HomeMy WebLinkAboutBedell North Fork LLC 2021-26 Southold Town Board - Letter Board Meeting of June 15, 2021
RESOLUTION 2021-467 Item # 5.4
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ADOPTED DOC ID: 17116
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-467 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 15,2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell
North Fork, LLC to hold Special Event 2021-26 at Bedell Cellars, 36225 Main Road, Cutchogue,
New York as applied for in Application BC4a-c for wedding events: October 1 (5pm - 1 1pm),
October 2 (5pm - I Ipm), October 8, 2021 (5pm - 1 Ipm),provided they adhere to all conditions
on the application, the permit and to the Town of Southold Policy for Special Events. and subject
to the applicant's compliance with all executive orders of the State of New York. This permit is
subject to revocation if the applicant fails to comply with any of the conditions of the approval or
is unable to properly control traffic flow into and out of the event.
C ? .,"f
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER:Robert Ghosio, Councilman
AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans
ABSENT: Scott A. Russell
Generated June 16, 2021 Page 21
F-k-ECEIVED
MAY 2 7 2021
Southold Town Clerk
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL.EVENT
Please provide ALI,of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Q� e1 �� `�- 1_1C
Date of Submission Name of Event piiC� r 1 C� l l W 1 Y)
SCTM#'s 1000-Section Block- I Lot(s) C1 .
Dates of Each Event: 100 L 2-1 10f Z
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event: �(Q ���P ti( h ea\
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From �5 p)M. to 1 1 pm
Town Services requested: ( ) Yes (�4o If yes, Describe Police Dept._Highway Dept.
Describe Services ( ��e V�n\�yO'C'VI p
Maximum Number of Persons Attending At One Time: j 1156 Number of cars expected 5�
Is a Tent or other temporary structure being used? [ Yes [ ]No If yes provide size(s)
Gtn0 X U,
Will food be served'?[VYes [ ]No If yes provide number and name(s)of food vendor(s) 1{ A-7-k d
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event9[\/]'Yes [ ]No If yes how many? `1 Describe
Type of vendor(s)-f �Y 1 I �kl 0 L�tZ\��2��, �/1 Cis 0 ��v-IA��J / SQ(V 6•(� yo'yf Y i9ar'C'
ck
Property Owner(name/address): T(Qy) I' ( �5� Z- ly 2 Z M(,l I Yl {Z f Q�� (u 4Cr�0
Contact Person an .#
d Contact Tel
((��
e-mail address F'1 d0 c_t' �l m. (C)Lf )
t
Event Location:Street-Hamlct Address: 13(V `� C-e 3b Z. Z j!\ RA
� � , ��, 15 SCTM#
Mailing Address to Send Event Permit to:
C U k-MO �/L, e GO b o a
Have any of the development rights been sold to the Town of Southold [ ] Yes [vJ No and/or Suffolk
County Agricultural Program? [VfYes qo If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon which the event will take1p ace
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next page
l
A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of
the subject property.]INDICATE ON THE PLAN ALL of the following_information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators,exhibitors, vendors,employees and
organizers.
(5) Location of all entries and exits
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. It.
per car
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used.
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage, trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be providel Please
attached a written description and/or notate on the parking event plan the following: 1) Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE.
I ant the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions, and requirements of the Cotte of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of n?y knowledge,
and agree to provide notice to the Town immediately should there be any material changes regrading
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessmy in
connection with this Special Event.
i"VOr
Print name of Owner Signature of Own
Avvxvy ,/j�
'Sd -A4
Print name 0
Authorized Person/Repiesentative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agiees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of
Way
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate pen-nit application, fee, and related documents for
review,etc. at least 60 business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
c
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited to parking ingress/egress/access
tent(s)or temporary structures) or temporary sanitary facilities shall be conducted on Town of Southold
Purchase of Doy-dQ11ment Rights land
10. NO activities associated with this event including but not limited to parking. ingress/egress/access
tent(s) or temporary structure(s) or temporary sanitary facilities shall be con nrted on Suffolk County
Pureba e of Dg!yrlQ.prnent Rights land without a permit issued by the Suffolk County Farmland
Committee,
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12 Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe arca, shall remain open and
unobstructed at all times.
