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HomeMy WebLinkAboutPeconic Bay Vineyards 2021-38 Southold Town Board - Letter Board Meeting of July 13, 2021 RESOLUTION 2021-599 Item 4 5.42 ADOPTED DOC ID: 17248 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-599 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Joseph Doorhy, to hold Special Event 2021-38 at the Peconic Bay Vineyards, 31320 Main Road, Cutchogue,New York as applied for in Application PBV3a for Kaits Angels Fundraiser on August 20, 2021 from 5:OOPM to 9:00 PM, provided they adhere to all conditions on the application, permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. ajaX4�'?' .,y Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty; Councilwoman AYES: Nappa, Dinizio Jr; Doherty, Ghosio, Russell ABSENT: Louisa P Evans Generated .luk, 14. 2021 Paoe 61 ® RECEIVE® ® ®`� ??N30, J U L - 2 2021 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation, Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days Prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk. unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. LA completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event N Yes [ ]No © If Yes,Fee of$ 11,56 has been submitted If No,Fee of$ has been submitted Updated 8/7/2018 IThe applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Sig a re Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(3 00)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signature of Owner f=_uaA "�) v(,-7- (9� Print name of Authorized Person/Representative Signa ure of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of y- 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents or temporary structure(s)., or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking; in rgress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities; shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all firer safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 RECEIVED JUL - 2 2021 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: J04 eioµ m r wl Date of Submission ?'Z-Z + Name of Event 1-14W 6 13,1 & ov/^,z G SCTM#'s 1000-Section /03 Block- / Lot(s) / yy'' ! Z. Dates of Each Event: If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: /�14/-3 bo-9a (Please attach a detailed description of EACH event to this application) Time Period(Hours) of Event: From --c to '7:o Q Town Services requested: ( )Yes ()q No If yes, Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: o2' 75' Number of cars expected 151 Is a Tent or other temporary structure being used? [A Yes [ ]No If yes provide size(s) (oo,l- /zo Will food be served? [X]Yes Wt No If yes provide number and name(s)of food vendor(s) I"aTTA Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [4 No If yes how many? Describe Type of vendor(s) Property Owner(name/address): 1101-C/o h,•n- A_511at� :'�orAS Contact Person and Contact Tel.# dcs,eo �'>O'I/y L10� e-mail address .0 p;r.7"6 Event Location: Street-Hamlet Address: 3)3,-20 t-r r4 ei to,, dL , Gu is /1 q3)— SCTM# Mailing Address to Send Event Permit to: A41-A OAC &- e S //As- C>Ilr e44 4 rn--rvc/c Have any of the development rights been sold to the Town of Southold [ ] Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view (for example Google Earth) the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use'of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 KAITANG-01 BMARRO UIN ACO�Q® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)7/2/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME Neefus Stype Agency PHONE 631 722-3500 FAX 6 711 Union Ave. (ac,No,Ext) ( ) (ac,No>( 31)722-3591 Aquebogue,NY 11931 aooRE .info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURERA•GuideOne Mutual Ins.Co. 15032 INSURED INSURER B Kait's Angels/Friends of the INSURER C• Mattituck Lions Club PO Box 1081 INSURER D Mattituck,NY 11952 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000'000 CLAIMS-MADE 7X OCCUR X 01452618 2/12/2021 2/12/2022 PREMISES Ea occurs occurrence $ 1,000,000 MED EXP(Any oneperson) $ 5'000 PERSONAL&ADV INJURY $ 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER GENERALAGGREGATE $ 2'000'000 X E� 7 LOC PRODUCTS-COMP/OPAGG $ 