HomeMy WebLinkAboutDuckwalk Vineyard 2021-15 Southold Town Board - Letter Board Meeting of May 4, 2021
RESOLUTION 2021-352 Item # 5.22
ADOPTED DOC ID: 17004
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-352 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MAY 4, 2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Christopher Richards, to hold Special Event 2021-15 at the Duckwalk Vineyard, 44535 Main
RD, Southold,New York as applied for in Application DW2a-d for weddings on September 18,
September 25, October 2, October 30, 2021 from 6PM to 12AM. All parking must be contained
on site. The applicant must adhere to all conditions on the application and permit and to the
Town of Southold Policy for Special Events and subject to the applicant's compliance with all
executive orders of the State of New York. This permit is subject to revocation if the applicant
fails to comply with any of the conditions of the approval or is unable to properly control traffic
flow into and out of the event.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Jill Doherty, Councilwoman
AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell
ABSENT: Robert Ghosio
Generated May 6, 2021 Page 40
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Special Events Committee
Application Summary and Recommendation
Application name:
Address: 4q6 MO 11) RrITSaufln61d
Application number:
Date of Event: c1lig ; a 1 a5 1161 Z i Ib [3142041
Time: - IZ AM (1Y) nfahE
Date Received by Town Clerk: a
Date Received by Committee: Lf
Nature of Event (S): w�At Y1
Committee Comments Received by:
Denis Noncarow •/ Melissa Spiro
Leslie Weisman Missy Mirabelli
Chief Flatley August Ruckdeschel- County
Heather Lanza 11 James Easton
Mike Verity Claire Glew
Bill Duffy Kevin Webster
Committee Recommendation's:
4 Approve as applied
Approve with Additional conditions:
Hold Public Hearing
Deny
Special Event No:
_aR-- 15
6 ( I4 (aDA �
Resolution No: k "3 Date:
�fF�r RESOLUTION 2021-352
SCHEDULED DOC ID: 17004
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-352 WAS
SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD
ON MAY 4,2021:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to
Christopher Richards,to hold Special Event 2021-15 at the Duckwalk Vineyard, 44535 Main
RD, Southold,New York as applied for in Application DW2a-d for weddings on September 18,
September 25, October 2, October 30, 2021 from 6PM to 12AM. All parking must be contained
on site. The applicant must adhere to all conditions on the application and permit and to the
Town of Southold Policy for Special Events and subject to the applicant's compliance with all
executive orders of the State of New York. This permit is subject to revocation if the applicant
fails to comply with any of the conditions of the approval or is unable to properly control traffic
flow into and out of the event.
e
Elizabeth A. Neville
Southold Town Clerk
lam'- Ck-— RECEIVED
RECEIVED,, APPLICATION FOR A PERMIT TO HOLT?A 'APR 2 0"
SPECIAL EVENT
APR 2 0 2021TOWN ATTORNEY'S OFFICE
Please i Ovide ALL of i he,information-r0chested below.Incoin Tete a "licatiaris WILL;NOT be
gut . .mm tar - `
Special Event Permit# Applicant(s)name: Cke
Date of Submission Name of Event Wt L
WTN 's,1000 Sedtion Mack 10 Lot(s), G ' ` •�
If Multiple Dates are requested,applicant must give all information for all dates. "
Nature of Event:
> :Vim " - ,
i
(Please attach a dt il,d description of EACH event to this application)
Time Period(Hours)of Event: From to-
Town Services requested: ( )Yes (.10o If yes,Describe Police Dept._Highway Dept.
Describe Services _
Maximum Number of Persons Attending At One Time: Number of cars expected ao
Is a Tent or other temporary structure being used? [ ]Yes[ ]No If yes provide size(s)
. l
Will food be served? Yes [ ]No If yes provide number and name(s)of--foo vetvdorjs
Suffolk County permit# -
Will other vendors be on the premises during the event?[-]Yes [ ]No If yes how many? A Describe
Type of vendor(s) $
Property Owner(name/address), �+�C� t ► �� �� r t _
Contact Person and Contact Tet.# -r f`�; 5. .� :> fj✓','
e-mail address *" (J '''`���}`� �• �"1_'
Event Location:Street-Hamlet Address:
Will any services be requested [ ]YesNo. If Yes describe" Police Highway Other:
tf
MazlingAddress t _ nd Event Petmit to:
A_
-71
Have any of the development rights been sold to the Town of Southold [ ]Yes [ ]No and/or Suffolk
County Agricultural Program? [ ] Yes [ ]No If yes to either or both,also indicate on the
attached plan the boundaries of the reserved area upon whibb the event'will-'take-lilace.
