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Home My WebLink About06/10/2021 MATTITUCK I PARK DISTRICT AT TIT U C K PARK DISTRICT ® P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net RECEIVED July 23, 2021 JUL 232021 Ms. Elizabeth A. Neville, Town Clerk SOuth0ld TOwn Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park`Distriet Dear Ms. Neville: Enclosed please find Mattituck Park District's meeting packet from,our regular held on June 10, 2021 containing the meeting agenda,minutes and resolutions and-the T`reasurer's Report for filing with your�office. Please also find enclosed.the minutes from a special meeting held on June 24, 2021. If you have any questions regarding the enclosed;please do not hesitate to contact me. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, June 10, 2021 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary REGULAR MEETING Call to Order Pledge Approval of 5/6/21 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Clerk's Report C Shashkin PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments reaarding non-acienda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Danielle Grzegorczyk—Veteran's Park Concession stand proposal Nicole Gorman — Early childhood nature group proposal Old Business Bay Ave (a) Opening of Tennis Court repair bids New Business Veteran's Park Beach (a) Beach Attendants selling passes at the but (ND) Bailie Beach (a) Drones and ATV's on beach (ND) RESOLUTIONS RESOLUTION 2021-51 RESOLUTION SETTING MEETING DATES FOR JULY 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of July 2021: Work Session, Thursday, July 1, 2021 at 6:30 P.M. and monthly meeting, Thursday, July 8, 2021 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-51. RESOLUTION 2021-52 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the June 10, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-52. RESOLUTION 2021-53 RESOLUTION AMENDING RFP FOR REFURBISHMENT OF THE BAY AVENUE TENNIS COURT WHEREAS due to a miscommunication the procurement policy was not adhered to and a contractor commenced the refurbishment on the Bay Avenue tennis courts, WHEREAS, once the error was realized said refurbishment of the Bay Avenue tennis courts was ceased, WHEREAS, the subject project has to be completed, an amended request for proposal will be issued to include only the remaining work RESOLVED the Board of Commissioners of the Mattituck Park District hereby approves that an amended Request for Proposal will be issued in kind. RESULT: Motion by, , seconded by, , all in favor and motion carried unanimously to approve Resolution 2021-53 RESOLUTION 2021-54 RESOLUTION TO AMEND BUDGET TO MOVE MONEY FROM SITE IMPROVEMENT LINE ITEM TO SITE REPAIR LINE ITEM RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Treasurer to move funds from the Site Improvement line item to the Site Repair line item to cover necessary repairs. RESULT: Motion by, , seconded by, , all in favor and motion carried unanimously to approve Resolution 2021-54 RESOLUTION 2021-55 RESOLUTION APPROVING THE PURCHASE OF 100 FEET OF RUBBER MATTING TO BE PLACE AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the purchase of 100 feet of rubber matting to serve as a walkway at Veteran's Park from in the amount of$ RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-55. RESOLUTION 2021-56 RESOLUTION APPROVING THE SUBSCRIPTION OF JOTFORMS FOR$24.00 PER MONTH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the subscription to JotForm for$24.00 per month to electronically record waivers received from residents of the Park District where an activity may require a waiver. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-56. - MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES June 10, 2021 Attendance Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Attorney Jennifer Mannino, Secretary Denise Geis, Doris McGreevy, Ron McGreevy, Sam DiMeglio, Kevin Byrne, Katie Girandola, Jerry Goehringer, Arlene Amato, Danielle Grzegorczyk, Nicole Gorman, Lucy Cutler and Maria Santigate were present from the public CALL TO ORDER Meeting called to order 6:32 PM APPROVAL OF MINUTES Motion by G Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to approve the Minutes from the May 13, 2021 submitted via email. TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated June 10, 2021 • Budget Ledger dated May 31, 2021 • Balance sheet dated June 10, 2021 • Commissioners reviewed Purchase Orders and approved where needed Motion by G Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. • Danielle Grzegorczyk presented a proposal (attached) for running the concession stand at Veteran's Park. Ms. Grzegorczyk would like a long term lease. The stand would be open from Memorial Day to Labor Day. • The Commissioners would like more details and will discuss. • Nicole Gorman presented a proposal (attached) for holding a pre-school nature group at Veteran's Park, Monday— Friday between 8:OOam and 11:00am • There would be a maximum of 6 children. • Ms. Gorman did not request exclusive use of the playground. • MPD will charge a use fee for this activity. • S Kiely will review the both proposals and discuss with the Commissioners Old Business Bay Avenue • C Shashkin received one bid to complete the work at the tennis court • The Commissioners would like more detail as the bid is not itemized • C Gueli believes this is a reasonable quote from his past experience • N Gorman suggested contacting MUFSD for who they use and possibly get a quote from that company • S Kiely would like at least one other bid to compare with • The Commissioners will look for another bid before accepting this bid Veteran's Park • Kevin Byrne and Katie Girandola presented an update of sponsorship money received to date ($5000.00) • All monies should be received within the next week to 10 days. • K Girandola is finalizing the posters and flyers with all of the sponsor names • C Gueli will put the press release in the newspaper next week • S Kiely stated he knows of another local band that would like to participate in the concert series • A Nocarrow asked what if donations exceed the costs • S Kiely advised the money stays in the special account for future events • D McGreevy questioned if MPD will lose money during the concerts as no one else can rent the community room • Ms. McGreevy suggested if there is extra donation money to take the room use fee from that to offset the loss of revenue • The Commissioners will consider this suggestion • G Lomaga inquired if concert volunteers are covered by MPD insurance • S Kiely recommended to contact Roy Reeve insurance agency New Business Veteran's Park • N Deegan would like to have the beach attendants sell beach passes at the gate on the weekends as was done in the past • G Lomaga would like the clerks office open on the weekends where the passes can be sold • N Deegan disagrees, not an efficient way to run the parks • C Shashkin explained there is no senior staff this season so it is difficult to put one of the beach attendants in charge of the beach pass sales and be responsible for the deposit. • A Noncarrow detailed the procedure and described the extra work this would make for C Shashkin • G Lomaga suggested instead of repairing the bocce ball court, use the funds to hire someone to work on the weekends • Beach passes are sold on line but the pass then has to be mailed so it takes extra time • This