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HomeMy WebLinkAboutComputer Hardware/Software .i CUSTOMER USE ONLY 1 1 I� FROM:(PLEASr PRINT) PHONE( TOWri Clerk 63i ®cMnn� W IIIIIIIIIIIIII�IIIIIIIIIIIIIII IIIIIIIII�IIIIIIIIIIIIIIIIIIIIIII�IIIIIIII A Town of Southold as a eC EE 186315846 US PO Box 1179 FW PRIORITY 53095 Main Road aLL 9 W c UNITEDST/JTES * A Southold, NY , 11971 . j Q �POSTALSERVICE@ EXPRJfWUIM�111_ ORIGIN(POSTAL SERVICE USE ONLY) E�,�STM a USPS®Corporate Acct No Federal Agency €Vw� o � ❑ ❑ 119294 i �� .� -Day 2-Day ❑Military +;t DPO y� PO 21P ode Scheduled Delivery D to Postage ' . 0. W - - ,..�W ❑ SIGNATURE REQUIRED Note The mailer must check they O I ) e E✓ 'I s V` ` 1 Requires the addressee's signature,OR 2)Purchases additional insun /� R 4) f Purchases Return Receipt service if the box is not checked,the Postal! !�i Q� 'es's Date Acce73o d(MM/b ) Scheduled Delivery Time Fee COD Fee mail receptacle or other secure location without attempting to obtain thi `��// Z S� Delivery Options X J ❑10 3o A 00 P ❑No Saturday Delivery(delivered next business day) I ri * W i C�,3 OON ® ❑Sunday/Holiday Delivery Required(additional tee,wheionel fee, UU ❑10 30 AM Delivery Required(additional fee,where ava V Tim Ac pled 10 30 AM Delivery F F:S�ERV Live Animal ❑AM Transportation Fee 'Refer to USPS cam®or local Post Office"for availabili TO:(PLEASE PRINI) —'--- _______ a (/(J PM $PHONE( 21 — J ll!!!�1 / oliday Pre iyej a Mro Robert Pm SmithHawkins, llelafield & Wood, LLP $ $ �( 7 World Trade Center weight Cvlat Rate Acceptanf Employee Initials 250 ,Greenwich Street, 41st Floor lbs oza New York, NY 10007 DELIVERY(POSTAL SERVICE USE ONLY) ZIP+4®(U S ADDRESSES ONLY) Delivery Attempt(MM/DD/YY)Time Employee Signature ❑AM e i 1L O 11 — ❑PM ■ For pickup or USPS Tracking-, - Delivery Attempt(MM/OD/YY)Time Employee Signature p p g"',visit USPS tom or call 800-222-1811. ■ $100 00 Insurance included ❑AM ❑PM LABEL 11-B,OCTOBER 2016 PSN 7690-02-000-9e96 ° 2-CUSTOMER COPY ELIZABETH A.NEVILLE,MMC ��j. �� Town Hall,53095 Main Road TOWN CLERK ® P.O. Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER '�' ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®,� �� www.southoldtownnygov FREEDOM OF INFORMATION OFFICER i OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD I June 28, 2021 Town of Southold, New York $250,500 Bond Resolution for Hardware and Software (Our File Designation: 2615/45184) Mr Robert P. Smith Hawkins, Delafield & Wood 7 World Trade Center 250 Greenwich Street, 41"Floor New York, NY 10007 Dear Mr. Smith: Enclosed find the following documentation for the above referenced bond: 1. Bond Adoption Resolution 2. Extract of Minutes 3. Certification of Minutes 4. Legal Notice to appear in the Suffolk Times, the Town website and Town Clerk Bulletin Board 5. Affidavit of Posting 6. Affidavit of Publication Sorry of the delay in getting these documents to you. Please let me know if there are any other documents you need from this office at this time. Very truly yours, 4 Lynda M Rudder Deputy Town Clerk encs Southold Town Board - Letter Board Meeting of May 18, 2021 RESOLUTION 2021.-405 Item # 5.29 �y3p �a ADOPTED DOC ID: 17052 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-405 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 18, 2021: BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to acquire computer hardware and software for use by the Town. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $250,500 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of$250,500 to finance said appropriation and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2_ Bonds of the Town in the principal amount of $250,500 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (referred to herein as the "Law"); to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 108 of the Law; is five (5) years (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are Generated Mav 19. 2021 Page 46 Southold Town Board - Letter Board Meeting of May 18, 2021 authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if- (a) f(a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action; suit or proceeding contesting such validity is commenced within twenty days after- the date of such publication, or- (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together- with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in "The Suffolk Times. ' a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication Generated Nla�v 19. 2021 Pave 47 Southold Town Board - Letter Board Meeting of May 18, 2021 LEGAL NOTICE The resolution, a summary of which is published herewith, has been adopted on May 18, 2021 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk, New York, is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. ELIZABETH A. NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION The object or purpose for which the bonds are authorized is to acquire computer hardware and software for use by the Town at the estimated cost of$250,500. The maximum amount of obligations authorized to be issued is $250,500. The period of probable usefulness is five (5) years. A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk, at the Town Hall, 53095 Main Street, Southold,New York. Elizabeth A. Neville Southold Town Cleric RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Sarah E. Nappa, Jill Doherty, Robert Ghosio, Louisa P. Evans ABSENT: James Dinizio Jr, Scott A. Russell Generated May 19. 