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HomeMy WebLinkAboutOld Field Vineyard 2021-12 Southold Town Board - Letter Board Meeting of May 4, 2021 RESOLUTION 2021-349 Item# 5.19 3 ADOPTED DOC ID: 16999 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-349 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA, LLC,to hold Special Event 2021-12 at the Old Field Vineyard , 59600 Main RD, Southold,New York as applied for in Application OFV 1 a-c for weddings on June 5, September 18, and September 25, 2021 from 3PM to 11:59PM, subject to the following conditions: 1. that music must end by 10:30PM sharp; 2. All parking must be contained on site; 3. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:James Dinizio Jr, Councilman AYES: Nappa, Dinizio Jr, Doherty, Evans, Russell ABSENT: Robert Ghosio Generated May 6, 2021 Page 37 Special Events Committee Application Summary and Recommendation Application name: DEQ A U4 (OldRe- ldyi s Address: vq' pOO ma_(n .� . SOLe�kLd, W I Iq q Application number: O FV .1 CL-0, Date of Event: oq J IaOQL Time: � :,I00��Yl Date Received by Town Clerk: H � $�I (Roal Date Received by Committee: H Nature of Event (S): .Q ,�j�� do 19 Committee Comments Received by: Denis Noncarow / Melissa Spiro Leslie Weisman ✓ Missy Mirabelli Chief Flatley August Ruckdeschel- County—%el� Heather Lanza James Easton Mike Verity Claire Glew Bill Duffy Kevin Webster Committee Recommendation's: Approve as applied a Approve with Additional conditions: Hold Public Hearing Deny Special Event No: af)4P L ^ la Resolution No: O' �j� `"U� i`"I Date: 5 Ot I =Q�gJFFD[+ .RESOLUTION 2021-349 oyMO`f 9aaE SCHEDULED DOC ID: 16999 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-349 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 4,2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA, LLC, to hold Special Event 2021-12 at the Old Field Vineyard, 59600 Main RD, Southold,New York as applied for in Application OFV 1 a-c for weddings on June 5, September 18, and September 25, 2021 from 3PM to 11:59PM, subject to the following conditions: 1. that music must end by 10:30PM sharp; 2. All parking must be contained on site; 3. The applicant must adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Elizabeth A. Neville Southold Town Clerk EL�ABBM A.TlIEi/MLP,,MMC �� Town Hall,53095 Main Road 'OWN[:IA= � `�� � P_Q Boz 1179 2 Southold,Newyork 11971 REG1STRARMAifR1_�3 +,OhI`IC] R OS ® Fax(631)765-6145 �` Telephone(631)765-1800 RECORDS it�ANA,GE�T7T Ot;BIt '�� r� wavwsoutholdtowrinpgav FREEDOM OF INFORMATION OFFICER 0MCE,OF' TOWN CLPMR, TOWN OF SOUTHOLD RECEIVED ! s I " �� -- APP 8 2021 APR TOWN ATTORNEY'S OFFICEf {1 � tie l,:�'iwaScF,4�s� ��` ?t�� Vr=,� APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT heim OmAde ALL of thejhfor-mAtion requested ._ n It apDlkatin " Irbe reviewed. Special Event Permit# Applicant(s)name: L.�� tti11RiS +yZ Date of Submission Ll , 7-U Name of Event 1V�,zC 3DateSCTM#'s 1000-Section rp Block- 6 Lot90-3- Dates s of Each Event: Oji}.� 1 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: V E.-O'�t t w"'RN � ^ G'J ( 1►�14 Y (Please attach a-detailed description of EACH event to thid application) Time Period (Hours) of Event: From- 3`_bp-j)�A. to f l Town Services requested: ( )Yes ()()No If yes,Describe Police Dept. Highway Dept. Describe Services "'INT APP t LMI Maximum Number of Persons Attending At One Time: Number of cars expected Jso-- 490 BARS Is a Tent or othertemporarystructurg being used? [x]Y�e+s[ ]No If yes provide size(s) •� 1. 4CJ 4 oD 2 ),a6" .. ,tom\ " t Will food be served?*1 Yes [ ] No If yes�provi4e number and name(s)of food vendor(s) .,�lkt.lt~.Gi t.1�'ZaSh�.x�t3�32 KAlLil k:TLj S-C_."F;C�a7�Lo13(o Updated 8/7/2018 � _ Suffolk County permit#(s) Will other vendors be on the premises during the event?[)C]Yes [ ]No If yes ho--w many?Describe Type of vendors)_____�;_,},,�i RPr�.1 t' us, B-',- ,�Lt{, ( it,i:t�.G 1J It%' AID J'La1` Property Owner(name/address): j k! A LL_1 )5L!O' oo MA.tN 16,A1,S42 zft-D Contact Person and Contact Tel.