HomeMy WebLinkAboutC&D Removal ELIZABETH A.NEVILLE,MMC ��® �� Town Hall,53095 Main Road
TOWN CLERK P.O.Box 1179
� g Southold,New York 11971
REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145
MARRIAGE OFFICER a®� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ®� �► www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
August 3, 2021
Mr. John DiVello
Peconic Recycling and Transfer Corp.
560 Commerce Drive
Cutchogue, NY 11935
Dear Mr. DiVello:
Congratulations. At the regular Town Board meeting held on July 13, 2021,
the Town Board accepted the bid of Peconic Recycling and Transfer Corp. for hauling
and disposing of construction and demolition debris. A certified copy of the resolution is
enclosed.
Thank you for your bid.
Very truly yours,
V,dam \t r ,
,A
Lynda M Rudder
Deputy Town Clerk
Ens.
Southold Town Board - Letter Board Meeting of July 13. 2021
RESOLUTION 2021-585 Item # 5 28
ADOPTED DOC ID: 17234
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-585 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 13, 2021:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to accept the proposal of Mattituck Environmental Services; Inc for
the removal and disposal of construction and demolition debris (C&D) from the Cutchogue
Transfer Station; dated May 26, 2021, and to enter into a contract related to the same; subject to
the approval of the Town Attorney and funded from budget lines authorizations SR
8160.4.400.810 (C&D Disposal) and SR 8160.4.400.817 (C&D Trucking).
Elizabeth A. Neville
Southold Town Clerk --
RESULT: ADOPTED JUNANIMOUSI
MOVER: Robert Ghosio; Councilman
SECONDER:Jill Doherty, Councilwoman
AYES: Nappa; Dmizio Jr, Doherty; Ghosio; Russell
ABSENT: Louisa P. Evans
Giciler,iied Illy 1 4_ �O'1 I',1 42
g�}t f04"'ee'
RFP: Hauling and Disposal of Construction and Demolition Waste iaE:
� t
Southold Town Solid Waste Management District
Date: April 29, 2021
APPENDIX 1
QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND
DEMOLITION WASTE
TOWN OF SOUTHOLD, NY
Proposal for Hauling and Disposal Service:
Name of Contractor:. .C� n1�. ..............
-t.
Years in Business: . .. . . . . . . . ... ................. . , .....
A. Fees
Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other
related costs, fees or charges associated with this contract). The Contractor shall complete the work
in accordance with the required sections of the Request of Proposal for a fee of:
1. and`Dejbolit16d Waste H40_rjn&arad Disposal
C&D Waste Hauling grid Disposa pe Ton":
B. Subcontractors and Disposal Facility Identification
Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact
information, and identify proposed service(s):
1,
Disposal Facility (List name, location, operator, ermit holder, and permit number),:'
ir
C. List the following information for ac 'any three
a all Subcontractors).
contracts of this
nature
�
completed or currently hold (to be .completed by Contractor and
1. Contract:-V�� 0%% GV....:..................:....�(' .....................`i3�-C -ll®-
Name,Address&Tefephon . of Contact: °�`
Page 8of10
Request for Proposal
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District `
q��g�FFOt cpG
RFP: Hauling and Disposal of Construction and Demolition Waste a" ,
Southold Town Solid Waste Management District o`
Date: April 29, 2021 �j��,
2. Contract: Go
Name,Address&Telephone of Contact:-------- ------ --------�-----__ �__ --
-�QOCL
j
3. Contract:
Name,Address&Telephone'of Contact: _ =
4
D. Have you ever failed to complete work awarded to you? If so, state where and why (to be
completed by Contractor and for all Subcontractors)�P
E. Have you ever performed similar work under the direction of a Local Government? If so, list
the two (2) most recent entities, giving a name, address, telephone number and the name of
the project(to be completed by Contractor and all Subcontractors):
1. Local Government: . ...... ... . ...._ . �.. .�..............
Address&Tele hone of Contac'N "
Name, N
2. 'Local Government:.............................................. ........... . ...- ,.. .............., ...........................:......... , .. . . .
Name, Address & Telephone of Contact: _
F. Comments or Clarifications (attach additional pages if necessary),;
Page q.f 10
Request for Proposal
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
^ y ,
11F Ol' -R-
RFP: Hauling and Disposal of Construction and Demolition Waste . • s
Southold Town Solid Waste Management District
Date: April 29, 2021a�� '
G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish
any information requested by the Town in verification of the recitals comprising this statement of
4
Contractor's qualifications. l
H. State the true, exact, correct and complete name of the partnership, corporation, or trade
name under which you do business and the address of the place of business. (If a
corporation, state the name of the President and Secretary. If a partnership, state the names of
all partners. If a trade name, state the names of the individuals who do business under the
trade name. It is absolutely necessary that this information be furnished.) ' n
Legal NameofContractor:
Type of Business (Corporation, Partnership, Individual):
State of Incorporation (if applicable): Q � --
Principal Address of Business: "
Phone Number:..�,Q•�\=.Z�- -c'1&8.. �� .................... . ... ........._................,...................
N mesof Corporate Officers, Partners,orindividuals:
Authorized Signatur t
Printed Name Above:.-Ir -....6V\ \ ......
Title: Date: 1
Witness (Signature):
Panted Name Above _. -, �(��` ..............
