HomeMy WebLinkAboutBedell North Fork LLC 2021-27 Southold Town Board -Letter Board Meeting of June 15, 2021
RESOLUTION 2021-468 Item # 5.5
ADOPTED DOC ID: 17117
•
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-468 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 15, 2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell
North Fork, LLC to hold Special Event 2021-27 at Bedell Cellars, 36225 Main Road, Cutchogue,
New York as applied for in Application BC5a-f for wedding events: September 3, September
11, September 17, September 18, September 24 and September 25, 2021 (5pm - l 1pm)
provided they adhere to all conditions on the application,the permit and to the Town of Southold
Policy for Special Events. and subject to the applicant's compliance with all executive orders of
the State of New York. This permit is subject to revocation if the applicant fails to comply with
any of the conditions of the approval or is unable to properly control traffic flow into and out of
the event.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Robert Ghosio, Councilman
AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans
ABSENT: Scott A. Russell
Generated June 16. 2021 Page 22
0
MAY 2 7 2021
CJS
Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide ALL of the information requested below. Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: &6K MOO) N K r
Date of SubmissionName of Event—ScA Q U) 1 G�-6 Q(d1C'`j n
// �—
SCTM #'s 1000-Section "1 —1 Block- i -Lo t(s) Z .
Dates of Each Event: V/zl (111112'1 /11/2-! I fZ(J�Z�
If Multiple Dates are requested,applicant must give all inforniation for all dates. 1
Nature of Event: R-1 Q I'��& Q a W:�L( ')f�
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From �5 Prn to `I PM
Town Services requested: ( )Yes (\I)r'No If yes, Describe Police Dept._Highway Dept.
Describe Services e Sa e ch e
(Cl 219Cnckfn3 covidl 05tUW4613
Maximum Number of Persons Attending At One Time: d`j0 Number of cars expected 150
Is a Tent or other temporary structure being used?[1/f Yes [ ]No If yes provide size(s)
ZG� X 2-0 0,vi SIU' 0-o' ontu)
Will food be served?[ ]Yes [ ]No If yes provide number and name(s)of food vendor(s)
a � kick
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the ievent?[VYcs [ ]�(N'o if yes how many? `C,- Desci ibe
Type ofvendor(s)-ch `{�S � 1 �I aQ-1��a�n�p I�r V [ du a�� �a lY�( l-H 14 let]filet]
Property Owner(name/address): if n�rQ 1�7 1 Qr 3 U2-2.5- M W n P,,Dckd
- ,( )_L 1c hog ue ,A/y
Contact Person and Contact Tel.# m- u 3 I )
e-mail address B�dn� ._U,m -
Event Location:Strect-Hamlet Address: P(1�? '1 �(' `1��YJ (Q z,L fn Rd.
al 3� SCTM#
Mailing Address to Send Event Permit to: Ede ICLI I cw� � (D Z Zf—
�
Have any of the development rights been sold to the Town of Southold [ ]Yes [L]'Ivo and/or Suffolk
County Agricultural Program? [t✓]'Yes [ ] No If to either or both.also indicate on the
attached plan the boundaries of the ieserved area upon which the event will take place
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page)
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property. INDICATE ON'THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators,exhibitors,vendors, employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used.
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage, trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided Please
attached a written description and/or notate on the parking event plan the following• 1)Who will be
conducting traffic,2) Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
1 am the Owner of the Property ivlrere this event is to be held and I agree to comply with the lacus,
rales,regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirin that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Torvrr immediately should there be any material changes regarding
to this application. .
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special Event.
TVI,4 Tf mLe'l
Print name of Owner Signature of Own .
RVA IG4d V✓r°� 1 ratio — >'cu.�
Pri'nf name of kUthorizcd Person/Representative Signature f Authorized Pelson/Representative
PERMISSION iS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1 By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Rights of
W ay.
2. Traffic control at events for three hundred(300)'or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval fiom the Southold Town Building inspector before
placement on the property and must meet all fire and safety codes
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited to parking ingress/egress/access
tent(s)or temporar-y structure(s). ortemporary sanitary facilities shall be conducted on Town of Southold
Purchase of Develo ment Rights land
10. NO activities associated with this event includin but not limited to Parking ingress/egress/access
tent(s) or tem orary structures) or temporary sanitary facilities shall be conducted on Suflblk County
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas,all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures fitll compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
pr open ties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold thn-ing the
hours of the special event to make airy and all inspections irecessary in connection rvith this
Special Event.
