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HomeMy WebLinkAboutSouthold Yacht Club - Sunfish Race and Regatta ELIZABETH A.NEVILLE,MMC ��• �,� Town Hall,53095 Main Road TOWN CLERKo P.O.Box 1179 CO2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® .� Fax(631)765-6145 MARRIAGE OFFICER '�� ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®l `1►a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD April 21, 2021 Mike Callanan Southold Yacht Club Po Box 546 Southold,NY 11971 Dear Mr. Callanan: The Southold Town Board, at its regular meeting held on April 6, 2021, granted permission to the Southold Yacht Club members to park on the grass area and adiacent road on July 10th and July 22nd 2021 to hold its Sunfish race and Regatta. A certified copy of this resolution is enclosed along with the Town of Southold Policy for Special Events on town Properties and Roads. Failure to heed the policy may result in the loss of Clean-up deposit. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Applicant must comply with all executive orders of the State of New York. Please contact Captain Kruszeski at the Police Department, as soon as possible, and provide him with a copy of the placard to be used to coordinate traffic parking. If you have any questions please contact me at the Town Clerk's office at 631-765-1800. Good Luck with your event. Sincerely, Lynda M Rudder Deputy Town Clerk enc Southold Town Board - Letter Board Meeting of April 6, 2021 yurr°tT RESOLUTION 2021-260 Item 4 5.21 ADOPTED DOC ID: 16941 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2021-260 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 6, 2021: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 10, 2021 (rain date July 11, 202 1) for their World?s Longest Sunfish Race; July 22-2021 (rain date July 26, 2021) for their Annual Carol Smith Regatta provided the applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads and subject to the applicant's compliance with all executive orders of the State of New York. Failure to comply with all provisions and conditions will result in the revocation of the permit. Placards will be supplied by the Yacht Club for members that do not have a Southold Town parking permit which should be placed on the vehicle's dashboard for those participants who do not have parking permits. Southold Yacht Club is required to provide Capt. Kruszeski a copy of the placard prior to the event. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Nappa, Dinizio Jr, Doherty, Ghosio, Evans, Russell Generated April 9, 2021 Page 30 ` S Z RECEIVED MAR 3 0 2021 SOUTH OLD YACHT CLUB Southold Town Clerk P0. Boy,546•North Parish Drive-Southold,New York 11971 631-765-5629 www.southoldyachtcl ub,com March 24,2021 Ms Elizabeth Neville,MMC Southold Town Cleric 53095 Mam Road PO Box 1179 Southold,NY 11971 Re:Application for A Permit to Hold a Special Event Dear Ms.Neville. We enclose a completed Application for a Permit to Hold a Special Event and request that this Application be considered at the next(April)Town Board meeting We enclose one(1)application for two(2)events of the same type occurring over a period of less than three months. The events are sailing regattas as follows: m The 50 Annual World's Longest Sunfish Race Around Shelter Island,NY–July 10,2021(rain date July 11,2021),and m The 45 Annual Carol Smith Regatta–July 22-23,2021(rain date July 26,2021). Specific event details of each event are included with this application.Event descriptions are included on Attachment 41. We enclose. (1)Completed Application for a Permit to Hold a Special Event, (2)Application fee of s250, (3)clean-up deposits of szo for each event, (4)Southold Yacht Club's current Certificate of Liability Insurance,and (5)Parking/Eventplan(Attachm-921 Please note that we will provide a Certificate of Liability Insurance for the period 4/19/2021 through 4/19/2022 for your records immediately after our policy renews on April 19,2021. Please notify me in wntmg(at the above PO address)or via e-mail to mcallanan corn convenience to confirm that the permit has been granted- Please e-mail or call me at(917)723-7766 ifyou have any questions regarding this application or if you require additional information. Thank you foryour kind attention to thus matter Sincerely, Mike Callahan/ Commodore Southold Yacht Club ETown Hall,53095 Main Road ELIZABETH A.NEVILLE,MMC P.O.Box 1179 TOWN CLERK _ f_ k,, Southold,New York 11971 � ;k, REGISTRAR OF VITAL STATISTICS ',.d •, � ,• Fax(631)765-6145 MARRIAGE OFFICER • Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ' www southoldtownnygov FREEDOM OF INFORMATION OFFICER n OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the infortnatian 1-guested belon'.IncomplelewDuffeations NVILL NOT be reviewed. Date of Submission 50rt% A J00kL Wb(-LL'0'5 1.ljIJL-) WQFiSt RACs� Name of Event U°- NL `' A APC Name of Organization: O AC.