2021 Page 48 EXTRACT OF MINUTES Meeting of the Town Board of the Town of Southold, in the County of Suffolk, New York May 18, 2021 A regular meeting of the Town Board of the Town of Southold, in the County of Suffolk, New York, was held at the Town Hall, 53095 Main Road, Southold,New York, on May 18, 2021. There were present: Jill Doherty Deputy Supervisor; and Councilpersons: Councilwoman Sarah Nappa Councilman Robert Ghosio Justice Louisa Evans There were absent: Supervisor Scott A. Russell Councilman James Dinizio Also present: Elizabeth A.Neville, Town Clerk William M. Duffy, Town Attorney Councilman Robert Ghosio_offered the following resolution and moved its adoption: BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATIONTHE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two-thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to acquire computer hardware and software for use by the Town. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $250,500 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of$250,500 to finance said appropriation and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $250,500 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (referred to herein as the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 108 of the Law, is five (5) years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in "The Suffolk Times, " a newspaper published in Southold,New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. The adoption of the foregoing resolution was seconded by Justice Louisa Evans and duly put to a vote on roll call, which resulted as follows: AYES: Jill Doherty Deputy Supervisor Councilwoman Sarah Nappa Councilman Robert Ghosio Justice Louisa Evans NOES: None The resolution was declared adopted. CERTIFICATE I, ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, in the County of Suffolk, State of New York, HEREBY CERTIFY that the foregoing annexed extract from the minutes of a meeting of the Town Board of said Town of Southold duly called and held on May 18, 2021, has been compared by me with the original minutes as officially recorded in my office in the Minute Book of said Town Board and is a true, complete and correct copy thereof and of the whole of said original minutes so far as the same relate to the subject matters referred to in said extract. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of said Town of Southold this 18th day of May, 2021. (SEAL) —a�� (2• Town Clerk LEGAL NOTICE The resolution, a summary of which is published herewith,has been adopted on May 18,2021 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk,New York,is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. ELIZABETH A. NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION The object or purpose for which the bonds are authorized is to acquire computer hardware and software for use by the Town at the estimated cost of$250,500. The maximum amount of obligations authorized to be issued is $250,500. The period of probable usefulness is five (5) years. A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk,at the Town Hall, 53095 Main Street, Southold,New York. STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 241h day of May , 2021, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Computer equipment Bond arabANeville thold Town Clerk Sworn before me this 241'' day of May /1 , 2021. UAb4— M Lt��. Notary Public LYNDA M RUDDER Notary Public,state of New York No 01 Ru6020932 Qualified in Suffolk County commission Expires March 8,2 7f650e9c-40ec-43de-a02e-ff046aa99e04 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of Suffolk, The undersigned is the authorized designee of Andrew Olsen,the publisher of The Suffolk Times,a Weekly Newspaper published in Suffolk County,New York. I certify that the public notice,a printed copy of which is attached hereto,was printed and published in this newspaper on the following dates: May 27,2021 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county,and as such,is eligible to publish such notices. 14oAtz*'� Signature Eliot T.Putnam Printed Name Subscribed and sworn to before me, This 04 day of June 2021 I f r� Notary Signa' re STATE ••�`� e •• �i a :OF NEW a —_ NOTARY PUBLIC: ry ALBANY gj Notary Public Stamp s n'. OIRE6398133 o\ • N •` We I'll N SOUTHOLD TOWN BOARD 450 7f650e9c-40ec-43de-aO2e-ff046aa99eO4 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICEThe resolution,a summary of which Is published herewith,has been adopted on May 18,2021 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold,in the County of Suffolk, New York,is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with,and an action,suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice,or such obligations were authorized in violation of the provisions of the constitution. ELIZABETH A.NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD,NEW YORK, ADOPTED MAY 18,2021,AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN,STATING THE ESTIMATED MAXIMUM COST THEREOF IS$250,500,APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE,AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION The object or purpose for which the bonds are authorized is to acquire computer hardware and software for use by the Town at the estimated cost of$250,500.The maximum amount of obligations authorized to be issued is$250,500.The period of probable usefulness is five(5)years.A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk,at the Town Hall,53095 Main Street,Southold,New York. SOUTHOLD TOWN BOARD 451 _ J RESOLUTION 2021-405 SUMMARY OF BOND RESOLUTIONAUTHORIZING ACQUISITION OF COMPUTER HARDWAREAND SOFTWARE