16. ADDITIONAL CONDITIONS
ANY VIOLATIONS IN CONNECTION WITH THE CONDYLIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution'Number: Date Issued:
Updated 8/7/2018
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Additional Information for Bedell Cellars Application
Friday, September 3rd 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Northern Valley Affairs (Please see attachment for PT#)
Parking: The clients will be busing the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 11th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Lombardi's PT0001373
Parking: The clients will be busing the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Friday, September 17th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Irish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 18th, 2021
Nature of Event: Wedding
Event Hours: 5pm-1'I pm
Catering: Irish Coffee Pub,PT0000930
Parking: The clients will be busing the majority of their guests from Riverhead hotels to Bedell.
There will be a maximum of fifty cars, all to be parked on the property. The buses themselves
will not remain on-site.
Friday, September 24th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Lombardi's PT0001373
Parking: The clients will be busing the majority of their guest from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 25th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Philip Stone F0115916
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
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CLOSTER HEALTH DEPARTMENT
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i DETAILED SUPPORTING DATA SHEETS ARE AVAILABLE UPON REQUEST
I! ON THESE PREMISES AND AT THE LOCAL DEPARTMENT OF HEALTH
NEW JERSEY STATE DEPARTMENT OF HEALTH
LOCAL BOARD OFHEALTH }
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Y*a3:n.t:
TOWN OF SOUTHOLD
Town Code Chanter 205"Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Pei mit are subject to an inter-departmental coordinated review by the
Southold Town Board, Town Attorney, Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months, may be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 0 business days before the event. Applicants
are encouraa"to submit applications as early as possible
Any completed application that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/oi State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deiry�the application.
The Town reserves the right to request additional infotmation-from.an.applicant to address issues ielated
to the health,safety,and welfare of the community.
When is a Permit Required9
All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a pennit.
Occasional events on private residential properties hosted by the owner thereof that arc by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential nropert for profitsuch as a venue for weddingsor otb—er events is
ombibitcd.
This application is deemed complete once all the following requirements are submitted to the Town
I rk• Pleas indicate submis ion the f�110 in ch ekin ff'the —K—es and signing el w
A completed ul2lication form signed by the owner and the event manager. Applications without
operty owner's signature/approval will be rejected.
1�G FEIN Is the application being submitted at least 60 days before the event[vj Y s [ ] No
f Yes, Fee of$ 1 —1-71 V •Q�U has been submitted
Cif No, Fee of$ has been submitted
Updated 3/7/2013
v The a pplicant/owner of the property where the special event is proposed to take place must provide a
1 P P Y P P
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
(;
insured
A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
n (See application form for details)
L Events for three hundred (300) or more people require submission and approval of a traffic control
phn acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
eve"". (Sec application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that 1 have submitted all the information required above in connection
with my application
5 Z S
Dated Signature
Activities associated ivith outdoor public events are strictly prohibited front taking place on laud
preserved through the sale of development rights to the Tovn of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with it permif issued 61,
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
.� .,4v,r j�, '•
TOWN OF SOUTHOLD
Town ode Chanter 205"Public Entertainment and Sptcial Evellts,
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney, Town Assessors,Land Preservation, Building, Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: 5150 00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of S 150.00. Howevei,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event. Applicants
are encouraged to submit applicatian3 as early as poSs i ie
Any cnnrnleted annlication that is not Submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a latLptocessing fee of$250.00 b the Office of the Town Clerk
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk. The Town Clerk will forward all applications to the Special Events Com1111ttec for processing.
cl
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the corninunity
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a penult.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not iequire permits.
AnY Ilse of residential m-onerty for profit such as a vellu f or wgddings or other events iL1 o tc .
This application is dee ed corn lete onceall the following requirements are submitted tQ the To"n
Clerk: Please indicate submi ci n of the following by checking off the bores and si ntn U�el w
T; 2
A completed application form signed by the owner and the event manager. Applications without
��— property owner's signature/approval will be rejected.
