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HomeMy WebLinkAboutBreeze Hill Farm 2021-22 Southold Town Board - Letter Board Meeting of May 4, 2021 RESOLUTION 2021-359 Item# 5.29 ADOPTED DOC ID: 17016 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-359 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Breeze Hill Farm, to hold Special Event 2021-22 at Breeze Hill Farm 31215 County Rt. 48, Peconic, New York as applied for in Application BHF Ia-f for weddings on May 30, June 5, June 12, July 4, September 19 and October 9, 2021 from 12PM to 11PM. All parking must be contained on site. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER-Louisa P. Evans, Justice AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio -1 Generated May 6, 2021 Page 47 Special Events Committee ®Application Summary and Recommendation Application name: &Lele, 1 I I Rym Address: i � Recon Application number: 134 F I.-OLA Date of Event: rJ 06 1? 7' y gLIq q. %l am( Time: win inn - i I en) Date Received by Town Clerk: Date Received by Committee: t4 aoa,( Nature of Event (S): W'e Committee Comments Received by: JDenis Noncarow V/j Melissa Spiro JLeslie Weisman Missy Mirabelli Chief Flatley --f August Ruckdeschel- County Sukk ✓ Heather Lanza James Easton Mike Verity Claire Glew '— Bill Duffy Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event Np: 01C)a I r Da Resolution No: awI--35q Date:q 1 RESOLUTION 2021-359 yfQa SCHEDULED DOC ID: 17016 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2021-359 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Breeze Hill Farm,to hold Special Event 2021-22 at Breeze Hill Farm 31215 County Rt. 48, Peconic, New York as applied for in Application BHF la-f for weddings on May 30, June 5, June 12, July 4, September 19 and October 9, 2021-from 12PM to 11PM. All parking must be contained on site. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk El _4� RECEIVED RECEIVED APR 2 R 2021 APR 29 Southold Town Clerk ToWIV ATT'ORNEY'S OFFICE T+f a- APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested belly,Incomplete applicat*o ILL NOT Ize reviewed. Special Event Permit#_ Applicant(s)name:._����?.C- 6��, arm Date of Submission�('ZZ'Z Name of Event SCTM#'s 1000-Section -7 Block- Lot(s) � r p Dates of Each Event: �N 3� � l"� �"S�Z� (�r r l2 Z� � L� < lC1 'Z( ' If Multiple Dates are requested;applicant must give all information for all dates. Pv-'7 Nature of Event: dam,_�� � A`�► • (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From to ,G Town Services requested: '( )Yes N No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: Number of cars expected j�jj - Is a Tent or other.temporary structure being used? [ ]Yes [ ]No •If yes provide size(s) -t Will food be served? Yes [ ]No If yes provide number and name(s)of food vendor(s) Updated 8n12018 Suffolk County pdrmit#(s) Will other vendors be on the premises during ]j the event?N Yes [ ]No If yes how many? Describe Type of vendor(s) Z' 41 Property Owner(name/address): - b'L9 UU , 6y lC Contact Person and Contact Tel.#_& w { zcG ct/ j -71 e-mail address '—Z�-�"�� �1�'� '► ��1 C'lhl!t ; Ev t-Location:Street-Hamlet Address: 2, iVU �6� SCTM#- " f Mailing Address to Send Event Permit to: Have any of the development rights been solq, ,.,N the Town of Southold[ ]Yes [ No and/or Suffolk County Agricultural Program? [ ]Yeso If y_es to either or both also in icate on the. ; attached plan the-boundaries of the reserved uponwhich the event i ill take.place. VOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPI.ICATTON IFIFFR EXPECTED ATTENDANCE'IS 30_0 R MORE PEOPLE r YOU 1VIIIST-AI,g0 ATT A_CR,'A TRAFFIC CONTROL PLAN(see next nage) A Parkirig/Eveitt Plan may be a survi-vi site plan and/or aerial vier (for example iriroogle Earth) of the subject propertti-INDICATE 0-N T_UP,PLAN ALT.,of the-fallowing information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and Iocation of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Teiffic-C6nW61 Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND,salified traffic controller musk btprovided,Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in eonnee 'on with this Special Event. Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GR TO TAE roLLowrl��CONDiTIONs: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANSA Town County or State Roads ar Rights of Waw 2. Traffic control at events for three hundred(3 00)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at JeAsYhO business days prior to the sebedu ed event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NQ activities associated with this event, including but not limited to marking, ingress/egress/access tengo or•terhDorary structure(s) or.temporarv'sanitary facilities. shall be conducted on Town of Southold Purchase ofDevelo ment'Rights land. 10. NO activities associated with,this event including but not limited to parking, ingress/eg ess/access, tents �or teml2drary stri.►chire(�J,or tempo mQr sanitary facilities,.shall be conducted.on SiifEol1: Coui11k purolkase bf Develdument Rights_ land without a hermit issued by the 'Suffolk Cocinly Farm]-and 6 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 STATEMENT OF USE 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 The Events are Weddings. In connection with the special events applied for herein, please be advised of the following: The single family structure at the premises shall not be used as part of the catering of the special event. Our farm products are an intricate part of the wedding events. Apple cider made from apples grown on the farm is purchased and made a part of the refreshments options for the guests. All guests are given apple donuts, which are made from apples grown on the farm. The guests further have access to our farm stand, which provides for opportunities of the guests to purchase our produce grown on the Breeze Hill Farm at our farm stand, which includes honey, apples, peaches, pairs, onions, blueberries, tomatoes, eggplant, peppers, basil, oregano, tyme, parsley, sage, rosemary, peas and eggs from forty (40)egg laying chickens. This a truly unique farm wedding experience. May 30, 2021 Cailyn Terean and Brett Ruggerio Event 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: May 30, 2021 2. Guests: 100 guests 3. Hours: 12pm-11 pm 4. Cars expected 50-75 cars 5. Caterer: Elegant Eating: License No. PT0006618 739 Smithtown Bypass Smithtown, New York. 11787 6. Music Vendor: DJ MO Contact Person: Moe 11 Ambassador Lane Seldon, New York 516.810.5564 7. Music Duration: Spm—1 1pm 8. Tent Vendor: McBurnie Tent Rental 22355 Middle Road Cutchogue,New York. 11935 631.734.6024 t II i I June 5, 2021 Nicole Muller & Charlie Rumfelt I 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: June 5, 2021 2. Guests: 150 guests 3. Hours: 3pm-llpm 4. Cars expected 75-100 5. Caterer: Christopher Michael Catering: License No. PT0006206 370 Manor Lane Jamesport, New York 11901 631.722.0500 6. Music Vendor: Hot Date Band Contact Person: Bryan ZamZam 631.848.5864 7. Music Duration: 5pm—1 1pm 8. Tent Vendor: No Tent. June 12, 2021 Nicole Suseck and James Merkouris Event 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: June 12, 2021 2. Guests:, 125 guests 3. Hours: 12pm-Ilpm 4. Cars expected:` 50-75 5. Caterer: East End Caterers: Chris Richards License No. PT0002999 10095 Main Road Mattituck,New York. 11952 631.379.2070 6. Music Vendor: East End Entertainment Michael Variale P.O. Box 1205 Westhampton Beach, New York. 11978 516.354.2372/631.833.4149 7. Music Duration: 5pm—1 1pm 8. Tent Vendor: Sperry Tent Rental PO Box 608, 48 Foster Avenue Bridgehampton, New York. 11932 631.725.2422 July 4, 2021 Alexander Wolbrun and Brett Schneider Event 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: July 4, 2021 2. Guests: 150 guests 3. Hours: 12pm-llpm 4. Cars expected: 75-100 5. Caterer: East End Caterers: Chris Richards License No. PT0002999 10095 Main Road Mattituck,New York. 11952 631.379.2070 6. Music Vendor: East End Entertainment Michael Variale P.O. Box 