13. Owner assures fiill compliance with all fire,safety,building,and other Town laws.
14 Music,when outdoors, is required to stop at the time specified in the permit Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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Additional Information for Bedell Cellars Application
Friday, October 1st, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Lombardi's PT0001373
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
Saturday, October 2nd, 2021
Nature of Event: Wedding
Event Hours: 5pm-11pm
Catering:Christopher Micheal PT0006206
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
Friday, October 8th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Grace and Grit PT0007738
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
Maw ,
TOWN OF SOUTHOLD
Town Code Chapter 205 "Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over
a period of three months,inay be permitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days before the event Applicants
are encouraged to submit applications as early as
Any completed application that is not submitted 60 or more business des prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential prop�,for profitsuch as a venue for weddings or other events is piohi ite .
This application is deemed complete once all the following requirements are submitted to the Town
Clerk: Please indicate subrnission of the following by checking off the boxes and signing below.
Ev:'*'A completed application form signed by the owner and the event manager. Applications without
I'
--- property owner's signature/approval will be refected
Iv- FEF Is the application being submitted at least 60 days before the event[b�Yes [ ] No
1/1If Yes, Fee of S . has been submitted
If No,Fee of$ has been submitted
Updated 8/7/2018
Y The applicant/owner of the property where the special event is proposed to take place mustP rovide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
insured
C/A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application forni for details)
❑ Events for three hundred (300) or more people require submission and approval of a traffic is control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
C ent. (See application form for details)
C Signature of Proper Owner on the application author'
Property pp authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that I have submitted all the information required above in connection
with my application.
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 05/27/21 Receipt#: 281621
Quantity Transactions Reference Subtotal
1 Event Fee BC4 a-c $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By
Credit Card-Ref# $150.00 Bedell, Cellars
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Bedell, Cellars
36225 Main Road
Cutchogue, NY 11935
Clerk ID: BONNIED Internal ID BC4 a-c
Q�®S�FFoc�ca,
RECEIVED
JUN 1 7 2021
Southold Town Clerk
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Betty Neville, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: June 16, 2021
Subject: Special Event Bedell North Fork LLC-Weddings BC4a-c
Enclosed please find copy of above-mentioned Special Event application
and paperwork as well as Town Board resolution.
MM
Enclosure
CC: Denis Noncarrow
a
r'
a
Special Events Committee
Application Summary and Recommendation
Application name: _'GSI Naps' &L LUL
Address: &0^25- Maio Rd Cu4dmute W�
Application number: a—
Date of Event: fib, 6 ` Q I o"t �j I
Time: 5 PffI — t I PM
Date Received by Town Clerk:
Date Received by Committee: OLOa
Nature of Event (S): V���dIaI�CaS
Committee Comments Received bv:
Denis Noncarow Melissa Spiro
_ Leslie Weisman Missy Mirabelli
5C Chief Flatley August Ruckdeschel- County. -
`�- We ""'�nzal &(Y,`TC –4 James Easton
Mike Verity Claire Glew
Bill Duffy Kevin Webster
Committee Recommendation's:
Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No: I ` O-Iko
Resolution No: l.-14(Q� Date:
4
FRECEIVED �cq
BRAY 2 7 2021
1 SoUthotd Town Clerk
RECEIVED
MAY 2 8
TOWN ATTORNEY'S OFFICE
APPLICATION FOR A PERMIT TO HOLD A
SPECIAL EVENT
Please provide AI.I of the information requested below.Incomplete appligalinns WILL NOT he
reviewed.
Special Event Permit# Applicant(s)name'PvAe.�l
Date of Submission Name of Event . ' '6 t\ P j LY j�1 W k �i
SCTM Ws 1000-Section '"I r�� Block- t Lot(s),
Dates of Each Event: 'U i Z- U Z Z Z1
!f Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event: P 1((1,W )0(x a - _Vnti'ch.(A
(Please attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From 5 px-4� to I l p ffi
Town Services requested: ( ) Yes (�, �No if yes,Describe Police Dept._Highway Dept.
Describe Services O rad Q
Cdt( '11t��n�
Maximum Number of Persons Attending At One Time: 1'5U Number of cars expected 5y
Is a Tent or other lempotary structure being used? [' Yes[ ]No If yes provide size(s)
2c), X 201 G�.!'1{1 U� X 'SO' 1"t��tir\ t.n\��
Will food be served?[ Yes [ ]No If yes provide number and name(s)of food vendor(s)
Updated 8/7/2018
Suffolk County permit#(s)
Will other vendors be on the premises during the event?[\/ryes [ ]No If yes how many9 Describe
Type of vendor(s)'P� 1Y1S�� C��ICs_ t2t(�tt��. �j►G1G t'tt ��t (c.y� �VCE�" y,_�'�G4►+i�IT
Property Owner(name/address): ��� �1'� 1' �i{ Y' /�(ur Z\� 7 (1/�Q.t Yl P.010A I. �JJ ,41it s
Contact Person and Contact Tel.# A V`A kA1 S `� 1 .3 q 5 3 J
e-mail address h'1�`\ (E) W Q kA t�Wrvn, ((
IJ
Event Location:Street-Hamlet Address:• t �' 11 V\ l t 2 2 (,. 1 n A ,
Mailing Address to Send Event Permit to: f� u rl(_ S Z 45 VVt Wl n P_r✓A.
