HomeMy WebLinkAbout04/08/2021 i
MATTITUCK
PARK DISTRICT M AT T I T U C K
PARK DISTRICT
lk�l d P.O. BOX 1413 . MATTITUCK, NEW YORK 11952
Ph: (631) 298-9103 ® Email: mattparkdist@optonline.net
RECEIVED
June 2, 2021 _ 4
JUN
- Southold Town Clerk
Ms. Elizabeth A. Neville, Town Clerk
Town of Southold
PO Box 1179
Southold, NY 11971-0959
r RE: Mattituck Park District
Dear Ms.Neville:
Enclosed please find Mattituck Park District's'meeting packet from our regular meeting and
special meeting held on April 8,,2021 containing the meeting agenda, minutes and resolutions
and the Treasurer's Report for filing with your office.= f
If you have any questions regarding the enclosed, please do not hesitate to contacttme. Thank
you for your attention. ^
Sincerely,
Jennifer Mannino
Secretary
Enclosures
Mattituck'Park District
BalanceI Shest
4%8/2021
Aast�' . .
Account Account Marne
A.200.'1 Dime°Ba'nk (ppe�aing) Balance .
.201:2 .Dime,Bank Cash i e 69
, 13.54,,:
A .n`Ini (Money Market)
.2&A Dime 13ank,Pay'roll 482,603.12,'
Acct' �,,
r ' �A.210 ` Pbth Ca`sh� ��' 7,094:$'0;,;,�;'�
;0.00
Total Assets
1` ' � iii 1, 't,yi`r,l` ` . i 1tI • ' � ' � �l � ,`1( ,
Mattituck Park District
Bill Payment Register
April 08, 2021
Check# Date Payee Amountl Notes
27281 4/6/21 A&C Auto Services 450.98
27282 4/6/21 All-Out Fire Equipment Co., Inc. 190.00'
27283 4/6/21 Amagansett Building Materials 257.64
27284 4/6/21 BP 199.23
27285 4/6/21 C.F.Van Duzer Gas Service Inc. 271.96
27286 4/6/21 Eckert Oil Service, Inc. 1,016.93
27287 4/6/21 Home Depot Credit Services 296.24
27288 4/6/21 Island Portables, Inc. 312.00
27289 4/6/21 J. R. Beaver Tree 1,800.00 Cherry Tree Removal
27290 4/6/21 Kaelin's Service Center Inc. 40.00
27291 4/6/21 George Lomaga 237.22 Mileage Reimb.
27292 4/6/21 Mattituck Environmental Services 280.00 �
27293 4/6/21 Miracle Recreation 56,453.49 Playgrounds sets(2)
27294 4/6/21 National Grid 402.46
27295 4/6/21 North Fork Bedrock, LLC 379.00
27296 4/6/21 Optimum 284.001
27297 4/6/21 Suffolk County Water Authority 149.47
27298 4/6/21 Underground Water Services 1,550.00 New line frm Utility Rm to Bathroom
27299 4/6/21 Verizon 37.88
27300 4/6/21 The Hartford 209.65
27301 4/6/21 Law Offices of Stephen F. Kiely 1,300.00
27302 4/8/21 Verizon Wireless 147.84
Total 66,265.99
i
i
Mattituck Park District
Budget Ledger
March 31,2021
Account ID Month to date
Description Current Expenses& Year to Date Reniain'ing
Budget income IBudget
A:1001 Real Property Taxes $ 288,660.00 $ 10,154.37 $ 233,745.64 54,914.36
A.1090 interest-Real Prop.Tax 0.00
0.00 0.0'0 0.00
A.2401 Interest&'Earnings ' 3 500.00 25.50 65.51
' 3,434.49
A:2440 Concession'Rental d.UO 0.00 0.00
A.2590 Beach Fee Non-Resident 10,000.00 OAO 0.00
A.2591 BeachFee,Resident` ' 9,000.00' 50.00 60.00 8,940.00
A:2650 Sale of Excess Materials
2705 t 0.00, 0.0 0:0,0
A.
