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HomeMy WebLinkAboutPindar Vineyards 2021-28 Southold Town Board - Letter Board Meeting of June 15, 2021 SUF`r` RESOLUTION 2021-490 Item 4 5.27 a{ ADOPTED DOC ID: 17140 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-490 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 15,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue Lions Club to hold a Special Event 2021- 28 at Pindar Vineyards, 37645 Main Road, Peconic,NY for Cutchogue Lions 50th Annual Fundraiser event to be held October 31, 2021 from 8:00 AM to 5:00 PM. Provided they adhere to all conditions on the application ,permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all Executive Orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jaynes Dinizio Jr, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans ABSENT: Scott A. Russell Generated .lune 16, 2021 Page 46 F1ARECEIVED 2 8 2021 Southold Torn Clerk c APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit Applicant(s)name: Cuthchogue Lions Club Date of Submission-512812021 Name of Event Cutchogue Lions 50th Annual Fundraiser ti SCTM#'s 1000-Section 85 Block- 2 Lot(s) 14 Dates of Each Event: 10/31/2021 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event:—Fundraiser by running a car show (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 08:00 to 17:00 Town Services requested: ( )Yes (x)No Ifyes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:-75 0 Number of cars expected 500 Is a Tent or other temporary structure being used? [ x] Yes [ ]No If yes provide size(s)_10 ft.X 10 ft Will food be served?[x ]Yes [ ]No If yes provide number and name(s)of food vendor(s) 2,see attached Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event?[x ]Yes [ ]No If yes how many?_4 Describe Type of vendor(s)_Merchandise,Live Radio Broadcast by WLNG Property Owner(name/address):Pindar Damianos,Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Contact Person and Contact Tel.# Michael Kretschmann,Event Chair Cutchogue Lions Club,(631)872-9146 e-m ail address kretschmannmrk@gmail.com Event Location: Street-Hamlet Address: 37645 Main Road(Route 25),Peconic,NY 11958 SCTM# 85-2-14 Mailing Address to Send Event Permit to:Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Have any of the development rights been sold to the Town of Southold [ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ]Yes [x ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth)of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan'showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. „ (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area,for automobiles and other vehicles and the means of ingress and egress for such parking areas.The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and ections necessary in connection with this Special Event. e' L— Pindar Damianos Print name of Owner 4ggnattuire of Own _Michael Kretschmann Print name of Authorized Person/Representative Signature t orized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business dUs prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8M2018 . J 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee, 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and' unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. IS. Owner will allow access to Code Enforcement Personnel of the Town of Southold[luring the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: r ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREINWILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: I Updated 8/7/2018 FOOD VENDORS PROVIDING CATERING AT CUTCHOGUE LIONS 50th ANNUAL FUNDRAISER NAME ADDRESS PHONE NUMBER Crazy Creations 663 Wading River Rd, Manorville, NY 11949 (631) 566-2354 Nice Buns P.O. Box 1617 Southold, New York 11971 (516) 457-8049 r .&I.ki IN t ac . A 4 F • • 1,,.'tiw.,,4x;'a •y"�'.N�'*sM '., r `�� a A, X¢ p � a �tl.� ��" 111 11 • SHOW •1 PARKING ., 'PINDAR • 111 • 'i• SHOW'AREA w�IV ter' 'j•.� h '�. '+,, t .,� u: � ',��4' �''�,rye ." ����• - � �'�v.� �..y�`� .. � .d�'r^' ,F�. CUTCHOGUE LIONS 50th ANNUAL FUNDRAISER @ PINDAR VINEYARDS — Oct 31, 2021 PARKING & EVENT PLAN Contact Info: Michael Kretschmann Event Chair, Cutchogue Lions Club Cell # (631) 872-9146 Notes 1. For the event only the Pindar bathrooms as noted on the plan will be utilized. All other Pindar structures will not be utilized. 2. Pindar will run their facilities on their normal Sunday operational schedule. 3. Location of Exits and Entrances noted on provided Traffic Control Plan 4. On the Pindar Site traffic shall be controlled by Cutchogue Lions. The Club president will be the contact for all issues. 5. For traffic control Cutchogue Lions will be stationed at: • Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor parking field • Points where exit & entrance paths cross 1. Emergency access will be via the access roads on site. 2. Trash barrels and a dumpster will be provided for the event. 