# C�I�'tZ►S 13,t1ti1 A�` 1j1 °"� tnQ>✓fiii'J—� ' ' e-mailaddress � .Dhlt Event Location: Street-Hamlet Address: �q b0.3 M&I d 1R y r2UHt)1,,,'1�, j I 'I) Mailing Address to Send Event Permit to: ?. _2_6 £ ,f., 1q)1 Have any of the development rights been sold to the Town of Southold[ ]Yes No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No Yves to either or both,also wdicgte.an,the _attached plan the boundaries,ofthe reserved area Zion which the event will take �lp ace YOU MUST.ATTACM A P.AI KING/EVENT PLAN TO'I"I-IIS APPIACATION IPTIM EXPECTED ATTENDANCE IS 300 OR INTORE PEOPLE,YOU MUST ALSO ATTACH A ,TRAI+FTC CONTROL PIAN(see next navel A Parking/Event Plan maX he a survey, site plan and/or aerial view (for example Goggle Earth)'o4' the subject property.INDICATE-0 T-RE PLAN ALL of the following information: Aparking/event plan showing: �'jt� A-rrALgE_b �i31t•�r (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Trdffic+Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a-qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. (1TMEA'S SIG/VA WRE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,reg,ulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affcrm that the information contained herein and attachments hereto are true and correct to the best of my knoivledge, and agree to provide notice to the Town immedr*afety should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town Southold to iter the property during the hours of the permitted special ev n 4ake ny and al itspecti is neee Sary in connection with this Special Event Print name of Owner @wac r i 4 1 V—r N lwA7-1 4, `-'' Print name of Authorized Pcron/R escntative ignature of Autfiarzed Person/Re en ve k'FRMISS;dN IS HERlGBY GRANTED SUBACT TOY E FOLLt�W NG CfDNDITI S: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event-Parkingic'strictly prohibited.on ANY Town County or State Roads or Rights of 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on'the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the Scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities asspdaled-witbi inP but iMited to parl.ing; SIe S/ c S tents or temporary stiuoture{ •or tempoorars-sanitatyfacilities.shall be conducted on Town of Soutboid Pufchase of Development Rights land. 10. NO adtivities assoc. ted with this event including but not limited to-parking, ingresct s�1a c Sa enif-,S) or temporary Strltftikso, or,temn_orarv'sanitary facilities shall tie conducted•on Suffolk Cgunty Purchase of Develo mi eat_Rights land without a permit issued by the Suffoltc CQunt�+ Farrrilanci Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the buflding(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 The Old Field Vineyards P.O. Box 726,59600 Main Road—NYS Rt.25 Southold, New York 11971 Ph:631-765-0004 e-mail:ChrisBaii@aol.com Cl: 631-553-9569 A Parking/Event Plan 1. Property size: 22.2 acres,abutting Main Road &Bay Home Road.(See Exhibit 1). 2. Only structures in operation during course of the event are a party tent, cook's tent, and bathroom trailer. Primary residence and other fixed structures are closed. 3. Party tent, cook's tent, and bathroom trailer, as noted on aerial schematic, Exhibit 2, attached. 4. The front lawn, beach,and parking areas,as shown on aerial schematic, Exhibit 2. 5. Tent exits are clearly designated, as per tent vendor's permit with Town. 6. Fire extinguishers are mounted in Party tent and cook's tent per tent vendor's permit. 7. Bathroom trailer located at the head of the parking area.See Exhibit 2. 8. Per Exhibit 2, the parking area is to either side of the private road with autos facing into the vineyard rows. Private road area available for parking is 625 feet long by 80+ feet wide providing space for more than 120 vehicles(60 per side). 9. Vehicles enter the property from Bay Home Road (one-way traffic flow). Passengers are disembarked at the ARCHES. At that point, if the bridal party chooses, a valet service moves the vehicles to the parking area along the private road. At the conclusion of the event, all vehicles are directed down the private road, some 1400 feet,to exit onto the Main Road, Route 25. 