1205 Westhampton Beach,New York. 11978 516.354.2372/631.833.4149 7. Music Duration: 5pm—1 1pm 8. Tent Vendor: Empire Tent Rental 387 Knickerbocker Avenue Bohemia, New York. 11716 631.288.7282 September 19, 2021 Sydney Meyers and Forrest Hane Event 31215 County Road 48, Peconic,New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: September 19, 2021 ; 2. Guests: 125 guests 3. Hours: 12pm-11 pm 4. Cars expected 75-100 5. Caterer: Grace & Grit: License No. PT0007738 55750 Main Road Southold, New York. 11971 631.876.5221 6. Music Vender: On The Move Entertainment: The New Millennials Contact Person: Darren 123 West 30th Street New York, New York 212.229.1009 7. Music Duration: 5pm—1 1pm 8. Tent Vendor: McBurnie Tent Rental 22355 Middle Road Cutchogue, New York. 11935 631.734.6024 October 9, 2021 Alexa Cohen Event 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 1. Event Date: October 9, 2021 2. Guests: 100 guests 3. Hours: 12:OOpm-1:OOpm 4. Cars expected 50-75 5. Caterer: Noah's Greenport: License No. PT0001435 136 Front Street Greenport,New York. 11944 631.477.6720 6. Music Vendor: TBA Contact Person: Phone: 7. Music Duration: 3:OOpm—11:00pm 8. Tent Vendor: McBurnie Tent Rental 22355 Middle Road Cutchogue, New York. 11935 631.734.6024 UNDERTAKING 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 The Applicant, Christopher L. Pia undertakes to present and post on site the NYS Liquor Authority Permit during times when alcohol is being served. { CHRISTOPHER L. PIA AC-I DATE(MFVDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 04114/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL'INSURED,the policy(les)must be endorsed, If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsoment(s)• PRODUCER SACT EILEEN CUSHMAN VINCENT C DALEY PHONEQ� tI.631-722-4100 I� c,Ne1.631-722-4500 1116 MAIN ROAD E4.1AIL EILEEN.CUSHMAN AMERICAN-NATIONAL.COM _APMRa i PO BOX 2336 INSURER 9 AFFORDING COVERAGE I MAIC► AQUEBOGUE, NY 11931 INsuREaA FARM FAMILY CASUALTY INS. CO. 120 INSURED INSURER B BREEZE HILL FARM&PRESERVE INC INSURER C: I PO BOX 246 jNSURER D., PECONIC, NY 11958 INSURER E: I INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VNTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INTR TYPE OF INSURANCE90 - POLICY NUMBER I h OUCY fiFF M1.VDDY YY LIMITS X I cOMMERCIALGENERAL LIABILITY X 3152G5107 '0510612020 05/06/20211 EACHOCCURRENCE k S 11,000,000 CLAIMS MADE F-1OCCUR0510612021 0510612022 PR ;SES( R"'� ° I$ 100,000 X ENYE SPECIAL FARM PACKAGE MED EXP(Any one personl I S 5,000 PERSONAL 8 ADV INJURY S 1,000.000 ```G'''Ii���N I AGGREGATE LIMIT APPLIES PER' GENERAL AGGREGATE $ 2.000 000 I JECT LOC PRODUCTS-COMP70PAGG 5 2,000,000 POLICY 0 PRO "II OTHER I S COMAUTOMOBILE LIABILITY _Ea awCgOnJSINGLE LIMIT I$ ANY AUTO BODILY INJUR"(Per parscn) I S ALL O%10iED -^SCHEDULED BODILY INJURY(Per arc,derl)15 AUTOS AUTOS NON-OWNED PROPERTY DAMAGE I S HIRED AUTOS AUTOS P^SJicJ#.n S A UMBRELLALIAB XXOCCUR 310181336 06/111202006111!2021 EACH OCCURRENCE S EXCEssuAB F7 CLAIMS-MADE 06/11/2021 06/11120221 AGGREGATE IS 1,000,000 DEI RETENTICN S 'pp S WORKERS COMPENSATIONI STATUTE ERH- AND AND EMPLOYERS'LIABILITY ANY PROPRIETORni ARTNERiEXECUTIVE YNIA E L EACH ACC1DchIT S _ OFFICEWMEMBER EXCLUDED? (Mandatory In NH) EL DISEASE-EA EMPLOYEE S if as dascnbe under DESCRIPTION OF OPERATIONS halow E L DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS)LOCATIONS I VEHICLES(ACORD 101,Add,lona)Ramarha Schedule,may be attached It more space Is required) CERTIFICATE HOLDER AS ADDITIONAL INSURED EVENTS OF: MAY 30,2021 JUNE 12 2021 JULY 4,2021 SEPTEMBER 19,2021 OCTOBER 9,2021 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 ROUTE 25 SOUTHOLD.NY 11971 AUTHORIZED RE RESENTATIVE I f ©1988-2014 ACORD CORPOR�J N. All rights reserved. ACORD 25(20141011 The ACORD name and loco are reuisterod marks of ACORD L/ BREEZE HUTAM-4 28ESERVa LOCATION!SITE PLAN MOM ,$ R "F v-,". „. ” .fit.:fir' ;;, 13 �R '� �,- y, ry '"µ 5 i x' far re3 & ,€ t.�i;Y. �dr'f'y"' a+�-,i°% > '""r a+"j�4;'»u'x.a. tray#�„a, .d"; "` 5? 