Title: ' Date �,
Page 10 of 10
Request for Proposal
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
E i 1
^T'y"'"` t ih r` ''w •'4 ;rr ,ry,P�:�l+ y.`61s,. e're" `, -kq,�.X. .^ 'tn3
,6eti�P'
/61,%*�,�2 'RTk,,.
fv
u 'p n+.. , ; 9v4,«r V'; 9 ""d myW;,k
"�d4�, �*r" '.t s y.b� k FF��J"
ell"
EICYCLING T ,
May 26, 2021
TOWN OF SOUTHOLD SOLID WASTE TRANSFER STATION
6155 COX LANE, SOUTHOLD NY 11935
APPENDIX 1., SECTION G.
a) LETTER OF INTRODUCTION- Peconic Recycling&Transfer(PRT)shall provide hauling&disposal of construction
waste from the town transfer station to our facility located at 560 Commerce Rd.,Cutchogue.
b) DESCRIPTION OF FIRM-WE are located at 560 Commerce Rd, Cutchogue. This is our only facility. We employ 21
people. WE have been open since 2013 and do not plan on closing. We process 100 tons per day of demolition
and do not have a liner system as we are a recycling center not a landfill. We are approximately 1 mile from the
town transfer center.
c) CONTRACTOR QUALIICATIONS-We are qualified to complete the scope of work as we are a transfer station and
also a hauling company. Currently we are hauling&.disposing of the mixed paper& recyclables from the
Southold Town transfer center.
REFERENCES:
DIAMOND BUILDERS 631.727.5500 HERBERT ISRAEL
RIVERHEAD BUILDING SUPPLY 631.727.1400 KEVIN GOODALE
ZUHOSKI CUSTOM BUILDERS 631.678.8647 MICHAEL ZUHOSKI
d) PROJECT APPROACH-We offer hauling&disposal of construction and demolition debris. We have employees to
operator equipment needed to haul & dispose of construction and demolition debris.
Sincerely,
Divello
Managing Member
Peconic Recycling&Transfer—560 Commerce Rd., Cutchogue NY 11935—631.298.8888
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department, agency, or official
thereof or to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder)is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOL'UUTTION� 'n
Resolved that �� o�L� ,i�' y _of the
(Name of signatory)'
L ` � )e authorized to sign and submit the bid
(Name of C iporation)
Or proposq of this corporation for the following P oject:
and to include m such id or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by ���C corporation at a
meeting of the Board of Directors,held on the �QS1 �)c day
Of ,20�
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d,as amended&
effective on September 1, 1965. Signature
1
®�®gVFF0
ELIZABETH A.NEVILLE,MMC may. Gy Town Hall,53095 Main Road
TOWN CLERK ® P.O.Box 1179
y Z Southold,New York 11971
REGISTRAR,OF VITAL STATISTICS 5 • Fax(631)765-6145
MARRIAGE OFFICER Ot` Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER �0,� �a
FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2021 C & D Hauling Services
May 27, 2021 @ 2:00 PM
One (1) bid received
Total
Peconic Recycling & Transfer $95.00 /ton
1
1
cal505la-d562-4106-a226-255056615dee lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
State of New York,
County of Suffolk,
The undersigned is the authorized designee of Andrew Olsen,the publisher of The Suffolk Times, a
Daily Newspaper published in Suffolk County,New York. I certify that the public notice, a printed
copy of which is attached hereto,was printed and published in this newspaper on the following dates:
April 29,2021
This newspaper has been designated by the County Clerk of Suffolk County, as a newspaper of record
in this county, and as such, is eligible to publish such notices.
Signature
Eliot T. Putnam
Printed Name
Subscribed and sworn to before me,
This 06 day of May 2021
N tary 16atur
```e,
�.aZp ,ASoa
®O
STATE
OF NEW YORK''.
- :NOTARY PUBLIC: =
Notary Public Stamp - o'
ALRANY
OIRE6399443 p
lee
110,"I'll SION EX4�R�0.``��`
SOUTHOLD TOWN BOARD 211
J
cal505la-d562-4106-a226-255056615dee lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
LEGAL NOTICENOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND
REQUESTED FOR THE FOLLOWING: Hauling and
Disposal ofConstruction and Demolition Waste Definite specifications may be obtained at the Southold
Town Clerk's Office beginning April 29, 2021 PLACE OF OPENINGS: SOUTHOLD TOWN
CLERKS OFFICE 53095 MAIN ROADSOUTHOLD,NY 11971 DATE/TIME OF OPENING:
May 27, 2021 2:00 PM CONTACT PERSON: James Bunchuck Town of Southold, 631-734-
7685 VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES. PLEASE PRINT ON
THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER2)PROPOSAL NAME It
is the bidder's responsibility to read the attached Specifications,Instructions to Bidders, and General
Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid,it is
understood that the bidder has read, fully understands and will comply with said GENERAL
CONDITIONS and specification requirements. The Town of Southold requires that this document be
returned intact and that it be filled out completely. Please do not remove any pages from this bid
package and make a copy of the bid document for your records. The Town of Southold welcomes and
encourages minority and women-owned businesses to participate in the bidding process.Dated: April 6,
2021 ELIZABETH A.NEVILLESOUTHOLD TOWN CLERK
SOUTHOLD TOWN BOARD
212
,� S1�fF01,�C
IN-
SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT
REQUEST FOR PROPOSAL
Hauling and Disposal of Construction and Demolition Waste
Date: April 29, 2021
The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from
companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and ;
disposal services. The services include, but are not limited to, a) hauling approximately three
thousand five hundred (3,500) tons of C&D Waste annually from the Southold Town Solid Waste
Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and
regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility.