" F Is the application being submitted at least 60 days before the event[,4es [ J No
R"' If Yes, Fec of S ,, 00 has been submitted
CIf No,Fee of S has been submitted
Updated 8/7/2018
b
Town of Southold
P O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 05/27/21 Receipt#: 281622
Quantity Transactions Reference Subtotal
1 Event Fee BC5 a-f $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By
Credit Card-Ref# $150.00 Bedell, Cellars
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Bedell, Cellars
36225 Main Road
Cutchogue, NY 11935
Clerk ID: BONNIED Internal ID BC5 a4
S�frFO(� ---
�q�� ®�y�, RECEIVE®
o ® JUN 1 7 2021
Southold Torn Clerk
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Betty Neville, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: June 16, 2021
Subject: Special Event Bedell North Fork LLC-Weddings BC5a-c
Enclosed please find copy of above-mentioned Special Event application
and paperwork as well as Town Board resolution.
mm
Enclosure
CC: Denis Noncarrow
Special Events Committee
Application Summary and Recommendation
Application name: frjctfj I 81r- FO&I LLC
Address: OukhWILO__f__NV 035
Application number: 8C5a,"-�
Date of Event: Q l, .Q B a a tgla5l ®� e
Time: 5
Date Received by Town Clerk: 5�1 3-10 a 1
Date Received by Committee: _ 61 1 ao I
Nature of Event (S):
Committee Comments Received by:
Denis Noncarow Melissa Spiro
X Leslie Weisman Missy Mirabelli
Chief Flatley August Ruckdeschel- County $A �
"� - ' � a ViftQ, o'C James Easton
Mike Verity Claire Glew
Bill Duffy Kevin Webster
Committee Recommendation's:
\NL Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No: �`a
Resolution No: &al — WZ Dater
" 2 7 2021
Clerk
RECEIVED
MAY 28 --
TOWN ATTORNEY'S OFFICE
APPLICATION FOR A PERIMIT TO HOLD A
SPECIAL EVENT
Please_provide ALL of the informntion requested belnw Incomplete applicati nnc WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name:_�(;`C�t) MEM) P I K /
Date of Submission / Name of Event -(, Q `I C ,'16 Ulf R(�I l n�—
SCTM,#'s 1000-Section G
Block- Lot(s)_ Z`O .
Dates of Each Event: �r3�Z1 9���jL1 q111121 9 �I112-1 gjzwlz� ql �l �
If Multiple Dates are requested,applicant must give all infonnation for all dates.
Nature of Event: a VA-Cj,( h e
(Please attach a detailed desct iption of EACH event to this application)
Time Period(Hours)of Event: From_ � pyy) to }1 Pyn
Town Services requested: ( )Yes (VNo If yes, Describe Police Dept._Highway Dept.
Describe Services CM-Cl :SC Q�A Rk 01 e6
CdeeEnclin3 (ovN 050Llrk4rv)
Maximum Number of Persons Attending At One Time: t�50 Number of cars expected rD b
Is a Tent or other temporary structure being used?[VjYes[ J No If yes provide size(s)
26, X 2-0 avid LIG, X $0`� (' xtr� fltlt4�
Will food be served?[ ,)Yes [ ]No If yes provide number and name(s)of food vendor(s)of e c4
v, V-kr�,ch ed
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[VI}Yles [ ]No If yes how many? Describe
Type ofvendor(s)_c16 Y-fS
Property Owner(name/address); If h L Pre SZ-1 tr (P Z2.5- 1Main (1��c�,is 116g up Aly
_
Contact Person and Contact Tel.#_ r\'I�1T_SI(f�� �� �) J -13
e-mail address
Event Location:Strcet-Hamlet Address: F)e c) Cf `i ug lfI Z z r\ c�Ln gds
Ow e SCTA4#
Mailing Address to Send Event Permit to: Q
Have any of the development rights been sold to the Town of Southold[ ]Yes [1,Ko and/or Suffolk
County Agricultural Program? [V]'Yes [ ]No If to either or both_also-indicate on the
attached plan the boundaries of the reserved area upon which the event will take pface
yQU MUST ATTACH A PARKING/EVENT PI�Aly TO 7 HI$ APFC ICA'�jQv 11 TH>
EXPECTED ATTENDANCE 1S 300 OR MORE_ff _ELF YOL! MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next pmol
A Parking/Event Plan may be a survey,site Plan and/or aerial vie%v{for example Google Garth) of
the subject Proper INDICATE,ON THE PLAN ALL of thcTallowing information•
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The packing spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(1 1) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilitics on site.
Traffic Control Plan
Events for three hundred(300)or n-iore people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic rontroller must bg pr-Qvided..Please
attached a written description and/or notate on the parking event plan the following: 1) Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
I0IMER IS S1G7VATfJRE:
I am the Owner of the Property where this event is to be held and I agree to comply with the limps,
rules,regulations, conditions,and requirements of the Code of the Town of Southold, including but
not lintifed to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and altachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town inunediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter fire
property daring the hours of the permitted special event to make any and all inspections necessa►),in
connection with this Special Event.
