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HomeMy WebLinkAboutPindar Vineyards 2021-41 Southold Town Board - Letter Board Meeting of July 27, 2021 RESOLUTION 2021-613 Item 4 5.13 ADOPTED DOC ID: 17263 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-613 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 27,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards,to hold Special Event 2021- 41 at Pindar Vineyards, 37645 Main Road, Peconic,New York as applied for in Application PIN2a-bla for Good Day for a 5k Run on July 25, and October 18, 2021 from 9AM-12PM with a condition of having a "flagger"posted at the Rail Road Crossing dirt path on the Pindar property. Provided they adhere to all conditions on the application , permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Ghosio; Evans, Russell Generated July 29. 2021 Page 23 i ),1�r RECEIVED JUL 1 2 2021 Southold Town Clerk APPLICATION FOR A PERNUT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)named OddUd n� Date of Submission Name of Event SCTM#'s 1000-Section Block- Lots) Dates of Each Event: If Multiple Dates are requested,applicant must give all information for all dates. , 1LNature of Event: d (Please attach a detaafted description of EACH event to this application) Time Period(Hours)of Event: From "l jYb to m^ Town Services requested: (f:� oIf yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:6?q"i/� Number of cars expected_ Is a Tent or other temporary structure being used? [ ]Yes [�, o If yes provide size(s) Will food be served?[ ]Yes o If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 \ Suffolk County permit#(s) Will other vendors be on the premises during the event?[1/J Yes [ ]No If yes how many? .Describe Type of vendor(s) ��, o&r rS Property Owner(name/address): 0%945 KLI' C� /�� � /1W Contact Person and Contact Tel.# -06 1 t Gtt 3M Z,Q f t j� 0-31 173qt1_ e-mail address _ 0T"' 0 , n'0J Event Location:Street-Hamlet Address: 0__/t? _J 76lTG{ ?eo��r SCTM# Mailing Address to Send Event Permit to: '�'?n *'4C5® 35cR L Have any'of the development rights been sold to the Town of Southold[ ]Yes [)'No and/or Suffolk County Agricultural Program? [ ]Yes [NNo If yes to either or both,also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACK A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next nage) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject proms.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any-additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of SouthoI4 including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all in ec ons necessary in c nection with MA.Special Event. P ' name of weer Sign ture of Owner r. adll I„ A 04) Print name of Authorized Person/Representative Si of Authorized Pierson/Representative- PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town,County,or State Roads or Rights of Way� 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, iinng,er ss/egress/access, tents)or temporary structure(),or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, i ess/egress/access. tend or te=grAU structure(s), or tempos sanitary facilities, shall be conducted on Suffolk County Purchase of Development Ri hts land without a permit issued by the Suffolk County Farmland Committee. X11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. L 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. a4. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 Client#:1650901 PINDAVIN YYYY) ATE(M ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT USI Insurance Services,LLC PHONE 212 842-3700 FAX A1C No Ext: AIC No 261 Madison Ave E-MAIL New York,NY 10016 ADDRESS: 212 8423700 � INSURER(S)AFFORDING COVERAGE MAIC# INSURER A:Great Northern Insurance Company 20303 INSURED INSURER B:Federal Insurance Company 20281 Pindar Vineyards LLC INSURERC: 591 Bicycle Path,Suite A INSURER D: Port Jefferson Station,NY 11776 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE IIN R WVO UBO POLICY NUMBER POLICY EFF MPMI�DY EXP LIMITS A COMMERCIAL GENERAL LIABILITY 35931460 D513112021 05131/2022 EACH OCCURRENCE $1000000 CLAIMS-MADE �OCCUR PREMISES ERRaMcr�orience $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY r-1JECOT- LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER, $ B AUTOMOBILE LIABILITY 73560257 5/31/2021 05/31/20 Ea arBlaNdeD SINGLE LIMIT 1,000,000 X ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ $ X AUTOS ONLY X ANON-OWNED MAGE UTOS perracadenDA B UMBRELLA LIAB OCCUR 79874674 D513112021 05/31/202 EACH OCCURRENCE $10,000,000 X EXCESS LIAB X I CLAIMS-MADE AGGREGATE $10,000,000 DED I X1 RETENTION$0 $ WORKERS COMPENSATION PER ISTATUTE ETH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN N EL.