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Home My WebLink About01/21/2021 MATTOTUCK PARK DIST RBCT MATHTUCK PARK' DIST'RICT ® � P.O. BOA{ 1413 a MATT1TUCK, NEW YORK 11952 Ph: (631) 298-9103 o Emaffi mattparkdistCoptonlineenet RECEIVED April 13,2021 AP R 1 6 2021 Ms. Elizabeth A. Neville, Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Ms. Neville: Enclosed please find Mattituck Park District's meeting packet from our,regular meeting held on January 21,2021 containing the meeting agenda,minutes and resolutions and the Treasurer's Report for filing with your office. If you have any questions regarding the enclosed,please-do not hesitate to contact me. Thank you for your attention. Sincerely, Nermir Mannino Secretary Enclosures MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES January 21, 2021 Attendance Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Attorney Denise Geis was present from the public CALL TO ORDER Meeting called to order 6:30 PM APPROVAL OF MINUTES Motion by G Lomaga, seconded by N Deegan, all in favor and motion carried unanimously to approve the Minutes from the December 10, 2020 submitted via email. TREASURER'S REPORT (A. Noncarrow) Presented/Discussed: • Bill Payment Register dated January 10, 2021 • Budget Ledger dated December 31, 2020 • Balance sheet dated January 21, 2021 • Commissioners reviewed Purchase Orders and approved where needed Motion by G Lomaga, seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. VETERAN'S MEMORIAL PARK • C Gueli spoke with the electrician and was told that air conditioning is not a good idea as it would not be efficient and too costly, he suggested adding mushroom vents with a thermostat to keep the temperature the same as the outside. The Commissioners will look into pricing and other possible solutions for the ventilation in the bathroom facilities. • The Commissioners discussed different possibilities for the walkways to the beach, add a ramp, or wooden slats, or a walkway mat. • N Deegan pointed out that the slats would help keep the sand down • The Commissioners will meet Saturday January 23, 2021 to view the walkway • C Shashkin will post on Facebook page • G Lomaga would like to discuss improving water service the Park GENERAL • C Gueli met with Sam DiMeglio who offered his services, on a volunteer basis, to assist with coordinating events over the summer. • The Commissioners discussed different ideas of possible events that could be held at the park • S Kiely reminded the Commissioners to check the insurance policy to ensure the events are covered RESOLUTIONS RESOLUTION 2021-10 RESOLUTION SETTING MEETING DATES FOR FEBRUARY 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of February 2020: Work Session, Thursday, February 4, 2020 at 6:30 P.M. and monthly meeting, Thursday, February 11, 2020 at 6:30 P.M. RESULT: Motion by,C Gueli seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-10. RESOLUTION 2021-11 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the January 14, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by, N Deegan seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-11. RESOLUTION 2021-12 RESOLUTION SETTING FACILITY USE FEES FOR 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following fee schedule for 2021: SEE ATTACHED RESULT: Motion by G Lomaga seconded by C Gueli, all in favor and motion carried unanimously to approve with the removal of the Local Scouts line from Community Room and Bailie Beach Lodge section of the rate sheet Resolution 2021-12. RESOLUTION 2021-13 RESOLUTION TO SET EQUIPMENT, DOCUMENT,AND RETENTION PROCEDURES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following equipment, document, and retention procedures: 1)All tangible items, such as computer equipment and peripherals, electronic and cellular devices furniture, vehicles, outdoor equipment and like items require approval by the Board of Commissioners before being de-accessed. 