Gifts&DonationsA.00
0.00 0.00 0.00 0.00
A:2771 Other Revenues 35,000`.00 0.00 x
a'i277,1.1 - 0:0,0 ,, 35,000:00
Lodge '0.00 0.00
' A.2771.2 '^„ `0:00
Community Room 0.00 430.00 430.00 (430:00)
iA771.3 picnicArea 0.00 625.00, 62500 (625., 0,
0)
771.4 Fields
0.00 0:00 0:00 0.00
A: 99 Appropriated'Fund Balance t '` 350 00
0:00 0,00, `0:00 350 0
00.00•,,
Total Revenues
,160 11,285, 234,926 `;461,233.85 ''
A.O5 0.12 Parking Attend.,'Hourly -
,10.12 :6;SU0 0:00 0.00,
A:71'� Parks,Pot-Tiine'Hourly _ 6,500.00
A:71,11.12` 28;564 1795.204970:46 23,'S
Parks, Full=time Hourly 89:54,
A:71 Cs3;644,964:85 15;101.10
12.12' Parks,Olfjce 48;546:90
A 60,000 2,791,23" 7)024,.'50 ;
52375:50,
:7,9.10.452 Secretary ;, 7826' '602:00` z ,
A.7,140.453 1;806:00
Treasurer I2',852
A;7180.11 ! 988.62 2,965;86 9;886:'1',4'
.s, _ Belch Manager ,.
5;600 + 0.00 5 „+
A:7180.12 Beaches,Attendants Hourly "0:00' ;600;00'
15,350' 0:00 ,0:00
A:71$,0.14 Lifeguards, Hourly 500.
15;354:00
27; 0.00 0:00
.27,504:00
Total Personnel Expense 227,8332',46,7"
6 11,14,1,90
92
. 19'5;36,8.08'
A.7110.242 Site Improvements 100,000 ;0.00 0.00 100600A0 '
A:7110.2,43 Equipment . ' 24,600
0.00 0:00 24,,000.Ob
Total Capital Outlay 124,000.00 0.00' � �
0.00 124,000:00
A:71 I0.411 Supplies&Mateirials' 39,206 2,932.99
4,992:63 34,207.37,
A.7110.412 Office Stationary =5,00, 0.00 1. '
0,.00 SOOAO
A.7110.42.1 Telephone 7,475 454.24 1,370.36 6,104.64
A17110.422 Electric -
_ 20,000 3,259.40 5,0_59:09 14,940.91
A'7116.423 Water 1,400 0.00 187.51 1,212.49
A.7110.424 Natural Gas 7,500, 938.22 1,971,54 5,528,46
A.7110.42I Oil 5,600 0.00 505.47 4,494.53
A.7110.431 Insurance 35,000 (2,158.08) (2,155.08) 37;158.08
A.7110.442 Site Maint%Facility Rprs 70,000 1,371.00 4,701.49 65,298.51
Mattituck Perk District
Budget ledger
March 31,iOZ1
A.7110.443 Eauipinenti Repairs 9,000 0.00 599,57 8,400.41
A.7110.951 Legal•Councll 1S,G00 2,600.00 3,900.00 11,7,00:00
A.7110.461 Postage 700 0.00 55.00 ,G4S OOI
A:7110.454 Elcodo'n`Telleis, 500 0.00 128.00 , ,'372.00,
A.7110:455 Auditiing Services 10,000 2,500,00 2,500.00 '7,500:0,0
A.7110.456, Profess onat Fees 15,000 335.00 2,733,00` =12,267:00
A 19'9 Contin 'er�cy, 12;000 0.00 O.Ob' 12,'OQ0.00
2,00�OI 0.00 X0.00 l,9s0,00'
A.71'1b'.462 Prinits.;
3,566 213.00 .1,112.91, '2;453;59
A.`71,0,9, Payroy�,Fee + .
A:7110 I lk-Fees" 100 0.06 �100.0Q
A;5,001"47 Fr'eight%Shipping Exp. '106 0.00 0.00 ;1000.4
A bursenieut 3;000 52A3 39829, 2,¢Ol:�l•1, '',''
5002 Mileage'`It
i ) '',' —
Tot`a1,Contractualexpense 257,6411 . 12,498 28,10;6 r, 229,535 "
A`9,p30.8 F1CA;lrniployee'Benefits 26,250 852.36 2,483.76' 23,766:24'
I,e
',, A79050,.8 Unemp oyrricnt lnsu ance '2;1,00 0.00 0.00 _ 2,,'100:OA
5,000, ' 0.00 0.40
A':90'60.8, W&al'`Ins,"J",a
'r'A9061.8 Disability lnsurai�ce 200, 0.00' 200:36
A`'9062.8` Workers Coins
Irisinance :2;`000 '0.00, 0;0,`0 2;Ob`4`:00
„t
a r �•y, ir;, ,r� } l; ,
852 2 684 ,'30,866
7`otal Eoiployee Benefits 35;`5'5777,
0;
1•' it n I , ,• ,• •' ,,``; 'i ii• -[ \'r` ,'''� ',
24 492 $' 258 579;7,69 .