YOU MUST ATTACK A PARKING%EVENT PLAN.TO THIS APPLICATION IF THE
EXP,ECTEI)ATTENDANCE IS 300 OR MORE PEOPLE.YOTI-AR-JST-ALS O AT- TACH A
TRAFFIC CONI'R.OL PLAN isee ne- t,paao) -
A'Parkiiag/Eyerit'Plan may be a."suI a,, site plan anrlior aerial-AZ Ny (fdr example'Goaele Earth) ofx
"Mie subject pp perty.INIDICATE'ON THEFLAN ALL.of the followifta information: - -
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event,if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of .
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified tfAffic.coritrollet rnusf be provided.Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regrdations, conditions, and requirements of the Code of file Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activift0 under this event. Furthermore, I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town immediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make x f a it ! uspe titlrrs necessary in
connection with this Special Event. -*
Print name of Owner Signature of Owner
Print name of Authorized Person/Representative Signature of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED,,SVBJtCT,TO'TIEIE)FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parkin&is,strictly prohibited-on AN1''Iawn.County or State'Roads or Rights of
Wax
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance,with the attached,approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review, etc.at least 60 business daysprior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated With this event. including but not,limited to parkin& ingress/egress/access.
,tent(s)or to porarV structures) or feiripor sanitaKTaeilifies,"shall be conducted on Town of Southold
Purchase of Development Rights land.
10. NO activities associated with tlris,eyent. including but not limited=to pdrkin�, idy6ss/egress/acce§s.
teni(�) or tempgM,structure(sVor iem)ora1 _sanitary facilities, shall be,conducied-onr,Suffalk County,
Purchase of Development Rights land jyithout a permit .issued_ by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the
hours of the special event to make any and all inspections necessary in connection with this
Special Event.
16. ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: _ Date Issued:
s
PROPERTY INFORMATION cF 1�0 soort�d�.
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MAIN h20Ai7 Stlntc Road 25 d, pVEiZALL 51 TE FLAN Street Repair,Curb,Sidewalk 1
51t6 Curb 6 Fvvin 'fltom 47r'V''
MAILING ADDRESS:
PLANNING BOARD MEMBE) P.O.Box 1179
JERILYN B.WOODHOUSE �� Qf f , Southold,NY 11971
Chaim �7•' OFFICE LOCATION:
KENNETH L.EDWARDS Town Hall Annex
MARTIN H.SIDOR 54375 State Route 25
GEORGE D.SOLOMON ; yp (cor.Main Rd. &Youngs Ave.)
JOSEPH L_TOWNSEND �� Southold,NY
Telephone: 631765-1938
Fax: 631765-3136
May 9, 2006 PLANNING BOARD OFFICE
TOWN OF SOUTHOLD
Mr. Charles W. Southard, Jr. Architect
4400 Veterans Hwy, Suite 207
Holbrook NY 11741
Re: Proposed Site Plan for Duck Walk Vineyard
Located on the n/s/o County Road 48 approximately 546'west of Maple Avenue,
known as 44535 Main Road in Southold
SCTM # 1000-75-2-2.6 & 2.7 Zone: AC District
Dear Mr. Southard:
The following resolutions were adopted by the Southold Town Planning Board at a meeting held on
Monday, May 8, 2006:
The final public hearing was closed.
