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HomeMy WebLinkAboutShamrock Christmas Tree Farm 2021-36 o ; co rx y,4 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Missy Mirabelli Secretary to the Town Attorney Date: July 15, 2021 Subject: Special Event- Shamrock Christmas Tree Farm SCTF 1 a-f With respect to the above-referenced matter, I am enclosing the original Agreement. Thank you. mmm Enclosures Cc: Denis Noncarrow Special Events Committee Application Summary and Recommendation Application name: . S�1c,07 Address: dad's Mom ��C(, wfkAfi (,e Application number: Date of Event: q (0 �G_ � -t �o�(D , gala 10)3 Time: q 5 FM Date Received by Town Clerk: jO-jq p1oc-),� Date Received by Committee: col W 1010a l Nature of Event (S): _U. PI'd UnsE'arnm614L-� Committee Comments Received by: X Denis Noncarow Melissa Spiro X Leslie Weisman Missy Mirabelli X Chief Flatley S( August Ruckdeschel- County(LOt-"-tfn.) Heather Lanza James Easton Mike Verity Claire Glew Bill Duffy Kevin Webster Committee Recommendation's: X Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No:_ 4-1- c Resolution No: 0�0—S�) Date: ( c ( t RECEIVED �E� E IVED JUN 3 0 APPLICATIO\FOR A PER�•IIT TO LD A 3uN 2 9 2021 SPECIAL EVENT WN ATTORNEY'S OFFICE F uthoi 1 f the information requested below.incomplete applications RILL NOT be Special Event Permit_ Applicant(s)name:-56,,44., A. 01 Date of Submission&a 9"a1 Name of Event-T& }'r.�Qk,n /%�f�� 5/7,y Z/cGkt c.{j�ilTrn'� SCTM"'s 1000-Section dock- 108.._3 '-3 Lot(s) ` 1101 ` VVI . y.S' Dates of Each Event: q- /,Y__ I-19 7-.15 J_°i S o If Multiple Dates are requested,applicant must give all information for all dates. J, Nature of Event: rJ�C n Y UJ— A .S 4.e/z'a ry �►✓^f (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From f to Town SeMces requested: ( )Yes (x)\To`If}res,Describe Police Dept._Highway Dept. Describe Services SCC- 6k ed Maximum Number of Persons Attendins At One Time: oZ Co Number of cars expected/exp o� �tSS Is a Tent or other temporary structure being used?[K]Yes[ )No If yes provide size(s) 10X10 10 "hill fa be served?[X]Yes [ ]!No If yes provide number and name(s)of food vendor(s) C',j-' n(A an (2•,'11,16.,If" F.+c t v{A& Suffolk County permit w,--PT Opqaqyj Will other vendors be on the .premises during the e//vent?( ]Yes!! [ ]No If yes how m11any? ` �Describe Ty pe vendor(s)N04 'Cv-k !�o t��`o tlj 1tS � �.esbo� ki A is 0565 ,r�t ul �j5iilr 0 •!�f 5<,�t�j,✓t� Sr lfv. t-Sv/Yt G.,n[ 1/r„� K-✓► C�.�.,yop.f zF hi, 13..� Property O\vrer(nametaddress)Y; , 4� 1` Contact Person and Contact Tel.# -r�'T�=!�� ]Sl1iT•�^+a.� L� �/ V-56 �i'A J- e-mail address -5 ! y/-'1 Cyi 1�'t t v`! 73 to iY K 4 J,U° L&k.4^ Event Location:Street-Hamlet Address: A,'It)t-v Ma `rTUG K SCTA1#ZI73&v8q !off', -3 - 3, (0 Will any services be requested j ]Yes j ] No. If Yes describe,Police Highway _Other: Mailine Address to Send Event Permit to: Ad /3uX 1(17d, llf11,--fuck 101 The applicant/oNvner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars namine the Town of Southold as an additional insured V A ParkinetE-vent Plan:consisting of a surrey, site plan and/or aerial view of the subject property that includes the locations of on-site parking;sanitary facilities, and tents or other temporary structure(s). rr (See application form for details) u Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Li Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated a nature Activities associated with outdoor public events are strictly= prohibited from taking place oil land preserved through the sale of development rights to the Tows: of Southold, and carr only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued btu the Suffolk Corn:zh Far inland Colinnittee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. ••.,k•.♦..w•rlr,• i.�•Pr•.r:tis111,rColUr�lIU{;C) ♦ `t• :,, � �• r ��'65`�X75 ems' t JJ+ 3 r.. - Y♦ s4 r! *. �mss.�.�,�""�r,�„�� .�,�,y�j. �.�'i...d,�","7�+�,a�_M✓�S A„fit �C..ql.' ,• T. :edt :� �`;\\) i s F r'.i.�`��" ���`� ��`.`�+� ���L�+.�".►tom Y ."���� r '..� .L i� .,V,Y- -.-,.. ,f►�• i}it�+„•'�=s.;,f.�.''int 1. �v.J�sw�s,.,�✓�rt���,�7'l a ``.; r + >. • .-r •' .��`, � w�r.` s,tom,�„ �, 7w:. :: /' �..�• !>.,.,...s r-.�..w, a•r+r •`�s: ,}'tr+ r Hn.+ y.. tr ♦ tlf. ,,+J _ rr a „„ e f s:.. fr,•�,,,.a rte, !"_. ,. 'art.7M•'++,�'#�+~.�..� > .,,�• `° � _ �• .O yr.. .'# ��r' �.� �'�`+may MI '!;'�E � .s✓ d rr< � .1 _�`.. vis r;� � �#�'�sem. Tt_��,,,:.�!�s 1►.�„�„�,�a. .'. � .�FrI �': `' i�, rFf���,,"'�' �^�,. '�- 1~��r.. �. r'rY�# �+•may, '� Lsa� .,..