will be discussed at the next work session Bailie Beach and Breakwater Beach • Southold Town police have been using ATV and drones to monitor the beaches for non-residents. • There is a concern for the safety of the piping plovers and other nesting birds • Lucy Cutler, a volunteer for the Audubon Society, explained the nesting habits of the plovers and requested that MPD work with Southold Town police to eliminate the use of ATV and drones. • Lucy Cutler explained the protocol for vehicles on the beach during nesting season where a monitor should be present to watch for chicks • G Lomaga is satisfied that Southold Town police are keeping the beaches safe • G Lomaga recommended more "no parking" and "Mattituck/Laurel residents only" signs to help the police enforce the proper use of MPD beaches • N Deegan suggested the police can walk on the beach instead of vehicles • C Gueli will speak with Chief Flatley and discuss different options of monitoring the beaches to help protect the nesting birds. RESOLUTIONS RESOLUTION 2021-51 RESOLUTION SETTING MEETING DATES FOR JULY 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of July 2021: Work Session, Thursday, July 1, 2021 at 6:30 P.M. and monthly meeting, Thursday, July 8, 2021 at 6:30 P.M. RESULT: Motion byC Gueli, seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-51. RESOLUTION 2021-52 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the June 10, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion byG Lomaga, seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2021-52. RESOLUTION 2021-53 RESOLUTION AMENDING RFP FOR REFURBISHMENT OF THE BAY AVENUE TENNIS COURT WHEREAS due to a miscommunication the procurement policy was not adhered to and a contractor commenced the refurbishment on the Bay Avenue tennis courts, WHEREAS, once the error was realized said refurbishment of the Bay Avenue tennis courts was ceased, WHEREAS, the subject project has to be completed, an amended request for proposal has been issued to include only the remaining work RESOLVED the Board of Commissioners of the Mattituck Park District hereby approves that an amended Request for Proposal has been issued in kind. RESULT: Motion by, C Gueli, seconded by N Deegan, G Lomaga abstained Resolution approved by 2:1 Resolution 2021-53 RESOLUTION 2021-54 RESOLUTION TO AMEND BUDGET TO MOVE MONEY FROM SITE IMPROVEMENT LINE ITEM TO SITE REPAIR LINE ITEM RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the Treasurer to move funds from the Site Improvement line item to the Site Repair line item to cover necessary repairs. RESULT: TABLED Resolution 2021-54 RESOLUTION 2021-55 RESOLUTION APPROVING THE PURCHASE OF 100 FEET OF RUBBER MATTING TO BE PLACE AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the purchase of 100 feet of rubber matting to serve as a walkway at Veteran's Park from in the amount of$ RESULT: TABLED Resolution 2021-55. RESOLUTION 2021-56 RESOLUTION APPROVING THE SUBSCRIPTION OF JOTFORMS FOR$24.00 PER MONTH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the subscription to JotForm for$24.00 per month to electronically record waivers received from residents of the Park District where an activity may require a waiver. RESULT: TABLED Resolution 2021-56. Public Comments D Geis enquired why Mattituck/Laurel Civic Association was not charged for use of the room. C Shashkin disagreed, they are being charged regular use fee and Mr. Shashkin is sending them an invoice. G Lomaga asked why they are not charged at the time of booking and would like clarity on the procedures. C Shashkin gave an example that many of the clubs have not completed the waivers or signed the permits, D Geis also expressed concern over MPD's