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HomeMy WebLinkAboutMemorial Day Parade - Southold Southold Town Board - Letter Board Meeting of May 18, 2021 RESOLUTION 2021-388 Item# 5.12 `y�°fes <a ADOPTED DOC ID. 17033 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-388 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 18,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Griswold Terry Glover Post 803 Southold American Legion to line up along Boisseau Avenue and Hobart Road and march from Boisseau Avenue to Tuckers Lane along Route 25 for the Annual Southold Town Memorial Day Parade in Southold,New York on Monday, May 31, 2021, beginning at 10:00 AM provided they follow all the conditions in the Town?s Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York. All Town fees for this event are waived. 1�7"- L7,nv�-IL Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Louisa P. Evans, Justice -- AYES: Sarah E. Nappa, Jill Doherty, Robert Ghosio, Louisa P. Evans ABSENT: James Dinizio Jr, Scott A. Russell Generated May 19, 2021 Page 27 ✓ OFFOt S :LIZABETH A.NEVILLE,MMC ®� �0 Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS I Fax(631)765-6145 MARRIAGE OFFICER „�. ® ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®( �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK RECEIVE® TOWN OF SOUTHOLD MAY - 4 2021 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVI NT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission May 4, 2021 Name of Event Memorial Day Parade Name of Organization: American Legion post 803 Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Charles J Sanders Mailing Address: American Legion Post 803, PO Box 591, Southold, NY Contact's Phone Number: 631/702-3083 Contact's Email Address: gtgpost803@gmail.com Event Location and Site Diagram: Parade from Boisseau & Rte 25 to American Legion Post (Use additional paper if necessary) Tuckers Lane, Southold, NY Event Date(s): Monday,, May 31 , 2021 10:00 am — 11:30 am (Include set up and shutdown times and dates) Nature of Event: Memorial Day Parade (Please attach a detailed description to this application) Time Period(Hours) of Event: From 10:00 am to 11:30 am Maximum Number of Expected Attendees: * Same as in past years regarding cars & Parking Specify any special requirements (i.e. road closure,police presence): The Police provide traffic control during parade. t If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: American Legion Post 803, PO Box 591, Southold Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Charles .;. Sanders -- Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements: I hereby formally request that all fees- (permit and clean—up fees) be waived by the Town Board. Thank you. 2 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: American Legion Post 803, PO Box 591, Southold Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Charles J. Sanders z� -- Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. I hereby formally request that all fees (Permit and cleanup fees) be waived by the Town Board. Thank you. 2 GRISTER-01 MEICHLER O4 �C® 1 /OTC /OA�11 1 AG` RAAC DATE(MMIDDNYYY) (OERTIF11CA A ` OF Lr+urL11T INSURAA K"O'E 5/4/2021 4MIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If 01I0R0C- T!0%I IS MA—WED, ..bd:;^. to the t.,= and cm-ditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency n/c°ONn o,EXc 631 765-3811 a/c,No: 631 765-3846 P,O,Box 1406 ( ) ( ) SiA thdrd,NY1197t Ep AILSS• INSURER(S) AFFORDING COVERAGE MAIC# INSURER A•U.S.Underwriters Insurance COmoanv 'INSURED INSURER B: Griswold Terry Glover Post 803 INSURER C: P.0.Box 591 INSURER D: Southold,NY 11971- INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER- REVISION NUMBER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR I TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXPLTR I LIMITS A I X I COMMERCIAL GENERAL LIABILITY 1,000,000 EACH OCCURRENCE CLAIMS-MADE n OCCUR NPP3552050E 12!31/2020 12!31/2021 RAM R1 TIRRENTED^^^ a 100,000 MED EXP(Any oneperson) $ 5;000 PERSONAL&ADV INJURY 1,000,000 GEHLAGGREGATE LIMITAPPLIESPER- GENERALAGGREGATE $ 2,000,000 X POLICY❑jPa F�LOC PRODUCTS-COMP/OPAGG 2,000,000 OTHER. LIQUOR is 110001000 COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY ANY AUTO BODILY INJURY Per erson $ OWNED SCHEDULED AUTOS ONLY AUTOSBODILY p BODILY INJURY(Per accident AUTOS ONLY AUTOS ONLY P e�acEcRd t AMAGE $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR HCLAIMS-MADE nr_r_oer_nTe e DED RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ISTATUTE I I E ANY PROPRIETOR/PARTNEWEXECUTIVE ❑ E L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is additional insured in respect to general liability Memorial Day Parade to be held on Memorial Day Monday May 31,2021. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 PO Box 1179 Southold.NY 11971 AUTHORIZED REPRESENTATIVE I I %�,- I ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and loco are registered marks of ACORD i Memorial [day Parade Monday 31 Mlay '2021 - _ - `, 48 � _ 1 lvuac tx vyatcl• .��. — !l� Albertson Marine,Inc La Cascada a ' • : • The Old Field Vineyards low s• �X,Mally Country ViewMe - _s Breakfast&Lunch ql Farm Stand. � North Fork Table&Inn , Chick's Southold Agway North Fork Ra,as f Southolde` o� s v�`e��` rk sr Southold Town� 4 MI angelo Southold °� € mq c•�, .gym r Clerk Office - i yon �h °guy � Jt ZS A scan, • 1, egion Post 803 r µQS Founders :b Southold,Historic Qlstntct ems` iy"'H-111RdW �' ,_ Landmg,Park 1 �SouthoId Junior Harpers Point ans,nueln '!t€F Senior High School `• ,'` Parade Route Starts intersection of 25 & Boisseau and Parking at American Legion travels West to the American Legion. TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades,the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle.and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection,public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and 3 V around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 Rudder, Lynda From: Flatley, Martin Sent: Tuesday, May 4, 2021 3:47 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton,James; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: memorial day parade Attachments: Memorial Day Parade2021A.xls I have no objection to this event being approved. My cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, May 4, 20213:31 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: memorial day parade Please provide approval/disapproval and cost analysis,thanks 1 Town of Southold Police Department Special Event Cost Analysis Event: American Legion Memorial Day Parade Date(s): May 31, 2021 Location: Southold Village _ Patrol Allocation`for Event' I(Reg Hours OT Hrs_ Hrly_Wage� ota _ Tl _ Comments Sgt. Latham 2 $171.58_ P.O.Jernick 2 $133.48 P.O. Hinderliter 2 $62.58 P.O. Tandy 2 $139.90 Special Patt'oh,�_... _ _ Reg— ours OT Hrs Comments CRU ` I P.O. Buonaiuto 2 $144.70 Bicycle Patrol_ K-9 Unit, _— P.O. Onufrak 2 $144.98 _ P.O. Flatley 2 $144_98 Marine Units I I b_ Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 3 $18.00 $54.00 TC Officer#2 3 $18.00 $54.00 TC Officer#3 3 $18.00 $54.00 TC Officer#4 $18.00 $54.00 TC Officer —_— Equipment Costs ' • , ., 4s � ,��„�..-W-,-^ _-- —�-._---____- ..._._�..._._�:"�_� PD Vehicles #of vehicles $/hr Total 9 $10.00 $180.00 $180.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,338.20 Prepared by Chief M Flatley 5/4/2021 Page 1 Rudder, Lynda From: Easton, James Sent: Monday, May 10, 2021 8:41 AM To: Rudder, Lynda Subject: RE: memorial day parade I have no concerns with this event taking place. Thank you, James Easton Fire Marshal,Town of Southold JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, May 4, 20213:31 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: memorial day parade Please provide approval/disapproval and cost analysis,thanks 1 Rudder, Lynda From: Spiro, Melissa Sent: Tuesday, May 4, 2021 4:00 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton, James; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey Subject: RE: memorial day parade This is not preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent:Tuesday, May 04, 20213:31 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: memorial day parade Please provide approval/disapproval and cost analysis,thanks 1