� > .`_i - � rte„` �' s .► �. ACO CERTIFICATE OF LIABILITY INSURANCE DATE/29/2021 Y) asrzsrzozl THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT Carol Losquadro Roy H Reeve Agency,Inc. fP2 N Ext 1 (631)298-4700 Fk No: (631)298-3850 PO Box 54 q oss: closquadro@royreeve.com 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC it Mattituck NY 11952 INSURERA: Atlantic Casualty INSURED INSURERS: Shamrock Tree Company Inc INSURER C: INSURER 0: PO BOX 1472 INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2162914764 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR AVOLI Us uLICY EFF ULIUY t;A LIMITS LTR TYPE OF INSURANCE I POLICY NUMBER MMIDDIYYYY MMIDDIYYW X1 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 2,000,000 DAMAGE 7 R. 100,000 CLAIMS-MADE X OCCUR PREMISES Ea occ,ufran S _ MED EXP(Any one Person) S 5,000 A Y N L131002667-1 09/18/2021 10/30/2021 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 POLICY ❑JEa LOC 2,000,000 PRODUCTS S OTHER: $ AUTOMOBILE LIABILITY =11EDSINGLE.LIMIT $ Ea acddon ANYAUTO BODILY INJURY(Perperson) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY Par accident S UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ S WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LU\BILITY YIN TAT TE R ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACHACCIDENT S OFFICERIMEMBER EXCLUDED) (Mandatory In NH) E .DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY UNIT S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks schedule,may be attached If more space Is required) 4745&2286 Elijahs Lane,Mattituck,NY 11952 Pumpkin Patch CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Road AUTHORIZED REPRESENTATIVE PO Box 1179 Southold NY 11971 1 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD TOWN OF SOUTHOLD Town Code Chanter 205 "Public Entertainment,and Special Events" SPECIAL EVENT PERI IIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation;Building,Planning,Zoning Board of Appeals and Police Departments;and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six (6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of 5150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. nv completed application that is not submitted 60 or more business days prior to the scheduled event may be reiected or subiect to a late processing fee of 5250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town; County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a pen-nit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings; graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for proft such as a venue for weddings or other events is prohibited. This application is deemed complete once all the Mowing requirements are submitted to the Town Clerk: Please indicate submission of the following by chechang off the boxes and signing below, iKA completed Wplication form signed by the owner and the event manager. Applications without property owner-s signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[toes [ ]No U If Yes_Fee of$ 3(X-) has been submitted _J If No,Fee of S has been submitted r Furthermore,I hereby authorize Coda Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to to `e nkr rnr I inspections necessar31 ill co"nnn''ecdon Witt hh this Special Event. V o.s pA 1" S4e I1 n Pr'mt n me of Owner ir of OVAW- Print name of Authorized Person Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED.SUBJECT TO THE FOLLOWING CONDITIONS; 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town Counry or State Roads or Rights of Way 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. �. One "on-premises` sign not larger than six (6) square feet in size may be displayed not longer than thirty(30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive pennit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time; date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at test 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health revelations. 9. NO activities associated with this event. including but not limited to pa&ing. ingress/egress/access. tent(s)or tc=orary sttucture(s) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Develooment Rights land. 10. NO activities associated with this event. including but not limited to harking, ingress/eaess/access. tent(s) or temporary strueture(s) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy_ 12. Access shall be provided for emergency vehicles; to all public assembly areas,all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the buildings) on the property, to�a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a Iocation that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make arty and all inspections necessary in connection with this Special Evertt. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN RILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Have any of the development rights been sold to the Town of Southold[ )Yes [XJ No andor Suffolk County Agricultural Program? [ }Yes No If ves to either or both_also indicate on the attached plan the boundaries of the rese�-ed area upon which the event :\,ill take place. YOU IMUST ATTACH A PARKING/EN'ENT PLAN'TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.YOU INIUST ALSO ATTACH A TRAFFIC CONTROL.PLAIN(see nest page) A Parldne/Event Plan niav be a survey site plan and/or aerial tizew(for example Google Earth) of the subiect property INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure;or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (S) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (S) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash.rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be tm Aded. Please attached a written description and/or notate on the parking event plan the folio%ving: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cams on site,and 4)Contact information for use by Southold Town Police. QWNEl IS SIG1VATITRE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below;as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furtlternron•e,I hereb}%swear or affirm that the information contained herein and attachments hereto are true and correct to tine best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Mirabelli, Melissa From: Spiro, Melissa Sent: Wednesday, June 30, 2021 9:33 AM To: Mirabelli, Melissa Subject: RE: Shamrock Special Event#1 This is not Town preserved land. Melissa Spiro From: Mirabelli, Melissa Sent: Wednesday,June 30, 20219:29 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Glew, Claire <Claire.clew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Amakawa, Andrew <Andrew.Amakawa@suffoIkcountyny.gov>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel, August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Shamrock Special Event#1 Please send any questions comments to me please and thank you -� .ffelissa AL Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Ruckdeschel,August <August.Ruckdeschel@suffolkcountyny.gov> Sent: Wednesday, June 30, 2021 9:30 AM To: Mirabelli, Melissa Subject: Automatic reply: Shamrock Special Event#1 I will be away on vacation and out of the office between June 26 and July 6. If your inquiry is time sensitive and is related to open space, please contact Melissa Kangas at melissa.kangas@suffolkcountyny.gov. If your inquiry is time sensitive and is related to farmland, please contact Andrew Amakawa at andrew.amakawa@suffolkcountyny.gov. Thank you in advance for your patience, Augie ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. i Mirabelli, Melissa From: Flatley, Martin Sent: Wednesday, June 30, 2021 9:43 AM To: Mirabelli, Melissa; Verity, Mike; Duffy, Bill; Lanza, Heather; Weisman, Leslie; Noncarrow, Denis Subject: RE: Shamrock Special Event#2 1 have no objections to either of these applications at Shamrock being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying,reproduction, circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service. and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa <melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:27 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Shamrock Special Event#2 Here is a second special event for Shamrock as always please send questions and comments to me .11elissa Al. 1firabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Sent: Wednesday, June 30, 2021 9:53 AM To: Mirabelli, Melissa; Spiro, Melissa; Glew, Claire; Webster, Kevin; Easton, James;Amakawa, Andrew Cc: Ruckdeschel, August Subject: RE: Shamrock Special Event#1 Hi Ms. Mirabelli, We do not have objections or comments to this Special Event since the properties and surrounding adjacent properties are not on SC PDR land. ,gex0k� Lauren Allegue o�F f 0 �r Planning Aide tyIr Suffolk County Dept.of Economic Development and Panning 100 Veterans Memorial Highway,2nd Floor Hauppauge,NY 11788 (631)853-6044 70Ut'7 From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:29 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Amakawa,Andrew <Andrew.Amakawa@suffolkcountyny.gov>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel, August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Shamrock Special Event#1 ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. Please send any questions comments to me please and thank you %/J(Pratf .Melissa 11. llirtthelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold, NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Easton, James Sent: Wednesday, June 30, 2021 10:30 AM To: Mirabelli, Melissa Subject: RE: Shamrock Special Event#1 I have no objection to both Shamrock applications. Thanks, James Easton Fire Marshal,Town of Southold �9suFf�,CC JamesEcasoutholdtownn . ov (W)631-765-1802 o • �� PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please noth'the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:29 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Amakawa, Andrew <Andrew.Amakawa@suffolkcountyny.gov>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Shamrock Special Event#1 Please send any questions comments to me please and thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Noncarrow, Denis Sent: Wednesday, June 30, 2021 1:57 PM To: Leslie Weisman Forward; Mirabelli, Melissa;Verity, Mike; Flatley, Martin; Duffy, Bill; Lanza, Heather; Weisman, Leslie Subject: RE: Shamrock Special Event#2 Looks good. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Leslie Weisman Forward Sent: Wednesday,June 30, 20211:47 PM To: Mirabelli, Melissa <melissam@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov> Subject: RE: Shamrock Special Event#2 Both applications are a repeat of past applications and should be fine. Leslie From: Mirabelli, Melissa [mailto:melissam(&southoldtownny.gov] Sent: Wednesday, June 30, 20219:27 AM To: Verity, Mike; Flatley, Martin; Duffy, Bill; Lanza, Heather; Weisman, Leslie; Noncarrow, Denis Subject: Shamrock Special Event #2 Here is a second special event for Shamrock as always please send questions and comments to me Melissa :11. 4irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 i 1 Office (631) 765-1939 Fax(631)765-6639 2 Mirabelli, Melissa From: Glew, Claire Sent: Wednesday, July 7, 2021 10:02 AM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE: Shamrock Special Event Missy, Below is the information for the special events applications on the following parcels: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only .53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. To receive the Ag Exemption the property must be in Agricultural Production or be used as support land. Best Regards, Clime,(�" Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.Rov claireR@southoldtownny.gov From: Mirabelli, Melissa <melissam@southoldtownny.gov> Sent: Wednesday, June 30, 202111:38 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us> Subject: RE: Shamrock Special Event You got it Claire thank you so much..... hope you are staying nice and cool today Q `11/fy�f Melissa 11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex i 1 54375 Route 25 ( Main RD) P.O. Box 1179 Southold, NY 11971 Office (631) 765-1939 Fax (631)765-6639 From: Glew, Claire<Claire.Glew@town.southold.ny.us> Sent: Wednesday,June 30, 202111:28 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Webster, Kevin <kevin.webster@town.southold.ny.us> Subject: RE: Shamrock Special Event Missy, Parcels on application for both applications: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only .53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. Please hold off on making a decision until Kevin is back in the office next week. Thank you. Clai4-e,(�" Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa <melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:35 AM To: Easton,James<iamese@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Glew, Claire <Claire.Glees@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>;Amakawa, Andrew<Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel, August<August.RuckdescheI@suffoIkcountyny.gov> Subject: Shamrock Special Event This is a second special event at Shamrock. Please send any questions or comments to me. Thank you 2 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Thursday, July 8, 2021 10:51 AM To: Glew, Claire Cc: Webster, Kevin; Duffy, Bill Subject: RE: Shamrock Special Event Claire & Kevin, are you advising against this Special Event of Farmers Market and U-Pick Pumpkins a Shamrock ? I understand they have ag exemptions Melissa JI. Afirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold, NY 