Total Appropriatiot�s, '�, 5;0,27:$; ;,63, ,.`,,;•;
1' •i; ',E' ;t7
Net'�lncoine/(Deficit $ ,,� ' 'S1;133'(�; �13,20)
i , r
The Easter Bunny would like to thank all the businesses that go above and beyond to sponsor the
annual Easter egg hunt that took place Sunday, April 3rd. The Easter Bunny would also like to
thank the Mattituck Park District commissioners for the use of Veterans Park for hosting the Easter
egg hunt and the-entire community for its continued support.
Sponsored by:-The Mattituck Park District and Mattituck Chamber of Commerce.-
Brian Goehriner of First in Service Staffing Solutions, Mattituck Lions Club,
Country Time Cycle, Mattituck Marketplace, Kolb Mechanical Corp.
Magic Fountain, Goldberg's Famous Bagels, Espresso North Fork, East End Sporting
Goods, Love Lane Kitchen, Love Lane Sweet Shoppe, Michelangelo°s Restaurant,
Wendy's Deli, North Fork Doughnut Company
And last but not least, we would like to thank
The Suffolk Times for donating this ad space.
t« ,; .
iijank 0
Pil;n',, . ,`w;; °9g ,P.,...,.--•-`� - et,c'utyw-, x✓ccia'i'r.,.
L,'*tc.,'� 4" siy:8�`rz'�"«?iT.n"v a.9<<^'' ,
®anise Geis the Easter funnyhelper � `� « 7
Bunny's : X.-,"Ir
The Mattituck Park District Commissioners
FX.'`'i� inr�yi
and Mattituck Chamber of Commerce
s < • Y4, Y Vag w iP -C; $TVI -On�'�''.B'®. Q«�."E, v. . . R . +�: .._ N. t4•$« •V$s. _ .f n.4"R 4.,,.+v a -IIp v.a..1 4 R "'6S 4i4 s
MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
April 8, 2021
Attendance
Charles Gueli, Chairman
George Lomaga, Commissioner
Nick Deegan, Commissioner
Angela Noncarrow, Treasurer
Chris Shashkin, Clerk
Stephen Kiely, Attorney
Jennifer Mannino, Secretary
Denise Geis, Ben Collamore and Mark Lockwood were present from the public
CALL TO ORDER
Meeting called to order 6:30 PM
APPROVAL OF MINUTES
Motion by C Gueli, seconded by G Lomaga, all in favor and motion carried
unanimously to approve the Minutes from the March 11, 2021 submitted via email.
TREASURER'S REPORT (A. Noncarrowo)
Presented/Discussed:
• Bill Payment Register dated April 8, 2021
• Budget Ledger dated March 31, 2021
• Balance sheet dated April 8, 2021
• Commissioners reviewed Purchase Orders and approved where needed
• A Noncarrow strongly cautioned the Commissioners about spending, it is not a
good idea to spend to the limit of our budget as over the normal course of the
year some budget items go over and the "cushion" is for those overages at the
end of the year.
• She noted that it is only March and the Site/Maintenance facility budget is
already fully used.
Motion by C Gueli, seconded by G Lomaga, all in favor and motion carried
unanimously to accept and approve the Treasurer's Report.
D Geis asked if non-profit groups would receive a discount on Community room use
fees. The Commissioners would consider 2 levels of pricing one for non-profit and one
for profit, this will be discussed at a later date.
Denise Geis thanked the Commissioners for a successful Easter Egg Hunt and
presented them with a thank you card. She also presented the ad that will run in The
Suffolk Times thanking the Mattituck Park District and all of the sponsors. She
mentioned that the events page that C Shashkin created worked very well and many
people printed out the waivers and brought them to the event.