Hours of Operation,
SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:100 pm,
except holidays which are as follows:
TABLE 1
HOLIDAY ;Il CLOSED DATE "
,New Years Day January 'l
Martin Luther King, Jr., Day Varies
Presidents Day Varies,-
Easter Sunday , Varies
Memorial Day Varies
_Independence Day July 4
Labor Day_ Varies
Columbus Day Varies
Election Day Varies
Veterans Day _ November 1'
Thanksqivinq Eve (Closes Varies
12 NOON
Thanksgiving Day Varies
Christmas Eve (Closes 12 December 24
NOON
Christmas Day December 25 i
New Year's Eve (Closes 12 December 3'
NOON)
Request for Proposal Page 1 of 10
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District
l
�o�aSUFfOj'k�OG,
RFP: Hauling and Disposal of Construction and Demolition Waste y+ a;,
Southold Town Solid Waste Management District
Date: April 29, 2021 of $Ao',W
1.0 SCOPE OF SERVICES AND CONTRACT : ' Ili AEVle, TS.
A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The
proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years,
renewable individually. The term begins on or around August 6, 2021, and concludes on or around
August 5, 2026 (unless an option year is enacted). I ;
B. The contract may contain a provision providing for defaults in the service of the contract. A thirty
day (30-day) notice will be given to cure all defaults in the service of the contract or an option of
termination will be used.
C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis
in accordance with the Consumer Price Index or other such adjustment. ;
D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D ;
Waste designated for transportation during the working day, or to otherwise store the C&D Waste at
SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS
and report any trailer damage to onsite SWTS representatives before leaving SWTS with the
respective trailer. The Town will not accept responsibility for unreported trailer damage once the
trailer leaves SWTS.
E. The Town will provide a vehicle to move trailers only (empty and full) between the designated
loading and storage areas at SWTS. Trailer hookups or attachments shall be consistent with the
vehicle provided by the Town. 'Prbuosals, received in response io :thii .RFP thatJhcfude,use of
roll off containers must include provisions for moving such containers on-the-SWWTS,-site.as
the Town does not own any-vehicle calpable of=movind_roll=off contalraers,
F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's '
tractor to the loaded trailer at SWTS, The Contractor is solely responsible for: a) any cleanup costs
for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected
with operations, transport, or unloading. Further, the Contractor shall take litle to and ownership of the
C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after
that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases,
or remediation activities, and d) any fees or fines connected with the Disposal Facility's operations.
G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste
Operation Plans when applicable.
H. Contractor and any of their subcontractors must comply with all rules and regulations established
by local, state and federal laws. The Contractor shall be responsible for all permits required to provide
this service.
I. The Town reserves the right to close SWTS during extreme adverse weather conditions or .
emergency situations.
Request for Proposal Page 2 of IO
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District
J
RFP: Hauling and Disposal of Construction and Demolition Waste N m
Southold Town Solid Waste Management District $
Date: April 29, 2021 -
J. Contractor shall designate a contact person or persons and provide to ephone number where the
designated contact(s) can be reached at all times, including holidays and •weekends. The designated
contact(s) must have the capability and authority to review the weekly progress, to provide extra
trailers on busy waste days, and to resolve or report any type of complaint. All communications must
be conducted with courtesy and respect. .
K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities
upon execution of the contract with the Town.
L. Contractor shall not sublet or assign this contract in whole or part withcut the written authorization
by the Town.
M.A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used
for final disposal.
0. The Disposal Facility used under this contract must be and remain in ccmpliance with all state and
federal laws, and regulatory agencies.
P. Contractor shall not discriminate against any person because of race, sax, sexual orientation, age, ,
color, religion, or national origin.
Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents,
and employees from and against any and all suits, actions, legal proceedings, claims, demands,
costs, expenses, and attorney's fees incident to any work done in the performance of the contract
arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and
employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal
proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful
or negligent act or omission of the Town, its officers, agents and employees.
R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits
granted by the contract) and promptly pay all taxes, fees and other documents required by the State
of New York or Suffolk County.
S. Contractor shall at all times during the contract maintain in full force and effect Workers
Compensation including Employers Liability, Commercial General Liability including products and
completed operations, specific contractual coverage to this agreement, Commercial Automobile
Liability all through insurance carriers licensed in the State of New York, with an AM Best financial
rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish
the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form
listing the County as an additional insured, and with the notification of cancellation provision to be
amended to read "shall provide 30 days written notice should coverage be cancelled or having
sustained a material change in coverage . For purpose of the contract, the Contractor shall carry the
following types of insurance at a minimum of the limits specified below: a. Workers Compensation -
Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b.
Commercial General Liability - Bodily Injury $1,000,000 each occurrence/ $3,000,000/ Annual
Page 3 of 10
Request for Proposal
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021
Aggregate /Property Damage $1,000,000 each occurrence/$3,000,000 Annual Aggregate c.
Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence
/Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability - following form
minimum coverage $3,000,000 each occurrence The above coverage may be provided by the
Contractor's parent corporation.
2.0 SELECTION PROCESS
2.1. EVALUATION
j
A. All prospective contractors to visit the SWTS prior to the Proposal due date.
8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals
submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel
and expertise to review the Proposals or contract and make recommendations .
C. A Proposal may be eliminated from consideration for failure to comply completely with one or more
of the requirements, depending on their critical nature. The Town reserves the right to reject any or all
Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any
manner, consistent with law, or deemed to be in the best interest of the residents of the Town of
Southold. All Proposals become the property of the Town and will not be returned.
D. In evaluating Proposals, the Town will consider the qualifications and experience of the
contractors. In addition, the Town will consider whether or not the Proposals comply with the
prescribed Proposal requirements and such data as may be requested.
E. The Town may conduct such investigations as necessary to establish the responsibility,
qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the
work in accordance with the contract documents.