2,000,000 POLICY 1 J OTHER $ ND AUTOMOBILE LIABILITY COaa accciden SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Peraccident $ AUTOS ONLY AUOTOS ONLY PROPERTY DAMAGE Per accident $ 1 L $ UMBRELLA LIAR HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ S WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY Y/N S T R ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E L DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Peconic Bay Vineyards is included as additional insured with respect to General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Peconic Bay Vineyards ACCORDANCE WITH THE POLICY PROVISIONS. 31320 Main Rd Cutchogue,NY 11935 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD KAITANG-01 BMARRO UIN CERTIFICATE OF LIABILITY INSURANCE DATE (MMID21 rr) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME Neefus Stype Agency p PHONEFAX 711 Union Ave. (A/C,No,Ext).(631)722-3500 (AIC,No)(631)722-3591 Aquebogue,NY 11931 EDD IE info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURERA GuideOne Mutual Ins.Co. 15032 INSURED INSURER B Kait's Angels/Friends of the INSURER C Mattituck Lions Club PO Box 1081 INSURER D. Mattituck,NY 11952 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS L I SD WVD MM/DD/YYW MMIDD/YWY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000,000 CLAIMS-MADE X OCCUR01452618 2/12/2021 2/12/2022 DAMAGE TO RENTED 1,000,000 X PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERALAGGREGATE $ 2'000,000 X POLICY jEa, LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER $ B AUTOMOBILE LIABILITY 20a aC,d. INGLE LIMIT n S $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOSONLY AUTOS BODILY INJURY Per accident $ AUTOS ONLY ATOS ONLD PROPERTY DAMAGE Per accident $ $ UMBRELLA LIAB HOCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- ER AND EMPLOYERS'LIABILITY YIN S E ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) EL DISEASE-EA EMPLOYE $ If yes,descnbe under DESCRIPTION OF OPERATIONS below I EL DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Town of Southold is included as additional insured with respect to General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD OF Fat CO ? Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Missy Mirabelli Secretary to the Town Attorney Date: July 14, 2021 Subject: Special Event- Peconic Bay Vineyards PBV3a With respect to the above-referenced matter, I am enclosing the original Agreement. Thank you. mmm Enclosures Cc: Denis Noncarrow Special Events Committee Application Summary and Recommendation Application name: 11(C% v c O � boorn ) Address:31-2aO MOL(f) 't6 l (A (Aim!>5 Application number: �V;)Q, Date of Event: ��C�Ib lob Time: as PM Date Received by Town Clerk: Date Received by Committee: ( da L Nature of Event (S): AIL4S AMC 'F"d.M(W Committee Comments Received by: > Denis Noncarow Y, Melissa Spiro Leslie Weisman Missy Mirabelli Chief Flatley X� August Ruckdeschel- County— Heather Lanza James Easton Mike Verity Claire Glew Bill Duffy Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: ' Resolution No: �t����J-Lq Date: a�� RECEIVED ��,�� � . . .� -{{t`j-yl.•/'t qtr` J L - ? 202 Southold Town Clerk TOWN OF SOUTHOLD Tdiv i Code Chabter 205 "Public Entertainment and SPedal Eye>d0l SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board, Town Attorney,Town Assessors,Land Preservation,Building,PIanning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Aolicatiori fee: $150.00 per application.Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All a0lieatian� i ud bLsuhfifltted Ai least 60 btisiness dtv5 befomthe Event Ap..i1i_-6nfS_ are-enLpuraged-.tiq siffini t aopli Ations ass cairly as•0t sible. Any co ii J t d a lira 'on- a--is loot-Seib fitted 60- r _mL -b sin d tollfte scli dueled, ew nti late jaracessajL-fee lir$25Q OQ b►v tiie 0t&e,Qf-the ToWn Clerk i Bless a waiver is obtsined. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety,and welfare of the community. y©lien i5�a'Permit IBe�uired? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. ,Ahy use of resit enfial rirt�pc fc_r profit such as'a venire for weddinks.or-other events i's- irate bit I This application ie deemed co-plete ome all the followiarg=requirements are--submitted to the,Tna n Q& Please indicate subinissi6n orf the following by checkirib ofl'•i d tioxesand ,,qig3iing below 1;4'A completed a �lication form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. Q FEE: Is the application being submitted at least 60 days before the event Yes [ ]No If Yes,Fee of$ has been submitted ElIf No,Fee of$ has been submitted Updated 8/7/2018 ti U The applicant/owner of the property where the special event is proposed to take place must provide a certificate of nisi i•ance not less than 2 million dollars naming the-ToWn'of.SbutJi6ld_is ati additional ii7�ared ❑ A ParkindEverit Pltkn: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic"control_ Ijan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Sigh a ire ; Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served,it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 7 � (14) Location of sanitary facilities on site. "T'ra'ffic Control'Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller-must b6:provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site, and 4)Contact information for use by Southold Town QPO 'S I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes-regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signature of Owner 1=1a1l h Vc,7_ Pr�ame of Authorized Person/Representative Signa ure of Authorized Person/Representative ftRNT SSTC91<I IS ERKGRM�HI?,'S .T ''TCS'THF,`FOIT O- -'ING-C6r�3 TIO-NS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking'is strictiv, rohibit6d-6n ANY Taivn Qdur4t or Sfate"R6adsror-Rij(it;6 Way 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this pen-nit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business-days prior to the-scheduled event: 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk ; County Department of Health regulations. 9. NO actiyities•as'sociaied wifh this event includinsi but Tiot limited io ps'rkirie_ inp•'esslemesslaccess tents)or-temporary structure(s).or temnoraj-v saiiitaiRr facilities,,shall be conducted nn Town of Southold Puicliase of DevelopnlentRights land. 10. . ivi ie, ass ciated t with this_eve inc a IIIA but not, i mite �to pa in . in=,se re, i ess_ tents) or piisorary structure(s), or term}iorary sanifarj�_facili'tiee..shall he tonduoted on Suffolk County, _ _ 3 Purchase of Devel6pinent- R'i�ltts land- without- a- 0ermit issued by "this Suff6lk Cnunfu Farmland Coommitt=. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE TRIS PERMIT. f APPROVED Town of Southold Resolution Number: . Date Issued: Updated 8/7/2018 � y RECEIVED JUL - 2 2021 Southold Town Cleric APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Tease ii"ila ALL of the inf4_rination rederested below Uetin OPube APPI icati0hs W—L XOT`be Special Event Permit#. Applicant(s)name: sJos aro/-"- � Date of Submission 7-Z-L t Name of Event SCTM#'s 1000-Section /03 Block- / hot(s) /�'- / Z Dates of Each Event:—9 72,-c:,-- Z/ If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From men to Town Services requested: ( )Yes (,19 No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: a'75— Number of cars expected t_/S1--, Is a Tent or other temporary structure being used? [A Yes [ ]No If yes provide size(s}��o� 1 c-0 Will food be served?[X]Yes WNo if yes provide number and name(s)of food vendor(s) Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [4 No If yes how many? Describe Type of vendor(s) Property Owner(name/address): I/ q, Contact Person and Contact Tel.# deep e-mail address J •Ijot -� Event Location: Street-Hamlet Address:, Z�m (i /-a G o�C'ie ?_4 r. �-c to=` : i)q3 S .CTM# Mailing Address to Send Event Permit to: A4./9 0 6 t S //A 6— 04t— lj 4e L;0"--'- /0fi�'ruc Have any of the development rights been sold to the Town of Southold [ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No Tfves to eittter•or"bdM alsciindicate ou the: attached plan the bouridaries`�Fthe reser=ed area upon which tho•eve f w.ilt.talce place t YOU N TST ATTACH A 'ARMNC/EVENT PLAN TaTIRS, APPUCATI(3N IF TRE, E E,_ ATT ElNb,NU"IS,jQ0 11I M OR 1K REOP,MIDT ,'T AS ATT `f 'I'1R`AFFIC€'CNTROL'PtAN(gee nest bage1, ,A 1'arT gllEvent'Plan may be a survey,site Olan andler'aerial view (f r-efiafifD16 G(fogle Earth) of tlae su>b ect aid ierty INDItC'1 TIf1®1' dip-iiing information- A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. ; (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the,use of live outdoor music,-loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to-the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. 