11971 Office (631) 765-1939 Fax (631)765-6639 From: Glew, Claire<Claire.Glew@town.southold.ny.us> Sent: Wednesday,July 7, 202110:02 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov> Cc:Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: RE: Shamrock Special Event Missy, Below is the information for the special events applications on the following parcels: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only .53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. To receive the Ag Exemption the property must be in Agricultural Production or be used as support land. Best Regards, Cla'[4_e'(�" Assistant to Assessor i Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 202111:38 AM To: Glew, Claire<Claire.Glew@town.southoId.ny.us> Subject: RE: Shamrock Special Event You got it Claire thank you so much..... hope you are staying nice and cool today 111elissa.11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 From: Glew, Claire<Claire.Glew@town.southold.ny.us> Sent: Wednesday,June 30, 202111:28 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov> Cc:Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: RE: Shamrock Special Event Missy, Parcels on application for both applications: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only.53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. Please hold off on making a decision until Kevin is back in the office next week. Thank you. 2 Clai4-e,GleAw Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:35 AM To: Easton,James<iamese@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@ town.southold.ny.us>; Glew, Claire <Claire.Glew@town.southoId.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>;Amakawa, Andrew<Andrew.Amakawa@suffoIkcountyny.gov> Cc: Ruckdeschel, August<August.RuckdescheI@suffolkcountyny.gov> Subject: Shamrock Special Event This is a second special event at Shamrock. Please send any questions or comments to me.Thank you AlehSSa 11. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold, NY 11971 Office (631) 765-1939 Fax (631)765-6639 3 . 1 I Mirabelli, Melissa From: Webster, Kevin Sent: Thursday, July 8, 2021 11:40 AM To: Mirabelli, Melissa; Glew, Claire Cc: Duffy, Bill Subject: RE: Shamrock Special Event Hi Missy, After reviewing the map in the application it appears that the land that is being used is not receiving an agricultural exemption. Thank you for the follow up. Kevin Webster Chairman, Southold Town Board of Assessors 53095 Route 25 PO Box 1179 Southold NY 11971-0959 631-765-1937-Phone 631-765-1356-Fax From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Thursday,July 8, 202110:51 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us> Cc:Webster, Kevin <kevin.webster@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov> Subject: RE: Shamrock Special Event Claire & Kevin, are you advising against this Special Event of Farmers Market and U-Pick Pumpkins a Shamrock? I understand they have ag exemptions Melksa U. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 i . c & • Fax (631)765-6639 From: Glew, Claire<Claire.Glew@town.southold.ny.us> Sent: Wednesday,July 7, 202110:02 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov> Cc:Webster, Kevin <kevin.webster@town.southold.ny.us> Subject: RE: Shamrock Special Event Missy, Below is the information for the special events applications on the following parcels: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only .53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. To receive the Ag Exemption the property must be in Agricultural Production or be used as support land. Best Regards, Cla.i re.,Cy" Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 202111:38 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us> Subject: RE: Shamrock Special Event You got it Claire thank you so much..... hope you are staying nice and cool today Q 31felissa Al Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) 2 P.O. Box 1179 Southold, NY 11971 Office (631) 765-1939 Fax (631)765-6639 From: Glew, Claire<Claire.Glew@town.southold.ny.us> Sent: Wednesday,June 30, 202111:28 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov> Cc: Webster, Kevin <kevin.webster@town.southold.ny.us> Subject: RE: Shamrock Special Event Missy, Parcels on application for both applications: 108.-3-5.43—does not have an ag exemption 108.-3-5.44—receives an Ag Exemption on 8.9 acres of 9.43—only .53 acres are not receiving the exemption 108.