connecton with Mattituck/Laurel Civic Association and is concerned that MPD is being used to get the civic associations projects complete C Gueli disagrees and explained why projects have been/ are being done. Mr. Gueli explained the history of the fence at Love Lane park. Mr. Gueli approached Southold Town and MPD years before he was a Commissioner, as he thought it would open up the parking and provide easier use of the park. MPD denied the request but now that he is Commissioner, he would like to see the fence down. D Geis questioned why North Fork Community Theater is making money at an event that is being held at the park. S Kiely read the MPD charter rules and the Commissioners are allowed to decide to allow an event or not at the park. D McGreevy disagrees with this as the charter book as it is outdated. S Kiely will look into finding an updated charter book. G Lomaga would have liked to have approached the bands for the concert series and not have the bands approach MPD where MPD would have had more control of the series Mr. Gueli explained he sent the survey to MLCA as a representation as he happened to have those email addresses available and this was the least expensive way. G Lomaga would like to have a survey at the elections or budget vote for the residents to fill out for a broader representation of the park district residents. End Regular meeting 8:37 PM Mattituck Park District BoWnce,Sheet 6110/202'1 As , Account Account,Name A•206.'i Dime Bank (Operating) Balance A.201.2' 'Dime bank ,Ca�sh'�,in<Time (Money Market) 27,454.96, A.202.l Dime,Ba nk�O ^ 429,979.81 Bank ayroll,Acct 1,442.71 A.2"10. y PetCash A.263 � Sptecial Event Ac ,a cunt Total-Assets 460,3,�,7.4`S,j ' P, wT I t• ��nr„xx+� a ..�-«'., "`�w"`a+,�a„,� �^�,=�qa*,,, �.r-�r�- mow- ,w�,i ",�,�"' t "'�'&:i�rr,'��,r»'�",C?;'"'.�:",-e:.,'. �'�=^:�`�'u.;la`e z°i;"""a-��ti,s': �`E�.>',-y"3:>"��^..� Mattituck Park bistrict Bill Register ,Dune 10,2021 Check# pate , 'Payee Amount Notes 27,3255119121' ' GXT, Inc: 4,059.25 Rentention Released 27326 5/1,9/21 Pastiriaster 495.00 ' 27328 6/8j21 Ama a'n'sett"Building aterials 19'1.81 27329 6/8121 BP•. 7 424' 27330, 6/8/21 ECkertbil, Inc. .324.71 223,31 6/8/21 Fleury,,Risk`Mgrot•, 658.00 27332 6%8%21 GNffin ;HartlwaieCo.;lnc.' 71,4.50 27333 6/8/21 Home°`,eo6t, redit Services 60:76 Y 27334 6/8%21 Cindy Howell `'` 425:00 Refund Comm Room 27,335 6/8%21 Island 1P66bles, Iris: 267-'0 27336, 618%21 Kaelin's,Se'ivice;.CentQr,dnc. 766.7 27,337` 6/8/21 Law;O,ffieesof,Stephen'F:XWr 2;600:00f14ay'&June,pj� t' 2733'8 618/21,' Mar'irie,ftS&ue`,Produuts° 459`00 V"' 27339. 618/21 M,attl#uck"Ehvirohi`nental,Service's' 480s00 ` 27340 6/8/21 National'Grri'd ;'' �. °,>��', ''1`99:05, 27341 6/8121 Neav,YOlt,Statejnsurance'Fund,'' ;5,711, 0WorkersCompBill 273`42 6%8'/21 6"'i"; t284:00 2,7343 6/8/21 Orlo`Ai�Hardviare',Compahy,"lhb, 451:37; 27344, 6!8/2'9 iattituck'Plumb'in �5upply°Inc:, 830.0'0 27,345 6/8/21, PSEG'Long,lslarid`�`�,'' ''" 3'045:33` r �` 27346 fi%8%21` Si�ffol'`, ;;_,_, �, , k:Courify,-UVatertkuthbrit' -- 2-7347 ` 6/8/21 Christopher'Shashkih' a ,563.98'Rei ' : e,,Umbr I 2738 �� ' �`-��'' mb;Corn';Hole, a las,' 6l8%21� Southoltl`.'Town`�pe t Solid,Ulla"ste, 2739 6'18121 Staple"s';Credit;Plan `,`,`'32$.53 s 273'50` 6/aY21 Tunes/Review'Neyuspa ens °„ 27351 6/8%21 Verizon;='=i � 7.9p 27352 '' 6%8%21_ Verizon,VVireless 27353 6/8/21 W.B.°Mason Co;Inc: 1 -, .'302:,19 r. '•' , "r, ` i �harvv'�'r�¢ r�ua �,,-:iwc �.«has:. x;..:;�,asc�:�:.u:s��-,a^, ,x+xrv�ur "�.,.v�'^„'�4r�i �'h�v;"�w�+,a •,w'a:;;.�„v�:«; �+ mea?a��.§, r ,,��.h.e�arc�raa:W:ams*.;�°s �s �.a.