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THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT lAM9— Neefus Stype Agency PHONE FAX 711 Union Ave. (A/C.Na Ext) (631)722-3500 1(AIC.N0:(631)722-3591 Aquebogue,NY 11931 (E'a c ;irifo@nsalnsure.com ' INSURERS AFFORDING COVERAGE NAICS--- INSURER A:GuideOne Mutual Ins.Co_ 15032 INSURED ER INSURB: ` Kait's AngelslFriends of the INSURER C. Mattituck Lions Club PO Box 1081 INSUR Mattituck,NY 11952 INSURER F COVERAGES CERTIFIGATP NUMBER: REVISION NE1 BER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, - EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR ' TYPE OF INSURANCE _ ADDL SUER • POLICY NUMBER POLICY EFF- POLICY EXP i '" LTR- MMIDD MIDDIYYYY • LIMITS A X COMMERCIAL GENERAL LIABILITY _ " " -1,000,000 }F1,�H E3CCU�ENC(=�'_—i.'S DAPAA E70RtANTEO CLAIMS-MADE � X OCCUR X 01452618 2112/2021 2/12/2022 ��_.. pA-at,. ..-S 1,000,000 _.MED EXP(Any one person) S 5,000 `PERSONAL&ADV INJURY '•s 1,000,000 GEItLAGGREGkTELIMIT APPLIES PER GENERAL AGGREGATE - -'S 2,000,000 'X POLlC'r L7,4pT LOC f PRODUCTS-COMPIOPAGG i S 2'�1d0'60II - I OTHER, ,AUTOMOBILE LIABILITY {R=INGLE LIMIT 77 S ANY AUTO 'BODILY INJURY(Per person` i S, OWNED SCHEDULED 77 AUTEOSONLY AUTOS I BODILY JU Y Perawd¢nt AUTOS ONLY A(1T0-MILY ?a DAMAGE UMBRELLA LIAB 1 OCCUR fOH OCCURRENCE— S EXCESS LIAR CLAIMS-MADE �) l__, 'AGGREGATE S -. DED I 1 RETENTIONS l S WORKERS COMPENSATION i E PER 1 OTH- AND EMPLOYERS LIABILITY Y f N ANY PROPRIETORIPARTNERIEXECUTIVE I 1 NIA I EL.EACH ACCIDENT S CFFICER/MEMBER EXCLUDED' (Mandatory rn NW) l E.L.DISEASE-EA EMPLOYEE i S If yes,describe under DESCRIPTION OF OPERATIONS below I E,L,DISEASE•POLICY LIMIT S DESCRIPiION,OF OPERATIONS/LOCATIONS,VEHICLES(ACpRa tot,Adddiocfai Remark55ch¢dul rrta be aMaclled(lRi6[9 space is caquired) Pec4nit,Bay Vineyards is included as additional Insured with respect to Gdneral�ia ility as required by written contract. CERTIFICATE HOLDER GAIVCiLLATIQN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Peconic Ba Vineyards THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Y Y ACCORDANCE WITH THE POLICY PROVISIONS. 31320 Main Rd Cutchogue,NY 11935 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) 01988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD KAITANG-01 BIVIAl3 OOU11V CERTIFICATE OF LIABILITY INSURANCE DAT71YYYY) i2120/2o21 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT , Neefus Stype Agency _ PHONE FAX 711 Union Ave. FVC.No Ext).(631)722-3500 AIC,Ao)t(631)722-3591 Aquebogue,NY 11931 pR -info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC B INSURER A:GuideOne Mutual Ins-_Co- 15032 INSURED INSURER H Kait's Angels/Friends of the INSURER C Mattltuck Lions Club PO Box 1081 INSURER D Mattituck,NY 11952 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE IADO ISIMID POLICYNUMBER PDIICCY EFF ,DDIVYYYI (fPOLICDYEEXLTR PY LIMITS A X COMMERCIALGENERALLIABILITY I I I 1,000,000 EACH OCCURRENCES CLAIMS-MADE [2-j OCCUR X 1452618 2/12/2021 12/12/2022DAn6hGETO aoE s 1,000,000 ; MEb EXP Ilny ons'►wson 5 5,000 PERSONAL&ADVINJURY S 1'000'000 —GE L, LIMIT APPLIES PER {I I GENEPAL•AGGREGATE gg S 2'000'000 X POLICY❑JET ❑Loc i I PRODUCTS•COMP/OPAGG 1 s 2,000,000 ; OTHER I I Is AUTOMOBILE LIABILITY I MID SINGLE LIMIT E S ANY AUTO BODILY INJURY Peroerson [S OWNED SCHEDULED AUTOS ONLY AUTOS ryry���� f I BODILY INJURY(Per acudent S AUTOS ONLY AUTOB r'S I PeOzxF entQ AGE S ' i is UMBRELLA UAB OCCUR 3 EACH OCCURRENCE _ I S- UR _ EXCESS LIAB CLAIMS-MADE' i }I AGGREr.