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below 1EL DISEASE-POLICY LIMIT 1$ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The certificate holder is included as Additional Insured as required by written contract or agreement. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25,PO Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE L _ ©1968-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD #S32406343/M32343861 MXQC1 ,.y4 b ` •yh.,,�,t ,fir.�S .ti 't 4"•y, "w. 4 � `�'+ �h+*' � ..i', ., �` � :.` e`^. �`'S N. VIM ndar V neyards� tastin y a '+,n 7r j j ,summM a e'cq�icerts S;%.� I �z`+a.tr z' �V 37145' N'"� R� ,��"'n �`M.' 'z`�`•t �,; 'Ms• i�_� �'a - '''T��''"i-mak`:�i�"y� / \ �`O '�7,'�.,4. _ a„ ��c. 10 Farm... t V'00DA 'Farm Run The !Vineyards Pindar 5K 'm r1�;'f17�11� J j q �Ai'v.J "�'pJY25 100 ft �` f > '500 � � � � - � r � �' _ � Map Data©OpenStreetMap .59 ft 2 couq H 58� 0 MCA\) c(df ERECEIVE-D ]a2n Clerk TOWN OF SOUTHOLD Town Code Chapter 205`Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments;and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All app ications, must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days Prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residentialr�onerty for profit,such as a venue for weddings or other events is prohibited. ,3 This aDnlicafion is deemed complete one all the f6flowingrequirements ara submitted to the Town CW4 j?ease indicate submissLonthe followingthe boxesand sloing A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. n'k",- - Is the application being submitted at least 60 days before the event[ ]Yes [ ]No Yes,Fee of$ has been submitted If No,Fee of$� •®� has been submitted Updated 8n/2o18 i } � '�E� � � 3�fi� � P, � � _ � _ _ r � �� ' � � !', r n. s � � � .� � � � � , YThe applicantlowner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insure u A Parkin vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) VSignature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. ^7 JbJWcW an Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT Date: 07/12/21 Receipt#: 284649 Quantity Transactions Reference Subtotal 1 Event Fee Pin2a-b $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $150.00 Pindar, Vineyard Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pindar, Vineyard 591-A Bicycle Path Port Jefferson Sta., NY 11776 Clerk ID: BONNIED Internal ID. Pm2a-b Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/12/21 Receipt#: 284651 Quantity Transactions Reference Subtotal 1 Late Fee Pin2late fee $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1766 $250.00 Pindar, Vineyard Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pindar, Vineyard 591-A Bicycle Path Port Jefferson Sta., NY 11776 Clerk ID: BONNIED Internal ID. Pin2late fee �c P„ 'F-tmFeai eeo s Bl' sart7 APJR d 1 sOUrHOLU IONN O ,� ' ii O 1 53095 ROUTE 5`h„,'M1 4 sag 's F O`O ' €f . 1 SOUTHOLD. NY 119t1 ;.xt .'. 3930098193890,4 ” �� Ii: 0009 5tq,r',r4d,0� �T4t n' {tz t 1 Y 't2 e ' i l ►d i S 3�' 3332 uefr" ( ` f; t ' .M'R'SIERCARD Entry MetFods .Siu<ipedo; ' -', iO 9'�'; °•e°•4"°�]��!tv`"B IO: A; Ir4ztal: ����YY'"m'' ru iia^ 12 21 . �Inu b. HMO Appr CEode� X00.1133 6 � 9 ,1,W carID: 0�12M `KzIf6PI8 s,°�I;ran5acti0n �Tgprud: Online Batch, X0005;26 Q' e to Pay abo,ye'yt;,otal-r, dote $- I P= can;d°�G�su�tri�, , aiAount accordin5 to �_r ,.,; (Merchant a"1 ' �,=�a5reement s? l� credit vouch�era'4`r fyy, _yam%+d5a�. tp' \' ,7 ,••fir ' 4'k.+��� , 1 / MEssA.GLNA ,:E,;gu' z ,16 1 r t { + Mei chant copy' �,fit�i ��,� �,;� ���,n'�N��, r• s a' ! , g�'�d, THANK YOU!` a• � Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: July 29, 2021 Subject: Special Event Pindar PIN2a-b With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of town board approving event. If you have any questions,regarding the enclosed, please do not hesitate to call me. Thank you. Cc: Denis Noncarrow /mm Enclosures .t a Special Events Committee Application Summary and Recommendation Application name: ? nd r V crvuardi Add ress: 34-Coq5 Mai n (fcoo i C i N 7 059 Application number: PT- a0.