�ss«a'�'�: , Mattituck Park District Budget ledger RAay31,2021 Month to date Account]D Description, Current Expenses& Year to Date Remaining 'Budget Tncome BQidget A-1001 Real Property Taxes $ 288,660.00 $ 0.00 $ 239,838.26 48,821.74 .0:1090 Interest-Real Prop'.,Tax' 0':00 0.00 A.2401 hiterest�&Earnings 3,500.00 18.17 104.48 3,395.52 A'12440 Concession Rental 0:00 0.00 0;00 0.00 A.2590 Beaeh,Fee Non-Resident 10,00,0.0,0 1,600.00 1,600:00 8;400.00 .0:2591 Beach Fee Resident 9,000.00 500,00 750;0,0 8,250.00 .0':2650 Saie of Bicess Materials 6:00, 0.00 0.0'0 0.00 A,270'S, Gifts&bon'ations 0.00 0.00 0.'QQ 0:00 A:2771 Other,Rcvenues35,000.00 '0.00 350.003-4,650.100 6.2771:1, Lodge 0.00 70.00_ ' 320;00. .(320.00) A`2771.2 Community`Room 0:00 3,250.00 7,705:00 ` (7,705:'00' .0:2771.3 Picnic Area 0.00' 600:00 1,923:00, (1;925;00) A2771.4 , ` Eields O.UO 1,380.00 (1;3`80,00) A':°599 " ' Appropriated Fund,Balance' 350;000.00" 0,:00 �A.00 359;600.00 •t` }r` Tota`I Revenues' t, „ . 696,16b 6,038 '253;97,3, 442`;187:26 r . '.0,5650.12 Parkjng,Attend.,116urly 6SOQ 0:00 . 0.00 .0:7,1:10.12 Farks, Pa'it-Titne'14ourly 2$;560 1,795:20 8,538.42 20,Q21 58 'A 71;7!'y.12 Parks, Full-time H6urly 63;d,4$ 5,06s 13 25;11'1'(13 38;536:87 i 01'12.12 "Parks;Oifice 60;000' 3,656.76 14;344:`32 45;655:68 ,4 .0'.7110.452 Secretary 7,826 602:04 3;0.10,0,0; A.'7110.453 Treasurer 12;852 988.62 4,943,;1'0 7;'40fk9Q A-.7,1;80.1 l Beach Manager 15;600 •;'0.0'4 0;00 5,600:00 'k1'012'U.'12' Beaches,Attendants-Hourly :15;350` °0.00 ;,0.00 1533'50:60' .0:718004 Lifeguards,.Hourly' 27;500 0:00 0:0,0 •,27;SOQ'.`00,` Total fersonnel Expense, �; �;�. 227;836 . 12,110;71 55;946:9,7 ;17;1';889,:03; A 7110.242 Site linprovements `900;000 4,059.25 5;609,25 94;390.75 : .A':7110.143 E 'uipriient " .24;000 0:00 24;00000 Total Capital Outlay 124,000.00 4;059.25 ,5,609.25 118,390: 75 A:7,110.411 Supplies&'Materials 39;200 2,622.60 8,747.34 30,452.66 ; .0:7110:412 Offfice•Stationary 500 0.00 0100 "500;00 A.7110.421 Telephone 71475, 469.80 2,309:88 5,165.12 A.7110.422 Electric 20,000 2,086.22 7,145.31 12,854;69 4711,0,4 A.7110.424, Natural Gas 7,500 0:0,0 2,645.96 4,854.04 .0.7110.425 Oil 5,000 0.00 1,522.46 3,477.60 A.7110,431 Insurance 35,000 240.00 (1,918.08) 36,918.08 A.7110.442 Site'Maitit/Facility Rprs 70,000 347.001 64,083.98 5,916,.02 Mattituck Park District Budget Ledger May 31, 2621 A31]0.443 Equipment Repairs A.7110.451 Legal Council 9>000 1,048.22 2,138.79 6,861:21 15,600 0.00 -5,2010.00 10,400.00, A.7110.461 Postage 700 495.0,0 SS0.0,0 A.7110.454 Election Teller , S00 150:00 , 0.00 128.00. A:71 fo-455 Auditing Services 372:00 10,000 5,000.06 5,000. A.7110.456 Professional Tces 2,500.00 00 15,000' ' A.1 990 Contingency 1,903.50 4,636.50 10,363.50 12,000 A.7110.462 0.00, 0;00 12,000.00, f; Pexmiisr, A.710119 Payroll Fees 2;000 0.00 50.0`0' ,1,950'00 3,566 222,20 1,563.61 1'� A:7110 Bank Tees 2;002;39 ' , 100 0.0'0 0.00100.00 A;5001.47 Freight/Shipping Exp. 100' A.5002 1Vlileage Reimb ' 30.00 0:00 0 100:00 ' ursement ,00 63`5:51 3,64.,',49, Total Contractual Expense' 257641 11 g 35 104,776 152,865 A.9,030.8 FICA,Employee Be66frt6' '' 262"50 9203;821,97y6-20. 4, 70590Jneito nentlnsurance Medical 0.0'0 0.00 :r A-0660.8 Med In '5,000 - 2,100:00 0.00, —=-- 0:0,0 5 A 0 0 'r' .9061 o:o o Di � , s' abi lit' 1 •,, n sur' an y .'',200 ' 0:00, 410:01 A.9062•.8 Workers• p,Insurance Coni ` •,0:00' 2,066111b Total Employee Benefits 35;550 92'p 4;68a 29;07,6 p Total•Apr`opriations, $ ;• ,645,027 $". 29,025 ' ,1 $' `71;016 $',. „472;221. Net 51;1 ,:3($ 22 987) S. �82'957r ,` > ,(� 330;034)` 1..^'".d.:,1k..'°,7�'?A>`."".Sr..'§"e�.".;±�?S�°IlYY.�.C'tC+�.Y„Y^l��"k^�Y`Eh:�:".M'k."+.^a".'7"-r`•ni�J"3FF:.S.=+�Y"19«;u`k'.4.W:,w"�:::::�•'...�R'+3e'173d vw:aCJ'Sn�"fX"'.A'"s1�2.t:Yat1"•'w'1Y."..'