Have any of the development rights been sold to the Town of Southold [ ]Yes [vJ No and/or Suffolk
County Agricultural Program? [VfYes 4o If ues to either or both,also indicate on the
attached Plan the boundaries Qs#be reserved area upon which the event will lakepl �e
YOU MUST ATTACH A EARIaNGIEVENT PLAN TO THIS APPLdt~ATION iF THF'
EXPECTED ATTF NDANCE IS 300 OR MORE P1 OPLE.YOU tNVIUST ALSO ATTAQI A
TRAFFIC CONTROL.PIAN(see next panel
A ParkinglEvent Plan may be a survey,site,plan and/or aerial view (for example Google Earth) of
the subject propgr1y.INDICATE ON THE PLAN ALL of the following infbrmatign:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents,if any.
(4) The designated areas of use for spectators,exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used.
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage, trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
Updated 8/7/2018
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND 1 qualified traffic controller must be provided.Please
attached a written description and/or notate on the parking event plan the following: 1) Who will be
conducting traffic, 2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
O EEZER S SIGNATURE:
I art the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations, conditions,and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below,as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,7 hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of n{y knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of South old to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special Event.
Print name of Owner Signature of Own'
K&M - (�U,
Print name Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTS Uli ECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event. RaEk_jag is strictly,prohibited an ANY Town. County or State Roads or Rights of
Way
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must, receive permit approval from the Southold Town Building inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,ctc, at.least 60 business days prior to tho scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
Updated 8/7/2018
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. Nn activities associated with this event including but not limited to narking, ingress/egrec./aeccss
tents)or temporary struc'turP(s)rtemporary a itar facilities shall be conducted on Town of Southold
Purchase of Development Rights land
I 10. M' activities associated with this evens including but not limited to l2arks I n_irrecs/ee'ress/access.
tcht(s) or temnorary struclurgfs), or tem p ti�r,ltary aciljties shall be conducted on Suffolk Court
u 9s Of Development Rig is land uithmi a pertnit issued by the Suffolk County Farmland
Committee,
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire,safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in canneetioit with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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Additional Information for Bedell Cellars Application
Friday, October 1 st, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Lombardi's PT0001373
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
Saturday, October 2nd, 2021
Nature of Event: Wedding
Event Hours: 5pm-11pm
Cater!ng:Christopher Micheal PT0006206
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
Friday, October 8th, 2021
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Grace and Grit PT0007738
Parking: The clients will be busing the majority of their guest from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site
N
TOWN OF SOUTHOLD
Town Code Chapter 205"Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event,Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application.Up to six (6) multiple events of the same type, occurring over
a period of three tnonths, may be pennitted on one(1)application for a fee of$150.00. However,specific
details of each event must be included with this application.
All applications must be submitted at least 60 business days befdre the event Applicants
-are encouraged to subrriit applica 'Qns ac early as Poss161e
Any comp-lo-red appticAtion that is not submitted 60 or more husintss days prior to the cchedulyd
event-may be rejected or subject to a late processing fee of,S250 00 big the Office of the Toiin Clerk,,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the cotnmunity.
When is a Permit Required?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential prolicM for profit such as a vt,nue for weddings or other ev- s is 1 ohi it a.
This application is deemed.complete once all the folio ring_requirements are submitted to the'1'omm
C-��'---l---eerrk: Please indicate submission of the fallowing h checkin op ff the bomes and signing below,
t= A completed application form signed by the owner and the event manager. Applications without
/prolicrty owner's signature/approval will be rejected.
f v FEE: 1s the application being submitted at least 60 days before the event toes [ ] No
R`' if Yes, Fee of S has been submitted
C If No,Fee of$ has been submitted
Updated 8/7/2018
VThe applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than Z million dollars naming the Town of Southold as an additional
n. fired
A Park ing/Event'Plan: consisting of a survey,site plan and/or aerial view of the subject property that
includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
U Events for three hundred (300) or more people require submission and approval of a traffic control
Plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
ant.(See application form for details)
EV Signature of Property hOwner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject,premiscs during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that i have submitted all the information required above in connection
with my application.