- b Date of Event: I a51 aoa i -r l o 131 aoa 1 Time: q 4ni - a Pm Date Received by Town Clerk: ' la a OxI Date Received by Committee: �'aj aoa Nature of Event (S): `) K r( Committee Comments Received by: �C Denis Noncarow 5( Melissa Spiro Leslie Weisman Missy Mirabelli Chief Flatley August Ruckdeschel- County-S4414 Heather Lanza James Easton Mike Verity Qa �w-o0} Bill Duffy Kevin Webster Committee Recommendation's: Approve as applied - -Approve with Additional conditions: 9a; Ci�b55tY�C� Hold Public Hearing 0n 0&Pe-VN Deny Special Event No: LI Resolution No: 9Q 1 ' (013 Date: -SuluPIOIL)x RECEIVED JUL 1 2 2021 Southold Town Clerk RECEIVED r 'JUL 13- TOWN ATTORNEY'S OFFICE APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please prasvt do ALL of the iatfaxmatioit reou to!ibei6w Tkofilylkhe 1tpWeat14nsNVI11NOT ire rrmewed. f Special Event Permit#._ Applicant(s)name: Date of Submission---- Name of Event f`1 " SCTM#'s 1000-Section Blcicl Lots) Dates of Each Event: If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: +K (Please attach a de ' e description of EACH event to this application) Time Period(Hours)of Event: From Ct Ar—to I Lp ry-1 ; Y Town Services requested: ( )Yes ( Vo If yes,Describe Police Dept Highway Dept. Describe Sen=1ce"s Maximio Number of Persons Att6ndiiig At-,0ndTime: "( Number of cars,expected-__ �! Is a Tent or other temporary structure being used? [ ]Yes (�So If yes provide sizes) Will food be served?[ ]Yes d,�Oo If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 Suffolk County permit#(s) Will otheryeadors be on•the premises during the event?- Yes [ ]No If.yes bow mariy?__Describe Type of vendor(s) � }F j Property Owner(name/address): t✓ B, 4t5 � � �. ��'i' Contact Person and Contact Tel.# � _- e-mail address `--71nn• PI, t� Event Location:Street-Hamlet Address: 3 d 3 126- Ad -04-P--o ('911/5' Moling:Address to Send Event Permit to:`70 _ ' `, Have any of the development rights been sold to the Town of Southold[ ]Yes NNo and/or Suffolk County Agricultural Program? [ ]Yes [ No If_ves"td eitl3er or both,alsci indicate on the a inched-plan ebounda-des of the reserved area upon-which the ev&nt-%!11 ta-IL&Vldce.. 'YO-U 11 13.T AT 'ACI! A<PA Il2 C/E t�I 1'PLAN TQ TH>TS APPLfCATt0N I TRE x0ECI'`ER ATTENDANCE IS 300€ R 14dOR>fJ~'EE®l'1C:E -VOU MUST ALSQ ATTACR A : RAEFF-t'CONTROL PLAIaT(sge aatxt r a- r "` t lata- e s si a laas u oa a `` view f r ex a ole th o ' t c .T � - A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND gqualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. aFId`'.MIGW- 47`STPE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all 415lec ions necessary in c ;na with fla' eclat EventrP 'ie of caner Sign ture,of Owner ,Priiit:name of Authorized Pers6Rgeprescnta6ve Sig a of Autfioriz Perspn/Representative PERNIISSION IS HEREBY GR, N-T-FD Sut.TECT TO TH—L FOI.LOWIN COND111®l�$: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Patkirig;is strictl��liibited on AN Town C`tiuti or State Roads-or Ridtc of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant ind ri nnl es and holds harmless the Town of Southold from all claims,damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this pen-nit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least'60 business days prior to theccheduieil-event 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2418 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO g ct'v' '' nc i ated with th is t� inc)ud in g i i t_Q nar 'n ingress/Lees- s 'tent( r tempobly structure s, or temPorary-sanitM facilities ,hall be conducted on Town of So utho]d Purchase of Development Rights'land 10.1y0 activities a�,so�i fed vdib-this event •including iii t not-liim'ed-to,parking, ress/egressfacce"ss, tent so or temporary structure(,sj or temporary sanitary facilities, AA'be conducted'on Suffolk unizr rur6wse of`Develoliinent- Righf,S, land without a hermit- issued lite •tile,_ 'Suffolk Count_ Farmland Qmmittee.. X11.Issuance'of this,pelznit does not auti%rize in any manner the occupancy of any building exceeding the legal limitations uudei the fire code or othdr•cades which wQuldprehibit such increased.occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. v 13. Owner assures full compliance with all fire,safety,building,and other Town laws. � 4. Music,when biltdoors,is required to stop at the time-specified in the permit.PIacement of the speakers mustbe in a location that.affofds the geatestpiotection from;nciise'intru$iou upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED;HEREIN WILL TE ATE TMS PER HT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 817/2018 Client#:1650901 PINDAVIN DATE(MMIDDNYM ACORD. CERTIFICATE OF LIABILITY INSURANCE- 6/17/2021 THIS CERTIFICATE IS ISSUED AS A-MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder In lieu of such endorsement(s)., PRODUCER AME USI Insurance