�ATE 5 ' DED RETENTION S # ! `S z WORKERS COMPENSATION k I ( PER 0TH- AND EMPLOYERS'LIABILITY 2 •^ ER -ANY PROPRIETOR/PARTNER/EXECUTIVE Ya;N/A a 1 E.i,.L-ACH ACCfpENT ,$ OFFICE}21M�M�F�2 EXCLUDED? t( _ - (Manda ory in ) I I EL.DISEASE-EA EMPLOYE S If yes,describe under 1 zr ' DESCRIPTION OF OPERATIONS beJ— - EL DISEASE.POLICY LIMIT(S _ I ' DESCRIPTION OF OPERATIONS1 LOCATIONS I VEHICLES(ACORD 1011 AdditionI_Remarks Schedule,maybe attached If more space Is required) Town of Southold is-included as additional insured with respect�o General Liability as required by written contract• CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE i ACORD 25(2016103) @ 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 9 r Mirabelli, Melissa From: Leslie Weisman Forward Sent: Tuesday,July 6, 2021 12:16 PM To: Lanza, Heather, Noncarrow, Denis; Flatley, Martin; Mirabelli, Melissa; Duffy, Bill;Verity, Mike;Weisman, Leslie Subject: RE: Special Event Peconic Bay Vineyard - Kaits Angels Fundraiser- Handbag Wingo Good idea Heather. Most applicants that are not wineries themselves are not so familiar with the total requirements and don't easily have the site data available Leslie. -----Original Message----- From: Lanza, Heather [mailto:heather.lanza@town.southold.ny.us] Sent:Tuesday,July 6, 202111:54 AM To: Noncarrow, Denis; Flatley, Martin; Leslie Weisman Forward; Mirabelli, Melissa; Duffy, Bill;Verity, Mike;Weisman, Leslie Subject: RE:Special Event Peconic Bay Vineyard -Kaits Angels Fundraiser- Handbag Wingo I suggest when one of them submits a good clear one,we keep it on file to help the ones that find it challenging to produce. From: Noncarrow, Denis Sent:Tuesday,July 06, 202111:53 AM To: Flatley, Martin<mflatley@town.southold.ny.us>; Leslie Weisman Forward <lesliekweisman@gmail.com>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Duffy, Bill <bilId@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: RE: Special Event Peconic Bay Vineyard-Kaits Angels Fundraiser- Handbag Wingo Looks good to me.You would think all these sites would have a map that they all can use. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov<http://www.southoldtownny.gov/> denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov> 631-765-5806 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Flatley, Martin Sent:Tuesday,July 6, 202111:45 AM To: Leslie Weisman Forward <lesliekweisman@gmail.com<maiIto:lesliekweisman@gmail.com>>; Mirabelli, Melissa <melissam@southoldtownny.gov<mailto:melissam@southoldtownny.gov>>; Noncarrow, Denis <denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov>>; Lanza, Heather <heather.lanza@town.southold.ny.us<mailto:heather.lanza@town.southold.ny.us>>; Duffy, Bill <bilid@southoldtownny.gov<mailto:billd@southoldtownny.gov>>;Verity, Mike 1 <Mike.Verity@town.southo Id.ny.us<maiIto:Mike.Verity@town.southold.ny.us>>; Weisman, Leslie <lesliew@town.southo Id.ny.us<maiIto:lesliew@town.southo Id.ny.us>> Subject: RE: Special Event Peconic Bay Vineyard- Kaits Angels Fundraiser- Handbag Wingo I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 [NA badge] The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action,or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. Ifyou;have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. From: Leslie Weisman Forward <lesliekweisman@gmail.com<maiIto:lesliekweisman@gmail.com>> Sent:Tuesday,July 6, 202111:28 AM To: Mirabelli, Melissa<melissam@southoldtownny.gov<mailto:melissam@southoldtownny.gov>>; Noncarrow, Denis <denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov>>; Lanza, Heather <heather.lanza@town.southold.ny.us<maiIto:heather.lanza@town.southold.ny.us>>; Duffy, Bill <bilId@southoldtownny.gov<maiIto:bilId@southoldtownny.gov>>;Verity, Mike <Mike.Verity@town.southo Id.ny.us<maiIto:Mike.Verity@town.southold.ny.us>>;Weisman, Leslie <lesliew@town.southold.ny.us<mailto:lesliew@town.southold.ny.us>>; Flatley, Martin <mflatley@town.southold.ny.us<mailto:mflatley@town.southold.ny.us>> Subject: RE:Special Event Peconic Bay Vineyard- Kaits Angels Fundraiser-Handbag Wingo I have no objection to this event but the applicant is supposed to submit an aerial view/site plan/survey showing the setup and the parking area(s). Peconic Bay should have that info to make available to the applicant. Leslie From: Mirabelli, Melissa [mailto:melissam@southoldtownny.gov] Sent:Tuesday,July 6, 202111:22 AM To: Noncarrow, Denis; Lanza, Heather; Duffy, Bill;Verity, Mike;Weisman, Leslie; Flatley, Martin Subject: Special Event Peconic Bay Vineyard - Kaits Angels