banking association located and authorized to do business in New York. e. "BOOK ENTRY SYSTEM" shall mean the Federal Reserve/Treasury Book Entry System for receiving and delivering government securities . f . "BUSINESS DAY" shall mean any day on which the Custodian and the ank are open for business and on which the Book Entry System and/or the Depositories are open for business . g. "CERTIFICATE" shall mean the Certificate attached hereto as Exhibit "C" . h. "COLLATERAL REQUIREMENT" shall mean the amounts required in Exhibit "A" unless the Bark and Local Government agree to a different amount in accordance with this Agreement . i . "DEPOSITORY" shall include the Depository Trust Company, the Participants Trust Company and other securities depositories and clearing agencies (and their successors and nominees) registered with the Securities and Exchange Commission or otherwise regulated by appropriate Federal or State agencies as a securities depository or clearing agency. j . "DEPOSITS" shall mean all deposits by the Local Government in the Bank that are available for all uses generally permitted by the -- - -- — - - - Bank to -the Local- Government for- actually and finally -collected_ funds under the Bank' s account agreement or policies . k. "ELIGIBLE COLLATERAL" shall mean Eligible Securities, Eligible Letters of Credit and Eligible Surety Bonds . 1 . "ELIGIBLE LETTER OF CREDIT" shall mean an irrevocable letter of credit issued in favor of the Local Government for a term not to exceed ninety days by either: (1) a bank (other than the Bank) whose commercial paper and other unsecured short-term debt obligations (or, in the case of a bank which is the principal subsidiary of a holding company, whose holding company' s commercial paper and other unsecured short-term debt obligations) are rated in one of the three highest rating categories based on the credit of such bank or holding company by at least one nationally recognized statistical rating organization; or, (2) by a bank (other than the Bank) which is in compliance with applicable Federal minimum risk-based capital requirements . m. "ELIGIBLE SECURITIES" shall mean any securities of the types enumerated in the Schedule of Eligible Securities attached hereto as Exhibit "B" , as such Schedule may be amended by the parties in writing from time to time. Such Schedule may establish limitations pertaining to the types or amounts of Eligible Securities which may be provided pursuant to this Agreement . -8- A. "ELIGIBLE SURETY BOND" shall mean a bond executed by an insurance company authorized to do business in the State of New York, the claims paying ability of which is rated in the highest rating category by at least two nationally recognized statistical rating organizations . o. "MARKET VALUE" shall mean, with respect to any Eligible Security held in the Account, the market value of such Eligible Security as made available to the Custodian by a generally recognized source selected by the Custodian or by the Bank or the most recently available closing bid quotation from such source plus, if not reflected in the market value, any accrued interest thereon, or, if such source does not make available a market value or a closing bid price for a particular security, the market value shall be as determined by the Custodian in its sole discretion based on information furnished to the Custodian by one or more brokers or dealers or based on information otherwise reasonably acceptable to the Local Government; provided however that, if agreed in writing by the parties hereto, the Bank may provide the Custodian with such Market Values . The Market Value of Eligible Letters of Credit. and Eligible Surety Bonds shall be the face amount thereof . p. "MARGIN PERCENTAGE" shall equal 105 percent . q. "NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION" shall mean Moody' s Standard and Poors, Fitch, Duff and Phelps, Bank Watch and IBCA and in the case of Eligible Surety Bonds, shall also include Bests . r. "ORAL INSTRUCTIONS" shall mean verbal instructions actually received by the Custodian from an Authorized Person or from a person reasonably believed by the Custodian to be an Authorized Person. s. "SUBSTITUTE COLLATERAL" shall have the meaning set forth in paragraph "C" of Section 2 of this Agreement . t . "UNINSURED DEPOSITS" shall mean that portion of the Lo--a--- Government ' s ocalGovernment ' s Deposits with the Bank which exceeds the insurance coverage available from the Federal Deposit Insurance Corporation. u. "WRITTEN INSTRUCTIONS" shall mean written communications actually received by the Bank or the Custodian from an Authorized Person or from a person reasonably believed by the Bank or the Custodian to be an Authorized Person by a computer, telex, telecopier or any other system whereby the receiver of such communications is able to verify by codes or otherwise with a reasonable degree of certainty the identity of the sender of such communications . -9- 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers thereunto duly authorized and their respective seals to be hereunto affixed, as of the day and year first above written. THE BRIDGEHAMPTON NATIONAL BANK Signature Date Ohrisuopher Becker, Vice President Type Name and Title LOCAL GOVERNMEN-T S,Lgr,.qure i-� z g� - - -- --mate- - .