}lT C� Is this a Not-For-Profit Event?ONO - Contact's Name: Ml 1. N C®t"I N'lo D(tJE Mailing Address: 120 !` .q Contact's Phone Number: Contact's Email Address: Event Location and Site Diagram: 110 tom` pc�r S���D� ��'� �� 'iP� IDOL-"li—•01"" (Use additional paper if necessary) l Event Date(s): V 2own - 1n -- (Include set u and shtimes and dates) Nature of Event: A*O- (Please attach a detailed description to this application) Time Period (Hours)of Event: From n inn to �- -� Maximum Number of Expected Attendees: Q Specify any special requirements(i.e. road closure,police presence): �.��• L�00�1 2- Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: VC) 5 �_�_s a1d i 1�`� 11111 Event Fees: $250 for events with less than 1000 expected attendees CO(19& 4 U0O $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) —$250 or more Clean-up deposit all other events ek',& -4 5G1 CERTIFICATC OF INSURANCE REQLIIRF!2: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***N0TEo PL-]EASE SEE A.TTACRED REVISED ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. , Print name of Authorized Person filling out Signa re of A horized Person filling out applicatton application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 Southold Yacht Club Attachment#1 to Application for a Permit to hold a Special Event Southold Yacht Club will strictly follow existing CDC,NYS and local guidance with regard to Covid-19 safety protocols(e.g., mask and social distance requirements, capacity limits, etc.)on the dates of each event. 50'Annual World's Longest Sunfish Race Around Shelter Island, NY Southold Yacht Club proposes to host the 5011 Annual World's Longest Sunfish Race Around Shelter Island, NY on Saturday,July 10,2021. This unique nautical marathon is open to single and doubles Sunfish sailors. As the crow flies,the nautical distance around Shelter Island, starting and finishing at Southold Yacht Club, is 21.3 miles.Since crows don't tack, however, it is estimated that the distance for the average r#ce sailed over the years is the equivalent of a nautical marathon (approximately 26 miles). The World's Longest Sunfish Race has become one of the most exciting,enduring and popular competitions on the Sunfish Class calendar. Sunfish sailors from across the country have enjoyed spirited competition in sometimes challenging conditions that vary wildly from year to year. 45th Annual Carol Smith Regatta The Carol Smith Regatta is SYC's signature junior regatta for Optimist,sunfish, laser and c420 sailors ages 7-18. The regatta originated in 1976 as the Peconic Gardiners Junior& Midget Sunfish Championships and was expanded to include additional fleets in the early 2000's. Junior sailors return to SYC year after year for competitive racing and outstanding hospitality. 2021 Dates:July 23 and 24. The regatta is part of the Peconic Gardiners Junior Sailing Association Championship Series. Southold Yacht Club Attachment#2 to Application for a Permit to hold a Special Event Parking Plan/Survey 1/2 We respectfully request to use the Town of Southold property adjacent to the Southold Yacht Club for temporary event only parking. Please see attached survey with details. As in prior years, event participants would use both the asphalt parking lot(blue)and the open grass area (green) south of the parking lot/restrooms. Southold Yacht Club organizers will encourage participants to use the open grass area so Town residents retain access to the parking lot. Attachment t®Application for a Permit t® hold a Special Event ' Parking plays/Survey 2/2 SURVEY OF PROPERTY ELEVARONS&CONTOURS ARE REFERENCED TO NAM'80 AT SOUTHOLD TOWN OF SOUTHOLD (� " SUFFOLK COUNTY, N.Y. 1000-71-01-03 O SCALF. 