Fundraiser- Handbag Wingo Please send any questions or comments thank you ! Hope everyone enjoyed the long weekend Q Missy Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 z Southold, NY 11971 Office (631) 765-1939 Fax(631)765-6639 3 Mirabelli, Melissa From: Lanza, Heather Sent: Tuesday, July 6, 2021 11:54 AM To: Mirabelli, Melissa;-Noncarrow, Denis; Duffy, Bill;Verity, Mike;Weisman, Leslie; Flatley, Martin Subject: RE: Special Event Peconic Bay Vineyard - Kaits Angels Fundraiser- Handbag Wingo Hello Missy, Might we please ask them for a parking plan to make their application complete and have a clear picture on how they plan to run this event? I am unable to comment without the parking plan. Heather From: Mirabelli, Melissa Sent:Tuesday,July 06, 202111:22 AM To: Noncarrow, Denis<denisn@southoldtownny:gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us>; Flatley, Martin<mflatley@town.souihold.ny.us> Subject:Special Event Peconic Bay Vineyard -Kaits Angels Fundraiser-;Handbag Wingo Please send any questions or comments thank you ! Hope everyone enjoyed the long weekend Q Afelissta 41 4irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Leslie Weisman Forward Sent: Tuesday,July 6, 2021 12:16 PM To: Lanza, Heather, Noncarrow, Denis; Flatley, Martin; Mirabelli, Melissa; Duffy, Bill;Verity, Mike;Weisman, Leslie Subject: RE: Special Event Peconic Bay Vineyard - Kaits Angels Fundraiser- Handbag Wingo Good idea Heather. Most applicants that are not wineries themselves are not so familiar with the total requirements and don't easily have the site data available Leslie. -----Original Message----- From: Lanza, Heather [ma iIto:heather.lanza@town.southold.ny.us] Sent:Tuesday,July 6, 202111:54 AM To: Noncarrow, Denis; Flatley, Martin; Leslie Weisman Forward; Mirabelli, Melissa; Duffy, Bill;Verity, Mike;Weisman, Leslie Subject: RE: Special Event Peconic Bay Vineyard- Kaits Angels Fundraiser- Handbag Wingo I suggest when one of them submits a good clear one, we keep it on file to help the ones that find it challenging to produce. From: Noncarrow, Denis Sent:Tuesday,July 06, 202111:53 AM To: Flatley, Martin<mflatley@town.southold.ny.us>; Leslie Weisman Forward <lesliekweisman@gmail.com>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us> Subject: RE:Special Event Peconic Bay Vineyard- Kaits Angels Fundraiser- Handbag Wingo Looks good to me.You would think all these sites would have a map that they all can use. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov<http://www.southoldtownny.gov/> den isn@southoldtownny.gov<mailto:denisn@southoldtownny.gov> 631-765-5806 CONFIDENTIALITY NOTICE:This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Flatley, Martin Sent:Tuesday,July 6, 202111:45 AM To: Leslie Weisman Forward <lesliekweisman@gmail.com<maiIto:lesliekweisman@gmail.com>>; Mirabelli, Melissa <melissam@southoldtownny.gov<maiIto:melissa m@southoldtownny.gov>>; Noncarrow, Denis <denisn@southoldtownny.gov<m aiIto:denisn@southoldtownny.gov>>; Lanza, Heather <heather.ianza@town.southoId.ny.us<maiIto:heather.lanza@town.southold.ny.us>>; Duffy, Bill <billd@southoldtownny.gov<mailto:billd@southoldtownny.gov>>;Verity, Mike 1 <Mike.Verity@town.southold.ny.us<mailto:Mike.Verity@town.southold.ny.us>>; Weisman, Leslie <lesliew@town.southold.ny.us<maiIto:lesliew@town.southo Id.ny.us>> Subject: RE: Special Event Peconic Bay Vineyard -Kaits Angels Fundraiser- Handbag Wingo have no objections to this event being approved Martin Flatley,Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 [NA badge] The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action,or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If youhave received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the,original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message;and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. From: Leslie Weisman Forward<lesliekweisman@gmail.com<maiIto:lesliekweisman@gmail.com>> Sent:Tuesday,July 6, 202111:28 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov<mailto:melissam@southoldtownny.gov>>; Noncarrow, Denis <denisn@southoldtownny.gov<mailto:denisn@southoldtownny.gov>>; Lanza, Heather <heather.lanza@town.southoId.ny.us<mailto:heather.lanza@town.southold.ny.us>>; Duffy, Bill <billd@southoldtownny.gov<mailto:billd@southoldtownny.gov>>;Verity, Mike <Mike.Verity@town.southold.ny.us<mailto:Mike.Verity@town.southold.ny.us>>;Weisman, Leslie <lesliew@town.southold.ny.us<mailto:lesliew@town.southold.ny.us>>; Flatley, Martin <mflatley@town.southold.ny.us<mailto:mflatley@town.southold.ny.us>> Subject: RE: Special Event Peconic Bay Vineyard-Kaits Angels Fundraiser- Handbag Wingo I have no objection to this event but the applicant is supposed to submit an aerial view/site plan/survey showing the setup and the parking area(s). Peconic Bay should have that info to make available to the applicant. Leslie i From: Mirabelli, Melissa [mailto:melissam@southoldtownny.gov] Sent:Tuesday,July 6, 202111:22 AM ; To: Noncarrow, Denis; Lanza, Heather; Duffy, Bill;Verity, Mike;Weisman, Leslie; Flatley, Martin Subject:Special Event Peconic Bay Vineyard -Kaits Angels Fundraiser';Handbag Wingo Please send any questions or comments thank you 1 Hope everyone enjoyed the long weekend @ Missy Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 2 I • r Southold, NY 11971 Office (631)765-1939 Fax(631)765-6639 3 • � e Mirabelli, Melissa From: Easton, James Sent: Tuesday,July 6, 2021 2.19 PM To: Mirabelli, Melissa Subject: RE: Peconic Bay Vineyard - Special Event - Kaits angel Fundraiser- Handbag Bingo I have no objection to this event taking place. Thanks! James Easton Fire Marshal, Town of Southold �Off 04c JamesEL4southoldlowany.gov (W)631-765-1802 ay PRIVELEGED AND CONFIDENTIAL C011MUNICATION CONFIDENTIALITY NOTICE This electronic mail transmission is intended only for the use of the individual)or entity to which it is addressed and may contain confidential information belonging to the sender i hick is,protected by privilege. Ifyou are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is st-icthy prohibited If you have received this transmission in error,please note the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Tuesday,July 6, 202111:24 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew,Claire <Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>;Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew<Andrew:Amakawa@suffoIkcountyny.gov> ,Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Peconic Bay Vineyard -Special Event- Kaits angel Fundraiser; Handbag Bingo Please send any questions and all comments to me . Hope everyone had a great long weekend Q �1 �5Y, r 11<Ielissa M.J11irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) ' P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Spiro, Melissa Sent: Tuesday,July 6, 2021 3:23 PM To: Mirabelli, Melissa Subject: RE: Peconic Bay Vineyard - Special Event - Kaits angel fundraiser- Handbag Bingo This is not preserved land. Melissa S. From: Mirabelli, Melissa Sent:Tuesday,July 06, 202111:24 AM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Allegue, Lauren <Lau ren.Allegue @suffolkcountyny.gov>; Amakawa, Andrew<Andrew;Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject: Peconic Bay Vineyard-Special Event- Kaits angel Fundraiser- Handbag Bingo Please send any questions and all comments to me . Hope everyone had a great long weekend Q Alelissa 111 Afirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i 1 Mirabelli, Melissa From: Noncarrow, Denis Sent: Thursday,July 8, 2021 12:31 PM To: Mirabelli, Melissa; Lanza, Heather;Weisman, Leslie;Verity, Mike; Duffy, Bill; Flatley, Martin Subject: RE: Peconic Bay vineyards - Kaits Angel Fundraiser This is fine with me Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s) Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication From: Mirabelli, Melissa Sent:Thursday,July 8, 202112:30 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: Peconic Bay vineyards- Kaits Angel Fundraiser Hello All, I spoke with Joe Doorhy today he apologized that the maps were not included he was told that the town had them on file from CAST movie nights so he resent them over. I attached them in here with the application as whole and make less confusion. Ylelissa 1VI. 1VIirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i Mirabelli, Melissa From: Lanza, Heather Sent: Thursday,July 