2.2 FACTORS OF EVALUATION
A. The following criteria will be used to evaluate the Proposals:
a. Completeness of information requested '
b. References and reputation of Contractor
c. Quality and capability of organization
d. Project approach
e. Suitability of disposal facility (as applicable)
f. Cost
g. Contract terms and conditions
Please note: The above order of criteria does not imply an order of importance;
Request for Proposal Page 4 of 10
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District
r
RFP: Hauling and Disposal of Construction and Demolition Waste te
Tn
Southold Town Solid Waste Management District
Al
Date: April 29, 2021 ` � 'p.1
The Town may select two or more Contractors on the basis of the aforementioned factors and request
interviews to discuss in detail the project approach and services to be provided prior to making an
award pursuant to this RFP. The interview and the information obtained at that time will become as
binding as the information in the Proposal and shall be used to make the final determination of the
Contractor.
3.0 FINAL AWARD
t
A.The Town reserves the right to reject any or all offers and discontinue the proposal process without i
obligation or liability to any potential Contractor, or reject any or all Proposals, including without ;
limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further
reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and t
evaluation, to lack the capabilities to adequately provide the services regt,ested. The Town may also
reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the
residents of Southold Town to make an award to the Contractor, The Town also reserves the right to
waive all informalities, including price or approach, and to negotiate contract terms with the Contractor
deemed to be most suitable for the work required, If the contract is to be awarded, the Town will
award the contract to the Contractor with the greatest overall benefit to the Town.
B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the
contract on the basis of initial offers received, without discussions or requests for best and final offers,
4.0 INSTRUCTIONS TO BIDDERS
A. Please complete Appendix A and submit it to:
r
Elizabeth A. Neville
Southold Town Clerk
PO Box 1179
53095 Main Road
Southold, NY 22971
Proposals are-d'ue no later than•2:00.'pm_on,May,27, 2021 at which time they will be opened
f and read aloud in public. Proposals received after this due date and time will be considered
late and non-responsive. The Town anticipates awarding the contract during a regularly
scheduled Town Board meeting in June, 2021.
B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and
identified as: "Proposal for C&D Waste Hauling and Disposal."
C. All Proposals shall contain explicit assurance that all Scope of Services and Contract
Requirements contained within this RFP will be met (see Section 1.0).
Request for Proposal Page 5 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
� ��S�rrutKC�l
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021
D. Contractor will provide a rate, as in ,price per ton", to transport approximately three thousand five
hundred (3,500) tons of C&D Waste per year from SWTS (see Figure 1) to a permitted and
regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility.
E. Upon selection by the Town of Southold as the winning bidder, Contractor will be responsible to provide a
performance bond equal to the estimated costs of performance to the Town for a seven (7) year period.
Said performance bond may be reduced by a value of one year's estimated costs of performance. If the
Contractor cannot complete the project in the timeframe agreed upon at ccntract signing or is otherwise it ;
material breach of the specification or agreement terms, Contractor agrees to either forfeit performance
bond or allow the Town of Southold to select an alternate contractor to del ver the services set forth in the
bid.
F. Any exemptions to the conditions or specifications required-by this RFP shall be explicitly listed in
Appendix 1, Section F. '
G. Contractor's Proposal shall contain the following items ("a" through "a") in the order presented ,
herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However, k
exceptions to any conditions may be submitted as alternatives to the base Proposal.
a. Letter Iof Introduction: The letter of introduction shall briefly describe the services that the
Contractor is proposing and any special exceptions or additions to the program as described.
The letter should be signed by a representative capable of binding the company to a
contractual obligation.•
b. Description of Firm: This section should describe the company including (at a minimum) its
location, number of officft corporately, length of time in business (both corporately and for the
actual office which will complete the work), corporate structure, r umber of employees, and
relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the _
same information should be provided for all subcontractors. The description of the disposal
facility should be included here and include (at a minimum) the name of facility, operator,
permit number, date facility began operations, estimated date of closure, tons per day
received, brief description of the liner system, and one way distance from the Town.
c. Contractor Qualifications: This section should provide description3 of the firm's qualifications
to complete the work as proposed. At a minimum, this section should include a description of
why this firm is uniquely qualified to complete the work and descriptions of at least three (3)
projects for which the firm is providing similar services. Long Island references are preferred,
but not mandatory. The descriptions should provide information on the type of project,
equipment and personnel required; location and contact; contract amount; and, any unusual
services provided to the customer that may be of interest to the Town. In addition, at least
three (3) references should be provided with project name, contact person, phone number,
address and relationship to the firm. If any subcontractors are tc be used, they must also
provide information on their qualifications in similar detail.
Page 6 of 10
Request for Proposal
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021
d. Project Approach: This section should provide a description of the services offered and the
personnel and equipment requirements.
e. Contractor's Qualification Statement: The Contractor shall complete the form provided in
Appendix 1. Appendix 1 shall also be completed for each subcontractor.
`i
Page 7 of 10
Request for Proposal
Hauling and Disposal of construction and Demolition Waste
Southold Town Solid Waste Management District
o�OS�FFo K�Via,
yt�
0
co �
O� ® ��
�o� goo
SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT
REQUEST FOR PROPOSAL
Hauling and Disposal of Construction and Demolition Waste
Date: April 29, 2021
The Town of Southold (herein referred to as "Town") hereby requests proposals (Proposal) from
companies (Contractor) to provide Construction and Demolition Waste (C&D Waste) hauling and
disposal services. The services include, but are not limited to, a) hauling approximately three
thousand five hundred (3,500) tons of C&D Waste annually from the Southold Town Solid Waste
Transfer Station (SWTS) located at 6155 Cox Lane, Cutchogue, NY 11935 to a permitted and
regulatory compliant disposal facility (Disposal Facility), and b) disposing the waste at such Facility.