-3-5.45—receives an Ag Exemption on the entire 6.71 acres—The event is on this tax map number as per the application. Please hold off on making a decision until Kevin is back in the office next week. Thank you. Claire,Clew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,June 30, 20219:35 AM To: Easton,James<iamese@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Glew, Claire <Claire.Glees@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>;Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>; Amakawa, Andrew<And rew.Ama kawa @suffolkcou ntyny.gov> Cc: Ruckdeschel, August<August.RuckdescheI@suffolkcountyny.gov> Subject: Shamrock Special Event This is a second special event at Shamrock. Please send any questions or comments to me.Thank you 3 Melissa M.Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 4 t'op4UFF0(,�'� RESOLUTION 2021-573 ADOPTED DOC ID: 1722') THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-573 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Jonathan Shipman, to hold Special Event 2021-36 at The Pumpkin Patch at Shamrock Christmas Tree Farm, 20685 Main RD,Mattituck,New York as applied for in Application SCTFla-f a for U- Pick Pumpkins and Farmers Market on September 18, September 19, September 25, September 26, October 2 and October 3, 2021 from 9AM - 5PM. All parking must be contained on site. Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa,Dinizio Jr, Doherty, Ghosio, Russell ABSENT: Louisa P. Evans Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/29/21 Receipt#: 283899 Quantity Transactions Reference Subtotal 1 Event Fee SCTF1a-f $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2183 $150.00 Shamrock, Christmas Tree Farm Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Shamrock, Christmas Tree Farm 985 Elijahs Lane Mattituck, NY 11952 Clerk ID: BONNIED Internal ID: SCTF1a-f Southold Town Board - Letter Board Meeting of July 13, 2021 0"F�r RESOLUTION 2021-573 Item # 5.16 F �m ADOPTED DOC ID: 17223 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-573 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Jonathan Shipman, to hold Special Event 2021-36 at The Pumpkin Patch at Shamrock Christmas Tree Farm , 20685 Main RD, Mattituck, New York as applied for in Application SCTFIa-f a for U- Pick Pumpkins and Farmers Market on September 18, September 19, September 25, September 26, October 2 and October 3, 2021 from 9AM - 5PM. All parking must be contained on site. Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty. Councilwoman AYES: Nappa_ Dinizio Jr. Doherty, Ghosio, Russell ABSENT: Louisa P. Evans Generated Jule 14- 2021 Pate 30 RECEIVED APPLICATION FOR A PERNUT TO HOLD A JUN 2 9 2021 SPECIAL.EVENT South011 " f the information requested belo`v.Incomplete applications AVILL NOT be Special Event Permit Applicant(s)name:Tco,44.1 Date of Submission�"°�9'O�) Name of Event-r/SG Pn fc� Kf -5�7N."►ivr.JR '-�'1��1Tr"`�S SCTM y's 1000-Section Block- IO 3 -3 Lot(s) 1 10 ! yS Dates of Each Event: 9' q--19 9�o2j' 9',A 6 /O /-OZ-13 If Multiple Dates are requested,applicant must give all information for all dates. (/ Nature of Event: ()—&-A (�w� kr .j /kI4,e kr (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From 9 to 5 Town Services requested: ( )Yes (X)/No/ If yes;Describe Police Dept._Highway Dept, Describe Services -SCC. et#4X ed Maximum'NTumber of Persons Attendine At One Time: d av Number of cars expected/W 001 IeSS Is a Tent or other temporary structure being used? [ K]Yes [ ]No If yes provide size(s) /0>00 Will foo be served?[X]Yes [ ]No If yes provide number and name(s)of food vendors) G,21/9,,f E�� £vrj& Suffolk County permit=(s) p T DOb� Will other ��I vendors be on the premises during the event?[ /]Yes/ [ ]No If yes hors many? /Describe Type of vendor(s)I��V'J19 Fv 1K twho DS A11.4o. �i� �j 0(15 krIj ti �✓ ��f ry✓��a.�f S4/ ,:SIJ S�Ile"> j sviicGant. 61,J) 6-4,GY-4- Property Owner(name/address). c 4 �� %��+y s —�✓�t �h. ,"�v 'Togo'n rd Contact Person and Contact Tel.# /.�a� �a t ]-54�4,n.9,,, 6 3/ V- 6 9wk e-mail address �''7 q/ 11©t 1!-�( o`/ J �,�y�t �'tr t cc t�'^ Event Location: Street-Hamlet Address: 6�s / " �K i^('!J "'�/! �r�UG _. SCTAj#/-/7388y loSI 3 - 5, yS Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Pd /3U K P/7d, /I rr Gly( IV(/ i The applicantiowner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured 1 A Parkins/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Datedanature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit ro operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. ' f a .fjw n P, Aor VS Ni U ,