Old Business
Wolf Pit
• No prices yet on tree removal
• S Kiely suggested to reach out to neighbor just to verify that the fallen tree
belongs to MPD or the neighbor-before the tree is removed. C Shashkin will
follow up.
• The town is requesting a fence around the parcel they will be leasing, MPD
would like to review the fence options and possibly put it within the vegetation so
that it is not visible from the street.
• The Commissioners will approve Resolution 2021-29 pending agreement on the
fencing options and placement of the fence.
Bailie Beach
• No response from Scout troops to date
• The lease agreement for 2020-2021 school year has not been signed yet, this
agreement also provides proof of insurance coverage by the scouts for the year.
• The Commissioners will wait until September 2021 if no response then the locks
will be changed at the Lodge
Aldrich Lane
• The Riverhead Soccer club request to host a tournament for Memorial Day
weekend has been denied by the MPD Commissioners due to COVID-19
restrictions as this will be a large event. The applicant is also not from Riverhead
Soccer Club but a private entity.
New Business
Bay Avenue
• Ben Collamore and Mark Lockwood were invited to the meeting to give their
opinion on the surface on a tennis court in Jamesport. They did not like the
surface.
• C Gueli, discussed the repair options for the Bay Avenue tennis courts. The
least expensive option is to fill in the cracks and repaint, the mid range price is
the surface that is in Jamesport and resurfacing and repainting is the most
expensive.
• C Shashkin received an estimate from Corrazzini Asphalt for resurfacing and
reseal of$30,000.00.
• The resurfacing will need to be maintained as the courts are close to the water
and the ground is soft.
Mattituck Yacht Club
• N Deegan could not find the light covers at Wesco
• The lights going down the beach need covers as they are too bright and two
lights at Veterans Park need to be covered
• C Shashkin will check with Revco for the covers
General
• C Shaskin spoke with Supervisor Scott Russell about Beach permits, the town
will not be issuing day passes.
• Guests can get a seasonal beach pass for$150.00 from the town
• The Commissioners will make a decision at the May work session
• C Shashkin opened the bids for irrigation for Aldrich fields
• The Commissioners accepted the lowest bid from Sound Shore Irrigation
RESOLUTIONS
RESOLUTION 2021-26
RESOLUTION SETTING MEETING DATES FOR MAY 2021
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the
following meeting dates for the month of May 2021: Work Session, Thursday, May 6, 2021 at
6:30 P.M. and monthly meeting, Thursday, May 13, 2021 at 6:30 P M.
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-26.
RESOLUTION 2021-27
RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING
PAYMENT OF CURRENT BILLS
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the
Bill Register submitted by the Treasurer for the April 8, 2021 meeting and further authorizes
payment of the current bills.
RESULT: Motion byC Gueli seconded by N Deegan, all in favor and motion carried
unanimously,to approve Resolution 2021-27.
RESOLUTION 2021-28
RESOLUTION TO SET PAY RATES FOR SEASONAL STAFF 2021
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the pay
rates for the 2021 seasonal staff as follows:
Beach Attendant $14.00 per hour
1 St year Lifeguard $16.00 per hour
2nd year Lifeguard $16.25 per hour
3rd year Lifeguard $16.50 per hour
4th year Lifeguard $16.75 per hour
5th year Lifeguard $17.00 per hour
6'h year Lifeguard $17.25 pe hour
RESULT: Motion byG Lomaga seconded by N Deegan, all in favor and motion carried
unanimously to approve Resolution 2021-28.
RESOLUTION 2021-29
RESOLUTION APPROVING THE LEASE AGREEMENT OF
0.53 ACRE VACANT PARCEL WITH THE TOWN OF SOUTHOLD
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the
99 year lease agreement with the Town of Southold for 0.53 acre vacant parcel (Suffolk County
tax map# 1000-107.44.3) located at the comer of Tuthill Lane and Wickham Avenue for the
amount of$1.00 per year.
WHEREAS Southold town agrees to maintain the drainage and water runoff control and
Mattituck Park District shall be held harmless
RESULT: Motion by,G Lomaga seconded by N Deegan, all in favor and motion carried
unanimously to approve Resolution 2021-29 subject to approval of the fencing.