WHEREAS, the site plan is for construction of a 7,600 sq. ft. vineyard building with 38 parking spaces
provided as required and 31 additional overflow parking spaces in geoblock type on 30.5 acres parcel
in the A-C Zone; and
WHEREAS, Medot, LLC is the owner of the property located on the n/s/o NYS Road 25
approximately 546'w/o of Maple Avenue in Southold. SCTM# 1000-75-2-2.6 &2.7; and
WHEREAS, on December 5, 2005, the Southold Town Building Department issued a Notice of
Disapproval on Form No. 3 indicating "the proposed winery will require approval from the Southold
Town Planning Board" and also indicated "you may now apply to the Southold Town Planning Board";
and
WHEREAS, on December 7, 2005, the agent, Charles W. Southard, submitted a formal site plan for
approval; and
WHEREAS, on January 10, 2006, the Suffolk County Department of Planning responded after
review and determined this matter is for"local determination as there appears to be no
significant county-wide or inter-community impact(s)"and the Planning Board accepts this
pursuant to 239L & M General Municipal Law; and
WHEREAS, on January 11, 2006, the Southold Town Fire District found that there is adequate fire
protection for this parcel and the fire access is sufficient, the recommendation is valid for one year
from the date of the letter; and
l
Duck,W. alk Vineyard's-. Pa-Oe Two _ -May-,0'.2006,
WHEREAS, on January 12, 2006, the agent, Charles W. Southard, submitted a letter which identified
he materials for the proposed building as follows:
f
1) Roofing- Green — Standing Metal Seam
1) Riding - Cream - wood or Hardie Siding
2) Accent Walls— Beige Stone; and
WHEREAS, on January 12, 2006, the Architectural Review Committee reviewed the
architectural drawings and associated site plan materials and approved the application subject to
light cuts and elevation, as well as an update on planting, and the Planning Board incorporates
this recommendation in the site plan; and
WHEREAS, on April 11, 2006, the Southold Town Planning Board, acting under the State
Environmental Quality Review Act, pursuant to 6 NYCRR Part 617, performed a coordinated review
of this unlisted action and, as lead agency, made a determination of non-significance and granted a
Negative Declaration; and :
WHEREAS, on April 17, 2006, the Southold Town Building Inspector reviewed and certified the site
plan for "Winery" use; and
WHEREAS, on April 21, 2006, the Southold Town Engineer reviewed the site plan materials and
approved the proposed drainage with comments and the Planning Board incorporates his,
recommendations in this site plan; and
WHEREAS, on May 1, 2006, the New York State Department of Transportation reviewed and
approval the proposed work under permit number 10-05-0642 and the Planning Board accepts
this approval; and
WHEREAS, on May 1, 2006, the Suffolk County Department of Health Services reviewed and
approved this project under reference number C10-05-0020; and
WHEREAS, on May 4, 2006, the Architectural Review Committee reviewed the revised
architectural drawings and associated site plan materials and approved the application subject to
conditions, and the Planning Board incorporates this recommendation in the site plan; and
WHEREAS,the Southold Town Planning Board, pursuant to Chapter 58, Notice of Public Hearing,
has received affidavits that the applicant has complied with the notification provisions; and
WHEREAS, the following four items shall be required:
1- All outdoor lighting shall be shielded so that the light source is not visible from adjacent
properties and roadways. Lighting fixtures shall focus and direct the light in such a manner as
to contain the light and glare within property boundaries.The lighting must meet town code
requirements. ;
2. The applicant must obtain a SPDES General Permit (NYR-10Ho57)for Storm Water
Discharges (General Permit Number GP-02-01) from the New York State Department of
Environmental Conservation for the construction activities.
3. All signs shall meet Southold Town Zoning Codes and shall be subject to the approval of
Duck Walk Vineyards Page Three Mav 9 2006.
the Southold Town Building Inspector.
4. Landscape survivability guarantee: the applicant agrees to replace any of the landscape
which dies within three years of planting; be it therefore
RESOLVED, that pursuant to Southold Town Code 100-254 Part 1, the applicant agrees to
incorporate all the requirements, comments, and recommendations of each reviewing agency as
referenced above and as indicated on the site plan and corresponding attachments; and be it further
RESOLVED, that the Southold Town Planning Board has reviewed the proposed action under the
policies of the Town of Southold Local Waterfront Revitalization Program and has determined that the
action is consistent provided that the best management practices outlined in the May 8, 2006 memo
-prepared by the LWRP Coordinator are implemented; and be it further
RESOLVED, that the Southold Town Planning Board grant approval on the site plan prepared by
Charles W. Southard, Architect, dated October 25, 2005 and l6st.revised April 12, 2006, and',a set of
architectural plans prepared and certified by Charles W. Southard, Architect, dated February 16, 2006
and authorize the Chairperson to endorse the final site plan with the following conditions:
1. The site plan approval requires that all work,proposed on the site plan shall be completed
within three (3) years from the date of this resolution. ;
2. Prior to the,request.for the Certilioate of Occupancy, the owner or authorized agent must
request the said,building Inspectorand the Planning Board to perform an on-site
thspeOpn'to find th'e site h roVOme* are in conformity with the approved site plan.