2)All records, both electronic and paper, shall be retained or disposed of as set forth in the New York State Local Government Schedule (LGS-1) "Retention and Disposition Schedule for New York Local Government Records" and by the direction of the Southold Town Clerk. This schedule is in effect as of January 21, 2021. 3) Said schedule does not cover final disposition of Mattituck Park District Beach Permits. Unsold Beach Permits shall be destroyed on the next business day after the permits expire. 4)The final disposition of records to be de-accessed is by shredding. All prior resolutions set forth by the Board of Commissioners regarding same shall be null and void. RESULT: Motion by G Lomaga seconded by N Deegan, all in favor and motion carried unanimously to approve Resolution 2021-13. RESOLUTION 2021-14 RESOLUTION APPOINTING CHRISTOPHER SHASHKIN AS RECORDS MANAGEMENT OFFICER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby Christopher Shashkin as Records Management Officer, whose duties shall include the retention and disposition of records in compliance with Resolution 2021-13. RESULT: Motion by C Gueli seconded by G Lomaga, all in favor and motion carried unanimously to approve Resolution 2021-14. PUBLIC COMMENTS D Geis asked if the Park could do a modified Easter Egg hunt as she already has all of the supplies. Possibly a drive by and pick up an Easter Egg with the Easter Bunny standing there and waving. The Commissioners asked D Geis to present a plan for the next work session. N Deegan suggested to have it at a different location such as Strawberry Fields where there is more room. Enter Executive Session 7:25 PM End Executive session 8:15 PM and meeting adjourned Mattituck Park District Balance Sheet 01/21/21 Assets Account Account Name Balance A.200.1 BNB (Operating) 19,997.06 A.201.2 BNB - Cash in Time (Money Market) 504,629.71 A.202.1 BNB Payroll Acct 1,524.22 A.210 Petty Cash 0.00 Total Assets 526,150.99 Mattituck Park District Bill Register January 10,2019 Check# 113ate IPayee I Amount; 27211 1113121 0A&C Auto Services 175.94 27212 11/13/21 IA&E Exhaust and Duct Svices 590.001 27213 (1113121 iAdvance Auto Parts 88.65 1 27214 '1/13/21 BP _ 230.211 27215 11/13/21 ;DJK Heating&Cooling ! 527.001 ! 27216 !1/13121 East End Sporting Goods 1 82.501 27217 1/13/21 Hana Ujkic 120.00 27218 1/13/21 The Hartford i 200.361 27219 i 1/13/21 Home Depot Credit Services 20.00 27220 1/13/21 Integrity Repair Corp 320.001 27221 !1/13/21 Island Portables, Inc. ; 267.00; 27222 1/13/21 ,Lamb&Bamosky,LLP i 1,373.50 27223 01/13/21 George Lomaga 1 285.361 27224 11/13/21 (Mattituck Environmental Services 200.001 j 27225 ;1 /13/21 National Grid i 287.371 I 27226 11/13/21 Optimum 1 283.801 _ 2722711/13/21 Orlowski Hardware Company, Inc. 1 143.901 1 27228 01/13/21 'Pierre Shashkin 96.001 27229 11/13/21 1PSEG Long Island 799.711 } 27230 11/13/21 1Suffolk County Water Authority 187.511 I 27231 11/13/21 Christopher Shashkin j 60.901 27232 11/13/21 Shashkina 1 120.001— -�I 27233 01/13/21 1Southold Town Dept Solid Waste 115.600 1 27234 11/13/21Staples Credit Plan ( 25.97 27235 11/13/21 1Town of Southold ! 50.001 27236 1/13/21 lVerizon 37.490 27237 11/13/21 iVerizon Wireless 1 141.761 2021011201.1/14/21 1PAYCHEX OF NEW YORK LLC ! 517.00; 1327 11/14/21 !T.Pumdlo i` 1,91651* ,916.51 0 27238 11/19/21 !Law Offices of Stephen F.Kiely i 1,300001 27239 1/19/21 Postmaster 1 55.001 1 1 Total 's, i 1 10,619.041 1 1 1 i � f 1 Mattituck Park District Budget Ledger December 31,2020 Month to date Account ID Description Current Espenses& Year to Date Remaining Budget tocome Budget A.1001 Real Property'Faxes $ 283,000.00 S 0.00 $ 283,000.