RESOLUTION 2021-30
RESOLUTION APPROVING THE PURCHASE OF THREE DEER CAMERAS
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the
purchase of three deer cameras at a cost of approximately$60.00 each, to be placed at
Breakwater Beach, Veteran's Memorial Park and at Bailie Beach for security purposes.
RESULT: Motion by N Deegan seconded by C Gueli, all in favor and motion carried
unanimously to approve Resolution 2021-30.
RESOLUTION 2021-31
RESOLUTION TO AMEND RESOLUTION 2019-106
THE LIFEGUARD COURSE REIMBURSEMENT POLICY
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends
resolution 2019-106 as follows:
WHEREAS, upon completion of the first year AND after a good rating from the Lifeguard
Supervisor, the lifeguard will be reimbursed #a# 1/3 of the cost of the Southold Town Lifeguard
certification fee the first year and afteF a geed rat"Rg the GeGGRd year will be reimbur-sed for the
coroorl half of the foo. each year they return for up to three years. The recertification fee will be
the sole responsibility of the Lifeguard.
WHEREAS, the lifeguard must provide paperwork showing proof of lifeguard certification and
mi;6t nomm;t Fo ompleyrneRt with the Dark Dictrio4 for two dears_
WHEREAS,the returning lifeguards will be grandfathered in and the original agreement of full
reimbursement over 2 years will be honored pursuant to the terms of the 2019-106 resolution.
RESULT: Motion byG Lomaga seconded by C Gueli, all in favor and motion carried
unanimously to approve Resolution 2021-31.
RESOLUTION 2021-32
RESOLUTION SETTING THE PARK HOURS FOR THE 2021 SUMMER SEASON
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the
following hours for the 2021 Summer season:
The park gates will be open from 9:00 AM to 10:00 PM beginning weekends Memorial Day
through June 26, 2021 then 7 days per week through Labor Day at Veteran's Park and
Breakwater Beach.
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-32.
RESOLUTION 2021-33
'RESOLUTION SETTING THE HOURS FOR THE
BEACH ATTENDANTS FOR THE 2021 SUMMER SEASON
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the
following 2021 summer season hours for the Beach Attendants:
Breakwater Beach Monday through Thursday 10:00 AM to 4:00 PM
Friday through Sunday 9:00 AM to 6:00 PM
Breakwater West 10:00 AM to 4:00 PM 7 days per week
Mattituck Yacht Club Friday, Saturday and Sunday only the hours of 10:00 AM to 4:00 PM_
Veteran's Memorial Park Monday through Thursday 10:00 AM to 4:00 PM
Friday through Sunday 9:00 AM to 6*00 PM
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-33.
RESOLUTION 2021-34
RESOLUTION SOUTHOLD TOWN RECREATION DEPARTMENT TO USE VETERAN'S
MEMORIAL PARK BEACH FOR SWIMMING LESSONS
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the
use of the west side of Veterans Memorial Park beach by Southold Town Recreation
Department to conduct swimming lessons beginning July 5, 2021 and ending on July 18, 2021.
Mattituck Park District will charge a fee of$250.00 for use of the beach.
WHEREAS Southold Town will provide their own instructors and lifeguards for the course.
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-34.
RESOLUTION 2021-35
RESOLUTION ACCEPTING BID FOR THE IRRIGATION CONTRACT
FOR THE 2021 SEASON
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the
bid from Sound Shore Irrigation, 5980 Sound Avenue, Mattituck NY 11952, to tum on and repair
as needed and winterize the irrigation systems at Veterans park, Aldrich Lane, Mattituck Yacht
Club and Bay Avenue.
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-35.
RESOLUTION 2021-36
RESOLUTION TO AMEND 2021-19
FOR THE 2021 SUMMER SEASON
RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the
responsibilities of Beach Manager Kathy Ryan to include management of the lifeguards apd
beach atte chats only for the 2021 Summer Season at a salary of$8,000.00.
RESULT: Motion byC Gueli seconded by G Lomaga, all in favor and motion carried
unanimously to approve Resolution 2021-36
PUBLIC COMMENTS
D Geis asked why MPD would take down the fence at Love Lane, The Commissioners
explained that there are still bushes between the town property and the MPD portion
and should not make a problem. It will allow for more parking access.
End Regular meeting 8:23 PM
End Executive session 8:42 PM and meeting adjourned