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HomeMy WebLinkAbout4th of July Parade - Southold Village Merchants ,mv ELIZABETH A.NEVILLE,MMC �� 4��, Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �� , Fax(631)765-6145 MARRIAGE OFFICER ® Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®.� �►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 29, 2021 Joan Tyrer Southold Village Merchants PO Box 1356 Southold,NY 11971 Dear Ms. Tyrer: The Southold Town Board, at its regular meeting held on April 20, 2021, granted permission to the Southold Village Merchants to hold its 0 of July parade on July 4, 2021. A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Kruszeski at the Police Department, as soon as possible, to coordinate traffic control. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Namc Vendor Address Entered by ` r - I \ V �DDate- t�"----IAudit Vendoi Telephone Number 30Q'�'�® I d— - -- q Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total I Discount (Amount Claimed Number Description of Goo4 or Services General Ledger Fund and Account Number CID aocal- SA 1411-21 �Sb so T1.030 i Total Payee Certification Department Certification I he undersigned(Claiman()(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me docs herchv ecrti ly Ilia(the lorcgoing claim is true and correct,that no part has in good condition without substitution,the services properly hcen paid except as therein staled,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded or discrepancies noted,andI approved ASignat c Title Deput�wn�Cyl rl< Signatu e�4L+ v A- Company Name Date ! Title:Deputy Town Clerk Date -7. Southold Town Board - Letter Board Meeting of July 13. 2021 �suray rca z RESOLUTION 2021-561 ltem # 5.4 ADOPTED DOC ID: 17208 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-561 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13, 2021: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee; for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit WSAA Agency for Ed Mitchell Inc 6/4/21 $250.00 25 Sylvan Road S, Suite P Westport, CT 06880 Creative Production Group 6/8/21 $250.00 Att: Bo Zhanq 35 East 4th Street, Ste 3 Brooklyn_ NY 11218 Erich Cramer 4/8/21 $250.00 Ivlattituck Laurel Historical Society 6865 BridL)e Lane Cutchoutie_ NY 11935 Southold Villa'oe Nlerchants 4/16/21 $250.00 PO Boy 1356 Southold_ NY 1 1971 Elizabeth A. NeN ille Southold TONN n Clerk I' r 16 (lener'ited lulu d- 2021 Town of Southold P0Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/16/21 Receipt#: 279661 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.421 $250.00 Total Paid: $25000 Notes: Payment Type Amount Paid By CK#116 $250.00 Southold, Village Merchants Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Village Merchants Po Box 1356 Southold, NY 11971 Clerk ID: BONNIED Internal ID 7 4 21 Southold Town Board - Letter Board Meeting of April 20, 2021 RESOLUTION 2021-290 Item# 5.23 r ADOPTED DOC ID: 16976 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-290 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 20, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants for their 23rd Annual 4`h of July Parade in Southold, on Sunday, July 4,2021, beginning at 12:00 noon from Boisseau Avenue to Tuckers Lane along Route 25,provided they closely adhere to the Town's policy regarding Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED AS AMENDED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:James Dinizio Jr, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated April 23. 2021 Page 32 ELIZABETH A.NEVILLE,MMC Town Hall,53095 Main Road P.O.Box 1179 TOWN CLERK Southold,Now York 11971 Fax(631)765-6145 REGISTRAR OF VITAL STATISTICS ri, MARRIAGE OFFICER Telephone(631)765-1800 N. t WWW.So"thaltit0=4 gay RECORDS MANAGEMENT OFFICER , II FREEDOM OF INFORMATION OFFICER RECEIVE OFFICE OF THE TOWN CLERK APR 1 6 2021 TOWN OF SOUTHOLD Southold Town Mrk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT 111complete an oils W�ILUF DL Pleasej!rRovidde ALL Of the in plicati L NOT be reviewed. Date of Submission el Name,of Event L) Name of Organization: Is this a Not-For-Profit vent?Yes/K C/ M Contact's Name: Mailing Address: Contact's Phone Number: 4& Contact's Email Address: Event Location and Site Diagram: (Use additional paper if necessary) Event Date(s): 6 d shutdown times and Tdates�) (Include��t�p Nature of Event: �Ei (Please attach a detailed escrip Time Period (Hours) of Event: From to Maximum Number of Expected Attendees: Specify Any special,requirements(i.e. road closure, police presence): 4 Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 , Mailing Address to Send Event Permit to' Uj_�J� a V d 3. / 9 Event Fees: $250 for events with less than 1000 expected attendees . $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CER'T11FIC, iti OF INSURANCE RC=Q[1iliEll; Not less than $2,000,000 naming the Town of Southold as an additional insured. ***_N TE: PLEASE SEE ATTACHED RE qSED ADOPTED TQWN POLICY' �®�° et Ira ems( Additional information and requirements may be required as deemed necessary by the Town Board- -Id oard- .