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 3,500.00 17.05 680.64 2,819.36 A.2440 Concession Rental 0.00 0.00 0.00 0.00 A.2590 Beach Fee Non-Resident 9,000.00 0.00 465.00 8,535.00 A.2591 Beach Fee Resident 10,000.00 0.00 25,628.00 (15,628.00) A.2650 I Sale of Excess Materials 0.00 0.00 0.00 0.00 A.2680 linsurance Recoveries 0.00 0.00 145.00 (145.00) A.2705 Gifts&Donations 0.00 0.00 0.00 0.00 A-2771 Other Revenues - 40.000.00 0.00 675.00 39,325.00 a.2771.1 Lodge 0.00 0.00 1,600.00 (1,600.00) A2771.2 Community Room 0.00 0.00 1.675.00 (1,675.00) A.2771.3 Picnic Area 0.00 0.00 0.00 0.00 A2771.4 Fields 0.00 0.00 2,390.00 (2,390.00) A.599 Appropriated Fund Balance 458,200.00 0.00 0.00 458,200.00 Total Revenues 803,700 17 316,259 487,441.36 A.5650.12 Parking Attend..Hourly 6,500 1.135.00 5,130.00 1,370.00 A.7110.12 jParks,Part-Time Hourly 28,000 2,508.00 23,232.00 4.768.00 A.7111.12 Parks,Full-time Hourly 57.000 8.010.00 74.684.06 (17.684.06) A.7112.12 Parks,Office 60,000 3,620.50 59,642.00 358.00 A.7110.452 Secretary 7,673 885.36 7,903.89 (230.89) A.7110.453 Treasurer 12,600 1,453.86 12,974.47 (374.47) A.7180.11 Beach Manager 5,600 0.00 5.812.66 (212.66) A.7180.12 lBeaches,Attendants Hourly 15.350 0.00 42,641.50 (27,291.50) A.7180.14 ILifeguards.Hourly 27.500 0.00 24,779.00 2,721.00 Total Personnel Expense 220,223 17,612.72 256,799.58 (36,576.58) A.7110.242 Site lmprovements 300,000 1,725.00 69,915.00 230,085.00 A.7110.243 Equipment 75,000 0.00 2,855.47 72,144.53 Total Capital Outlay 375,000.00 1,725.00 72,770.47 302.229.53 A.7110.411 Supplies&Materials 35,000 699.38 33,077.99 1,922.01 A.7110AI2 Office Stationary 500 0.00 0.00 500.00 A.7110.421 Telephone 6,500 462.11 5,069.42 1,430.58 A.7110.4Z Electric 20,000 3,121.11 18,777.06 1,222.94 A.7110.423 Water 700 47.91 896.49 (196.49) A.7110.424 Natural Gas 7,500 253.85 3,686.01 3,813.99 A.7110.425 Oil 4,500 223.40 1,458.87 3.041.13 77110.431 Insurance 35,000 194.10 26,445.08 8,554.92 A.71 I OA42 Site Maint/Facility Rprs 26,000 392.00 16,535.38 9.464.62 A.7110.443 Equipment Repairs 9,000 433.50 5,543.31 3,456.69 A.71 IOA51 Legal Council 12,000 0.00 12.000.00 0.00 A.7110.461 Postage 700 0.00 400.35 299.65 A.7110.454 Election Tellers 500 96.00 288.00 212.00 A.7110.455 Auditing Sen ices 9.000 0.00 8,300.00 700.00 A.7110.456 Professional Fees 15,000 1,507.50 15,197.35 (197.35) A.1990 Continency 12,0001 0.00 1 - d Mattituck Park District Budgetledger December 31,2020 A.7110.462 Permits 2,000 0.00 590.00 1,410.00 A.7109 PavrolI Fees 3.500 342.50 3,998.14 (498.14) A.7110 Bank Fees 100 0.00 0.00 100.00 A.5001.47 Freight/Shipping Exp. 0.00 0.00 9.37 A.5002 Mileage Reimbursement 3,000 0.00 754.48 Total Contractual Expense 202,500 7,773 153,018 35,246 A.9030.8 FICA.Employee Benefits 25,000 1,347.42 19,645.20 5,354.80 A.9050.8 Unemployment insurance 0.00 2,079.89 (2,079.89) A.9060.8 IMedical Insurance 5,000 0.00 0.00 5,000.00 A.9061.8 Disability Insurance 0.00 172.20 (172.20) A.9062.8 Workers Comp Insurance 0 1,333.22 3,306.24 (3,306.24) Total Employee Benefits 30,000 2,681 25,204 8,275 Total Appropriations S 827,723 S 29,792 $ 507,792 S 309,174 Net Income/(Deficit) (S 24,023)(S 29,775)1($ 191,533)1$ 178,268 KAHIMOR Deft OWTU Tadflffn Rete ENV 2021 Community Room &Bailie Beach Lodge Meeting Rates Hours Max indoor capacity 81 & Security Deposit 150,respectively Any hour between Hourl $15 N/A 7AM-9PM Re eati n 120 eve 6 months $50 Vets Picnic Area—S ecial Events Hours N°,of People Fee Security Tent Fees Catered-Event Max capacity 120 Deposit Insurance No Any 8 hours between •N° Mon-Thr Fri-Sun 10' x 10 chNo a N/A W/op alcohol - ....... . ............... .......I............. . ..... . 8AM—9PM 1-25 $0 $0 0 12' x 12' char a $1,000,000 Cm Ibty. 26-81 $150 $200 $50 ...................... .............................................................. 82-120 $250 $300 $100 All tents 20' x 20' Additional With alcohol — plus The dumpster fee is .."� and larger are $100 $25, or applicant must There is a $50 surcharge charged at Security, $1,w liability liquor remove all garbage g g y. law liability w g g if rented past SPM. $100/each. Deposit MPD Additional from the premises. Insured Community Room—Special Events Hours N°of People Fee Parties Security Catered-Event Max indoor capacity 81 Deposit Insurance Any 7 hours between No Mon-Thr Fri-Sun Events with 82+guests need to W/o alcohol - determine how they will 8AM—11 PM 1-25 $200 $300 accommodate the overflow of $1,000,000 Cm 4 (Includes setup and 26-81 $300 $400 guests. The picnic area is Ibty. clean up which must ................. ...................I..................... availible at an additional ............ ............... With alc. plus begin at 10PM) The 82-120 $500 $600 charge. Facilities may be x$550 n�. booked a year in advance. Groups $1,000.000 dumpster fee is $25, or Additional hours C $100/hour Facilities are for rental by over 81 liquor'law applicant must remove liability MPD all garbage from the (Room can be rented the day Matti tuck-Laurel residents. Out people before for setup only.) of-town residents may rent, if Additional premises. insured- availible 60 days prior at Revised MPD 1121 oudi- % 'Iodg�- 06t,Ofj;)Wr�,S"C Fee NO of Peo0l' efee T Skurq'�,-r 'CAWr -Brent - `Hours "T, "d i!i -§,urch�rg�, '50 It "Insurai c Aa'x',in oor'7rty-f jtJr ilty, Ddposi tsr' '01 Jig 2,'0 xrermg , h 44� �w eeens: '(4PM ri,dA Sunda Yin SCOUtS i 7, 'Xil"Permits e a s: Ahy,,2 , S t I $75 $1,00, n avaj able. ....................... ...........R.....................................;..................................... 1 000,000 1$20/Perg6h,�:^ V p Scouf54'rid,Addlt 12, P, v Lodge' Eir N 'd P6p Fee Ocu t)c Clum'', mii�in`do6r,capaciq,),,� 'Par!i&,, S ri x' Deposif',,�, olpsyran j 0 o sbei el'n,'AnV 7'h6utN ........................................... 'b k"d" $400-', 4�ki ities'ma 3bie oo e a, $1,000.000,,,,,�J, $2 J0 airi,,,11 '1-50',, 51:�`:�,- year in advance. acilities-are 'set (Inclu'de's" up,an Jor rental* 'Wtti tuck-U Ore .......... with. cl h, S clean'a must, resid&nts.,'0dt-6f4o'w'n resi n "'$500, �,82-, 2 -A-Wit OW, begiri�kloPll,lf, h ional,hours W, maY rent,"if-aVziilibl6,,60'da)s, 1000. _i,,d�ub ej e "8 di�,uos��p'vek-, V, iquor:I a*%liabi -, i Wh66r."(,�6j)rncan' -price or, people e refit6'd.th6',dA- residents:Yll applica"rif must remove "b"i I MPD, a I I'ga rliage,from th 6b "` ;;Additional ";:," ef6re fr" t .. .....6r6rnis6s., % T, MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, January 21, 2021 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman George Lomaga, Commissioner Nick Deegan, Commissioner Angela Noncarrow, Treasurer Chris Shashkin, Clerk Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary REGULAR MEETING Call to Order Pledge Appointment 6:30 PM: Kathy Ryan - Lifeguards and attendant hours/salaries for 2021 Approval of 12/10/20 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Old Business 1. Veterans Park (a) CXT bathroom Venting or A/C (CG) (b) Walkway to bathrooms (CG) New Business 1. Veterans Park (a) Bocce Ball and Shuffleboard Courts (CG) (b) Water fountain addition (CG) (c) Sunscreen and recycling stations (CG) (d) Dead tree removal (CG) I I i r 2. General (a) Events Coordinator- list of events (CG) RESOLUTIONS RESOLUTION 2020-78 RESOLUTION TO SET EQUIPMENT, DOCUMENT,AND RETENTION PROCEDURES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following equipment, document, and retention procedures: 1)All tangible items, such as computer equipment and peripherals, furniture, vehicles, outdoor equipment and like items require approval by the Board of Commissioners before being de- accessed. 2)All records, both electronic and paper, shall be retained or disposed of as set forth in the New York State Local Government Schedule (LGS-1) "Retention and Disposition Schedule for New York Local Government Records" and by the direction of the Southold Town Clerk. This schedule is in effect as of 3) Said schedule does not cover final disposition of Mattituck Park District Beach Permits. Unsold Beach Permits shall be destroyed on the next business day after the permits expire. 