10. Music, live or DJ, is specified in the Contract between the Vineyard and the bridal party.Music for the ceremony at 4PM may be instrumental (violin, piano,guitar,etc.) with speaker amplification to be directed out over the water away from land. Likewise, by contract, music under the tent requires the musicians'or DJ's stage to be at the vineyard side of the tent with speakers facing out over the water. By contrast, the Town's Noise Ordinance notwithstanding, all music amplification must be turned down at 10PM and turned off by 10:30PM.Any exception is at the sole discretion of the senior representative of The Old Field Vineyards, and must comply with Town Code. 11. Emergency access is via entry point at 1260 Bay Home Road. Entry is suitable for ambulance to fire truck.Nearest fire hydrant is adjacent to property at bay end of Bay Home Road. 12.The caterer to the event is responsible, by contract,for all refuse,trash, and garbage removal. i 13.Tent lighting is provided by the tent vendor under contract with the bridal party.The Old Field provides electrical service as needed.Other grounds' lighting is permanently installed. 14.The bathroom trailer is located at the head of the parking area. �°►► �!ru CERTIFICATE OF LIABILITY INSURANCE " 04/08/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: ,If the certificate holder is an ADDITIONAL INSURED,the po{icy(ies)must have ADDITIONAL INSURED provisions or beendorsed; If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on ._this certificate does not confer lights to the certificate holder in lieu of such endorsement(s), PRODUCER I - wAMe MATTHEW DALEY _ Matthew Daley PHONE 631-744-3350 631-744-3383 Farm Family Insurance %org : matt,daley@larm=famity:eom 85 Echo Avenue-Suite 2 INSURERS AFFORDING COVERAGE NAIL q Miller Place,NY 11764 INSURER A:Farm Family Casual Insurance Co. 13803 INSURED INSURERS: Novel Contracting Inc DBA Old Field Vineyards INSURER C: P.O.BOX 726 INSURER D: INSURER E; Southold NY 11971 INSURER F: COVERAGES CEi2'f'(FICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,NSR TYPE OF INSURANCE UaRI POLICYNUMBER PO D EFF POuOLTR EXP LIMBS A X COMMERCIALGENERALUUIBILITY x 31521_7612 06119121 05/19/22 EACH OCCURRENCE $ _ ' .1,000,000 To REN ,D. 100,000 CLAIMS-MADE ❑X OCCUR iSEetxx:nance $�'_ MED EXP(Anyone person S 5,000 PERSONAL BADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:- GENERAL AGGREGATE S 2,000,000 X POLICY❑JECT ❑LOC PRODUCTS-COMPfOPAGG $ 1,000,000 OTHER: �� $ AUTOMOBILELUU31LnY N0Di5tNGLE MTT $ ani ANY AUTO I BODILY INJURY(Per person) S OWNED SCHEDULED # BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY UMBRELLA LAS OCCUR EACH OCCURRENCE $ _ EXCESS LIAB HCLAIMS-MADE AGGREGATE DED I I RETENTION$ _ 11$ WORKERS COMPENSATION STATUTE ET AND EMPLOYERS'LIABILITY Y ANYPROPRIETORIPARTNERIEXECUTIVE ❑ NIA E L EACH ACCIDENT $ OFFICERlMEMBER EXCLUDE07 (Mandatory M NH) E L DISEASE-EA EMPLOYE $ If es,dascnbe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ A LIQUOR LIABILITY 31521-7611 05/19/21 '05/19/22 AGGREGATE LIMIT $1,000,000 EACH COMMON CAUSE $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 107,Addldonal Remarks Schedule.may ho attached It mare apace Is required) TOWN OF SOUTHOLD-IS LISTED'AS ADDITIONAL INSURED*ON POLICY 31521-7612 CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 MAIN ROAD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD,NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. 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(21) a,�r O _--- w�.mosa ._—°-- rooa sta �® uxo 1•�talati• -- M.m+Caalr.•--•—.c-- INE Z'R MO�eu,R al• . ^^•'. b.roe�rn o ��lr �� 4P0•aYs — t—.�•• Ism yr•.y.