&'Y30A3".,"�3'.L1@i:�f vNb'�S�'A?rLv`«,Ski:SkKY'�'m""49.'d=`::�=C-:`f:,u.'....ffid."*�^7.Y^."v^1".R:X:..:.*%hq'G^',.'�`..<S` :�r'Y.",NS*fY.,°�J=.�^ruamtaCf w� Early Childhood Nature Group Proposal Name: North Fork Nature School Mission: To integrate learning and nature by providing young children opportunities to engage and explore the world around them and to grow emotionally, socially, and creatively. Location: Veterans Memorial Park Dates: Fall 2021 Session: September 1 st—December 3rd Spring 2022 Session: March 1 st— June 24th Summer 2022 Session: June 27th—August 19th Days: Mon—Fri Hours: 8:00 A.M. — 11:00 A.M. Ages: 3.5 - 5 * Must be potty trained Notes: * The group will possess maximum liability insurance coverage. *Group members will be Laurel and Mattituck residents. * If there are questions or concerns please contact Nicole Gorman via email at nannegormanna,gmail.com or phone at 631-833-0120 I Danielle Grzegorczyk will bring the concession building up to code as per health dept and cosmetically repair building and surrounding area at my cost. In return I would like a ten year lease at a reasonable price. I have been in the food industry for over 30 years. From 2005 until 2017 1 was an owner and operator of Antique Catering and Deli and the Crazy fork. My goal is to provide a food and beverage menu plus a few rental items to create a comfort of your own backyard feeling. ( menu and rental list provided) I will hire trained professionals who will maintain the building and surrounding area. I will carry liability insurance not less than 1 million dollars and name the park as additional insured. Hours of operation to the public 10am -6pm Memorial day to Labor day Catering year round. Menu Rental items French fries Umbrellas Chicken wrings Chairs Shrimp/fish tacos Floats/tubes Lobster roll Beach towels Gyros Goggles Hot dogs Cheese burgers Soft shell crab sand Pretzel Beverages JB's Asphalt Sealcoating,Inc. Estimate 129 Sunrise Ave. Riverhead,NY 11901 US (631)433-5400 jbseal@optonfine.net ADDRESS ' North Fork Sealcoating ESTIMATE#—' -- m DATE 04/08/2021 ACTIVITY -- v — QTY RATE' ' AMOUNT Bay Ave-Tennis courts: Riteway Crack Repalr System 800 20.00 16,000.00 Install Approx 800 of Rite Way Crack Repair to 2 tennis courts. Deco Paint System 14,160 0.90 12,744.00 Apply 5 coat Deco Color System-Approx 14160 2 coats Acrylic Resurfacer with sand 2 coats Deco Color with sand 1 Finish coat Deco Color Layout and paint playing lines If all cracks were to be filled with Deco Crack filler it would be$7.00 per foot- �_$5600.There's no warranty__on that. Rite way gives a one year warranty. _— i_—__________ TOTAL $28,744.00 Accepted By Accepted Date SPECIAL MEETING MINUTES Mattituck Park District Board of Commissioners Special Meeting Thursday June 25, 2021 6:OOPM On site at Wolf Pit Mattituck In Attendance: Charles Gueli, Chairman Nick Deegan, Commissioner Chris Shashkin, Clerk Michael Collins,Southold Town Engineer Garrett Cutler, Lucy Cutler, Edward Gato, Mary Gato, Daniel Goodwin,Joel Klein, Laurie White were in attendance from the public Call to Order at 6:01PM M Collins gave a brief overview of the Wolf Pit Lake drainage project, which is located east of Wolf Pit Lake, between Wickham Ave and Old Tuthill Lane. He explained that the fence contractor requires a 15' swath of land to be cleared around the perimeter.This project operates under highway town code and thus the fence can't be located close to the road. He indicated that the funding is not set to expire until 2024. He responded to various questions from the public about possibly having the fence weave among the trees (it can't), what will happen when the recharge basin fills up with sediment (it will be periodically emptied