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' `:`` _ .� "t"-a.l.. _ ,� ��, -.t�,•-�,,.,� .�9 ,=r.'",_ �� imply, "*aY±r k`ze '.. .,°:,r>r e`s,SKr ,'w$'„`ce'r`" ,. ` ,''�", � st.�..,;. ,rn� „ f "��a�,.» ,yi"�' � a,`�•�_�•�-.2.:,'�',"4*� s,4',"'rr• ^,-� `'�„' �e p+';' temly, ..J �1` t# mf n,$�,6.';<(�: .e`}�' 6i„y ! +#-en` u' Y>u,"""'i�a -�', ,�§ •<i -�.,1.'�#. -•�, n, p? & �#_ .`fir R` yj .,..w'” x`�.A ,'�,�`y,`�";T:s,�s;"�.a�„v"".^3�,''�".» 'r�rd= -i,t:,.�-,d.,,4?,;.�r*;- `"Ta`"kc� �3"*k�� y a,�m,`�,.'ra' ,•• ,w'".1�.,�ri'e.M 'S�, 'Al �23l20I7 Grelf WsWIng?eW t2de smdng png ' Orchard 40x100 Nan Century High Peak Pole Tent Haase .?�1i. rJsr Liar• _`�C �,�'' f. 3 Flit. .�� J11,nd ... t2' t•xg> -M 71 Tel`9 9r1 Gravd Paej=g Lut 9cI6 -lam; tpgrmtb 7e limtent comer 30-32' : •e }I tat el ply with Iaap post iita- Auh ?�0 Grand Parkmg La :�, � Frame Tent` •.•' 30'.c?U• for Sezt-tcc instalial don to base of tree- 10.12 in from gr avel "9x10&9t16 opdoadrmn plan not currently mcluded • i t 3 t F 3 i 3 i f 3 i S l RECEIVED WILLIAM C. GOGGINS APR 2 8 2021 Attorney at Law 13235 Main Road, P.O. Box 65 Mattituck,New York 11952 �otathold Town Clerk Phone: (631) 298-4818 Fax: (631) 298-4214 «a Cell: (631) 905-4493 Email: goaginslaw gmail.com April 28, 2021 Office of the Town Attorney 53095 Main Road, P.O. Box 1179 Southold, New York 11971 Re: Breeze Hill Farm Special Events Permit 31215 County Road 48, Peconic, New York SCTM No. 1000-074.00-01.00-036.000 Dear Sir/Madam: In connection with the above referenced matter enclosed please find the application for six (6) special event permits and supporting documents for s together with a check in the amount of$400.00. If you have any questions, please do not hesitate to contact the undersigned. Thank you. Ver-V,truly yours William C. G gins ` RECEIVED AP►H 2 8 2029 41 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter-205 "Public Entertainment attd-Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must,be submitted,at least,60 business days before the event. Applicants, Are-encouraged to submit-applications-as,early as possible. Any Completed'abplicatioit.that is not suhitiittcd-60-or tAbre biusiness d4js Prior to the scheduled event may be.rejeeted or subject to a late processing fee-of$250.00 by the Ofrice df the Town Clerk, ; unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. ;When is a Permit Required?_ All Special Events,per Southold Town Code Article 1. Section 205-2(Definitions)mast obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any ttse.of residential propertv for pt'ofit_such as a venue for weddings.or other events is tarahibi'ted. This ap licatio is dOmed compl6te once all the toll fling requirements are=submitted to'the-To'Vvn. .Clerk,: Please indicate submission df the.folloscing by:checking off the boxes andsi nip 6e6 . KA completed application farm signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. E : Is the application being submitted at least 60 days before the event Yes [yNo If Yes,Fee of$ ��U•UU- has been submitted 0 If No,Fee of$ has been submitted W Updated 8/7/2018 KThe applicant/owner of the property where the special event is proposed to take place must provide a certificate�of insurance not less than 2 million dollars naming the Town of Sold as-an additional insure , X'A.kat�kiigvent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form-for details) j Events for three hundred (300)'�or mare people require submission and approval of a traffic control II tan_adceptable to the:Town of,Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. ated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. , Updated 8/7/2018 Mirabelli, Melissa From: Lanza, Heather Sent: Thursday,April 29, 2021 10:11 AM To: Flatley, Martin; Mirabelli, Melissa;Verity, Mike; Noncarrow, Denis; Duffy, Bill;Weisman, Leslie Subject: RE: Breeze Hill Farm Special Events ok From: Flatley, Martin Sent:Thursday,April 29, 202110:02 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: RE: Breeze Hill Farm Special Events I have no objections to these events being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that Is privileged,confidential and exempt from disclosure under applicable law If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765 2600, (iQ return the original message and all copies to us at the address above via the U S Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Wednesday,April 28,20213:25 PM To: Flatley, Martin <mflatlev@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill <billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Breeze Hill Farm Special Events Please send comments thanks everyone Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) 1 Mirabelli, Melissa From: Easton,James Sent: Thursday,April 29, 2021 8:28 AM To: Mirabelli, Melissa Subject: RE: Special Events at Breeze Hill Farm I have no objection to these events taking place. Thank you, James Easton Fire Marshal,Town of Southold FF1142 JamesEsoutholdtownngov (W)631-765-1802 O H 2 o • PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure. copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. Ifyou have received this transmission in error,please notes the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday, April 28, 20213:26 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Events at Breeze Hill Farm Please send all comments to me and I will forward them to the committee Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Spiro, Melissa Sent: Thursday,April 29, 2021 8:36 AM To: Mirabelli, Melissa Subject: RE: Special Events at Breeze Hill Farm This is not preserved land. Melissa Spiro From: Mirabelli, Melissa Sent:Wednesday,April 28, 20213:26 PM To: Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese @southoIdtownny.gov>;Allegue, Lauren<Lauren.Allegue@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Cc: Ruckdeschel,August<August.Ruckdeschel@suffolkcountyny.gov> Subject:Special Events at Breeze Hill Farm Please send all comments to me and I will forward them to the committee Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Noncarrow, Denis Sent: Thursday,April 29, 2021 8:02 AM To: Leslie Weisman Forward; Mirabelli, Melissa Cc: Flatley, Martin;Verity, Mike; Duffy, Bill; Lanza, Heather;Weisman, Leslie Subject: RE: Breeze Hill Farm Special Events Good to me Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.qov denisn@southoldtownny.qov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication From: Leslie Weisman Forward Sent:Wednesday,April 28, 20214:27 PM To: Mirabelli, Melissa<melissam@southoldtownny.gov> Cc: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Re: Breeze Hill Farm Special Events Looks fine to me Leslie Sent from my iPad On Apr 28, 2021,at 3:26 PM, Mirabelli, Melissa<melissam@southoldtownny.gov>wrote: Please send comments thanks everyone Melissa M Mirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i Mirabelli, Melissa From: Lanza, Heather Sent: Thursday,April 29, 2021 10:11 AM To: Flatley, Martin; Mirabelli, Melissa;Verity, Mike; Noncarrow, Denis; Duffy, Bill;Weisman, Leslie Subject: RE: Breeze Hill Farm Special Events ok From: Flatley, Martin Sent:Thursday,April 29, 202110:02 AM To: Mirabelli, Melissa <melissam@southoldtownny.gov>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southoId.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: RE: Breeze Hill Farm Special Events I have no objections to these events being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 a The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited If you have received this communication in error,please(r)notify us immediately by telephone at 631.765 2600, (L)return the original message and all copies to us at the address above via the U S Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent:Wednesday,April 28, 20213:25 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Breeze Hill Farm Special Events Please send comments thanks everyone Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) i