51 vA6� &4<4a
Dated I Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through (lie sale of development rights to the County of Suffolk with a permit issued hY
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
Updated 8/7/2018
Mirabelli, Melissa
From: Noncarrow, Denis
Sent: Friday, May 28, 2021 10:42 AM
To: Leslie Weisman Forward; Mirabelli, Melissa;Verity, Mike; Duffy, Bill;Terry, Mark;
Weisman, Leslie; Flatley, Martin
Subject: RE: Bedell Special Event#4
Yes,you all have a great weekend.And thank you for all your time with these permits.
Denis Noncarrow
Government Liaison Officer
Town of Southold, New York
www.southoldtownny.pov
denisn @southoldtownn y.gov
631-765-5806
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Leslie Weisman Forward
Sent: Friday, May 28,202110:40 AM
To: Mirabelli, Melissa<melissam@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill
<billd@southoldtownny.gov>;Terry, Mark<mark.terry@town.southold.ny.us>;Weisman, Leslie
<lesliew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Flatley, Martin
<mflatley@town.southold.ny.us>
Subject: RE: Bedell Special Event#4
Bedell has certbinly learned how to properly submit an application! Looks fine to me
Leslie
PS Have a good holiday weekend everyone
From: Mirabelli, Melissa [mailto:melissam@southoldtownnygov]
Sent: Friday, May 28, 2021 10:33 AM
To: Verity, Mike; Duffy, Bill; Terry, Mark; Weisman, Leslie; Noncarrow, Denis; Flatley, Martin
Subject: Bedell Special Event #4
Please send me comments and or questions.
Melissa M Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax (631)765-6639
1
Mirabelli, Melissa
From: Noncarrow, Denis
Sent: Friday, May 28, 2021 10:41 AM
To: Mirabelli, Melissa;Verity, Mike; Duffy, Bill;Terry, Mark;Weisman, Leslie; Flatley, Martin
Subject: RE: Bedell Special Event#4
These are well done.
Denis Noncarrow
Government Liaison Officer
Town of Southold, New York
www.southoldtownny.gov
denisn @southoldtownny.gov
631-765-5806
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged
information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is
prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the
intended recipient, please contact the sender and destroy all copies of the communication.
From: Mirabelli, Melissa
Sent: Friday, May 28,202110:33 AM
To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>;Terry, Mark
<mark.terry@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Noncarrow, Denis
<denisn@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us>
Subject: Bedell Special Event#4
Please send me comments and or questions.
Melissa H.Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Easton,James
Sent: Friday, May 28, 2021 11:58 AM
To: Mirabelli, Melissa
Subject: RE: Special Event#5 Bedell Cellars
I have no objections to these events (BC4a-c &BC5a-f)taking place.
James Easton
Fire Marshal,Town of Southold
g11FFOtk0.o JamesE2southoldtownny.gov
(W)631-765-1802
0
N 2
PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail
transmission is intended only for the use of the individual or entity to which it is addressed and may contain
confidential information belonging to the sender which is protected by privilege. If you are not the intended
recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of
this information is strictly prohibited. If you have received this transmission in error,please note the sender immediately by e-mail
and delete the original message.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent: Friday, May 28, 202110:50 AM
To: Easton,James<jamese@southoldtownny.gov>; Glew,Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin
<kevin.webster@town.southold.ny.us>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>; Amakawa,Andrew
<And rew.Ama kawa @suffol kco u ntyny.gov>; Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>
Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov>
Subject:Special Event#5 Bedell Cellars
As always send questions comments and or concerns to me thank you
Have a wonderful holiday weekend everyone as well
Melissa M Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
i
" 88FF0[,rC '
RESOLUTION 2021-467
ADOPTED DOC ID: 17116
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-467 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JUNE 15,2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell
North Fork,LLC to hold Special Event 2021-26 at Bedell Cellars, 36225 Main Road, Cutchogue,
New York as applied for in Application BC4a-c for wedding events: October 1 (5pm- 1 1pm),
October 2 (5pm- 1 1pm), October 8, 2021 (5pm- l 1pm),provided they adhere to all conditions
on the application,the permit and to the Town of Southold Policy for Special Events. and subject
to the applicant's compliance with all executive orders of the State of New York. This permit is
subject to revocation if the applicant fails to comply with any of the conditions of the approval or
is unable to properly control traffic flow into and out of the event.
0"e?,? v,;�e
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER:Robert Ghosio, Councilman
AYES: Nappa,Dinizio Jr, Doherty, Ghosio, Evans
ABSENT: Scott A.Russell