of sediment,thus the need for a ramp for equipment). He estimated over 50 trees will be cut down.When asked if the Town would replace them, he said that there is no funding for tree and bush replacement in the grant. C Gueli mentioned that he was told by Town Board Member J Doherty(head of the Southold Town Tree Committee)that she may be able to have some trees planted. He was asked if the Mattituck Park District could provide trees from its budget and he said possibly. L Cuttler asked about the long-term plans for the lake itself. Collins replied that the goal is to stop the runoff into the lake and then deal with lake remediation,for which grants may be available. Cuttler wonder why the lake and drainage were not being dealt with as one whole project and not piecemeal. J Klein and L White, who are neighbors of the project, expressed concern that this is the first they are hearing of the project.All of the public expressed opposition to the project and asked when a final decision would be made. Gueli replied at the Regular Meeting on 7/8/21. He was asked about the public being allowed to give their opinion, as they wanted to advise their neighbors of the process. He said that the public is welcome to attend. N Deegan indicated that since the money does not expire for 3 years, that there was time for further study. RESOLUTION 2021-47 Resolution to Accept the bid from J & B Striping and Asphalt to complete Tennis Court repairs on Bay Avenue The Commissioners of the Mattituck Park District hereby approve the bid for the tennis court repair on Bay Avenue from J&B Asphalt Sealcoating, Inc located at 129 Sunrise Ave, Riverhead NY 11901 to apply paint and then stripe the tennis court for$9500.00. RESULT: Motion by C Gueli seconded by N Deegan, G Lomaga was not present for the vote motion carried to approve Resolution 2021-47. RESOLUTION 2021-48 Resolution to Accept bid from Clear River Environmental to Install Dry Wells at Aldrich Lane Parking Lot The Commissioners of the Mattituck Park District hereby approve the bid for the Aldrich Lane Drainage Project to Clear River Environmental located at 875 11th Street, Ronkonkoma NY 11779 to install 2 dry wells in the Aldrich Lane parking lot for$14,250.00. RESULT: Motion by C Gueli seconded by N Deegan, G Lomaga was not present for the vote motion carried to approve Resolution 2021-48. RESOLUTION 2021-49 Resolution to Approve Mattituck Plumbing to Install a New Pump and Water Tank at Veteran's Park Community Room The Commissioners of the Mattituck Park District hereby approve Mattituck Plumbing and Heating located at 10680 Main Rd, Mattituck NY 11952 to provide and install a pump and tank to boost water pressure at Veterans Park Community Room in the amount of$2500.00.This replaces an existing system, which has stopped working.This authorization is being done on an emergency basis, as the bathrooms will not function correctly without the repairs. RESULT: Motion by C Gueli seconded by N Deegan, G Lomaga was not present for the vote motion carried to approve Resolution 2021-49. RESOLUTION 2021-50 Resolution to Approve Various Equipment Purchases for 2021 Season The Commissioners of the Mattituck Park District hereby approve the following purchases: a Torro self-propelled lawnmower, approximately$375, to be purchased from Power Equipment Plus at 825 Pacific Street, Mattituck; a beach wheelchair at$1,199, to be purchased from Marine Rescue Products; 2 carts for lifeguards to transport equipment at$139.99 each, to be purchased from Northern Tool + Equipment. RESULT: Motion by C Gueli seconded by N Deegan, G Lomaga was not present for the vote motion carried to approve Resolution 2021-50. 6:51 PM End special work session