3. If the as-built site improvements vary from the approved site plan, the Planning Board
reserves the right to request a certified as-built site plan detailing all the changes.
4. Any changes from the approved site plan shall require PlanningBoard approval, and any
such changes without Planning Board ,approval will be subject to referral to the Town
Attorney's Office for possible legal action.
The Planning Board will'issue a final site plan approval in the.form of a letter following,a site
inspection and at the time the site improvements are found to bb- conformance wit ,the
approved site plan.
A,bopy of the apprdved site plan is enclosedlbr your records. As per the To*n Coda; one copy
,each:will be distributed to the Building Department and Town Engineer/Highway. Department.
If you have any questions regarding the above, please contact this office.
Very truly yours,
?(�nfiyp%` Woodhouse
Chairperson
Enc.
cc: Building Dept.
Town Engineer/Highway Dept.
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CIA-
PERMITS TO OPERATE A FOOD ESTABLISHMENT AND
PERMIT FEE PAYMENTS ARE NOT TRANSFERABLE
Notify the Bureau of Public Health Protection of any change of
ownership,type of business activity,business name,or billing
address by calling 631-852-5999.Permits become void upon
change of ownership.New owners must apply and pay for a new
permit prior to beginning operation Operating without a valid
permit may subject you to legal action,including a hearing,fines
and possible suspension of the operating permit.
CSS AMERICAN GRILL
CSS AMERICAN GRILL/EAST END E
71 WASHINGTON AVENUE
PATCHOGUE,NY 11772
DETACH PERMIT HERE AND DISPLAY PROMINENTLY TO THE PUBLIC
Suffolk County Department of Health Services
360 Yaphank Avenue Suite 2A
!-k:ar .uvnarrx, cess Yaphank,NY 11980
631-852-5999
k��"• wwwsuffolkeountyny.govlhealth
PERMITFacility ID: FA0003152
Account ID: AR0007491
TO OPERATE A FOOD ESTABLISHMENT Issued. 2/19/2021
CTS AMERICAN GRILUlEAST END E
10095 MAIN RD UNIT 1W
MATTITUCK, NY 11952
OWNER NAME:CSS AMERICAN GRILL, LLC
Restaurant Seats=0 Permit ID Number: PT0002999 Code variance
Exterior Seats=0 Mechanical Dishwasher Required
Catering Seats=0 Valid From 2/18/2021 To 3/31/2022 Off-Premises Catering Approved
Bar Seats=0
Total Seats=80
This permit will expire upon the date specified or upon a change of ownership
This permit is NOT transferrable and is granted subject to compliance with the provisions of Article 13 of the Suffolk County Sanitary Code and all applicable state_local,and
municipal laws,ordinances,codes,rules,and regulations.
As part of Suffolk County's novel coronavirus(COVID-19}response,permitted facdiry ownersloperators must follow all applicable COVID-i9 guidance in addition to comQlying
with all permit conditions and requirements. Please ensure that your facility is operating in compliance with these important social distancing directives,which are designed to
prevent the spread of this virus
THIS PERMIT MUST BE PROMINENTLY DISPLAYED TO THE PUBLIC
CERTIFICATE OF INSURANCE ISSUE DATE 3/912021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED,
SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN POLICIES MAY REQUIRE AN ENDORSEMENT;A STATEMENT ON THIS
CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S).
PRODUCER INSURER(S)AFFORDING COVERAGE
Northeast Agencies,Inc
8209 IBM Dr„Bldg 102 INSURER A: Colony Insurance Company
Suite 100
Charlotte,NC 28262 INSURER B: N/A
INSURED INSURER C:
East End Event Caterers Inc
c/o Christopher Richards INSURER D:
71 Washington Ave
Patchogue,NY 11772 INSURER E: N/A
COVERAGES _
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH
RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED
HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY
PAID CLAIMS,
INSF TYPE OF POLICY POLICY POLICY LIMITS
LTR INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DATE
A GENERAL LIABILITY GL4270370 3/13/2021 3/13/2022 GENERAL AGGREGATE 2,000,000
PRODUCTS-COM/OP AGG. 2,000,000
PERSONAL&ADV.INJURY 1,000,000
x
EACH OCCURRENCE 1,000,000 ,
DAMAGE PREM RENTED TO YOU 100,000
MED EXPENSE(Any one person) 5,000,
B PERSONAL LIABILITY COMBINED SINGLE LIMIT
MEDICAL PAYMENTS TO OTHERS
C EXCESS LIABILITY EACH OCCURRENCE
AGGREGATE
D
E PROPERTY BUILDING
CONTENTS
'BUSINESS INCOME'
t
THE INSURERS)NAMED?14EREIN IS(ARE)NOT LICENSED BY THE STATE OF NEW YORK,NOT SUBJECT TO ITS
SUPERVISION,AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S),NOT PROTECTED BY THE NEW YORK
STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE
DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS.
DESCRIPTION OF OPERATIONS 1 SPECIALTY ITEMS
Caterers. Duck Walk Vineyards are named as additional insureds with respect to general liability.
CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
Duck Walk Vineyards BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Y ACCORDANCE WITH THE POLICY PROVISIONS.
44635 Main Road AUTHORIZED SIGNATURE
Southold,NY 11971
RECEIVED
� ";Y+»SlY,�;�
;g�
APR 2 0 2021
Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chanter 205 "Public Entertainment and Skeial Events
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
,Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over
a period of three months,may be permitted on one(1)application for a fee of$150.00. However, specific
details of each event must be included with this application.
A11 applicaffons gust be_submitted at least 60 business days before,the eyetet:"Aliplicant
are encouraged to sabihit applications as-early as possible. `
Any `coriinleted,application that is not subd tted 60•or more business days prior,,to he.seheduled
event noa*be;reiected or sebieefto.a late"processi it fee:6t$250.06 by'& OM&of the Town+Cl'eclt,,
unless a,waiver is.obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. s
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health,safety,and welfare of the community.
When.is a Permit,'Rea ui ked?
All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Aij} bse,df residential-1111 y for profit-.su&as a venue fbrr�vedilings•or other eventgjs prohibited.
Tials application is-deemed complete once all the-following requirements are submitted to the'Town
Clerk' °Please indicate submission of tine following by Checking off the b6xes>and siginittg below.
❑ A completed a �lication f6rhi signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
FEE: Is the application being submitted at least 60 days before the event/Yes [ )No
❑ If Yes,Fee of$ has been submitted
❑ If No,Fee of$ has been submitted
0The applicant/owner of the property where the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional.
insured
QA ParkinWE-vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that
includes the locations"'of on-site parking, sanitary facilities, and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a 1rafFic.=ntrol
lLan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
event.(See application form for details)
Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below arms that I have submitted all the information required above in connection
with my application.
L.
Dated Signature
Activities associated with outdoor public events are strictly prohibited from taking place on land
preserved through the sale of development rights to the Town of Southold, and can only take place on
land preserved through the sale of development rights to the County of Suffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit.
i
Mirabelli, Melissa
From: Easton,James
Sent: Tuesday,April 20,2021 3:52 PM
To: Mirabelli, Melissa
Subject: RE: Duckwalk 1a-f AND 2 a-d
I have no concerns with this event taking place
James Easton
Fire Marshal,Town of Southold
osioul,tc JarnesEnsoutholdtownny.goovv
(W)631-765-1802
co
o e: PRIVELECED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail
transmission is intended only for the use of the indAddual or entity to which it is addressed and may contain
confidential information belonging to the sender which is protected by privilege. ffyou are not the intended
recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of
this information is strictly prohibited If you have received this t'ansinission iii error,please notify the sender immediately by e-inail
and delete the original message.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent:Tuesday,April 20,20213:44 PM
To: Duffy, Bill<billd@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather
<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Spiro, Melissa
<Melissa.Spiro@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Glew,Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>
Subject: Duckwalk 1a-f AND 2 a-d
There are two applications combined here. Please send comments thank you
A`lelissa Al Mirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Flatley, Martin
Sent: Tuesday,April 20, 2021 4:24 PM
To: Mirabelli, Melissa; Duffy, Bill; Noncarrow, Denis; Lanza, Heather,Weisman, Leslie; Spiro,
Melissa;Verity, Mike; Glew, Claire;Webster, Kevin; Easton,James
Subject: RE: Duckwalk 1a-f AND 2 a-d
If they are only expecting 20 cars at each of the weddings,than I have no objections to them being approved.Although
their parking plan leaves a lot to be desired, I am familiar with the property and know they have ample parking for their
guests at all of their events.
Martin Flatley, Chief of Police
Town of Southold Police Department
41405 State Route 25
Peconic, N.Y. 11958
Tel: 631-765-3115
r , r
The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and
may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the
intended recipient you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication,
dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than
the intended recipient is strictly prohibited If you have received this communication in error,please(i)notify us immediately by telephone at
631.765.2600, (u)return the original message and all copies to us at the address above via the U.S Postal Service, and(iii)delete the message and any
material attached thereto from any computer,disk dnve,diskette,or other storage device or,media.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent:Tuesday,April 20, 20213:44 PM
To: Duffy, Bill<billd@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather
<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Spiro, Melissa
<MeIissa.Spiro@town.south old.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Glew,Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>
Subject: Duckwalk 1a-f AND 2 a-d
There are two applications combined here. Please send comments thank you
tl felissa NI Ifirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Glew, Claire
Sent: Thursday,April 22, 2021 8:22 AM
To: Mirabelli, Melissa; Duffy, Bill; Noncarrow, Denis; Lanza, Heather,Weisman, Leslie;Spiro,
Melissa;Verity, Mike;Webster, Kevin; Flatley, Martin; Easton,James
Subject: RE: Duckwalk 1a-f AND 2 a-d
The Assessors have no objection to these events.
From: Mirabelli, Melissa<melissam@southoldtownny.gov>
Sent:Tuesday,April 20,20213:44 PM
To: Duffy, Bill<bilid@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Lanza, Heather
<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Spiro, Melissa
<Melissa.Spiro@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Glew, Claire
<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; Flatley, Martin
<mflatley@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>
Subject: Duckwalk 1a-f AND 2 a-d
There are two applications combined here. Please send comments thank you
Afelissa Af A ravelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Leslie Weisman Forward
Sent: Wednesday,April 28, 2021 3:21 PM
To: Mirabelli, Melissa; Flatley, Martin;Verity, Mike; Lanza, Heather; Noncarrow, Denis; Duffy,
Bill;Weisman, Leslie
Subject: RE: Duckwalk - Chris Richards new map
Much betterl Leslie Thanks Missy
From: Mirabelli, Melissa [mailto:melissam@southoldtownny.gov]
Sent: Wednesday, April 28, 20213:08 PM
To: Flatley, Martin; Verity, Mike; Lanza, Heather; Noncarrow, Denis; Duffy, Bill; Weisman, Leslie
Subject: Duckwalk- Chris Richards new map
Attached hereto this email is a new map of Duckwalk provided by Chris Richards.This replaces his hand drawn ( chicken
scratch of map) Just to remind everyone asked if he could provide a clearer map of the event and not the hand drawn
map.
Let me know your thoughts on this
Melissa M. Mirahelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i
Mirabelli, Melissa
From: Lanza, Heather
Sent: Thursday,April 29, 2021 11:44 AM
To: Mirabelli, Melissa
Subject: RE: Duckwalk New Map
Yes, fine.
From: Mirabelli, Melissa
Sent:Thursday,April 29, 202111:43 AM
To: Lanza, Heather<heather.lanza@town.southold.ny.us>
Subject: Duckwalk New Map
Yesterday I received the new map from Duckwalk aka Chris Richards I just wanted to check in with you on comments the
rest of the committee likes the new Map. If this is good with you then I am going to make sure he uses this one only
going forward and we never see the kindergartener drawing again.
Thanks Heather
Ifelissa M. Alirabelli
Secretary to the Town Attorney
Town of Southold
Southold Town Hall Annex
54375 Route 25 (Main RD)
P.O. Box 1179
Southold,NY 11971
Office (631) 765-1939
Fax(631)765-6639
i