�—+��— [DII C� 50 n� r.r z u.ewr 21lYe1m TL:A --p-- The Old Field Vineyards P.O.Box 726,59600 Main Road Southold, NY 11971-0726 Ph:631-765-0004 e-mail:Cheiigaiaraaol.com CI:631-553-9569 L•- yam, -� r = April 8,2021 £s t.., u Elizabeth Neville,Town Clerk A P H 8 2021 Town of Southold 53095 Main Road,Route 25 Southold,NY 11971 � 96:Reddestfor Expedited Review and -Request for Waiver of$250 Late Processing'Fee F&102:1 Special Events Permit­Chapter 205 Dear Ms.Neville: Enclosed is the Special Events Permit application forthe 2021 summer season at The Old Field Vineyards. There are three private events that may meet the criteria of Chapter 205 for the following dates:June 5, September 18,and September 25. The application is complete,including the required Certificate of Insurance naming the Town of Southold as additional insured and a check to the Town of Southold on the account of Novel Contracting Inc.d/b/a The Old Field Vineyards of$150.00 for the application fee. Our request for expedited review and waiver of the late processing fee is due to finalizing caterer name and Suffolk County food certificate received only yesterday, April 7. We would greatly appreciate your understanding and kind consideration of this request for our Special Events Permit. Sincerely yours, Christian F. Baiz,III Attachment:2021 Special Events Permit application 0a, �A roo 4t, gr: A,P R 8 2021 TOWN OF SOUTHOLD Town Code Chapter--205,"Public-Entertainmen't and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. A-pplicaflQn' : $150.00 per application.Up to six(6)multiple events of the same type, occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications most be submitted at least 66 business days-before the Ment Applicants are encouraged to submit app]WOW igns early as-possible, Any�caMpleted aftlication that ir.more by in d= prior to the schedii1ed event may be rejected or sub-leettoalat-oprocesdngfce-of�i56,00bit'he,Off-iceof eTown Clerk unless a waivers obtain Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit RgquireO All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations,parties or not-for-profit fundraisers do not require permits. Any iise dreside ntiatpropg-*for profit,such as a venue for weddings or other events is prohibited. This,application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed agplication form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. VS FEE: Is the application being submitted at least 60 days before the event Yes X No IV If Yes,Fee of$ has been submitted If No,Fee of$ has been submitted UT TG Z AS-V,I M F64 Updated 8n/2018 rVI A The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insure AA Pa dng%Fvent Plan:consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. NJ Hated QS ature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit - Updated 8/7/2018 Mirabelli, Melissa From: Lanza, Heather Sent: Monday,April 12, 2021 9:44 AM To: Leslie Weisman Forward; Mirabelli, Melissa Cc: Noncarrow, Denis;Weisman, Leslie; Flatley, Martin;Verity, Mike; Duffy, Bill; Spiro, Melissa; Easton,James; Glew, Claire;Webster, Kevin Subject: RE:This one is Old Field Vineyards No issues. Let the Town Board decide the fee situation. From: Leslie Weisman Forward Sent: Friday,April 09, 20216:41 PM To: Mirabelli, Melissa<melissam@southoldtownny.gov> Cc: Noncarrow, Denis<denisn@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glees@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: Re:This one is Old Field Vineyards I'm okay with these weddings.They have become annual and are booked well in advance. But frankly I see no justification for waiving the late fee Leslie Sent from my iPad On Apr 9,2021, at 4:09 PM, Mirabelli, Melissa<melissam@southoldtownny.gov>wrote: Please respond to all. Melissa M I irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 <ofv 1 a-c_20210409144310.pdf> i Mirabelli, Melissa From: Easton,James Sent: Monday,April 12, 2021 8 16 AM To: Mirabelli, Melissa; Noncarrow, Denis; Duffy, Bill; Flatley, Martin;Weisman, Leslie;Verity, Mike; Spiro, Melissa;Glew, Claire;Webster, Kevin; Lanza, Heather Subject: RE: Old Field Vineyards 1 a-c I have no objection to both of these applications moving forward. James Easton Fire Marshal,Town of Southold at,teo JamesE,�@,southoldtownny.gov (W)631-765-1802 b y Z PRIVELEGED AND CONFIDENTIAL COr14AIUNICATION CONFIDENTIALITYNOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and rncry contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying distribution, or the taking of'any action in reliance on the contents of this information is strictly prohibited Ifyou have received this transmission in error,please notes the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Friday,April 9,20213:57 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Duffy, Bill<billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>;Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Easton,James <jamese@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Lanza, Heather<heather.la nza @town.so utho Id.ny.us> Subject: Old Field Vineyards la-c Please as always respond to all Have a great weekend everyone Melissa M.Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 1 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Friday,April 9, 2021 6:41 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis;Weisman, Leslie; Lanza, Heather; Flatley, Martin;Verity, Mike; Duffy, Bill; Spiro, Melissa; Easton,James; Glew, Claire;Webster, Kevin Subject: Re:This one is Old Field Vineyards I'm okay with these weddings.They have become annual and are booked well in advance. But frankly I see no justification for waiving the late fee Leslie Sent from my iPad On Apr 9,2021, at 4:09 PM, Mirabelli, Melissa<melissam@southoldtownny.gov>wrote: Please respond to all. Xfefissa M I irabelfi Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 <ofv 1 a-c_20210409144310.pdf> 1 Mirabelli, Melissa From: Noncarrow, Denis Sent: Monday,April 12, 2021 8:05 AM To: Flatley, Martin; Mirabelli, Melissa;Weisman, Leslie, Lanza, Heather;Verity, Mike; Duffy, Bill; Spiro, Melissa; Easton,James;Glew, Claire; Webster, Kevin Subject: RE:This one is Old Field Vineyards I am good with These events. In regards to the late,fee I think we have to understand what businesses are going through with COVID. I would be more likely to give a pass. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Flatley, Martin Sent: Sunday,April 11, 20211:13 PM To: Mirabelli, Melissa<melissam@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.Ianza@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: RE:This one is Old Field Vineyards I have no objections to these being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 00 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law If the reader of this message is not the intended recipient.you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631 765 2600. (ii)return the original message and all copies to us at the address above via the U S Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media 1 From: Mirabelli, Melissa<melissam@southoldtownny.gov> Sent: Friday,April 9, 20214:06 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike <Mike.Verity@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<iamese@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Subject:This one is Old Field Vineyards Please respond to all. Ifelissa M. Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 2 Mirabelli, Melissa From: Lanza, Heather Sent: Wednesday,April 21, 2021 10:08 AM To: Noncarrow, Denis; Mirabelli, Melissa;Weisman, Leslie;Verity, Mike; Duffy, Bill; Flatley, Martin Subject: RE:wording for this resolution - Chris Baiz application Sounds good. (no pun intended) From: Noncarrow, Denis Sent: Wednesday,April 21,20219:43 AM To: Lanza, Heather<heather.lanza@town.southold.ny.us>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: RE:wording for this resolution-Chris Baiz application I spoke to Chris who said his contract reads music is turned down at 10 and must be off at 10:30 1 think we should say Music off at 11:OOpm. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s) Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Lanza, Heather Sent: Friday,April 16, 20211:55 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: RE:wording for this resolution-Chris Baiz application I agreed with Denis to add a condition to end the music at 11pm,but allow the event to go on without music to their desired time of 11:59pm (aka midnight). From: Noncarrow, Denis Sent: Friday,April 16, 20211:53 PM To: Mirabelli, Melissa<melissam@southoldtownny.gov>;Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: RE:wording for this resolution-Chris Baiz application 1 Correct me if I am wrong but I think we said this is a go as long as the music ends at 11:00pm. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Mirabelli, Melissa Sent:Thursday,April 15, 202111:13 AM To:Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:wording for this resolution-Chris Baiz application Hi all, I just want to clarify how I should word this resolution so he has a condition to end before 11:59 as he applied for. Please let me know suggestions then I can get this over to the Town Board Thank you everyone RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA, LLC,to hold Special Event 2021- at the Old Field Vineyard , 59600 Main RD, Southold,New York as applied for in Application OFVla-c for weddings on June 5, September 18, and September 25, 2021 from 3PM to 10:59PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. lllelissa 11 JVirubelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex -54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 2 Mirabelli, Melissa From: Noncarrow, Denis Sent: Wednesday, April 21, 2021 9:43 AM To: Lanza, Heather, Mirabelli, Melissa;Weisman, Leslie;Verity, Mike; Duffy, Bill; Flatley, Martin Subject: RE:wording for this resolution - Chris Baiz application I spoke to Chris who said his contract reads music is turned down at 10 and must be off at 10:30 1 think we should say Music off at 11:00pm. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn @southoldtownn y.gov 631-765-5806 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Lanza, Heather Sent: Friday,April 16, 20211:55 PM To: Noncarrow, Denis<denisn@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Weisman, Leslie<lesliew@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin<mflatley@town.southold.ny.us> Subject: RE:wording for this resolution-Chris Baiz application I agreed with Denis to add a condition to end the music at 11 pm,but allow the event to go on without music to their desired time of 11:59pm (aka midnight). From: Noncarrow, Denis Sent: Friday,April 16, 20211:53 PM To: Mirabelli, Melissa <melissamCQ@southoldtownny.gov>;Weisman, Leslie<lesliew(a@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Duffy, Bill <billd@southoldtownny.goy>; Flatley, Martin<mflatlev@town.southold.nv.us> Subject: RE:wording for this resolution-Chris Baiz application Correct me if I am wrong but I think we said this is a go as long as the music ends at 11:00pm. Denis Noncarrow Government Liaison Officer Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-5806 1 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information It is solely for the use of the intended recipient(s) Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Mirabelli, Melissa Sent:Thursday,April 15, 202111:13 AM To: Weisman, Leslie<lesliew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.nV.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject:wording for this resolution-Chris Baiz application Hi all, I just want to clarify how I should word this resolution so he has a condition to end before 11:59 as he applied for. Please let me know suggestions then I can get this over to the Town Board Thank you everyone RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA, LLC, to hold Special Event 2021- at the Old Field Vineyard, 59600 Main RD, Southold,New York as applied for in Application OFV 1 a-c for weddings on June 5, September 18, and September 25, 2021 from 3PM to 10:59PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 2 l Mirabelli, Melissa From: Mirabelli, Melissa Sent: Thursday,April 15, 2021 11:13 AM To: Weisman, Leslie; Lanza, Heather; Noncarrow, Denis Subject: wording for this resolution - Chris Baiz application Hi all, I just want to clarify how I should word this resolution so he has a condition to end before 11:59 as he applied for. Please let me know suggestions then I can get this over to the Town Board Thank you everyone RESOLVED that the Town Board of the Town of Southold hereby grants permission to DEKKA, LLC, to hold Special Event 2021- at the Old Field Vineyard , 59600 Main RD, Southold,New York as applied for in Application OFV1a-c for weddings on June 5, September 18, and September 25, 2021 from 3PM to 10:59PM. All parking must be contained on site. Provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Jlfelissa iV. ,Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 1