Services,LLC c°Nf(IU ; 212 8423700 No; 261 Madison Ave rL- ADDRESS New York,NY 10016 INSURER(S)AFFORDING COVERAGE MAIC# 212 842-3700 INSURER A:Great Northern Insurance Company 20303 INSURED INSURER B:Federal Insurance Company 20281 Pindar Vineyards LLC - INSURER C 591 Bicycle Path,Suite A INSURERD:_ Port Jefferson Station,NY 11776 INSURERE: _ INSURER F_-• COVERAGES CERTIFICATE NUMBER- REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A13OVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INNS,AOIlLnn o POLICY HUMBER POUR EFF NODDY EXP LIMITS A COMMERCIAL GENERAL LIABILITY 35931460 5131/2021 0513112022 EACH OCCURRENCE $1000000 CLAIMS-MADE ❑X occuR REMISES IRaoEepn enc $1,000,000 MED EXP(Any one person) $10000 PERSONAL&ADV INJURY $1;000,000 GEN'L AGGREGATE LIMITAPPLIES PER* GENERAL AGGREGATE $2;000,000 POLICY ECT LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 73560257 5/31/2021 05131/20 CoaBt'M'stNGLELIMIT $1,000,000 ANY AUTO BODILY INJURY(Per penwn) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY AMAGE $ X AUTOS ONLY X AUTOS ONLY P r accfdont S , B ' UMBRELLA LIABOCCUR 79874674 D513112021 05/31/2022 EACH OCCURRENCE $10,000,000 X( EXCESS LIAR X CLAIMS-MADE AGGREGATE $10,000,000 DED X1 RETENTION$0 WORKERS COMPENSATION STAPER 10TH- ANDTALME EMPLOYERS'LIABILITY ANY PROPRIEfOR/PARTNER/EXECUTNE Y/N E.L.EACH ACCIDENT S OFFICERWEMBERD(CLUDED9 F NIA -- --- - - --(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S If yes,deccxlbo under " DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(AGGRO 101,Additional Remarks Schedule,may be aaaehed if more apace Is required) The certificate holder is included as Additional Insured as required by written contract or agreement. CERTIFICATE,HOLDER CANCELLATioN Town Of Southold THE ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25,PO Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTH �� ( O qq��RIZED REPRESENTATIVE �� ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) 1 of 1 The ACORD name and logo are registered marks of ACORD #S32406343/M32343861 MXQC1 Google Maps ,''`.�a,`ti t`"="*���"'p' '1:�j - �.y,�.: .�'�', ,:,sw'4 v�rokz zv''i~''"-•�;_ - _ vt105 WK #�_ .,'*s ;;`�, � ,r .; � '"�� 'Y` n�� ^z ' """;�'°z' +�x �� ' ==` ,sr 'Y"`r� -,`r'S. ,>i'.;�-' k"c Y'"� ice' ,;+ , -`_��:,' 9. '6t. �Mv' - M, yyd,^• � x iy`.'� ��"'F A"�y� �6 �' b, i4 4�,d xr�.,^.;,•. .,%� 2� f c,G!' Y�k'1✓ 'i,'� F f , `� � t YTvs lh•i "+h.,�. "x�, � xy>*fi�,�:f-'v`�s•wL,r. "��"a r`: � {"a W�.r *` '�.�.? h 'r'0. , �Y" e"� ..$� �_ '4 ,""� x�*t*,w*�,"9�����_"7LM;'�`i_ ti�'`>% `, r ,.; 4'� c ;r. 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'"'.:fir�1 a�o��,�Ma�������syY✓'.v� ,.�< .�L� �m� ,rasa ���c., •`` " a �maav r: `;�*:. sa. «g�> �. ,-� ��s. � �sh�,`;y,.'�,r:", �r a,,;-,�'b�� xa,t "�..u. rUn �-- -� :3 RECEIVED N $fi JUC 1 2 2021 TOWN OF SOUTHOLD Tolvrn-Code Chanter 205"Public-Entertainmernt,and Special Events" f SPECIAL EVENT PERNUT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments;and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. AH applications ten.st hesubm ed at least 60 l� si s d v •la for- the 0en • Ad-lots ute eaictiu`reed tai sbbmitnoplicaflo0s as eftlta 0ai4.Able Any-ompleted application that-is not s bmiftec1A60 or more, es o tscbed'ukd e eia m;v lie r tgd or.aah`ec�fo-a late r ` e s` ee tt , 25 6 h�ybe: &&aFthe'['own Clerk �-unles's a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application, The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. :When is a Permit-HequireC All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. A,nv use of residential pr6 gjU for profit,such as a-v66ue foeWeddings,6r-other`eyenys is prohibited. 'Thig atmlication is deemed art lefe lance all the a sa `n _re ire t, am submitted to_t own please in&,.c ai v i ' o e ` '- he la es-a n h616-w. A completed application form signed by the owner and the event manager. Applications without (� ,property owner's signature/approval will be rejected. -- Is the application being submitted at least 60 days before the event[ ]Yes [ ]No Yes,Fee of$ has been submitted If No,Fee of$ �� has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a r„ertificain in.�urhtn not less than 2 million dollars naming the Town of Souftldis•an additional insured �.A-Parkitiaveht Plan: consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a-traffic,confitnl lkr acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application anthori*g Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the-information required above in connection with my application. 