Tam-
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Pti name of O ISY0
wn Signaaturre of OwnW'• 1'/L1�Q 1'4-
Britt ;nineof uthorizcd Perso;/Rcpresentalive Signature f Authorized Pcrson/Represenlafve
PE12iVT[SSiON IS H1 RFI3Y GRAEYTEDa STIS3ECT TO THE FOLLOW[NG CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.}parking is strictly prohibited on Aly'Y Toti�m.County or Stnte Roads or Rights of
.Way
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damajes, expenses.
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will requite a separate permit application, fee, and related documents for
review,etc.at icaat 60 b(rsineee days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant fol this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8n12018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event,_including but not limited to ILking, iDgrcCs%arcs/access,
tent(s)or temporaEy structures) or tem{Lrary sanitary facilities shall he conducted on Town of Southold
Purchase of Dcvclq nit Rights land
10. NO activities associated with this event including but not limited to parking ingress/egress/access
tent(s)or temporary stru ire( , or ternporary sanitary facilities shall be conducted on Suffolk County
Purchase of DevelopnicRt Rights land without a permit issu6d by the Suffolk Countv Farmland
Committee.
11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal Iimitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas,all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allotr access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution'Number: Date Issued:
Updated 8/7/2018
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Additional Information for Bedell Cellars Application
Friday, September 3rd 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Northern Valley Affairs (Please see attachment for PT#)
Parking: The clients will be busing,the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 11th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Lombardi's PT0001373
Parking: The clients will be busing the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Friday, September 17th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Irish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 18th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Irish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from Riverhead hotels to Bedell,
There will be a maximum of fifty cars, all to be parked on the property. The buses themselves
will not remain on-site.
Friday, September 24th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Lombardi's PT0001373
Parking: The clients will be busing the majority of their guest from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday, September 25th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Philip Stone F0115916
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
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CLOSTER HEALTH DEPARTMENT
NEW JERSEY STATE 6EPAR,TMENT OF HEALTHlow
SANITARY IN$PE(;TION REPORT
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DETAILED SUPPORTING DATA SHEETS ARE AVAILABLE UPON REQUEST
ON THESE PREMISES AND AT THE LOCAL DEPARTMENT OF HEALTH.
NEW
JERSEY STATE DEPARTMENT OF HEALTH LOCAL BOARD OF HEALTH
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CONSUMER HEALTH SERVICES
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TRENTON,NEW JERSEY 06625.0364 �.
NAME QF INSPECTING UI•/rC IA I�(RInIJ �•. ^" SATE _----VV NAI.tE OF INSPECT INC UFr lct At. fpt,nl! �bltTE
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IN 9,�5oTL
TOWN OF SOUTHOLD
10-Wn Code Chapter 205-"Public Entertainment and SPe gal
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-dcpar(mental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board ofAppeals and Police Departments,and the Suffolk County Planning Commission.
lication fee: 5150.00 per application. Up to six(6)multiple events of the same type, occurring over
a period of three months.may be permitted on one(1)application for a fee of$150.00. However,specific
details o,feaeh event must be included with this application.
All applications must be submitted at least fi0 business days before the event Applicants
are encouraged to Submit applications a earl as possible,
An c nrpler��application that is not submitted 60 or -more business da
yE prior to sel
event may be re ec ed r uh est to late c s fee of$250.00 b the Office of the h Town Clered k
»mess a W-11vtLb-obtalned.
st be submitted in writing to the Town
Clerk,Tile Town Cler ortivarrd all applicationsng an 'tothe Special review uEvents Committee for processing'
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to -the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When is a hermit Required?
All Special Events, per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit.
Occasional events ort private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any,Anase ofresidcntial R10�y�Q such as a venue for wcddin9s nr nthrr even ts is bit
This 017ptieafl6m is deemed complete once Au the foflowing requirements are submitted to the Torn
1 rk Pleas i 2te Submission of the folio in b hes 'n off he d si in F cl w
IA completed ap-Wioation form signed by the owner and the event manager. Applications without
operty owner's signature/approval will be rejected,
Is thea application being g submitted at least 60 days before the event[vj Y s [ ]No
irl
ZfYes, Fee of � •Q 1 has been submitted
CIf No, Fee of$ has been submitted
Updated 3/7/20!3
Thea applicant/owner of the property where the special event is proposed to take place must provide a
PP P P Y P P P
certificate of igsurancc not less than 2 million dollars naming the Town of Southold as an additional
,
insured
" A ParkinglEvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic control
p1m acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
evcJ ,(See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
'5111
Z S�
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the Couniy of Suffolk with a permit issued ht-
the Suffolk Corurty Farmland Committee.