Hours of Operation
SWTS is open to the public and commercial haulers seven (7) days a week from 7:00 am — 5:00 pm,
except holidays which are as follows:
TABLE 1
HOLIDAY CLOSED DATE
New Years Day January 1
Martin Luther King, Jr., Day Varies
Presidents Day Varies
Easter Sunday Varies
Memorial Day Varies
Independence Day July 4
Labor Day Varies
Columbus Day Varies
Election Day Varies
Veterans Day November 1 '
Thanksqivinq Eve (Closes Varies
12 NOON
Thanksgiving Day Varies
Christmas Eve (Closes 12 December 24
NOON
Christmas Day December 25
New Year's Eve (Closes 12 December 3'
NOON
Request for Proposal Page 1 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
RFP: Hauling and Disposal of Construction and Demolition Waste o
Southold Town Solid Waste Management District co
Date: April 29, 2021y�io� Sao
1.0 SCOPE OF SERVICES AND CONTRACT REQUIREMENTS
A. The Town desires a Contractor that can provide C&D Waste hauling and disposal services. The
proposed term of this agreement is five (5) years, with a mutual option for two (2) additional years,
renewable individually. The term begins on or around August 6, 2021, and concludes on or around
August 5, 2026 (unless an option year is enacted).
B. The contract may contain a provision providing for defaults in the service of the contract. A thirty
day (30-day) notice will be given to cure all defaults in the service of the contract or an option of
termination will be used.
C. Proposals received pursuant to this RFP should specify any price adjustments on an annual basis
in accordance with the Consumer Price Index or other such adjustment.
D. Contractor will provide an adequate number of trailers or containers to contain and store the C&D
Waste designated for transportation during the working day, or to otherwise store the C&D Waste at
SWTS pending transportation. Drivers will be required to inspect their trailers prior to leaving SWTS
and report any trailer damage to onsite SWTS representatives before leaving SWTS with the
respective trailer. The Town will not accept responsibility for unreported trailer damage once the
trailer leaves SWTS.
E. The Town will provide a vehicle to move trailers only (empty and full) between the designated
loading and storage areas at SWTS. Trailer hookups or attachments shall be consistent with the
vehicle provided by the Town. Proposals received in response to this RFP that include use of
roll-off containers must include provisions for moving such containers on the SWTS site as
the Town does not own any vehicle capable of moving roll-off containers.
F. Contractor shall take title to and ownership of the C&D Waste upon connection of the Contractor's
tractor to the loaded trailer at SWTS. The Contractor is solely responsible for: a) any cleanup costs
for spillage, b) litter control, c) liabilities arising out of accidents, and, d) any fees or fines connected
with operations, transport, or unloading. Further, the Contractor shall take title to and ownership of the
C&D Waste upon its delivery to the Disposal Facility and is solely responsible for: a) its disposal after
that time, b) any future closure and post closure costs, c) liabilities arising out of accidents, releases,
or remediation activities, and d) any fees or fines connected with the Disposal Facility's operations.
G. Contractor will abide and adhere to the SWTS Solid Waste Ordinance and the Solid Waste
Operation Plans when applicable.
H. Contractor and any of their subcontractors must comply with all rules and regulations established
by local, state and federal laws. The Contractor shall be responsible for all permits required to provide
this service.
I. The Town reserves the right to close SWTS during extreme adverse weather conditions or
emergency situations.
Request for Proposal Page 2 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
RFP: Hauling and Disposal of Construction and Demolition Waste N
Southold Town Solid Waste Management District °y o��
Date: April 29, 2021 � ��
J. Contractor shall designate a contact person or persons and provide to ephone number where the
designated contact(s) can be reached at all times, including holidays and weekends. The designated
contact(s) must have the capability and authority to review the weekly progress, to provide extra
trailers on busy waste days, and to resolve or report any type of complain?. All communications must
be conducted with courtesy and respect.
K. Contractor must be equipped and ready to initiate the C&D Waste hauling and disposal activities
upon execution of the contract with the Town.
L. Contractor shall not sublet or assign this contract in whole or part withcut the written authorization
by the Town.
M. A sixty (60) day notice shall be given to the Town prior to any change in the Disposal Facility used
for final disposal.
0. The Disposal Facility used under this contract must be and remain in ccmpliance with all state and
federal laws, and regulatory agencies.
P. Contractor shall not discriminate against any person because of race, six, sexual orientation, age,
color, religion, or national origin.
Q. Contractor will indemnify, save harmless, and exempt the Town of Southold, its officers, agents,
and employees from and against any and all suits, actions, legal proceedings, claims, demands,
costs, expenses, and attorney's fees incident to any work done in the performance of the contract
arising out of a willful or negligent act or omission of the Contractor, its officers, agents, and
employees; provided, however, that the Contractor shall not be liable for any suits, actions, legal
proceedings, claims, demands, damages, costs, expenses, and attorney's fees arising out of a willful
or negligent act or omission of the Town, its officers, agents and employees.
R. Contractor shall obtain and maintain all licenses and permits (other than any licensees or permits
granted by the contract) and promptly pay all taxes, fees and other documents required by the State
of New York or Suffolk County.
S. Contractor shall at all times during the contract maintain in full force and effect Workers
Compensation including Employers Liability, Commercial General Liability including products and
completed operations, specific contractual coverage to this agreement, Commercial Automobile
Liability all through insurance carriers licensed in the State of New York, with an AM Best financial
rating of A-10 or better. Before commencement of work hereunder, the contractor agrees to furnish
the County certificates of insurance on the current standard ACCORD Certificate of Insurance Form
listing the County as an additional insured, and with the notification of cancellation provision to be
amended to read "shall provide 30 days written notice should coverage be cancelled or having
sustained a material change in coverage ." For purpose of the contract, the Contractor shall carry the
following types of insurance at a minimum of the limits specified below: a. Workers Compensation -
Coverage A - Statutory Limits/ Coverage B - Employer's Liability $1,000,000/1,000,000 Aggregate b.