0 ` {' 11 bated Signature Actin*itis associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of iprolopment rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by Food vendors who'hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 e Mirabelli, Melissa From: Lanza, Heather Sent: Tuesday,July 13, 2021 2:56 PM To: Mirabelli, Melissa;Weisman, Leslie; Duffy, Bill;Verity, Mike; Flatley, Martin Subject: RE: Pindar Special Event Updated info They have the space for the cars so it seems fine to me. I have no opinion on the issue of late fee and how to proceed. From: Mirabelli, Melissa Sent:Tuesday,July 13, 20212:35 PM To: Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Pindar Special Event Updated info Hello All, So after I sent this I SEE that the first event is for AFTER our next Town Board Meeting. I called the clerks office to ask if they realized this and to clarify that the late fee was paid. So I am letting you all know and asking how you would like to proceed.As this special event is for a 5k run event and a looks like they are expecting a large group as they predict 150 cars as well as 300 PPL Ct /1 117elissa M Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday,July 13, 2021 3:38 PM To: Mirabelli, Melissa;Weisman, Leslie; Lanza, Heather; Duffy, Bill;Verity, Mike Subject: RE: Pindar Special Event Updated info I have no objections to these events being approved.As Heather states,they have the room for parking and they are planning for the run to take place on their property, so it shouldn't interfere with traffic or need our assistance. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 ,t µ The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. if the reader of this message is not the intended recipient you are hereby notiried that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited If you have received this communication in error,please(i)notify us immediately by telephone at 639.765 2600, (n)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Tuesday,July 13, 20212:35 PM To:Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Duffy, Bill <bilid @southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Pindar Special Event Updated info Hello All, So after I sent this I SEE that the first event is for AFTER our next Town Board Meeting. I called the clerks office to ask if they realized this and to clarify that the late fee was paid. So I am letting you all know and asking how you would like to proceed.As this special event is for a 5k run event and a looks like they are expecting a large group as they predict 150 cars as well as 300 PPL l Alelissa 111: Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 1 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Leslie Weisman Forward Sent: Tuesday,July 13, 2021 4:30 PM To: Flatley, Martin Cc: Mirabelli, Melissa; Weisman, Leslie;Lanza, Heather; Duffy, Bill;Verity, Mike Subject: Re: Pindar Special Event Updated info I agree. No issues from me Leslie Sent from my iPad On Jul 13,2021, at 3:38 PM, Flatley, Martin <mflatley@town.southold.ny.us>wrote: I have no objections to these events being approved.As Heather states,they have the room for parking and they are planning for the run to take place on their property, so it shouldn't interfere with traffic or need our assistance. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 <image001.jpg> The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication,dissemination or other use of, or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited if you have received this communication in error,please(i)notify us immediately by telephone at 631 765 2600, (ti)return the original message and all copies to us at the address above via the U S Postal Service,and(iii)delete the message and any matenal attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Tuesday,July 13, 20212:35 PM To:Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: Pindar Special Event Updated info Hello All, So after I sent this I SEE that the first event is for AFTER our next Town Board Meeting. I called the clerks office to ask if they realized this and to clarify that the late fee was paid. So I am letting you all know and asking how you would like to proceed.As this special event is for a 5k run event and a looks like they are expecting a large group as they predict 150 cars as well as 300 PPL J� -IXEI Illelissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 2 Mirabelli, Melissa From: Spiro, Melissa Sent: Wednesday,July 14, 2021 8:10 AM To: Mirabelli, Melissa Subject: RE- Pindar Special Event