-- ---� ® � I Print name of Authorized P rson filling out Si n ure of Authorized Pers n filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 04/14/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MCMANN PRICE AGENCY INC 12120205 PHONE (631)477-1680 FAX (631)477-8930 PO BOX 2065 (AIC,No,Ext): (A/C,No). GREENPORT NY 11944 E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Hartford Fire Insurance Company 19682 INSURED INSURER B: THE NORTH FORK CHAMBER OF COMMERCE INSURERC: PO BOX 1415 SOUTHOLD NY 11971-0938 INSURER D: INSURER E. INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR D DD 1 D COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED $300,000 PREMISES a occurrence) X General Liability MED EXP(Any one person) $10,000 A IX 12 SBA BH8373 11/25/2020 11/25/2021 PERSONAL BADV INJURY $2,000,000 GENT AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $4,000,000 POLICY ElPRO- LOC PRODUCTS-COMP/OPAGG $4,000,000 JECT OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT accident) ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) HIRED NON-0WNED PROPERTY DAMAGE AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS- AGGREGATE MADE DED RETENTION$ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY STATUTE E ANY YIN E L EACH ACCIDENT PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED N/A EL DISEASE-EAEMPLOYEE (Mandatory In NH) If yes,descnbe under E L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED PO BOX 1179 BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED SOUTHOLD NY 11971-0959 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: LOCM: ADDITIONAL REMARKS SCHEDULE page 2 of? /AGENCY NAMED INSUREP MCMANN PRICE=AGENCY INC THE NORTH FORK CHAMBER OF COMMERCE POLICY NUMBER PO BOX 1415 SEE ACORD 25 SOUTHOLD NY 11971-0938 CARRIER. NAIC CODE SEE ACORD 25 EFFECTIVE DATE:SEE ACORD 25 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE RE-With respect to the twenty third annual Fourth of July parade being held on Sunday,July 4th,2021.Parade route will be from Boisseau Avenue to Tuckers Lane on Route 25 in Southold from 12:00PM to 1:0013M,Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. ACORD 101 (2014101) 0 2014 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks of ACORD Doroski, Bonnie From: Doroski, Bonnie Sent: Friday, April 16, 2021 2:51 PM To: Blasko, Regina; Burke,John; Do"roski, Melanie; Duffy, Bill; Fisher, Robert; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Emailing: spec evnt-4th parade sth_20210416145410 Attachments: spec evnt-4th parade sth_20210416145410.pdf Please review the attached application from the Southold Village Merchants for their annual parade. Provide any comments/concerns or cost analysis that may be necessary. Thank you, Bonnie J. Doroski Deputy Town Clerk Southold Town Clerk's Office 53095 Main Road Southold, NY 11971 (631) 765-1800 office (631)765-6145 fax Your message is ready to be sent with the following file or link attachments: spec evnt-4th parade sth_20210416145410 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 SOUTHOLD VILLAGE MERCHANTS GROUP Ms. Bonnie Rudder,Office of the Town Clerk Southold Town Dear Bonnie: Enclosed please find the Certificate of Liability insurance for the North Fork Chamber of Commerce coverage of the Southold Village Merchants 4th of July Parade 2021.This is the Hartford Fire Insurance Company's coverage with the Certificate Holder as Town of Southold. If you need anything more, please let me know. Joan Tyrer April 14,2021 Doroski, Bonnie From: Duffy, Bill Sent: Monday, April 19, 2021 10:28 AM To: Doroski, Bonnie Subject: RE: Emailing: spec evnt-4th parade sth_20210416145410 No objection William M. Duffy, Esq. Town Attorney Town of Southold Southold Town Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold, New York 11971-0959 Office: 631.765-1939 Fax: 631.765.6639 Email: billd@southoldtownny.gov -----Original Message----- From: Doroski, Bonnie<Bonnie.Doroski@town.southold.ny.us> Sent: Friday, April 16, 20212:51 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert <Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Emailing:spec evnt-4th parade sth_20210416145410 Please review the attached application from the Southold Village Merchants for their annual parade. Provide any comments/concerns or cost analysis that may be necessary. Thank you, Bonnie J. Doroski Deputy Town Clerk Southold Town Clerk's Office 53095 Main Road Southold, NY 11971 (631)765-1800 office (631)765-6145 fax Your message is ready to be sent with the following file or link attachments: spec evnt-4th parade sth_20210416145410 i Doroski, Bonnie From: Flatley, Martin Sent: Friday,April 16, 2021 3:21 PM To: Doroski, Bonnie; Blasko, Regina; Burke, John; Doroski, Melanie; Duffy, Bill; Fisher, Robert; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Emailing: spec evnt-4th parade sth_20210416145410 Attachments: Southold July 4 parade2021A.xls I have no objections to this application being approved with the event being carried out as per NYS COVID protocols in place. My cost analysis is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii)delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Doroski, Bonnie <Bonnie.Doroski@town.southold.ny.us> Sent: Friday,April 16, 20212:51 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Fisher, Robert <Robert.Fisher@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank<fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Emailing:spec evnt-4th parade sth_20210416145410 Please review the attached application from the Southold Village Merchants for their annual parade. Provide any comments/concerns or cost analysis that may be necessary. Thank you, Bonnie J. Doroski Deputy Town Clerk Southold Town Clerk's Office 1 Town of Southold Police Department Special Event Cost Analysis Event: Southold Village Merchants July 4th,Parade Date(s): July 4, 2021 Location: Southold Village 77-7777, - -n, Reg Hours OT Hrs Hrly Wage VO - Total Comments LT Perkins 2.5 $238.55 PO Salmon 2.5 $183.17 PO DiVello 2.5 $79.70 -:7 77,17" —P-Rq 71,ajy,--00E-Lo; "e, Reg Hours OT Comments Hrs' Total PO Buonaiuto 2.5 $180.87 Bicycle 7arA, 7L 77- j,,j I PO Onufrak 2.5 2.5 $181.22 PO Flatley $181.. 22 ar -7- A Ail , Reg Hours OT Hrs Hrly Wage Total Comments TC Officer WI— 2.5 $1800 $45.00 TC Officer#2 2.5 $18.00 $45.00 TC Officer#3 2.5 $18.00 $45.00 TC Officer TC Officer 7-:7, 77, 131)Vehicles #of vehicles $/h r Total 9 $10.00 $225.00 $225.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = $1,404.73 Prepared by Chief M. Flatley 4/19/2021 Page 1