8, 2021 3:43 PM To: Leslie Weisman Forward; Mirabelli, Melissa; Noncarrow, Denis;Weisman, Leslie;Verity, Mike; Duffy, Bill; Flatley, Martin Subject: RE: Peconic Bay vineyards - Kaits Angel Fundraiser If the space were tighter I would agree with Leslie, but since the space so obviously can contain the activities proposed (they can fit something like 700 cars and only 150 are proposed, and they are only having one tent and one food truck),it probably is an exercise not worthwhile in this case. So I vote to move ahead with it as From: Leslie Weisman Forward Sent:Thursday,July 08, 202112:44 PM To: Mirabelli, Melissa <melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Verity, Mike <Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: RE: Peconic Bay vineyards-Kaits Angel Fundraiser Thanks Missy, It's good to have the general site info on hand but unfortunately this setup is for parking and viewing movies. Unfortunately,the layout for the Kait's Angels event will be different.We can keep on file a plan for parking areas, entries and exits but unless we want to forego site specific information for each different event layout,we will still need to see where Kait;s Angels proposes to set up the tent and sanitary facilities etc.on the subject property Leslie From: Mirabelli, Melissa [mailto:melissamOsoutholdtownny.gov] Sent:Thursday, July 8, 2021 12:30 PM To: Noncarrow, Denis; Lanza, Heather; Weisman, Leslie; Verity, Mike; Duffy, Bill; Flatley, Martin Subject: Peconic Bay vineyards - Kaits Angel Fundraiser Hello All, I spoke with Joe Doorhy today he apologized that the maps were not included he was told that the town had them on file from CAST movie nights so he resent them over. I attached them in here with the application as whole and make less confusion. Melissa Al Aflrabellr Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 i k f Office (631) 765-1939 Fax (631)765-6639 2 Mirabelli, Melissa From: Flatley, Martin Sent: Friday,July 9, 2021 8:06 AM To: Mirabelli, Melissa Subject: RE: Peconic Bay vineyards - Kaits Angel Fundraiser I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 A&I w� The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited If you have received this communication in error,please(i)notify us immediately by telephone at 631 765.2600, (ii)return the original message and alt copies to us at the address above via the U S.Postal Service,and(tip)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media - From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Thursday,July 8, 202112:30 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: Peconic Bay vineyards- Kaits Angel Fundraiser Hello All, I spoke with Joe Doorhy today he apologized that the maps were not included he was told that the town had them on file from CAST movie nights so he resent them over. I attached them in here with the application as whole and make less confusion. ., YKI&Y- Afelissa Af. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 i Office (631) 765-1939 Fax(631)765-6639 2 RESOLUTION 2021-582 RESCINDED DOC ID: 17231 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-582 WAS RESCINDED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Joseph Doorhy,to hold Special Event 2021-38 at the Peconic Bay Vineyards, 31320 Main RD, Cutchogue,New York as applied for in Application PBV3a for Kaits Angels Fundraiser on August 20, 2021 from 5PM to 9PM.- All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. 0�awo-q.-O" Elizabeth A.Neville Southold Town Clerk RESULT: RESCINDED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr,Doherty, Ghosio, Russell ABSENT: Louisa P. Evans ©� RESOLUTION 2021-599 SCHEDULED DOC ID: 17248 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-599 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 13,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Joseph Doorhy,to hold Special Event 2021-38 at the Peconic Bay Vineyards, 31320 Main Road, Cutchogue,New York as applied for in Application PBV3a for Kaits Angels Fundraiser on August 20, 2021 from S:OOPM to 9:00 PM,provided they adhere to all conditions on the application,permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Elizabeth A.Neville Southold Town Clerk