If food is 10 be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated g/ p_m
15 34
k; - �.
.irjY;
TOWN OF SOUTHOLD
Tozvtt Code Chanter 205`°Public Entertainment and Special H vents"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation, Building,Planning,Zoning
Board,of Appeals and Police Departments,and the Suffolk County Planning Commission.
AWlicat' n fee: $150.00 per application. Up to six (6)multiple events of the same type, occurring over
a period of three months. may be permitted on one(1)application for a fee of$1 50.00. However.specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event Applicants
are enc uragd to submit ap tiicatjons as arty_as ei
Any Eyed a ljcati hat is not ubmitf d 60 or r hu iness days prior t the Scheduled
event may be rejected or subject to a late processing fee of X250 00 by the Office of the Toiti n Clerl.
sinless a w titer tc obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications ,from relevant Town. County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
Whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the cotntuunity.
tl'ben is a Permit Re ulred?
All Special Evcnts,per Southold Town Code Article 1, Section 205-2(Definitions)must obtain a permit.
Occasional events on Private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use t such as veto w
gs or oth events is t h' c .
This app lication is deemed complete once all the f-011g vinly requirentents are Suhmitted to the f'o n
_Qe-rk: Please indicate submission of the-follmving by checking_Q11 the boaes'and sig"Lagr below,
FY�A completed apttlication form signed by the owner and the event manager. Applications without
/property owner's signature/approval will be rejected.
'`" EES; Is the application being submitted at least 60 days before the event C1111*yes [ No
I 1 f Yes, Fee of SJ�(j. 6� has been submitted
C If No,Fee of$ has been submitted
Updated 8R/2018
Mirabelli, Melissa
From: Noncarrow, Denis
Sent: Friday, May 28, 2021 10.41 AM
To: Mirabelli, Melissa; Duffy, Bill;Verity, Mike; Flatley, Martin;Weisman, Leslie;Terry, Mark
Subject: RE: Bedell Cellars Special Event#5
This is good to me
Denis Noncarrow
Government Liaison Officer
Town of Southold, New York
www.southoldtownny.gov
denisn@southoldtownny.gov
631-765-5806
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Mirabelli, Melissa
Sent: Friday, May 28, 202110:40 AM
To: Duffy, Bill<billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Terry, Mark
<mark.terry@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: Bedell Cellars Special Event#5
Please send me all comments and concerns thank you
Melissa M.Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 ( Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
1
Mirabelli, Melissa
From: Leslie Weisman Forward
Sent: Friday, May 28, 2021 1:48 PM
To: Mirabelli, Melissa
Cc: Verity, Mike, Duffy, Bill;Terry, Mark;Weisman, Leslie; Noncarrow, Denis; Flatley, Martin
Subject: Re: Bedell Special Event#4
Okay by me Leslie
Sent from my iPad
On May 28,2021,at 10:33 AM, Mirabelli, Melissa<melissam@southoldtownny.gov>wrote:
Please send me comments and or questions.
Melissa JU. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
<sp evnt-bc 4_20210528090217.pdf>
1
Mirabelli, Melissa
From: Flatley, Martin
Sent: Friday, May 28, 2021 1:14 PM
To: Mirabelli, Melissa
Subject: RE: Bedell Cellars Special Event#5
1 have no objections to these being approved
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at
631-765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any
material attached thereto from any computer,disk drive,diskette, or other storage device or media.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28,202110:40 AM
To: Duffy, Bill<billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Terry, Mark
<mark.terry@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: Bedell Cellars Special Event#5
Please send me all comments and concerns thank you
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Easton, James
Sent: Friday, May 28, 2021 11:58 AM
To: Mirabelli, Melissa
Subject: RE: Special Event#5 Bedell Cellars
I have no objections to these events(BC4a-c &BC5a-f)taking place.