Commercial General Liability - Bodily Injury $1,000,000 each occurrence/ $3,000,000/ Annual
Request for Proposal Page 3 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
a`\VSRUrj�
1�A O�
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021
Aggregate /Property Damage $1,000,000 each occurrence/$3,000,0170 Annual Aggregate c.
Commercial Automobile Liability - Bodily Injury $1,000,000 each person/$3,000,000 each occurrence
/Property Damage $1,000,000 each occurrence d. Excess/Umbrella Liability - following form
minimum coverage $3,000,000 each occurrence The above coverage may be provided by the
Contractor's parent corporation.
2.0 SELECTION PROCESS
2.1. EVALUATION
A. All prospective contractors to visit the SWTS prior to the Proposal due date.
8. Town personnel will have the central responsibility for reviewing and evaluating all Proposals
submitted in response to this document. The Town, in its sole discretion, may utilize outside personnel
and expertise to review the Proposals or contract and make recommendations .
C. A Proposal may be eliminated from consideration for failure to comply completely with one or more
of the requirements, depending on their critical nature. The Town reserves the right to reject any or all
Proposals, to waive irregularities and/or informalities in any Proposal, and to make an award in any
manner, consistent with law, or deemed to be in the best interest of the residents of the Town of
Southold. All Proposals become the property of the Town and will not be returned.
D. In evaluating Proposals, the Town will consider the qualifications and experience of the
contractors. In addition, the Town will consider whether or not the Proposals comply with the
prescribed Proposal requirements and such data as may be requested.
E. The Town may conduct such investigations as necessary to establish the responsibility,
qualifications and financial ability of the Contractor, or any proposed subcontractors, to perform the
work in accordance with the contract documents.
2.2 FACTORS OF EVALUATION
A. The following criteria will be used to evaluate the Proposals:'
a. Completeness of information requested
b. References and reputation of Contractor
c. Quality and capability of organization
d. Project approach
e. Suitability of disposal facility (as applicable)
f. Cost
g. Contract terms and conditions
Please note: The above order of criteria does not imply an order of importance.
Request for Proposal Page 4 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
o��$UFFOLk�oG
• ,�� yam,
RFP: Hauling and Disposal of Construction and Demolition Waste ti
Southold Town Solid Waste Management District
Date: April 29, 2021 �01 *
The Town may select two or more Contractors on the basis of the aforementioned factors and request
interviews to discuss in detail the project approach and services to be provided prior,to making an
award pursuant to this RFP. The interview and the information obtained at that time will become as
binding as the information in the Proposal and shall be used to make the final determination of the
Contractor.
3.0 FINAL AWARD
A.The Town reserves the right to reject any or all offers and discontinue the proposal process without
obligation or liability to any potential Contractor, or reject any or all Proposals, including without
limitation, nonconforming, non-responsive, unbalanced, or conditional Proposals. The Town further
reserves the right to reject the Proposal of any Contractor whom it finds, after reasonable inquiry and
evaluation, to lack the capabilities to adequately provide the services regt.ested. The Town may also
reject the Proposal of any Contractor if the Town believes it would not be in the best interest of the
residents of Southold Town to make an award to the Contractor. The Town also reserves the right to
waive all informalities, including price or approach, and to negotiate contract terms with the Contractor
deemed to be most suitable for the work required. If the contract is to be awarded, the Town will
award the contract to the Contractor with the greatest overall benefit to the Town.
B.The Town reserves the right to accept a Proposal other than the lowest price offered, or award the
contract on the basis of initial offers received, without discussions or requests for best and final offers.
4.0 INSTRUCTIONS TO BIDDERS
A. Please complete Appendix A and submit it to:
Elizabeth A. Neville
Southold Town Clerk
PO Box 1179
53095 Main Road
Southold, NY 22971
Proposals are due no later than 2:00 pm on May 27. 2021 at which time they will be opened
and read aloud in public. Proposals received after this due date and time will be considered
late and non-responsive.-The Town anticipates awarding the contract during a regularly
scheduled Town Board meeting in June, 2021.
B. All Proposals shall be sealed. The envelope containing the Proposal will be clearly marked and
identified as: "Proposal for C&D Waste Hauling and Disposal."
C. All Proposals shall contain explicit assurance that all Scope of Services and Contract
Requirements contained within this RFP will be met (see Section 1.0).
Request for Proposal Page 5 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
O��Surru[�-CO�
RFP: Hauling and Disposal of Construction and Demolition Waste y ;
Southold Town Solid Waste Management District
Date: April 29, 2021 ' `
D. Contractor will provide a rate, as in "price per ton", to transport approximately three thousand five
hundred (3,500) tons of C&D Waste per year from SWTS (see Figure 1) to a permitted' and
regulatory compliant Disposal Facility, and dispose of the waste at the Disposal Facility,
E. Upon selection by the Town of Southold as the winning bidder, Contractor will be responsible to provide a
performance bond equal to the estimated costs of performance to the Town for a seven (7) year period,
Said performance bond may be reduced by a value of one year's estimated costs of performance. If the
Contractor cannot complete the project in the timeframe agreed upon at ccntract signing or is otherwise in
material breach of the specification or agreement terms, Contractor agrees to either forfeit performancE
bond or allow the Town of Southold to select an alternate contractor to del ver the services set forth in the
bid.