THE PROPOSED RESOLUTION THAT IS UNDER CONSIDERATION TONIGHT AUTHORIZES THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, IN AN AMOUNT NOT TO EXCEED $250,500.00 AND AUTHORIZES THE ISSUANCE OFBONDS TO FINANCE THE PURCHASE. THE PROPOSED RESOLUTION ALSO AUTHORIZES AND DIRECTS THE TOWN CLERK TO CAUSE A SUMMARY OF THE BOND RESOLUTION TO BE PUBLISHED IN THE SUFFOLK TIMES NEWSPAPER. THE TOWN OF SOUTHOLD IS EMPOWERED TO PROPOSE SUCH A BOND RESOLUTION PURSUANT TO THE PROVISIONS OF THE LOCAL FINANCE LAW OF THE CONSOLIDATED LAWS OF THE STATE OF NEW YORK. THE FULLTEXT OF THE PROPOSED BOND RESOLUTION SUMMARIZED ABOVE SHALL BE AVAILABLE FOR PUBLIC INSPECTION DURING NORMAL BUSINESS HOURS AT THE OFFICE OF THE TOWN CLERK AND ON THE TOWN'S WEBSITE. i r t DELARELD&WOOD LLP PHONE 212-820-9300 7 WORLD TRADE CENTER NEW YORK FAX 212-514-8425 250 GREENWICH STREET WASHINGTON NEW YORK, NY 10007 NEWARK (212) 820-9662 WWW HAWKINS COM May 7, 2021 LOS HARTFORD ANGELES SACRAMENTO SAN FRANCISCO PORTLAND Town of Southold,New York ANN ARBOR $250,500 Bond Resolution for Hardware and Software (Our File Designation: 2615/45184) Kristie Hansen-Hightower, CPA Comptroller Town of Southold 54375 Main Road Southold,New York 11971 Dear Kristie: Pursuant to your request, I have prepared the attached Extract of Minutes of a Town Board meeting to be held May 18, 2021, showing adoption of the above bond resolution and providing for publication, in summary. Please note that adoption of the bond resolution requires at least a two-thirds vote of the entire membership of the Town Board, without taking into consideration any temporary absences or vacancies. Therefore, four affirmative votes are required for adoption. Also enclosed is the Notice and summary form of the bond resolution to be published for estoppel purposes in the official Town newspaper. As you know, publication of the bond resolution, in summary, commences a 20-day statute of limitations period pursuant to the provisions of Section 80.00 et seq. of the Local Finance Law. Please obtain and forward to me a certified copy of the Extract of Minutes and an original Affidavit of Publication, when available. With best regards, I am Very truly yours, . i'T c���! r•GF Robert P. Smith RPS/ml Enclosures cc: William Duffy, Esq. 3588482 1 045184 RSIND v ' EXTRACT OF MINUTES Meeting of the Town Board of the Town of Southold, in the County of Suffolk,New York May 18, 2021 A regular meeting of the Town Board of the Town of Southold, in the County of Suffolk,New York, was held at the Town Hall, 53095 Main Road, Southold,New York, on May 18, 2021. There were present: Scott A. Russell, Supervisor; and Councilpersons: There were absent: Also present: Elizabeth A. Neville, Town Clerk William M. Duffy, Town Attorney offered the following resolution and moved its adoption: 3588482 1 045184 RSIND BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to acquire computer hardware and software for use by the Town. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $250,500 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of$250,500 to finance said appropriation and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $250,500 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 3588482.1 045184 RSIND 33-a of the Consolidated Laws of the State of New York (referred to herein as the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 108 of the Law, is five (5) years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. 3588482 1 045184 RSIND r ' Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may.be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in "The 3588482 1 045184 RSIND S Suffolk Times, " a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. The adoption of the foregoing resolution was seconded by and duly put to a vote on roll call, which resulted as follows: AYES: NOES: The resolution was declared adopted. 3588482 1 045184 MIND CERTIFICATE I, ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold, in the County of Suffolk, State of New York, HEREBY CERTIFY that the foregoing annexed extract from the minutes of a meeting of the Town Board of said Town of Southold duly called and held on May 18, 2021, has been compared by me with the original minutes as officially recorded in my office in the Minute Book of said Town Board and is a true, complete and correct copy thereof and of the whole of said original minutes so far as the same relate to the subject matters referred to in said extract. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of said Town of Southold on this 18th day of May, 2021. (SEAL) Town Clerk 3588482 1045184 RSIND LEGAL NOTICE The resolution, a summary of which is published herewith, has been adopted on May 18, 2021 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk, New York, is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. ELIZABETH A. NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MAY 18, 2021, AUTHORIZING THE ACQUISITION OF COMPUTER HARDWARE AND SOFTWARE FOR USE BY THE TOWN, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,500 TO FINANCE SAID APPROPRIATION The object or purpose for which the bonds are authorized is to acquire computer hardware and software for use by the Town at the estimated cost of$250,500. The maximum amount of obligations authorized to be issued is $250,500. The period of probable usefulness is five (5) years. A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours -at the office of the Town Clerk, at the Town Hall, 53095 Main Street, Southold,New York. 3588482.1 045184 RSIND