James Easton
Fire Marshal,Town of Southold
�O uFFot,i-�o JamesE@,southoldtownny.gov
0
Gym (W)631-765-1802
o �► �a PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail
transmission is intended only for the use of the individual or entity to which it is addressed and may contain
confidential information belonging to the sender which is protected by privilege. If you are not the intended
recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of
this information is strictly prohibited. Ifyou have received this transmission in error,please note the sender immediately by e-mail
and delete the original message.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28,202110:50 AM
To: Easton,James<jamese@southoldtownny.gov>; Glew,Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>;Amakawa,Andrew
<And rew.Amakawa @suffolkcountyny.gov>;Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>
Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov>
Subject:Special Event#5 Bedell Cellars
As always send questions comments and or concerns to me thank you
Have a wonderful holiday weekend everyone as well
Melissa M.Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
1
Mirabelli, Melissa
From: Terry, Mark
Sent: Tuesday,June 1, 2021 11:32 AM
To: Mirabelli, Melissa; Duffy, Bill;Verity, Mike; Flatley, Martin;Weisman, Leslie; Noncarrow,
Denis
Subject: RE: Bedell Cellars Special Event#5
Planning has no comments on the requests.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28, 202110:40 AM
To: Duffy, Bill <billd@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Terry, Mark
<mark.terry@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: Bedell Cellars Special Event#5
Please send me all comments and concerns thank you
Melissa K. A-firabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Glew, Claire
Sent: Tuesday,June 1, 2021 10:06 AM
To: Mirabelli, Melissa
Cc: Webster, Kevin
Subject: RE: Special Event#5 Bedell Cellars
There are no exemptions on this property.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28, 202110:50 AM
To: Easton,James<jamese@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew
<Andrew.Amakawa@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>
Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov>
Subject:Special Event#5 Bedell Cellars
As always send questions comments and or concerns to me thank you
Have a wonderful holiday weekend everyone as well
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Allegue, Lauren <Lauren.Alleg ue@suffolkcountyny.gov>
Sent: Tuesday,June 1, 2021 8:51 AM
To: Mirabelli, Melissa; Easton,James;Glew, Claire;Webster, Kevin;Amakawa, Andrew,Spiro,
Melissa
Cc: Ruckdeschel,August
Subject: RE: Special Event#5 Bedell Cellars
Dear Ms. Mirabelli,
We do not have objections to these Special Events on SCTM property 1000-097.00-01.00-025.001 as long as the
adjacent County PDR property(SCTM #1000-085.00-0200-010.003) is not being used for parking, improvements, or any
activities associated with these events. If the adjacent County PDR property(SCTM #1000-085.00-0200-010.003)will be
used for parking or any other improvements or activities,the applicant would need to submit a special event permit
application for review and approval by the Suffolk County Farmland Committee.As a reminder,special event permits are
only issued for one special event peryear and must be for agricultural education or be in direct support of the
commercial agriculture production.Thank you.
, 4AE1P- ;.1 Lauren Allegue
Q ` Planning Aide
Suffolk County
Dept of Economic Development and Planning
100 Veterans Memorial Highway,2nd Floor
n yam
� _ Hauppauge.NY 11788
(631)853-6044
CCJUC�
RNp
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28,202110:50 AM
To: Easton,James<jamese@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew
<Andrew.Amakawa@suffolkcountyny.gov>;Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>
Cc: Ruckdeschel,August<August.Ruckdeschel @suffolkcountyny.gov>
Subject:Special Event#5 Bedell Cellars
ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders
or unexpected emails.
As always send questions comments and or concerns to me thank you
Have a wonderful holiday weekend everyone as well
Melissa M. Mirabelli
Secretary to the Town Attorney
Town of Southold
i
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
2
RESOLUTION 2021-468
dj 2
ADOPTED DOC ID: 17117
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-468 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 15,2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell
North Fork,LLC to hold Special Event 2021-27 at Bedell Cellars, 36225 Main Road, Cutchogue,
New York as applied for in Application BC5a-f for wedding events: September 3, September
11, September 17, September 18, September 24 and September 25,2021 (5pm- 1 1pm)
provided they adhere to all conditions on the application,the permit and to the Town of Southold
Policy for Special Events. and subject to the applicant's compliance with all executive orders of
the State of New York. This permit is subject to revocation if the applicant fails to comply with
any of the conditions of the approval or is unable to properly control traffic flow into and out of
the event.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Robert Ghosio, Councilman
AYES: Nappa,Dinizio Jr,Doherty, Ghosio,Evans
ABSENT: Scott A.Russell