F. Any exemptions to the conditions or specifications required by this RFP shall be explicitly listed in
Appendix 1, Section F.
G. Contractor's Proposal shall contain the following items ("a" through "e") in the order presented
herein. Items "a" through "e" are the minimum qualifications that a response must fulfill. However,
exceptions to any conditions may be submitted as alternatives to the base Proposal.
a. Letter of Introduction: The letter of introduction shall briefly describe the services that the
Contractor is proposing and any special exceptions or additions to the program as described.
The letter should be signed by a representative capable of binding the company to a
contractual obligation.
b. Description of Firm: This section should describe the company including (at a minimum) its
location, number of offices corporately, length of time in business (both corporately and for the
actual office which will complete the work), corporate structure, rumber of employees, and
relationship to a parent company, if a subsidiary. If any subcontractors are to be used, the
same information should be provided for all subcontractors. The description of the disposal
facility should be included here and include (at a minimum) the name of facility, operator,
permit number, date facility began operations, estimated date of closure, tons per day
received, brief description of the liner system, and one way distance from the Town.
c. Contractor Qualifications: This section should provide description3 of the firm's qualifications
to complete the work as proposed. At a minimum, this section should include a description of
why this firm is uniquely qualified to complete the work and descriptions of at least three (3)
projects for which the firm is providing similar services. Long Island references are preferred,
but not mandatory. The descriptions should provide information on the type of project,
equipment and personnel required; location and contact; contract amount; and, any unusual
services provided to the customer that may be of interest to the Town. In addition, at least
three (3) references should be provided with project name, contact person, phone number,
address and relationship to the firm. If any subcontractors are tc be used, they must also
provide information on their qualifications in similar detail.
Request for Proposal Page G of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021
d. Project Approach: This section should provide a description of tf a services offered and the
personnel and equipment requirements.
e. Contractor's Qualification Statement: The Contractor shall complete the form provided in
Appendix 1. Appendix 1 shall also be completed for each subcontractor.
Request for Proposal Page 7 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Off0(,���
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District o
Date: April 29, 2021 ��od �a°¢
�rmxtrdl
APPENDIX 1
QUALIFICATION STATEMENT FOR HAULING AND DISPOSAL OF CONSTRUCTION AND
DEMOLITION WASTE
TOWN OF SOUTHOLD, NY
Proposal for Hauling and Disposal Service:
Name of Contractor:
Years in Business:
A. Fees
Hauling and Disposal operations (including all personnel, equipment, fuel, disposal and any other
related costs, fees or charges associated with this contract). The Contractor shall complete the work
in accordance with the required sections of the Request of Proposal for a fee of:
1. Construction and Demolition Waste Hauling and Disposal
C&D Waste Hauling and Disposal per Ton:
B. Subcontractors and Disposal Facility Identification
Contractor shall identify all Subcontractors and Disposal facilities. List all Subcontractors, contact
information, and identify proposed service(s):
Disposal Facility (List name, location, operator, permit holder, and permit number):
C. List the following information for any three (3) contracts of this nature that you have
completed or currently hold (to be completed by Contractor and all Subcontractors):
1. Contract:
Name,Address&Telephone of Contact:
Request for Proposal Page 8 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
. O�OSot"'`O`�r�G
RFP: Hauling p and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Date: April 29, 2021 °41,
2. Contract:
Name,Address&Telephone of Contact:------------------------------------------- ,--
3. Contract:
Name,Address &Telephone of Contact:
D. Have you ever failed to complete work awarded to you? If so, state where and why (to be
completed by Contractor and for all Subcontractors):
E. Have you ever performed similar work under the direction of a Local Government? 'If so, list
the two (2) most recent entities, giving a name, address, telephone number and the name of
the project (to be completed by Contractor and all Subcontractors):
1. Local Government:
Name,Address &Telephone of Contact:
2. Local Government: .........................................................- ..................................................
Name, Address & Telephone of Contact:
F. Comments or Clarifications (attach additional pages if necessary):
Request for Proposal Page 10 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
r
RFP: Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District y x
Date: April 29, 2021
G. The undersigned hereby authorizes and requests any person, firm or corporation to furnish
any information requested by the Town in verification of the recitals comprising this statement of
Contractor's qualifications.
H'. State the -true, exact, correct and complete name of the partnership, corporation, or trade
name under which you do business and the address of the place of business. (If a
corporation, state the name of the President and Secretary. If a partnership, state the names of
all partners. If a trade name, state the names of the individuals who do business under the
trade name. It is absolutely necessary that this information be furnished.)
Legal Nameof Contractor:
Type of Business (Corporation; Partnership, Individual):
State of Incorporation (if applicable):
Principal Address of Business:
PhoneNumber: ......................................................................_.......................------.......------..........
Namesof Corporate Officers, Partners, orindividuals:
Authorized Signature:
Printed Name Above:
................................................. .............................