- --- -- --,-- --- -- -- ---- -- - ----- --- ----- - --- ----- -- ----- -- - -- -- - - - - - - - - -- - - - - -Type Name and Title CHEMICAL BANK 'g—ignaltilre P-3o-R6 Date ��atiu �/espo(o- D Type Name and Title -10- EXHIBIT A OPTION A Schedule of Anticipated Deposit and Collateral Requirements Maximum Amount Amount of of Anticipated Collateral Uninsured Deposit Required January February March April May June July August - September----------- October eptember----------October November December OPTION B Collateral Requirement On any Business Day that the Local Government has Uninsured Deposits in the Bank, the Bank, in accordance with paragraph "b" of Section 2 of this Agreement, agrees to deliver or cause to be delivered to the Custodian for deposit in the Account Eligible Collateral having an Adjusted Market Value equal to the Collateral Requirement . For purposes of this Agreement, Collateral Requirements shall mean the amount of such Uninsured Deposits times the Margin Percentage, if any. -11- EXHIBIT B Schedule of Eligible Securities (i) Obligations issued, or fully insured or guaranteed as to the payment of principal and interest, by the United States of America, an agency thereof or a United States government sponsored corporation. (ii) Obligations issued of fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank. (iii) Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the Market Value of the obligation that represents the amount of the insurance or guaranty. (iv) Obligations issued or fully insured or guaranteed by the State of New York, obligations issued by a municipal corporation, school district or district corporation of such State or obligations of any public benefit corporation which under a specific State statue may be accepted as security for deposit of public moneys . (v) Obligations issued by states (other than the State of New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. (vi) Obligations of Puerto Rico rated in one of the three - - --- - ---- highest -rating categories -by--at least one nationally - ------ --- -recognized statistical rating organization. (vii) Obligations of counties, cities and other governmental entities of a state other than the State of New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally ,recognized statistical rating organization. (viii) Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. (ix) Any mortgage related securities, as defined in the Securities Exchange Act of 1934 , as amended, which may be purchased by banks under the limitations established by bank regulatory agencies . (x) Commercial paper and bankers ' acceptances issued by a bank, other than the Bank, rated in the highest short term category by at least one nationally recognized statistical rating organization and having matures of not longer than 60 days from the date they are pledged. (xi) Zero coupon obligations of the United States government marketed as "Treasury strips" . -12- EXHIBIT C Certificate of Authorized Persons Bank Sign ure 8/15/96 Date Christopher Becker _ Type Name 2 . Signature 8/15/96 Date Kenneth M Tobin - -- Type Name - - - - - - - - - - 3 . Signature 8/15/96 Date Susan Brosnan Type Name 4 . Signature ` 8/15/96 Date Kim Romano Type Name -13- EXHIBIT C Certificate of Authorized Persons Local Government Sig ature Date 'Irw W Type Name and Title 2 . Si n t e Date Type Name and Title 3 . Signature Date Type Name and Title 4 . Signature Date Type Name and Title -14- 2488 Montauk Highway P.O. Box 3005 o Bridgehampton, New York 11932 ® (516) 537-1000o FAX(516) 537-2021 CHRISTOPHER BECKER Vice President&Comptroller August 26, 1996 AUG 3 Jho OF So Ll Mr. John Cushman T A"C& Town of Southold - u Town Hall/Main Road Southold, NY 11971 Dear John: As a result of the recent Chase Manhattan Bank and Chemical Bank merger, I have been informed that we are required to change your custody account numbers. The Town of Southold new custody account number is AR 78687-18.Please refer to this new number beginning September 16, 1996. The new merged company has taken the Chase Manhattan Bank name. Beginning immediately, please direct any correspondence and faxes to; The Chase Manhattan Bank Institutional Client Services 