4) The final disposition of records to be de-accessed is by shredding. All prior resolutions set forth by the Board of Commissioners regarding same shall be null and void. RESULT: Motion by seconded by, all in favor and motion carried unanimously to approve Resolution 2020-78. RESOLUTION 2020-79 RESOLUTION APPOINTING CHRISTOPHER SHASHKIN AS RECORDS MANAGEMENT OFFICER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby Christopher Shashkin as Records Management Officer, whose duties shall include the retention and disposition of records in compliance with Resolution 2020-78 RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2020-79. I RESOLUTION 2021-10 RESOLUTION SETTING MEETING DATES FOR FEBRUARY 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of February 2020: Work Session, Thursday, February 4, 2020 at 6:30 P.M. and monthly meeting, Thursday, February 11, 2020 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-10. RESOLUTION 2021-11 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the January 14, 2021 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2021-11. RESOLUTION 2021-12 RESOLUTION SETTING FACILITY USE FEES FOR 2021 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the following fee schedule for 2021: SEE ATTACHED RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2021-12. PUBLIC COMMENTS Executive Session (a) Personnel Discussion �9itltd►� � tt df1� 4i1� � � Rae neq 202 Community Room &`Bailie"Beath'Li6d"e Wetin Rates Hou °Max indoor capacity 81 `Security Deposit rs 4 1510,respectively Any"hour_ between Hourl $15" N/A 7AM-9PM Repeatin :$120 every 6 months $50 2tYp�t0mc�th- ---- per, , • Vets Picnic Area-S ecial Events Hours N°of People Fee Security Tent Fees Catered-Event Max capacity 120 Deposit Insurance NO 1'-Mon-Thr Fri-Sun 10' x 10' : clime W/op alcohol Any8 hours between E "" � No N/A 8AM_—9PM` € $1,000,000 Cm 1-25 : D $0 0 12 x 12 char e Ibty. 2681 $150 $200' $50 82-120 €` $250 $300 $100 All tents 20' x 20' Additional With alcohol plus The dum ster fee is -. ,._.$2.,....,,,..t.................... .... 1...,....... -P P. and larger are , $100' $1,000;000 liquor $25, or applicant must There is a $50 surcharge charged at s Security: law liability,w remove'all garbage if rented past 5PM. $100/each. Deposit MPD Additional from the premises. Insured 1 Comrhun' -Room—Special Events No of People-Fee Security 'Catered-Event' Hours •_ Max indoor capacity 8t Parties - -Deposit Insurance r An i, hours between, N° € Mon-Thr Fri-Sun Events withB2+guests need to Y _ _ - W/o alcohol - 8AM—11PM 1-25 00 $300 ac determine how I $1;000,000 Cm oiv they wi the overflow of $400 guests. The icmc area is Ibty. (Includes setup and; 26-81 $300 $400 A availib(e at an additional �w clean up,which,mustWith alc. plus begin at,10PM).The` 82-120 $500 $600 charge. Facilities may be $550" booked a year in advance. Group $1,000.000 s dumpster fee is $25, or liquor law , a licant must remove Additional.hours,@-$100/hour Facilities-are for rental by over 81 PP liability MPD all garbage from the (Room can be rented the day Matti tuck-Laurel residents. Out people g g before for setup only.) of-town residents may rent, if Additional Premises. available 60 days erior at Insured MPO 1121 Lodge-Out,of Town Scouts Fee N°of People Fee Security Catered-Event Hours Max in(bor capacity ISO Utility Surcharge Deposit Insurance 2 Overnights: Weekends: OPM $25/Person , Friday -3PM,Sunday) Scouts and Adults Weekdays: Weekdays: Any 2 **.All Permits ni hts available $75 $100 • µ�.,-.n.M.�.,,...,,.�..-.�'.M....,., $1,000,000 9`Overnights $20/Person Scouts and .Adults 12PJV 1-22'P4 ; Lodge—Special Events N°of People Fee Hours Mass indbor capacity Parties Security Deposit, Insurance ISO Any 7,hours between, No � Without' 10 am -„11 m 1-50 $250 Facilities may be`booked a $400 alcohol - P., $1,000.000 year in advance. Facilities are (lnclades=setup.and 51-100 _$350 1 Cm,lbty, .....,�..,,.......�,,,, ,,,,, ,,,; for, rental,by Mattituck-Laurel .� ,; � ,clean,up which must { residents. Out of-town residents With alc. plus be in,at 10PM) The 82-120 6 $500 $550 g cfditiona ours;C� :may rent,,,if availible, 60`days $1,000.000 dumpster fee is $25, or $100/hour'(room can prior at double the price for- Groups over'81 140or'law' ` applicant must remove be rented the day residents., people liability MPD al garbage:from thebefore for setup Additional remises. Insured