Title: Date:
Witness (Signature):
PrintedName Above:...........................................................I.....---......._
Title: Date:
Request for Proposal Page 10 of 10
Hauling and Disposal of Construction and Demolition Waste
Southold Town Solid Waste Management District
Times Review Media Group Invoice #: ca15051a
The Suffolk Times Date: 04/28/2021
Bill To Customer Email
SOUTHOLD TOWN BARD lynda.rudder@ town.southold.ny.us
Description Publish Date Amount
Public Notice 04/29/2021 $ 40.42
Affidavit 1 $ 25.00
Total:$ 65.42
Please remit checks payable to:
Times Review Media Group
c/o New York Press Service
621 Columbia,St Ext
Suite 100
Cohoes, NY 12047
)TICE IS HEREBY GIVEN THAT
:ALED PROPOSALS ARE
)LIGHT AND REQUESTED FOR
IE FOLLOWING:
Hauling and Disposal of
Construction and Demolition
Waste
ifinite specifications may be
tained at the Southold Town
ark's Office beginning April 29,
21
ACE OF OPENINGS,
)UTHOLD TOWN CLERKS
=FICE
095 MAIN ROAD
)UTHOLD,NY 11971
ATE/TIME OF OPENING'
ay 27,2021 2:00 PM
)NTACT PERSON:
mes Bunchuck
wn of Southold,631-734-7685
:NDORS MUST SUBMIT
tOPOSALS IN SEALED
1VELOPES.
EASE PRINT ON THE FACE OF
IVELOPE:
NAME&ADDRESS OF BIDDER
PROPOSAL NAME
s the bidder's responsibility to
id the attached Specifications,
;tructions to Bidders,and
meral Conditions,which outline
iding rules of the Town of
iuthold. Upon submission of bid,
s understood that the bidder has
ad,fully understands and will
mply with said GENERAL
)NDITIONS and specification
juirements.
e Town of Southold requires that
s document be returned intact
d that it be filled out completely.
;ase do not remove any pages
,m this bid package and make a
py of the bid document for your
;ords.
e Town of Southold welcomes
d encourages minority and
)men-owned businesses to
rticipate in the bidding process.
ited: April 6,2021
IZABETH A.NEVILLE
)UTHOLD TOWN CLERK
LEGAL NOTICE
INVITATION TO BID
NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND
REQUESTED FOR THE FOLLOWING:
HAULING AND DISPOSAL OF
CONSTRUCTION AND DEMOLITION WASTE
Definite specifications may be obtained at the Southold Town Clerk's Office beginning April 29,
2021
PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS:
TOWN OF SOUTHOLD May 27, 2021 2:00 PM
TOWN CLERKS OFFICE
53095 MAIN ROAD
SOUTHOLD,NY 11971
CONTACT PERSON: James Bunchuck
Town of Southold, 631-734-7685
VENDORS MUST SUBMIT PROPOSALS IN SEALED ENVELOPES.
PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER
2) PROPOSAL NAME
It is the bidder's responsibility to read the attached Specifications, Instructions to Bidders, and General
Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is
understood that the bidder has read, fully understands and will comply with said GENERAL
CONDITIONS and specification requirements.
The Town of Southold requires that this document be returned intact and that it be filled out
completely. Please do not remove any pages from this bid package and make a copy of the bid
document for your records.
The Town of Southold welcomes and encourages minority and women-owned businesses to participate in
the bidding process.
Dated: April 6, 2021 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON APRIL 29,2021, AND FORWARD ONE (1) AFFIDAVIT OF
PUBLICATION TO ELIZABETH A. NEVILLE, TOWN CLERK, TOWN HALL, 53095 MAIN
ROAD, PO BOX 1179, SOUTHOLD,NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney Comptroller DSW
Times Review Media Group Invoice #: cal5051 a
The Suffolk Times Date: 04/23/2021
Bill To Customer Email
SOUTHOLD TOWN BOARD lynda.rudder@ town.southold.ny.us
DetcriptionPublish ®ate Amount
Public Notice 04/29/2021 $ 40.42
Affidavit 1 $ 25.00
Total:$ 65.42
Please remit checks payable to:
Times Review Media Group
c/o New York Press Service
621 Columbia St Ext
Suite 100
Cohoes, NY 12047
)TICE IS HEREBY GIVEN THAT
:ALED PROPOSALS ARE
)LIGHT AND REQUESTED FOR
IE FOLLOWING:
Hauling and Disposal of
Construction and Demolition
Waste
ofinite specifications may be
tained at the Southold Town
ark's Office beginning April 29,
21
ACE OF OPENINGS:
)UTHOLD TOWN CLERKS
=FICE
095 MAIN ROAD
)UTHOLD,NY 11971
kTE/TIME OF OPENING:
ay 27,2021 2:00 PM
)NTACT PERSON:
mes Bunchuck
wn of Southold,631-734-7685
'NDORS MUST SUBMIT
IOPOSALS IN SEALED
IVELOPES.
EASE PRINT ON THE FACE OF
IVELOPE:
NAME&ADDRESS OF BIDDER
PROPOSAL NAME
s the bidder's responsibility to
ad the attached Specifications,
,tructions to Bidders,and
meral Conditions,which outline
Wing rules of the Town of
iuthold. Upon submission of bid,
s understood that the bidder has
ad,fully understands and will
mply with said GENERAL
)NDITIONS and specification
auirements.
e Town of Southold requires that
s document be returned intact
d that it be filled out completely.
lase do not remove any pages
,m this bid package and make a
py of the bid document for your
;ords.
e Town of Southold welcomes
d encourages minority and
)men-owned businesses to
rticipate in the bidding process.
ded: April 6,2021
IZABETH A.NEVILLE
)UTHOLD TOWN CLERK
Southold Town Board - Letter Board Meeting of April 6, 2021
�sr RESOLUTION 2021-252 Item # 5.13
ADOPTED DOC ID: 16935
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-252 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 6, 2021:
WHEREAS the Town's contract with Power Crush, Inc. for hauling construction and demolition
debris (C&D) from the Cutchogue Transfer Station for disposal expires on May 8, 2021, it is
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids/proposals for the continued hauling and disposal of C&D
materials.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sarah E.Nappa, Councilwoman
SECONDER:James Dinizio Jr, Councilman
AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell
Generated April 9, 2021 Page 22