It does not appear that the course is proposed for preserved land. Not part of my part of the review process- but it appears that they propose to cross and run along the LIRR, is that ok? Melissa S. From: Mirabelli, Melissa Sent:Tuesday,July 13, 20212:24 PM To:Webster, Kevin<kevin.webster@town.southold.ny.us>; Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew<And rew.Ama kawa @suffolkcountyny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov> Cc: Ruckdeschel,August<August.RuckdescheI@suffolkcountyny.gov> Subject: Pindar Special Event Please send all comments and or questions thank you Melissa MI IMPirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Easton, James Sent: Wednesday,July 14, 2021 7:52 AM To: Mirabelli, Melissa Subject: RE: Pindar Special Event I have no objection to this special event taking place. James Easton Fire Marshal,Town of Southold �S Folkeo James E(Z�southoldtownny.gov (W)631-765-1802 0 PRIVELEGED AtVD CONFIDENTIAL COMILIUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entit7;to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure. copying, distribution, or the taking of any action in reliance on the contents of this igformation is.Strictly prohibited If you have received this trans)nisslon In error,please noti'the sender Immediately by e-mall and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Tuesday,July 13, 20212:24 PM To:Webster, Kevin<kevin.webster@town.southold.ny.us>; Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese @southoldtownny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Pindar Special Event Please send all comments and or questions thank you Melissa Al Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i t Mirabelli, Melissa From: Flatley, Martin Sent: Wednesday,July 14, 2021 3:57 PM To: Mirabelli, Melissa; Noncarrow, Denis;Weisman, Leslie; Lanza, Heather,Verity, Mike; Duffy, Bill Subject: RE: Pindar Special Event 5 K run They may want to have a volunteer stand by the RR track crossing with a warning flag just to make sure there is no activity on the tracks during the run. I believe they are referring to their dirt path crossing in the middle of their fields, correct? Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 `a The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law If the reader of this message is not the intended recipient you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited if you have received this communication in error,please(r)notify us immediately by telephone at 631 765 2600, (n)return the original message and all copies to us at the address above via the U S Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk dnve,diskette, or other storage device or media From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday,July 14,202110:07 AM To: Noncarrow, Denis<denisn@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov> Subject: FW: Pindar Special Event 5 K run Hello all below Melissa S. points out that the runners run along and cross over the LIRR asking if that is ok ?Just passing this along for any of the committees comments as well. .lelissa K. Kirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 i Office (631) 765-1939 Fax (631)765-6639 From:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Sent: Wednesday,July 14,20218:10 AM To: Mirabelli, Melissa<melissam@southoldtownny.gov> Subject: RE: Pindar Special Event It does not appear that the course is proposed for preserved land. Not part of my part of the review process- but it appears that they propose to cross and run along the LIRR, is that ok? Melissa S. From: Mirabelli, Melissa Sent:Tuesday,July 13, 20212:24 PM To: Webster, Kevin<kevin.webster@town.southold.ny.us>;Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew<Andrew.Amakawa@suffoIkcountyny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Pindar Special Event Please send all comments and or questions thank you "L Uelissta 111: Virabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 2 RESOLUTION 2021-613 ADOPTED DOC ID: 17263 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-613 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 27, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards,to hold Special Event 2021- 41 at Pindar Vineyards, 37645 Main Road, Peconic,New York as applied for in Application PIN2a-bIa for Good Day for a 5k Run on July 25, and October 18, 2021 from 9AM-12PM with a condition of having a"flagger"posted at the Rail Road Crossing dirt path on the Pindar property. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell