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Home My WebLink AboutMattitaco 2021-21 Southold Town Board - Letter Board Meeting of May 4, 2021 RESOLUTION 2021-358 Item# 5.28 �3 ADOPTED DOC ID: 17014 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-358 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Mattitaco, to hold Special Event 2021-21 at Mattitaco, 10560 Main RD, Mattituck,New York as applied for in Application Mattitaco 1 a-c for Cinco de Mayo, Anniversary and Tumbleweed Tuesday on May 5, June 12, and September 7, 2021 from 12PM to 9PM. All parking must be contained on site. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the 4pplicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 6; 2021 Page 46 Special Events Committee Application Summary and Recommendation Application name: Address: Application number: 9A bw S ..— Date of Event: 01.1i I qllkka Time: [Rpm qj2M Date Received by Town Clerk: gT��I_�f Date Received by Committee: 1ALIC)a Nature of Event (S): 0 rd y��j(� u;2eL�,Tvisd Committee Comments Received by: f Denis Noncarow Melissa Spiro • Leslie Weisman _T Missy Mirabelli Chief Flatley August Ruckdeschel- County Heather Lanza James Easton Mike Verity Claire Glew Bill Duffy Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: Xaa_ 0� Resolution No: r?oaf 9 Date: RESOLUTION 2021-358 SCHEDULED DOC ID: 17014 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-358 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Mattitaco,to hold Special Event 2021-21 at Mattitaco, 10560 Main RD, Mattituck,New York as applied for in Application Mattitaco 1 a-c for Cinco de Mayo,Anniversary and Tumbleweed Tuesday on May 5, June 12, and September 7, 2021 from 12PM to 9PM. All parking must be contained on site. The applicant must,adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk . o°Su�rro��.� e o� �1 ions RECEIVED APA > 8 2021 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications'WILL NOT=be reviewed. (� Special Event Permit# Applicant(s)name: ! \t&� o(cn Date of Submission Name of Event C SCTM#'s 1000-Section ly Block- 3 Lot(s) �S M C�1 Dates of Each Event: f If Multiple Dates are requested,applicant must,give a l i-nformaVionoll dates. Nature of Event: Q`nCo `Je 1"�a c� I F i�A � nn1� e�Sa c (Please attach a detai d description of EACH event to this application) Time Period(Hours) of Event: From l to 1 Town Services requested: ( )Yes NNo If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: Number of cars dxpected Is a Tent or other temporary structure being used? [ ]'Yes V1 No If yes provide size(s)- Will food be served? [ y],Yes [ ]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [LKo If yes how many? Describe Type of vendor(s) � A44)+q c d G' G Property Owner(name/address): t Contact Person and Contact TeI.A vS-r J o �n .r e-mail address l, j��n Updated 8/7/2018 Event Location:Street-Hamlet Address: 1��G� 1 1 j SCTM# Will any services be requested [ ]Yes b�No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: '� - - Have any of the development rights been sold to the Town of Southold [ I Y.es [A No and/or Suffolk County Agricultural Program? [ ]Yes (; ]No If yes to either or both,,also indicate on the attaehedRlan the'boundaries of the reserved areaupon which the event will take place. ; YOU MUST ATTACH A:PARIiG/EVENT PLAN TO THIS APPLI"CATION 1E THE hXPECTED ATTENDANCE IS 360 OR MORE PEOPLE.YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN('see next ease) A Parldn�/EVent Plan may be a survey, site plan and/or aerial view (for example Goosle Earthl of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment, (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. ,Traffic-Control Plan Event for'illrce hundred(300,)or tnore people•also require submission,and approval af-aAraffic control plifn,•acceptabie to,t11e Totivn of,Southold, AND,a qualified frafftc eontrollt;r must bc'provlddd.Please ; attacfied a Wiitten description and/or notate on the parking•eveniplatt the Fol]'owing: 1) Who,Will_be conductingtraffic,2)Where they,will be stationed on site,3)How they-will direct the entrance, eirculatign.parking,,and-.exiting of cars.ob site,and 4)Contact information for use liy,Soutbold Town Police. Updated 8/7/2018 OWNER'S SIGNATURE: lam the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to hake arty nd all inspections necessary in connection with this Special Event. Print name of Owner Signature,of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT-TO THE FOLLOWING CONDITIONS: ; 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is"strictly,probibitdd ori ANY Town,Couri :or-State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the properly and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business days prior to the�scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated wills this event 'including but not limited•to parking-ingress/egress/access. tents) or temporary,structures) or temporary,sanitary facilities shall be�co'ndiicted on Town of Southold Purchasc of Development Rights land'. Updated 8/7/2018 10. NO activities associated with this-event including but not limited to parking ingress/eirregs/access, tents) or temporary structure(s), or,temporary sanitary facilities, shall be conducted on Suffolk-County Purchase of Development -Rights land without a. permit issued by the Suffolk County Farmland Committee-. --�- 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws, 14, A4usic,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 ��g5>�FFQ(y xq car RECEIVED APR 2 8 2021 l� it Southold Town Clerk TOWN OF SOUTHOLD y Town Code Chanter.205 "Public Entertainment and Special Events"' SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six(6)multiple events of the same type, occurring over a period of three months, may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must lie submitted-at least 60 business days before the event. Apiilicalits are encouraged to submit applications as barhi as possible. Any eontPkied Ayolicatiou that is not-submitted 60 or more business days prior to the scheduled event-may be rejected or,sdbiec't tb,, late processing fee of'$250.00-by the-,Offiee of the'To` n Clerk, unless-_a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is aPernit'Required? All Special Events, per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Ariv use of residential,poerty'for profit- as a venue for weddings or other events is prohibited., This application is deemed complete once all the following requirements are submitted to the Town Cleft: Please indicate submissibn of the following„bv checking off the boxes and signing below. ACh A completed-dbplication form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ]Yes �No ❑ If Yes,Fee of$_ has been submitted ❑ If No, Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate,of insurance not less than 2 million dollars naming the Town of Southold as an additional insured «y ❑ A ParkinWEvetrt Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application forrn for details) Events for three hundred (300) or more people require submission and approval of a'traffic:control pian acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) 10 Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 416W Dated ;Signalttr_e Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 To whom it may concern, I am writing this letter in hopes of getting permission from the powers that be to operate our food truck on our property 5/5/21 aka cinco de mayo and 6/12/21 our third anniversary. The reason I am asking for this special event permit is not because I am having a party, live or amplified music or operating late into the night. The reason I am seeking the permit is because these are out two busiest days of the year and with current COVID regulations in place and 6 foot social distance still the rule,the line for food will be quite long. Im hoping to operate the food truck in our parking lot on the SE Corner of the property where customers would be able to get food to take home. This would allow me to create to lines,lessening the bottle neck in the dining room and allowing for proper social distance. Im sure just like everyone Im writing to seeking permission feel as I do, Id rather not be bothered with this and go back to operating as"normal' but unfortunately,we are not there yet and this is what small businesses must do to survive and respect current state and local regulations. Thanks for taking the time to consider this application and hope to see all of you at Mattitaco for Cinco de Mayo if not sooner. Thanks Austin's 'wartz wner Mattitaco 411-4 `�i NOAHONT-01 BMARRO UIN ACORO° CERTIFICATE OF LIABILITY INSURANCE DATE /29/2D/Y 4/29/2021 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Neefus Stype Agency PHONE 711 Union Ave. (AIC,No,Ext):(631)722-3500 FAX No)(631)722-3591 Aquebogue,NY 11931 A oRlEss•info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:American Fire&Casualty Ins 24066 INSURED INSURER 13:Ohio Casualty Noah's on the Road LLC INSURER C: dba On the Road;Mattitaco 10560 Main Road INSURER D: Mattituck,NY 11952 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS L I SD WVD MM/DDfYYYY MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1'000'000 CLAIMS-MADE X OCCUR BLAS8916481 6/18/2020 6/18/2021 DAMAGE TO RENTED $00,000 X PRE ISES Ea occurrence $ MED EXP(Any oneperson) $ 15,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 X POLICY j�T F LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER $ AUTOMOBILE LIABILITY COEa aBINED SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS Ep BODILY INJURY Per accident $ AUTOS ONLY ATOS ONLY PROPERTY DAMAGE Per accident $ $ B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1'000'000 EXCESS LIAB CLAIMS-MADE ES058916481 6/18/2020 6/18/2021 AGGREGATE $ 1,000,000 DED RETENTION$ $ A WORKERS COMPENSATION X PER EERH AND EMPLOYERS'LIABILITYY/N XWS63007927 6/18/2020 6/18/2021 100,000 ANY PROPRIETOR/PARTNER/EXECUTIVE —1 E L EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? NIA (Mandatory In NH) E L DISEASE-EA EMPLOYEE $ 100'000 If yes,descnbe under 500,000 DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) Event Dates:5/5/2021 6/12/2021 917/2021 Town of Southold is included as additioanl insured with respect to General Liability as required by writeen contract CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Town ACCORDANCE WITH THE POLICY PROVISIONS. Route h Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) @ 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Mirabelli, Melissa From: Flatley, Martin Sent: Thursday,April 29, 2021 11:08 AM To: Mirabelli, Melissa;Verity, Mike; Noncarrow, Denis; Duffy, Bill; Lanza, Heather;Weisman, Leslie Subject: RE: Special Event at Matitaco I have no objections to these events being held Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message Is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited If you have received this communication in error,please(i)notify us immediately by telephone at 631 765 2600, (ii)return the original message and all copies to us at the address above via the U S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday,April 28, 20213:34 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Special Event at Matitaco FYI- from clerks office : The Mattitaco application does not contain a COI at this time. Mr. Edward McGill was contacted, he will have his insurance company email it to me. I will forward it as soon as I receive it. When we receive it I will let you all know as well. As always send me your comments Melissa M Mirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Leslie Weisman Forward Sent: Thursday,April 29, 2021 11:11 AM To: Flatley, Martin Cc: Mirabelli, Melissa;Verity, Mike; Noncarrow, Denis; Duffy, Bill; Lanza, Heather, Weisman, Leslie Subject: Re: Special Event at Matitaco I'm okay with these Events also Leslie Sent from my iPad On Apr 29,2021,at 11:08 AM, Flatley, Martin<mflatley@town.southold.ny.us>wrote: I have no objections to these events being held Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 <image001.jpg> The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication,dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited If you have received this communication in error,please(i)notify us immediately by telephone at 631 765.2600, (ii)return the original message and all copies to us at the address above via the U S.Postal Service, and(W)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday, April 28,20213:34 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject:Special Event at Matitaco FYI- from clerks office : The Mattitaco application does not contain a COI at this time. Mr. Edward McGill was contacted, he will have his insurance company email it to me. I will forward it as soon as I receive it. When we receive it I will let you all know as well. As always send me your comments Melissa M Mirabelli Secretary to the Town Attorney Town of Southold 1 Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 2 Mirabelli, Melissa From: Noncarrow, Denis Sent: Thursday,April 29, 2021 10:54 AM To: Duffy, Bill; Mirabelli, Melissa; Flatley, Martin;Verity, Mike; Lanza, Heather;Weisman, Leslie Subject: RE: Special Event at Matitaco Then I would say it works. Only for COVID times and reasons. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.qov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Duffy, Bill Sent:Thursday,April 29, 202110:47 AM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: RE:Special Event at Matitaco As I see it, using a food truck is not a permitted use at that location,therefore if he wants to do it, he needs a special event permit William M. Duffy, Esq. Town Attorney Town of Southold Southold Town Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold, New York 11971-0959 Office: 631.765-1939 Fax: 631.765.6639 Email: billd@southoldtownny.gov From: Noncarrow, Denis<denisn@southoldtownny.Rov> Sent:Thursday,April 29, 20218:08 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.nv.us>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southoId.ny.us> Subject: RE:Special Event at Matitaco I also do not see this as a Special event? Bill maybe you can Let us know. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s) Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Mirabelli, Melissa Sent:Wednesday, April 28, 20213:34 PM To: Flatley, Martin<mflatlev@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Noncarrow, Denis<denisn@southoldtownny.Bov>; Duffy, Bill<billd@southoldtownny.Bov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject:Special Event at Matitaco FYI- from clerks office : The Mattitaco application does not contain a COI at this time. Mr. Edward McGill was contacted, he will have his insurance company email it to me. I will forward it as soon as I receive it. When we receive it I will let you all know as well. As always send me your comments Melissa M. A firabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 2 Mirabelli, Melissa From: Lanza, Heather Sent: Thursday,April 29, 2021 8:38 AM To: Mirabelli, Melissa; Flatley, Martin;Verity, Mike; Noncarrow, Denis; Duffy, Bill;Weisman, Leslie Subject: RE: Special Event at Matitaco If it is a special event, I think it should be allowed given the Covid circumstances. It will actually reduce parking problems if they can serve their customers faster by having the second"kitchen/serving area". From: Mirabelli, Melissa Sent:Wednesday, April 28, 20213:34 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us> Subject:Special Event at Matitaco FYI- from clerks office : The Mattitaco application does not contain a C01 at this time. Mr. Edward McGill was contacted, he will have his insurance company email it to me. I will forward it as soon as I receive it. When we receive it I will let you all know as well. As always send me your comments Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Noncarrow, Denis Sent: Thursday,April 29, 2021 8:08 AM To: Mirabelli, Melissa; Flatley, Martin;Verity, Mike; Duffy, Bill; Lanza, Heather,Weisman, Leslie Subject: RE: Special Event at Matitaco I also do not see this as a Special event? Bill maybe you can Let us know. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownnV.gov denisn @southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Mirabelli, Melissa Sent:Wednesday, April 28, 20213:34 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject:Special Event at Matitaco FYI- from clerks office : The Mattitaco application does not contain a COI at this time. Mr. Edward McGill was contacted, he will have his insurance company email it to me. I will forward it as soon as I receive it. When we receive it I will let you all know as well. As always send me your comments Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 1 Mirabelli, Melissa From: Spiro, Melissa Sent: Thursday,April 29, 2021 8:30 AM To: Mirabelli, Melissa Subject: RE: Special Event Matitaco This is not preserved land. Melissa Spiro From: Mirabelli, Melissa Sent: Wednesday, April 28, 20213:36 PM To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew,Claire <Claire.Glew@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Amakawa,Andrew <Andrew.Amakawa@suffolkcountyny.gov>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny:gov> Subject:Special Event Matitaco Please send any and all comments to me and I will forward them to the committee 1lIelissa K ltlirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Easton,James Sent: Thursday,April 29, 2021 8:42 AM To: Mirabelli, Melissa Subject: RE: Special Event Matitaco I have no objection to these events taking place. Thank you James Easton Fire Marshal,Town of Southold %gFF0L,f JamesE@southoldtownny.gov (W)631-765-1802 o e� PRIVELEGED AND CONFIDENTIAL,COMMUNICATION CONFIDENTIALITYNOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday,April 28, 20213:36 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Amakawa, Andrew <Andrew.Amakawa@suffolkcountyny.gov>; Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Matitaco Please send any and all comments to me and I will forward them to the committee Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Glew, Claire Sent: Friday,April 30, 2021 3:58 PM To: Mirabelli, Melissa; Spiro, Melissa; Easton,James; Easton,James;Amakawa, Andrew; Allegue, Lauren Cc: Ruckdeschel,August Subject: RE: Special Event Matitaco There are no exemption on this property. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday, April 28, 20213:36 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Glew,Claire <Claire.Glew@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Amakawa,Andrew <Andrew.Amakawa@suffolkcountyny.gov>;Allegue, Lauren <Lauren.Allegue@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Event Matitaco Please send any and all comments to me and I will forward them to the committee Melissa M.Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 1 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Friday,April 30, 2021 1:23 PM To: Lanza, Heather;Verity, Mike;Weisman, Leslie; Duffy, Bill; Flatley, Martin; Noncarrow, Denis Subject: Mattitaco Insurance/Resolution Draft Attachments: 20210430122225.pdf Attached is a copy of the Insurance that we were missing I received it today. Below is draft resolution as well If all are ok I would like to get this one over to the TB since May 5 is next Wednesday. Everyone was quick with their comments I appreciate that very much RESOLVED that the Town Board of the Town of Southold hereby grants permission to Mattitaco, to hold Special Event at Mattitaco, 10560 Main RD, Mattituck,New York as applied for in Application Mattitaco 1 a-c for Cinco de Mayo, Anniversary and Tumbleweed Tuesday on May 5, June 12, and September 7, 2021 from 12PM to 9PM. All parking must be contained on site. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i