4 New York Plaza, 4th Floor ATTENTION: Frank Nespola Telephone: (212) 623-2425 FAX: (212) 623-6493 Should you have any questions, please do not hesitate to contact me at 537-1000, ext. 255. Sincerely, Christopher Becker Vice President CB/th 1 • Bridgehampton National Bank BNS 2488 Montauk Highway • P.O. Box 3005 • Bridgehampton, New York 11932 • (516) 537-1000 • FAX(516) 537-2021 7own of Southold John Cushman Tai.?n Hall , 5�.o95 Main Load � � APR _ A SoutholdNr I19:1 Dear NY . Cushman: L i�Cl Enclosed please mind procedures icer the pledging and releasing of Suri t1.ey from custody accounts, as Well ns examples of each of the letters used. Sincerely, r"���w� Kenneth Tobin Assistant CaEhier : I oputy Comptroller CB/rps ti Procedures for Pledging and Releasing There are three types of letters that may be used. They are the pledging letter, the releasing letter, and one that lists the securities that are to be released as well as those which will be used to recollateralize your deposits. The Pledging Letter: *This letter is used to notify a municipal that their deposits will be recollateralized. *The municipal is not required to respond to this letter. It is just for informational purposes. *This can be caused by an increase in deposits or a maturing security. The Releasing Letter: *This letter is used to request authorization, from the municipal or school district, to release the securities described in the body of the letter. *The municipal or school district is required to authorize the transfer of the stated securities. *Authorization can be accomplished by stating on Bridgehampton National Bank's release letter that you authorize the transfer and then signing it, or you can compose a letter on the municipal or school district's letterhead. *The final step is to fax a copy of the letter to Frank Nespola at Chemical Bank (212) 623-6493, and also to Susan Brosnan at Bridgehampton National Bank (516) 537-1835. *The transfer of securities can be completed after authorization is received at Chemical Bank. The Pledging and Releasing Letter: *This letter is a combination of the previously described letters. *It is used when Bridgehampton National Bank must release a security, or number of securities, but also must recollateralize the municipal or school district's deposits, simultaneously. *The pledging portion of the letter is just used for informational purposes, while the releasing portion does require authorization. *Simply follow the steps in the releasing letter portion of this manual to execute the authorization of the release of the securities. ID Brigeapton national Bank 2488 Montauk Highway • P.O. Box 3005 • Bridgehampton, New York 11932 • (516) 537-1000 • FAX (516) 5370021 ABC UFSD john Doe 1230 i ictint Street rilly'J,ounl, N7 21=54 Dear Nr. Doe.- he Pride_e(='Itc2l;tvton National Bank i.._.s the following additional securities pledged _ the deposits _ i the t :'1!-i C P�J=;i 1�q Units Amount Description$3y000, 000 V404, •2.''.._e l-'-' Fad Home Loan Mtge 42!2833 F'_!te Knt1- r- vy 8. 50". 1210001 _ d securities rr e held et _h= 1 - 'yl B_nke 55 Water Lt f e tyYork. NY 10041 in your 1"ek !_p.LI'1g account Ire Konf ie F,h Tobin n Assistant Cashier Deputy Comptroller l_B r J]_ } B rid ge h a m pko n National Ban k a o, ' . as MontaukHighway • ma Box me • Bd@h_plmNew km 11932 (516) g7-,#n • FAX a,@ 537-2021 02/26/96 ABC UFSD John Dee 1234 Main SereeE Anytown, NY 21154 Dear Mr. Doe. EnO oEed plee=e find a list oY securiLlee to be released from your ousted© account; Amnunt Description Rate Maturit »100, 000 Pulaski CSD NY 7. 007 06/15296 91 , 000, 000 USm Treasury Notes 1956 7. 75% 03231/96 These securibiez are held at Chemical Bank, SS Water Street, - -- ------- New -orky—NY-4 004l -in-your- -rte -- Sincerely. 1 Kenneth Tobin Assistant Cashier Z Deputy Comptroller KT/rps d rideapton National Bank 2488 Montauk Highway • P.O. Box 3005 - Bridgehampton, New York 11932 • (516) 537-1000 • FAX (516) 537-2021 03/26 ARE UFSD john Doe 1232 1.i 4 ain StrRet Anytown. NY 21354 Dear Mr. Do2: This letter umIL .sc,::i'iowledge this following replacement of sec3_lri ti i esi PFLEASE OF s ,,.go, S_':i Dover UFa.., Ilii Eo ex 12,,15/95 s1,=r5,, 000 i a',et e _ lle-Manl us LED ICY 6. 65% 0F6--/15/3._ 0152, 903 Fed Home Loan Mtge 0215814 8. 5% 04/01/02 s2ll , 2 4. 77 Fed Home Lo n Ntge *2Q714 E. 5% 05/01/02 Fed-- N-a t I-M L Qa-As -n__h-'-i00491-- --1{- REPLACED WITH2 ==250_ 000 Cc hnectadj CSD N'; 5e375% 06/15/01 $391, 042. 45 Fed ed Home Loam Mtge ' 10:622 8. 00% 11/01111 n200, 000 Southampton l n Ji) Si - o �0% 05/15/97 Said Eecuri ti __ are held at Chemical Banh e 55 Water Street, New York, NY 10041 in your safekeeping account 1 . Sincerely, Kenneth- Tobin Assistant Cashier- i Deputy Comptroller KT!r ps