1'=30' m DECEMBER 16, 2014 JUNE 1.2015(UTILMES ADDED) \\ X33 O �ZF TEST HOLE DATA \\nf 4•y �' MWONALD O 09=CE mq f a.55' WAW Sw9 O E"M BROW4 awra 4---"- Fq Cy 5' PALE W004 EWE S40 SP 39 WATER W PALE B40KN l'/_B\` ' `J 2Q d EL 0.Y RNE SAND SP O i0 NF 4h 'Qt(AZ 8J ---- 15' h ` N07E WATER DWL IEAEO 39'GROW SURFACE .i' � ` RµF . sk co / 5 SpNA -B- F Q`OTty ems. je> 325•, LEDs � LIZ ca :Aw - 16 a Lj Z ti a zow - ?�R*\"\`�" III n u r k I � I 2pN f ;�'•� t SEI, 6 AE r \ 00, q4L 6 - I ' (OgL CCWA/VR S H DRI VE -- R---- WCLL (fie C'A"R ( L�LWANG L su TER) FLOOD ZONE FROM FIRM MAP NUMBER 36103CO166H ANY AL RLD RA RON OR ARON TO RAS SURVEY IS A KOLA RON NO 49618 OF SECRON 72090'WE NEW MW SrARr EDUCARLW LAW PECONIC SURVEYOR$P.C. EXCEPr AS PER SWDON 7209-S=W9aN z ALL LERTWU7WNS AREAo 83,M 80 F. (631)765-5020 FAX(631)765-1797 NnWM ARE VAUD FOR MS MAP AND CORES VIDWOF ONLY F P.0 BOX 909 SAID MAP OR 03FIES BEAR THE XPRESSW SEAL OF THE SURW= TO nE UNE 1230 TRA vELER STREET diOSE S"PAW APPEARS PZWM. SOUTNOLD. N.Y. 11971 14-128 Client#:25104 SOUTHYAC ACORM CERTIFICATE OF LIABILITY INSURANCE FDATE(MM/DD/YYYY) 05/14/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Linda J.Wagner Starkweather Sr Shepley(WE) PHONE 401 596-2212 FAX 401-431-9661 Insurance,Inc. E MAIC°'Ext): ac,No PO Box 549 ADDRESS. lwagner@starshep.com INSURER(S)AFFORDING COVERAGE NAIC# Providence, RI 02901-0549 INSURER A:One Beacon Insurance/IMU INSURED INSURER B: Southold Yacht Club PO Box 546 INSURER C. Southold,NY 11971 INSURER D. INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MMIDD/YYYY MMIDDIYYYY A X COMMERCIAL GENERAL LIABILITY B5JH52642 4/19/2020 04/19/2021 EACH OCCURRENCE $1,000,000 CLAIMS-MADE FX OCCUR PRE ARE IS ESOEaoccurr°ence $100,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 PRO- POLICY F—]ECT F�LOC PRODUCTS-COMP/OPAGG $1,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PeOa cadent AMAGE $ AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB OCCUR B5JH52842 4/19/2020 04/19/2021 EACH OCCURRENCE $2,000,000 EXCESS LIAB HCLAIMS-MADE AGGREGATE s21000,000 DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? ❑ N/A (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT 1$ T DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder is included as Additional Insured ATIMA per Written Contract or Agreement CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. P.O.Box1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1529825/M1529824 LJW Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/30/21 Receipt#: 278941 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/2021a $250.00 1 Event Fee 7/2021 $25000 Total Paid: $500.00 Notes: Payment Type Amount Paid By CK#360 $250.00 Southold, Yacht Club CK#361 $250.00 Southold, Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11971 Clerk ID: LYNDAR Internal ID•7/2021 Rudder, Lynda From: Rudder, Lynda Sent: Tuesday, March 30, 2021 11:44 AM To: Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton,James; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Southold Yacht Club Attachments: syc_20210330113626.pdf Please provide approval/disapproval and cost analysis,thank you t Rudder, Lynda From: Flatley, Martin Sent: Tuesday, March 30, 2021 1:58 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton,James; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Southold Yacht Club I have no objections to these events taking place. Please have parties participating in the events use special parking placards on their vehicles on the days of the events. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 6'31-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action,or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, March 30, 202111:44 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon<damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southo Id.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Southold Yacht Club Please provide approval/disapproval and cost analysis,thank you 1 Rudder, Lynda From: Spiro, Melissa Sent: Tuesday, March 30, 2021 12:37 PM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Easton, James; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey Subject: RE: Southold Yacht Club This is not preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent:Tuesday, March 30, 202111:44 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill<billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Southold Yacht Club Please provide approval/disapproval and cost analysis,thank you 1 Rudder, Lynda From: Easton,James Sent: Wednesday, March 31, 2021 7:52 AM To: Rudder, Lynda; Blasko, Regina; Doroski, Melanie; Duffy, Bill; Flatley, Martin; Hagan, Damon; Kruszeski, Frank; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Southold Yacht Club I have no comments/concerns with these events. Thank you, James Easton Fire Marshal,Town of Southold 'JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, March 30, 202111:44 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southo,ldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Southold Yacht Club Please provide approval/disapproval and cost analysis,thank you 1 Rudder, Lynda From: Flatley, Martin Sent: Tuesday, March 30, 2021 4:04 PM To: Rudder, Lynda Subject: RE: Southold Yacht Club Lyn, A suggestion was made that maybe the Southold Yacht Club should advise their guest participating in these regattas to use the grass and the road to park so they don't take up all the parking spots for residents that want to use the beach. Thanks Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action,or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, March 30, 202111:44 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon<damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Southold Yacht Club Please provide approval/disapproval and cost analysis,thank you 1 Rudder, Lynda From: Flatley, Martin Sent: Wednesday, March 31, 2021 12:15 PM To: Rudder, Lynda Subject: RE: Southold Yacht Club Thanks Lyn Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, March 31, 20219:30 AM To: Flatley, Martin<mflatley@town.southold.ny.us> Subject: RE: Southold Yacht Club Will put that into the resolution -----Original Message----- From: Flatley, Martin <mflatley@town.southold.ny.us> Sent:Tuesday, March 30, 20214:04 PM To: Rudder, Lynda<lynda.rudder@town.southold.ny.us> Subject: RE: Southold Yacht Club Lyn, A suggestion was made that maybe the Southold Yacht Club should advise their guest participating in these regattas to use the grass and the road to park so they don't take up all the parking spots for residents that want to use the beach. Thanks Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 1 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Tuesday, March 30, 202111:44 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Kruszeski, Frank <fkruszeski@town.southold.ny.us>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Southold Yacht Club Please provide approval/disapproval and cost analysis,thank you z RECEIVED SOUTHOLD YACHT CLUB F E B 1 6 2021 P.O. Box 546 • North Parish Drive • Southold, New York 11971 Southold Town Clerk 631-765-5629 www.southoldyaclitclub.com February 12,2021 Ms. Elizabeth A. Neville, MMC Southold Town Clerk 53095 Main Road PO Box 1179 Southold, NY 11971 Re: Pre-Application Meeting Requested Dear Ms. Neville: I am writing to request a pre-application meeting regarding a Special Event Permit to allow Southold Yacht Club to host the 50th Anniversary World's Longest Sunfish Race Around Shelter Island, NY. This historic regatta is the signature annual event for our club and we are hopeful we can host it again on Saturday,July 12,2021. The regatta but cannot be held without a permit allowing us to use Southold Town property adjacent to the Southold Yacht Club as temporary parking. Please note that we have received special event permits for this regatta for the last several years. With so much uncertainty due to the pandemic,we are asking for your guidance before we move forward with the permit application and regatta plans. It is our understanding the many eastern Long Island clubs are planning to host regattas this summer and we'd like to make sure our date is"reserved"(and our event promoted)as the local calendar fills. Please e-mail or call me at(313)952-3477 to set up an in-person or phone meeting with me and Commodore Mike Callanan. I look forward to speaking with you soon. Sincerely, nn p g �1�01 CA Celeste Flick Treasurer Southold Yacht Club Rudder, Lynda From: Rudder, Lynda Sent: Thursday, March 4, 2021 2:00 PM To: 'celeste@flickny.com' Subject: application Attachments: Town Special Event Application.pdf Importance: High Attached is the application for the regatta. Please include a detailed parking plan with application, Any questions please call the office. 0*40410 0. R414ow Lynda M Rudder Deputy Town Clerk Principal Account Clerk Southold Town Clerk's Office 53095 Main Road,PO Box 1179 Southold,NY 11971 631/765-1800 ext 210 631/765-6145 1