3. A fire extinguisher shall be located at one of the Lion Ticket Booths in the Show Area and one by the Helicopter LZ. 4. No Temporary Lighting is required for the event. 5. No temporary utilities will be required for the event. CUTCHOGUE LIONS 50thANNUAL FUNDRAISER @ PINDAR VINEYARDS — Oct 31, 2021 TRAFFIC CONTROL PLAN a,,, 3.'�' .�. �- ice+,"``+,,:%�,����c.,,`,,,T~a.'�w„ '� � •� �'�:���. �_.,x �'�,t C'°I'n;,,..L� n a"'aK,y�t_ ��a<� �•� �°"",•���'F> ,d'n;-,�` '_ ' _ ^s ^.��'° �-y. '•�I' 'e^°+._vs�^ ��>'"'*R+..� ''vy-,T "�a' +,�` +,�,«e ..z+..� .,`,�•P r;A, s"�-^ � ,�' v � a' r" �"�`'�' _ +V�. ai:,+,y Mr�"#r.� �. 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"''`� '' L� �.,'`� �" ar'^ n• i,�k„�.� `,d€�"- . ,,yea � ,c; :,r`�.` -�' ' •, �... "�,.Sr.�.�„�."`r�;.;�.°.,a,�'�.��`�'"'i>{.�%;,M ,rte i��µra,,,,-E�, i�vvyy £;.s'. ">,*� v �,. k. ,,,,`.`1.^t'<.�e=§'i'” �g'•�.- sv"4;`"k�=-a �' ..7 TM���'���"�s. "?' �""4"�', Y,'�;+It,= `vX"Pt a.,, „�*.,, "+"r, Saq�t�* Awa- v". ^'r a •a+"' •�A ey'` �yJ "�--;+�,€s�'w�� � [i�, "� "" ♦'ii wk'.. b 'x"Y.. " � nF�t�„�� - ei*. s 2e''��`.r yaa.<' •,',,sE,`„�c�°;,`» ,4 � "y^"+,�� .,�, - ,'�,' _ '�"�" � "� SFr`."4. � �, ', r rein; ,6•"� .y� a ., r" "�`s�`",• ,.,,��, iR�. ass�` j-t`, ;,j' r,,=x` � Asa''```. "`"t"o, •`�c-® CERTIFICATE OF LIABILITY INSURANCE DATE(�1�VQD�YYYY) 05/25/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME John Adams DSP Insurance AK.N 1-800-316-6705 ONE FAX No: 847-934-6186 1900 E. Golf Roan, sults 650 ADDRESS: lionsclubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIC H INSURER A: ACE American Insurance Company 22667 INSURED INSURER B.- Lions :Lions Club of Cutchogue New York INSURER C: Cutchogue New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ITR TYPE OF INSURANCE DL UB POLICY EFF POLICY EXP POLICY NUMBER IMMIDDIYYM IMMODIYYYY) LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY HDOG71445999 09/01/2020 09/01/2021 pREA11SES Ea Occurrence S 1+000.000 CLAIMS-LIADE ®OCCUR MED EXP(Any one person) S 5,000 X Agg.Per Named Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 _ GENERAL AGGREGATE S 10,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG 5 2,000,000 X POLICY PRO- LOC S COMNED SINGLE LIMIT JECT A AUTOMOBILE LIABILITY Ea accident S1,000,000 ISAH25314141 09101t2020 09101/2021 ANY AUTO BODILY INJURY(Per person) S AAUTO �ED SCHEDULED SOBODILY INJURY(Per acodent) S HIREDAUTOS AUT03JVNED PerOacdden I S S UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-61ADE AGGREGATE S DED RETENTIONS S WORKERS COMPENSATION WC STATUE OTH AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOWPARTNERtEXECUTWE E L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? N I A (Mandatory In NH) E.L DISEASE-EA EMPLOYE9 S If Yes dzscnbe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT I S DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,It more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above.Cutchogue Lions Annual Fundraiser Vehicle Show ***Town of Southold New York'*' Is Included as an Additional Insured(s),but only with respect to General Liability arising out of the Issuance of permit(s)to the Insured shown above and not out Of the sole negligence of said additional insurad. CERTIFICATE HOLDER CANCELLATION Pindar Vineyards SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Pinda Main aidsRoa (Route 25) THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Peconic New York 11958 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD COD TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board,of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1)application for a fee of$150.00.However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subiect to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Defmitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings, graduations,parties or not-for-profit fundraisers do not require permits. AU use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. 00 �= `s s A completed application form signed by the owner and the event manager.Applications without property owner's signature/approval will be rejected. P`FEE:Is the application being submitted at least 60 days before the event[x]Yes []No E��'J If Yes,Fee of$_ 150.00 has been submitted If No,Fee of$ has been submitted Updated 8/7/2018 t^day 3_� S '`' The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ":—A A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ignature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below arms that I have submitted all the information required above in connection with my application: Dktedt Wtgndtur�1,1` r ' S Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/02/21 Receipt#: 281925 Quantity Transactions Reference Subtotal 1 Event Fee 10.31.21 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1236 $150.00 Paul Schineller Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Lions Club Po Box 715 Cutchogue, NY 11935 Clerk ID: BONNIED Internal ID. 10 31 21